STEEL AUTHORITY OF INDIA LIMITED ROURKELA STEEL PLANT ROURKELA TOWN SERVICES DEPARTMENT

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1 STEEL AUTHORITY OF INDIA LIMITED ROURKELA STEEL PLANT ROURKELA TOWN SERVICES DEPARTMENT CIRCULAR - 13 / 2009 Ref.No.TS/CA/ Circular/ 2009/2024 Date: - 26 / 11 / 2009 Applications in the prescribed forms are hereby invited from interested Parties / Individuals for allotment, in accordance with the Shop Allotment Manual of RSP, of a portion of ILS School Building, Sector-15 (where NAC Primary School, Sector-16 was functioning) with Plinth area of Sqft & appurtenant / adjoining land of Sqft in the Steel Township of Rourkela on as is where is basis for operating School / College / Coaching Center / Yoga & Nature Cure Institutions / Gym / Health Care Institutions on LICENCE BASIS for an initial period of 5 years (60 Months) renewable at the discretion of the Management. The EMD, Minimum Monthly Licence Fee, Minimum Advance Licence Fee & Minimum Caution Money Deposit are as follows:- Minimum Total Nos of Minimum Advance Location EMD Monthly Room + Toilets Licence Fee Licence Fee Minimum Caution Money Deposit Sector /- 3900/- 2,34,000/- 93,600/- The monthly licence fee is subject to revision and the licencee shall pay monthly licence fee as revised from time to time. Applicants may quote Monthly Licence Fee exclusive of electricity, water and other allied charges (which should be at least or more than Minimum Monthly Licence Fee of Rs. 3900/-) as their competitive bid. Applicant quoting highest Monthly Licence Fee shall be considered for allotment. Successful applicant has to deposit advance Licence Fee equivalent to 60 months quoted Monthly Licence Fee, and Caution Money Deposit equivalent to 24 months quoted Monthly Licence Fee. Earnest Money Deposit, must be made through a Crossed Demand Draft / Banker s Cheque drawn on any Nationalised Bank with branch at Rourkela in favour of SAIL, RSP, Rourkela and must be submitted in a separate sealed cover. The EMD of the applicant shall be forfeited if the applicant was to withdraw his/her offer at a later date. The EMD of unsuccessful applicants will be refunded on request. EMD of the successful applicant will be adjusted towards Caution Money Deposit. THE CIRCULAR NO. MUST BE MENTIONED ON THE TOP OF THE SEALED ENVELOPE IN WHICH TWO SEALED ENVELOPES SHOULD BE THERE, ONE HAVING THE DRAFT/ BANKER S CHEQUE FOR EMD AND ANOTHER HAVING THE FILLED-IN APPLICATION FORM. APPLICATIONS WHERE EMD HAS NOT BEEN SUBMITTED IN A SEPARATE SEALED COVER SHALL NOT BE OPENED. Application forms along with details can be obtained from the Town Services Office on payment of fee of Rs.208/- (Rupees two hundred eight only)(inclusive of 4% VAT) towards cost of the application form at the RSP Cash Counter and on production of receipt thereof or on production of a crossed Demand Draft of equivalent amount drawn in any Nationalised Bank in favour of SAIL, ROURKELA STEEL PLANT, ROURKELA payable at Rourkela. (Contd..P/2)

2 -: 2: - Application forms may also be downloaded from the official website of Steel Authority of India Limited. However, such application forms may be admitted only if accompanied by a Bank Draft for Rs.208/-(inclusive of 4% VAT) drawn on any Nationalised Bank with branch at Rourkela favouring SAIL, RSP, Rourkela. The applying Institution / Trust / School should submit the following documents within 1(one) year of allotment in case the premises is allotted for Educational Institution : 1. Affiliation to the concerned Board. 2. Registration Certificate for operating schools / Institutions 3. Number of Teaching Staff. 4. Number of Students. Incomplete applications or applications without EMD shall be liable for rejection. The application forms will be issued from _27/11/2009 to 26/12/2009 on all working days as per timings given below :- MONDAY to FRIDAY AM to 3.00 PM SATURDAY AM to Noon. Last date for submission of the duly filled in application in the prescribed form is _28/12/2009 till 4.00 PM. The applications shall be opened on the same day at 4.15 PM in the presence of the applicants/ their authorised representatives who may like to be present. The Management of SAIL, Rourkela Steel Plant, Rourkela, reserves the right to withhold/amend/ supersede/cancel this circular without assigning any reason thereof with/without issue of further notice to this effect. WEB SITE : " It shall be the responsibility of the persons submitting the tender to ensure that the tenders have been submitted in the formats and as per the terms and conditions prescribed in the SAIL Website and no change is made therein before submission of their tender. In the event of any doubt regarding the terms and conditions/ formats the person concerned may seek clarifications from the authorized Officer of SAIL. In case any tampering/ unauthorized alteration is noticed in the tender submitted from the Tender Document available on the SAIL Website the said tender shall be summarily rejected and the company shall have no liability whatsoever on the matter. However, deviation if any, proposed by the tenderer may be separately indicated for acceptance or other wise of SAIL. Such proposed deviation will not be treated as tampering for the purpose of application of this clause." for SAIL,RSP,Rourkela. DY.MANAGER(TS-CA) Distribution : 1. Manager (Admn.), ED(Works)Office. 2. Manager, ED (P&A) Sectt. 3. GM(TS & CSR) 4. Sr.Mgr (Admn.) Genl.Admn / AGM I/c Contract Cell / AGM (Pl-CLC) 5. DGM (TE-C) /DGM (TE-E) / DGM (TE-W) 6. Sr.Manager (TS-ER) 7. DGM (PR) - with a request to give publicity through RSTV 8. M/s. Rourkela Chamber of Commerce, By-pass Road, 7&8 Area, Rourkela. 9. Sub-Collector s Office, Uditnagar, Rourkela. 10. Estate Field Office/T.S. Notice Board. 11. All Market Notice Boards.

3 APPLICATION FORM FOR ALLOTMENT OF COMMERCIAL PREMISES IN THE STEEL AND FERTILIZER TOWNSHIPS ROURKELA SAIL, RSP TOWN SERVICES DEPARTMENT ROURKELA STEEL PLANT

4 SAIL, ROURKELA STEEL PLANT, ROURKELA TOWN SERVICES DEPARTMENT APPLICATION FORM FOR ALLOTMENT OF COMMERCIAL PREMISES IN THE STEEL / FERTILIZER TOWNSHIP, ROURKELA FOR OFFICE USE: Cash Receipt No.: Date: Amount: Rs., Application Issue Sl. No. Date :, Signature PLEASE READ TERMS AND CONDITIONS BEFORE FILLING UP CIRCULAR/NOTICE NO. DATE: 1.Commercial Premises for which application is made: 2.Name of the Applicant 3.Father's / Husband's Name 4.Date of Birth of the Applicant 5. Address : Present Address for Communication Phone : : : Permanent Address PPhone 6. If applicant is a Firm or Company or Co- : operative Society, then - a ) Name of the Firm / Company / Co-operative Society : b ) Registered Office Address : Tel. No. c ) Local Office Address : Tel. No. d ) Name & Father's / Husband's name of the authorised representative. : ( Signature of the Applicant ) ( Contd.P - 2 )

5 e ) Address of the authorised representative Permanent : Tel. No. -2- Local : Tel. No. f ) Nature of authority given : (Photocopy of the authority is to be annexed) 7. Status of the applicant : ( Individual / Partnership / Company ) 8.i. Did You or any of your dependents / near : relatives or any firm / Company in which you have any interest ever hold / holds a shop allotted by Rourkela Steel Plant? ( Yes / No ) ii. If answer to above ( 8.i ) is Yes, then - a. Details of the premises and trade : b. Period of occupation : c. Whether surrendered or vacated / other- : wise left. d. If there was any dispute or legal case with : RSP. 9. i. Do you have any near relation working in : SAIL. ii. If answer to ( 9.i )is Yes, his Name, Pl. No. : Department, Qtrs. Address and relationship with the applicant. 10. Nature of Business / Trade intended to be : carried on if the premises is allotted. 11. Educational Qualifications : (Attach supporting documents) 12. Bank Account Number : Name & Address of the Bank : ( Signature of the Applicant ) ( Contd.P - 3 )

6 QUOTATION # Minimum Monthly Licence Fee Rs. /-(as per circular) Monthly Licence Fee proposed to be made (Which should be at least or more than Min. Monthly Licence Fee ) Rs. /- (Rupees only) (Signature of the Applicant) NOTE: Every correction, overwriting, erasure must be countersigned. DECLARATION BY THE APPLICANT I/We hereby agree to abide by the terms of allotment and / or licence deed on allotment of premises thereof and of all administrative orders or amendments issued by or on behalf of the Management of SAIL, RSP, Rourkela from time to time, if a premises is allotted to me or to our Firm / Company. I/We shall also execute any document, form, understanding in respect of the premises if I/We am/are called upon to do so. I declare that I or any of my family members have not / will not unauthorisedly occupy any SAIL, RSP premises. I/We further declare that the statement furnished above are true to the best of my/our knowledge and in case any of the information is found to be false, the Licence / allotment granted to me/ our Firm / Company shall be liable to be revoked. I/We undertake to deposit the Security Deposit/Caution Money Deposit as fixed and Advance Licence Fee as declared on demand within the stipulated period. Date : Place : SIGNATURE OF THE APPLICANT Documents Annexed : 1. EMD Draft /Banker s Cheque No., Date Amount Rs., Bank Name. 2. One copy of recent passport photograph duly attested to be affixed. 3. ( Signature of the Applicant ) ( Contd.P - 4 )

7 -4- STEEL AUTHORITY OF INDIA LIMITED ROURKELA STEEL PLANT, ROURKELA TOWN SERVICES DEPARTMENT INSTRUCTIONS TO APPLICANTS AND TERMS & CONDITIONS FOR ALLOTMENT COMMERCIAL PREMISES IN THE STEEL/FERTILIZER TOWNSHIPS, ROURKELA (TO BE SIGNED AND DEPOSITED ALONGWITH THE APPLICATION FORM AT THE TIME OF APPLICATION FORM SUBMISSION) (PLEASE GO THROUGH CAREFULLY BEFORE FILLING IN APPLICATION FORM.) 1. The applicant shall furnish all relevant information as per the application form legibly in Block Capital letters and in the appropriate places. Incomplete and / or illegible applications and applications without supporting documents, wherever required, shall be liable for rejection. 2. The applicant has to put his signature in each page of the application form at the space provided for. 3. The application alongwith supporting documents is to be kept in an envelope properly sealed by the applicant and the sealed envelope is to be deposited in the box kept for the purpose in the office building of Town Services Department of SAIL, Rourkela Steel Plant, Rourkela at Sector -2, Rourkela, on or before the last date specified in the notification / circular advertisement. Outstation candidates may however send their applications with supporting documents in sealed envelope in Ordinary Post only so as to reach on or before the last date specified. The Management of SAIL, Rourkela Steel Plant, Rourkela will not however be held responsible for delay or non- receipt of applications. 4. " Near Relation " means the relations of the applicant and includes the spouse, children born or adopted, parents, dependent brother or unmarried / widow sister of the applicant. (Applicable for point 9 of the application form ). 5. The application is to be accompanied by :- a) Earnest Money Deposit through Crossed Demand Draft / Banker's Cheque on any Nationalised Bank drawn in favour of M/s Steel Authority of India Limited, Rourkela Steel Plant, Rourkela, payable at Rourkela or through Original Cash Receipt issued at RSP's cash counter. b) Any other relevant supporting documents if any the applicant wants to attach. (Signature of the Applicant ) ( Contd.P - 5 )

8 -5- c) In case the applicant is a Company / Firm / Association / Co-operative Society etc. then it shall submit the Memorandum of Association and the names / address of the Board of Directors and an affidavit made by its Principal / Authorised Officer. d) In case of a partnership firm, it shall submit Photostat copy of the deed of partnership and the names & addresses of the partners and also certificate of registration granted by the Register of Firm together with affidavit made by a partner, along with the application. 6. The applicant is to note that in the event of selection for allotment, the selection being entirely at the discretion of the Management of SAIL, Rourkela Steel Plant, Rourkela, the terms and conditions, stipulated in the letter of intimation will have to be fulfilled, within a period of fifteen days of issue of the same I/We have gone through the contents of the instructions and terms & conditions as above and the terms & conditions etc. are acceptable to me / us (in case of firm / company). I/We understand that the E.M.D. amount deposited alongwith this application is liable to be forfeited if I/We fail to comply with the payment schedule as per letter of intimation and other terms and conditions. Date : Signature of the Applicant

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