2016/2017 AS Annual Budget Request. Budgets are due November 15, 2015

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1 2016/2017 AS Annual Budget Request Budgets are due November 15, 2015 This guide will assist you with the process of requesting annual funding from Associated Students (AS). The process has 4 steps and will take several months to complete. the Chair of Finance at chairoffinance@csunas.org if you have questions not answered below. **We suggest you use the worksheet included here to gather your information before you go online to complete your budget submission. Step 1 Submit Your Annual Budget Request After carefully reading all the instructions, complete and submit this online form. All requests are due by Midnight, November 15, Once you have submitted your request, follow the link to select a budget hearing time from those available. You can choose morning (8-12) or afternoon (1-5), but not a specific time within that range. Step 2 Finance Committee The Finance Committee will hear your request at your budget hearing. These will take place in mid-january. All efforts will be made to try to accommodate your choice of day and time frame. You will be notified by early December of your budget hearing time. Your presentation should take no more than 5 minutes; be prepared to go over your budget request. The Finance Committee will deliberate over the requests and prepare a recommended annual budget to submit to the AS President by the first week of March. Step 3 Senate Meeting The AS President will place the annual budget on the Senate agenda for Senate to review in March/April. The Senate will have a few weeks to review the budget, suggest amendments, and vote on the Annual budget. Step 4 Funds Available Notification about the annual budget allocations should be online before the end of June; and often as early as mid-may. Funds should be available as of July 1, You will need to have a new Authorized Signature Form on file as of July 1st to have access to your allocation. The form is available online at or in the AS Office (USU suite 100). If you have questions regarding this process, the Chair of Finance at chairoffinance@csunas.org.

2 How We Review Budget Requests This explains the criteria that the Finance Committee and Senate use to evaluate funding requests. If you aren t sure if your request is fundable, you can review the AS Code On Finance at or the Chair of Finance at chairoffinance@csunas.org. 1. Request Content Make sure names, contact information, and especially addresses, are typed correctly. 2. The Math Do all of the numbers add up and are they realistic? Is the total program cost indicated, regardless of the level of funding requested? Is the total program cost realistic? Have you sought funding from other sources outside of AS? 3. Effects of the programs on students Does the program benefit AS and the University Community? How many students are involved in the planning/programming? How many students are expected to benefit/attend the program? What is the cost per student to attend the program? Are there limits to access for students (ex. Off Campus Events)? 4. The 4 P s Policy Does funding the program violate any policies found in the AS Code On Finance, or AS Constitution? Are the requested items fundable by AS? Practice Has AS funded events like this one or groups like yours in the past? Principle Would it be deemed appropriate to fund an event like this one? Past History We examine the past three years of your organization's funding/spending history.

3 Things Normally Funded - Speaker/performance programs, art and publications (regardless of the point of view presented) - Advertising and Promotional Costs - Use of Facilities (on campus) or equipment (audio-visual) - Leadership development programs - Tournaments (not for profit/fundraising) - Liability insurance for on/off campus events - Interpretive Services - Speaker fees Things Not Normally Funded - Banquets, Parties, Meetings - Fundraisers designed to give a cash donation to a third party (this is called a passthrough). - Group class projects that are part of a formal curriculum (these are funded through the IRA Fee). - Smaller group or individual projects may be eligible for funding thru the Student Travel and Academic Research (STAR) Account. - Payment for CSUN students, faculty or staff outside of Associated Students. - Off Campus events - Events or Services not open to all CSUN students - DJs, Decorations, T-shirts, Food, Newsletters, One-time use banners - Miscellaneous, Reserves, Contingency Funds - Conference Travel Please use the separate Travel Request (STAR) process. For more specific information about Associated Students funding, please read the AS Code On Finance.

4 Alternative Contact Person Name (First Last): Alternative Phone Number: Alternative (csun.edu s only): Advisor s Name (First Last): Advisor s Phone Number: Advisor (csun.edu s only): Number of active members in the organization: How long has your organization been at CSUN: Are you a performing/sports/traveling club (pick one, if applicable): How much are your membership fees per semester: President/Officer Name (First Last): President/Officer Phone Number: President/Officer (csun.edu s only): Club/Organization or Department Name (Full club/organization name, no abbreviations): Description of Club/Organization (Must be at least 250 characters): Describe your request:

5 List any events/programs for which you are planning on collaborating with other clubs/orgs (if applicable): Program priorities (Where do you need AS funding the most?) Priority 1: Priority 2: Priority 3: Financial Breakdown Events, programs, products, services, etc. Event/Program #1: Items needed for #1: Event/Program #2: Items needed for #2: Event/Program #3: Items needed for #3:

6 Event/Program #4: Items needed for #4: Event/Program #5: Items needed for #5: Event/Program #6: Items needed for #6: Event/Program #7: Items needed for #7:

7 Event/Program #8: Items needed for #8: Event/Program #9: Items needed for #9: TOTAL COST OF ALL ITEMS: TOTAL COST OF A.S. PORTION SOUGHT: Expected Funding from Other Sources (Example: Club Dues, Ticket Revenue, Co-Sponsorship Funding) Source of Funding: Intended Use: Amount: Source of Funding: Intended Use: Amount:

8 Source of Funding: Intended Use: Amount:

Senate Bill

Senate Bill 1415-1008 DATE: 1 December 2014 AUTHORS: Senator Kayla Weinman, Adam Howard SPONSORS: Senator Kayla Toomer, Emily Green, Savannah Watts, Anthony Scudieri, Samuel Matino TYPE: Annual Finance