COMMITTEE-OF-THE-WHOLE

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1 Page COMMITTEE-OF-THE-WHOLE THURSDAY, MARCH 15, 2012 MEETING 7:30 P.M. I. CALL TO ORDER The Committee-Of-The-Whole meeting of the Board of Education of the Mifflin County School District was held Thursday evening, March 15, 2012 at 7:30 P.M. at the Administration Building, 201 Eighth Street, Highland Park, Lewistown, Pennsylvania. The following members were present at roll call. II. BOARD MEMBERS DR. RUTH D. ARMSTRONG WALTER L. HARPSTER JAMES R. HURLBURT, JR. BETH M. LAUGHLIN TRAVIS R. PARKES KIRK M. RAGER KRISTEN L. SHARP MARY LOU M. SIGLER ANNEMARIE SWINEFORD Also present were Mr. James A. Estep, Superintendent; Mr. Vance S. Varner, Director of Secondary Education Mr. Sean A. Daubert, Chief Financial Officer; Mrs. Angela L. Wise, School Board Secretary; Miss Tracey Jones, Director of Special Education; Mr. Dallas Stahlman, Director of Buildings and Grounds; Mr. Jeffrey Craig, Assistant Director of Buildings and Grounds; Mr. Chad Brehman, Mifflin County Regional Police Department; Mrs. Dianne Shearer, Mr. Ryan Sheard, Linc/ABM; Mr. John Besch, Mrs. Melody Hassinger, Miss Lori Mowery, Miss Tabitha Johnson, Mr. Vern McKissick, McKissick Associates; Mr. Bill Hartland, McKissick Associates and Mr. Joe Cannon, The Sentinel. III. COMMUNICATIONS A. School Board Secretary Mrs. Wise reminded Board Members that Statements of Financial Interests are due in April. Mrs. Wise reminded Board Members of the Tuscarora Intermediate Unit #11 annual convention on April 18, 2012, at 6:30 P.M. at the TIU. B. School Board Members School Board Members had nothing at this time. C. School District Administration

2 Page Mr. Estep distributed an article on how schools can improve when they are facing economic turmoil. Mr. Estep also distributed a letter from the transportation consultant. Mr. Varner distributed a handout on athletics for the school year. Mr. Varner reported that Mrs. Nancy Craig, Transportation Coordinator, has been in touch with PennDOT regarding the twin bridges in Reedsville and what the emergency plan would be. The eastbound lane is expected to be completed in 2012, while the westbound lane is expected to be completed in Final painting is expected to be completed in Miss Jones reported that she was granted a little over $80,000 for the residential treatment facility. Mr. Estep commented that the district applied for $240,000. D. Public Comment Period Mrs. Dianne Shearer addressed the Board about keeping money in Mifflin County. Mrs. Shearer said the district needs to send a unified message to Harrisburg that providing an education to children is important. Mrs. Shearer said that on April 19, 2012, at 5 P.M. she is planning a meeting and inviting the public and politicians to see why public education is important for children. The message will be directed at Governor Corbett that Mifflin County School District needs money. Kids have suffered due to the cutting of classes and the public has suffered due to increased taxes. IV. RECOMMEND APPROVAL OF MINUTES OF SCHOOL BOARD COMMITTEE MEETINGS, SPECIAL AND REGULAR SCHOOL BOARD MEETINGS HELD, AND LISTING OF EXECUTIVE SESSIONS CONDUCTED The Board acknowledged the following minutes for review: A. Special Voting Meeting February 2, 2012, at 7:30 p.m. B. Committee-of-the-Whole Meeting February 16, 2012, at 7:30 p.m. C. Regular School Board Meeting February 23, 2012, at 7:30 p.m. D. Executive Sessions Conducted February 2, 2012, at 10:12 p.m. 11:35 p.m., Negotiations and Personnel Items February 16, 2012, at 8:50 p.m. 9:15 p.m., Personnel and Legal Items February 16, 2012, at 10:10 p.m., Negotiations and Personnel Items February 23, 2012, at 8:35 p.m. 9:03 p.m., Personnel Items.

3 Page V. SUPERINTENDENT'S REPORT A. CURRICULUM 1. No Items. B. CUSTODIAL-MAINTENANCE Mr. Vern McKissick and Mr. Bill Hartland were present to give an update on projects. The roofing bid for MCJHS will go out the week of March 19 th. The bid will be for a white rubber roof with a 30 year warranty with an alternate bid for hot applied modified bitumen system. The EPDM rubber roof is estimated at $1.1 million and the alternated bid is anticipated to be somewhat higher. It was noted that this cost represents an increase over the previous cost of $740,000 as McKissick Associates discovered a discrepancy in the drawing scale which provided a smaller overall roof size. The HVAC estimated price at MCJHS is $355,000. This replaces the existing boilers with modular natural gas fired steam boilers that are convertible to water. The expected annual gas savings is $17,366 which yields an estimated payback period of 22.1 years. Steam boilers are 81% efficient while condensing boilers are 88% efficient. Steam boilers have a longer life expectancy than condensing boilers. The Board asked for a full replacement of the HVAC system with a new hot water system with a fan coil terminal units and rooftop energy recovery at IVEC. McKissick Associates is projecting an increase in the project budget of approximately $3 million from $7.3 million to $10.3 million. It is anticipated that this additional cost may be fully offset by the remaining savings of $187,900 identified in McKissick Associates December 5 letter associated with the modular classroom rental, Union closure (should this be decided), energy savings and refinancing of short term debt resulting in a zero impact on the district. The district and McKissick Associates have been in touch with the gas company to find out how much it would cost to have natural gas lines run up to IVEC. No cost has yet been provided by the natural gas company. Due to the delayed decision of the project, the timeline for this project will be for a fall 2012 with work beginning in January 2103 running through August Mr. McKissick discussed condensing boilers but did not know what heating source to use. Mr. Hurlburt suggested waste oil. Mr. McKissick presented some updated drawings from IVEC. The changes included moving the office area and computer room. Mr. Rager commented that he did not want the principal s office to be in the back corner. Mr. Rager also talked about the roadway to the back playground. Mr. Rager is concerned about the safety of the children. Mr. Rager also suggested planting grass in the back parking area. Mr. Estep said the staff at IVEC would like a computer/library suite. Mrs. Laughlin suggested having a secure outside exit to the computer suite so that the rest of the building could be locked. Mrs. Laughlin proposed that the grass area be a community project and that the garden club may be interested in doing something. Mr. McKissick shared some information with the Board on the PA State Budget. There is $297,000,000 in the State budget for construction aide. $8,000,000 was

4 Page redirected to charter lease projects. Mr. McKissick said he was told that all projects should be in the pipeline before the budget is passed by the State. The bid for MCMS will be going out the week of March 19 th. However, there was a partial failure of the boiler system at MCMS for which the repair costs were reported by the district at $38,000+. One of the two boilers has developed issues and has been condemned by the L&I boiler inspector. It may be possible to use the failed units as an emergency backup for one additional heating season but the district is still waiting for written confirmation from L&I. New boilers would replace the existing steam system and ultimately the steam to water converters. We would need to match the water temperatures of the existing system which was 180 degrees F supply and 160 degrees F return. This eliminates the viability of condensing boilers. There is still viability of installing multiple small boilers. The anticipated gas costs based on the new system would be $60,870 with an annual savings of $20,617. Based upon a total construction cost of $491,000 the resulting payback is estimated at 21.9 years. 1. Mifflin County Junior High School and Indian Valley Elementary School Updated Scope. Mr. Stahlman presented the following information to the Board for consideration. 2. The St. John s Lutheran Church requests permission to hold their Annual Handbell Festival at Mifflin County Middle School on April 21 and 22, 2012, and have the fee of $ waived. 3. Recommend approval of the following McKissick Change Order for LIS (ECI Construction): a. #09 Modify display boards at five (5) locations at a cost of $ Recommend that the resignation from SHIRLEY M. AUMAN, Custodian at MCMS, be accepted due to retirement effective July 31, C. FINANCE Mr. Daubert presented the following information to the Board for consideration. 1. CHIEF FINANCIAL OFFICER S REPORT a. Review of Treasurer Reports for month ended February, 2012 (1) Kish Bank (2) PSDLAF / PSDMAX (3) Temporary Investment Report and Summary (4) Bev. Student Activity Fund (PLGIT) (5) General Obligation Bond 2009 and 2009A Series (PLGIT) (6) Capital Projects Fund (PLGIT)

5 Page b. Review of Operating Fund Account Financial Report and Summary February, 2012 (1) Revenue and Expense Summary (2) Revenue Accounts (3) Expense Accounts c. Review of Listing of bills for payment 2. TAX INFORMATION a. Real Estate and Per Capita Tax Collector Reports b. Real Estate Tax Installment Payments. A resolution for universal real estate tax installment payments. 3. OTHER FINANCIAL BUSINESS a. Recommend approval of Budget Transfers in the amount of $1,201, b. Recommend approval of Project Reimbursement Resolution. c. Consider request for Sale from Repository for Unsold Properties in the amount of $ d. Consider request for Sale from Repository for Unsold Properties in the amount of $ e. (Informational) SMMS net proceeds from the sale of contents was $20,000. f. (Informational) Brown sale of contents is next week. D. CAFETERIA Mr. Daubert presented the following information to the Board for consideration. 1. Recommend approval of the Cafeteria Financial Report for February, Request authorization to pay Cafeteria Bills for February, Recommend that the resignation from SHERRY A. ZELLERS, part-time position at Lewistown Elementary School, be accepted effective March 23, E. TRANSPORTATION 1. No Items. F. STUDENT-RELATED

6 Page No Items. G. PERSONNEL Miss Jones presented the following information to the Board for consideration. 1. Recommend that ANGELA E. LORENZ be hired as an Autistic Support Teacher at MCMS/MCHS effective February 29, Recommend approval of DEANNA M. MILLS to serve as Mentor for Angela E. Lorenz from March 2012 until March Recommend that ANDREA L. PARKER be hired as the Help Desk Analyst in the Technology Department effective March 12, Recommend that NATHANIEL P. MARK be hired as a Classroom/Child Care Aide at MCHS/MJCTC for six hours per day, nine month per year, effective March 6, Recommend that SANDRA E. FULTZ be recalled from furlough as a Comprehensive Child Care Aide for 7 hours per day at Lewistown Intermediate School effective March 13, H. ATHLETICS and ACTIVITIES Mr. Varner presented the following information to the Board for consideration. 1. Recommend that the following be approved as a volunteer coaches for the 2012 season: JESSICA L. GOSS, Softball CHARLES W. HARMAN, Softball 2. Recommend approval for the Mifflin County High School Indoor Drumline, Indoor Guard and Majorettes to attend the Tournament of Bands Indoor Association Chapter 4 Championships which will be held at 3:00 p.m., Sunday, April 29, 2012, at Bellefonte Area High School. 3. Recommend that JODY K. CLINGER be hired as Fall Head Cheerleading Coach for the school year. VI. OTHER BUSINESS Mr. Estep presented the following information to the Board for consideration.

7 Page a. Election of Tuscarora Intermediate Unit Board Members. b. Recommend approval of the Tuscarora Intermediate Unit #11 General Operating Budget for in the amount of $3,288,249. This budget reflects a reduction in net costs of $227 for the Mifflin County School District. (Attachment) VII. ADJOURNMENT With no further business before the Board, the meeting adjourned at 9:18 P.M. An executive session was held to discuss student related and personnel items. Angela L. Wise, Board Secretary

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