Mandate Club, Society or other Unincorporated Body

Transcription

1 Mandate Club, Society or other Unincorporated Body Please use this Mandate to appoint Authorised Signatories to deal with the Bank. Each individual will have important responsibilities and must be chosen carefully. The Resolution in section 4 needs to be passed. Please complete this Mandate in BLOCK CAPITALS and in black ink. The individuals signing the Certificate in section 7 must initial all corrections. 1. Customer Checklist All parties must bring all applicable documentation to meeting for account opening process to be undertaken without delay. Simple 1, 2, 3 Steps To Open Account Tick Box Step 1 All parties gather documentation. See list below of required documentation. Step 2 Once all documentation is gathered, contact the bank to process request. All new parties will be required to visit the bank in order for the bank to validate documents provided. The bank may ask existing parties to provide up to date documentation branch will advise if this is required. We recommend that all parties visit the branch together with valid documentation to prevent any delays to your request. Important: The mandate cannot be updated until all applicable parties have completed the form in full and provided correct documentation. Step 3 The mandate will be updated by our dedicated accounts team. The branch will then contact the Primary Contact, detailed in Section 7, once request completed. Documentation Needed Tick Box 1. Proof of Identity Passport or Driving Licence All proof of identity must be in date 2. Proof of Address e.g. Utility Bill All proof of address must be no older than 6 months 3. An original sighted copy of Constitution / Minutes of committee meeting OR A written statement signed by the Secretary / signatories stating the following: How / why / from where the funds would be generated and used This information is required to ensure you are requesting to create/update a mandate of a not for profit organisation. 4. Completed Club, Society, Church or Unincorporated Body Mandate Form signed by all parties Page 1 of 6

2 2. Organisation details Organisation name in full } Please insert the full name of the Organisation 3. Application to Accounts EITHER: Please choose either section 2.1 or 2.2 by putting a cross in the relevant box below. 3.1 This Mandate applies to all existing and future Accounts of the Organisation Account number Sort Code OR: 3.2 This Mandate only applies to the Accounts of the Organisation detailed below: Account numbers Total number of Accounts } Please Please specify the main operating account New Accounts If unknown please leave boxes blank New Customers If unknown please leave boxes blank insert total number of Accounts detailed in this section Resolution This Resolution must be passed at a Meeting of the members or relevant management committee of the Organisation It was resolved that a banking relationship will be maintained with Ulster Bank Limited (the Bank) in accordance with this Mandate and that: the individuals identified as Authorised Signatories may, in accordance with the Signing Rules, sign cheques and give instructions for Standing Orders, Direct Debits, electronic payments, banker s drafts and other payments on the Accounts even if it causes an Account to be overdrawn or exceed any limit any Authorised Signatory may give other instructions or requests for information to the Bank in relation to the Accounts; opening accounts with the same Signing Rules and Authorised Signatories; closing accounts; or other banking services or products the Bank may accept instructions that do not have an original written signature provided the Bank is satisfied that the instruction is genuine and subject to any other agreement the Bank may require for those instructions the Customer will provide to the Bank a copy of its constitution and any amendment to the constitution, certified as correct by the Secretary this Mandate will continue until the Organisation gives the Bank a replacement mandate or the Organisation passes a resolution changing the Signing Rules and/or adding or removing an Authorised Signatory by completing and returning the Change of Signing Authority form in which case this Mandate will continue as amended Page 2 of 6

3 5. Signing Rules for the Accounts specified in section 3 The Bank may act on the instructions, on behalf of the Organisation, of: One Authorised Signatory - for unlimited amounts Two Authorised Signatories - for unlimited amounts OR If unlimited is not selected, an additional Signing Rule must be added below to specify who may give instructions for unlimited amounts Only complete the box below if additional or different Signing Rules are required. Signing Rules can use the official position of an Authorised Signatory specified in section 5. Example 1 Any two Authorised Signatories, one of whom must be a committee member if the amount exceeds xxxxx Example 2 One Authorised Signatory to sign for amounts up to and including xxxxx and two Authorised Signatories for unlimited amounts Example 3 Any three Authorised Signatories for unlimited amounts Do not identify individuals here by name as these details are collected in section 5. Page 3 of 6

4 6. Authorised Signatories for the Accounts specified in section 3 All intended Authorised Signatories must sign this section. Please cross through any unused boxes in this section and on any additional sheets. If more than 6 Authorised Signatories are required, please photocopy this page, complete and attach to this Mandate. p Your Information - Giving your consent By signing below you agree that the Bank may: obtain information about you from credit reference agencies to verify your identity. obtain information about you from fraud prevention agencies. pass your details to fraud prevention agencies, if false or inaccurate information is provided and fraud is suspected. Page 4 of 6 Ulster Bank Limited. Registered in Northern Ireland. Registration Number R733 Registered Office: Donegall Square East, Belfast BT1 5UB. Calls may be recorded.

5 7. Certificate We certify that: The Resolution set out in section 3 was passed at a Meeting at which a quorum was present. In respect of this Mandate and any additional Authorised Signatories page: all the signatures are genuine; the information given is correct; and we have initialled all corrections. Signature of Chairperson : Date (DD/MM/YYYY): Signature of Secretary : Date (DD/MM/YYYY): 8. Confirmation Bank Only Section Note: By signing this document you are confirming that all valid documentation has been collected and form is completed in full. Staff signature Name Team/Unit Position held Date (DD/MM/YYYY) ISV number Contact number Page 5 of 6 Ulster Bank Limited. Registered in Northern Ireland. Registration Number R733 Registered Office: Donegall Square East, Belfast BT1 5UB. Calls may be recorded.

6 For Branch or Relationship Manager use - Branch Account Opening Checklist Document Name - All Forms Must Be Completed In Full Tick Box Completed Club Society Church or Unincorporated Body Mandate form - Valid Account Number & Sort Code documented - Mandate Signed & Dated - No abbreviations Valid Proof of ID for each party (if applicable) Valid Proof of Address for each party ( if applicable) Signed confirmation letter/memo of new mandate instructions provided by both Chairman & Secretary NEW TO BANK CUSTOMERS Completed NAS checklist RETAIL Risk Calculator for individual EXISTING CUSTOMERS V Marker present Print out of back office screen 04/99/01 No V Marker present Completed NAS checklist along with valid ID & address verification Relationship Codes Insert Correct Code For Each Party Primary Contact Party 2 Party 3 Party 4 Party 5 Party 6 Available Relationship Codes OB = Owned by PB CB = Company Secretary ZB = Settlor PB = Partner FB = Treasurer XB = Controller (use if no other code is appropriate) DB = Director WB= Secretary TB = Trustee Page 6 of 6