A Guide to Data File Extracts

Transcription

1 A Guide to Data File Extracts MARQUIS 5160 Tennyson Parkway Suite 1000E Plano, TX Technical Support: (800) Sales/Training/Consulting: (800) Copyright All rights reserved. MARQUIS

2 LaserPro CenTrax offers extract utilities for both CRA and HMDA from LaserPro. These utilities are free to our customers. If you plan to use LaserPro in your data collection efforts please Noelle at to get a copy of the utilties and the User Guide for those products. Preparing Extracts from your Core Systems The most intensive part of the setup process is getting data from your core systems to import into CenTrax. First, let s look at some file types that CenTrax can accept, then we will talk field formatting and finish up with a worksheets listing the fields required for each extract type. CenTrax accepts 4 common file formats: Fixed Length (ASCII) Files, Comma- or Tabdelimited files and Excel. There are some differences in how we work with these so let s take them separately. Fixed Length Files The hallmark of a fixed length file is that the fields line up all nice and pretty like the file below. Notice the blank fields here? If the field (in this case a date) has no value, the space is still taken up rather than having the next field shift over. Position 1, width 25 Notice how the Addresses and Cities all line up to the left and the next field doesn t begin right away? Each Address/City take up the same amount of space, regardless of how long the actual street name or city name is. These fields happen to be left justified but it works the same if they are right justified too. 2 Copyright All rights reserved. MARQUIS

3 For each field that we will import, we must provide the position and width for that field. Here, the Account Number from our file above is position 1 and the width (or distance to the next field) is 25. As we put this in, the Data Sample will populate with the actual data from our file s first record. The positions we are including are also highlighted in the bottom so we can see exactly where we are grabbing from. We will need a file layout to set up this type of extract. File layouts are, in our experience, notoriously incorrect. However they do provide information that will help and setting up the file without one is nearly impossible. 3 Copyright All rights reserved. MARQUIS

4 A file layout tells us the fields in the order they are provided, the type of field (character, numeric, etc.), the beginning position and the length (same as width). It also lets us know any formatting information we need about that field. In this particular file layout, the Application Date is at position 102 for 8. The format is YYYYMMDD. You can see in the data sample that we display your original format and are also rearranging it to the way it will be stored and displayed in CenTrax. If the date has slashes or dashes, we pick the matching format as if it did not, CenTrax does the rest. 4 Copyright All rights reserved. MARQUIS

5 This is the formatting screen for Original Balance (and the other balance fields). We can accept an assumed decimal or a hard decimal. This is the formatting for Annual Income and Gross Revenue Amount. This time we indicate a frequency as well as a format. 5 Copyright All rights reserved. MARQUIS

6 Delimited and Excel Format CenTrax Data Extract Guide CenTrax can also accept comma-delimited, tab-delimited and Excel files. All of these set up in CenTrax the same way. The example will be for comma-delimited, don t let that confuse you! In delimited files, something separates the fields - in this example commas. If a field is blank, you would simply see 2 commas in a row with nothing between. The row at the top is called the header row and contains a descriptive line with the field names (usually). For the delimited and Excel formats, you need this line must to be present. To set up the fields for a delimited/excel import, we simply choose the label from the header record that corresponds to the location in CenTrax where you want the data to be stored. For Account Number, we dropped the Column/Example box down and chose 1 ACCT#. The 1 simply indicates that it was the 1st field in the file, Acct# was the column name from the header row. Your field names from the header row do not need to match CenTrax names. If we aren t sure what a field label represents, we will ask. 6 Copyright All rights reserved. MARQUIS

7 If there is a field that is not being collected in the proper format we will likely be able to use the Data Conversion utility to automatically change the value during import. For example if HOEPA Status is Y and N on your system rather than 1 and 2, the conversion utility can make the change in CenTrax. We enter the value coming in on the original file (the Old Code), in this case a Y and then enter the value expected in CenTrax (the New Code) a 1. During the import, we will tell the system to use this against the HOEPA Status field and we will end up with the 1s and 2s we are supposed to have. Many fields allow this type of conversion. Your setup team will automatically set up any conversions needed and will contact you if questions arise. Here the HOEPA Status converter above is utilized in the import definition. This example is a fixed file, this works the same with delimited and Excel files too. The following worksheets list fields that are required and recommended for collection, depending on the type of data. Our lists are just a starting point. Ultimately you need to decide what is important for your institution to collect for analysis purposes. If a field is available and you think you might ever want to use it (even if you don t know for what right now), include it. This will ensure things stay simple in the future. If there is a field you want to collect that isn t in the list, collect it. You have 50 User Defined s. The fields in the extract may be placed in any order. However, if you want us to decide the order, just follow the order of the fields as listed in the tables on the following pages. Also, don t get hung up on the name of a field. Your Class Code might be the same as our Account Type. If you aren t sure, call your setup technican to check or just include the field and we will figure out where it goes. 7 Copyright All rights reserved. MARQUIS

8 s for CRA and Consumer Loans CenTrax Name Type Size Your Name Account Number C 25 Name of the Borrower Full Name Last Name First Name C C C Address (for geocode) C 40 City C 20 State C 2 ZIP C 5 Open/Action Date D 8 Original Balance N 10 Current Balance N 10 Action Code 1 - Originated 6 - Purchased Interest Rate N 6/3 Account Type Bank code representing specific type of account, description managed through lookup table Product Bank code representing specific product, description managed through lookup table Branch Officer GL Call Code GL Purpose GL Collateral C 6 C 5 C 9 C 9 C 5 C 5 C 5 Term N 3 Annual Income (consumer) N 10 8 Copyright All rights reserved. MARQUIS

9 CenTrax Name Type Size Your Name CRA Type Code 01 - Small Business 02 - Small Farm 03 - Residential secured Small Business 04 - Home Equity 05 - Motor Vehicle 06 - Credit Card 07 - Secured Consumer 08 - Unsecured Consumer 09 - Other Loan Data C 2 Gross Revenue Code 1 - Less than or equal $1 million 2 - Greater than $1 million 3 - Not Known 4 - Consumer Loan Gross Revenue Amount N 10 Affiliate Lending Flag 1 - Loan made by bank 2 - Loan made by affiliate Consortium/3rd Party 1 - Yes 2 - No If you are including consumer loans (motor vehicle, secured/unsecured consumer loans) and are planning to do fair lending analysis you may want to consider including additional fields such as Credit Score(s), Debt-to-Income ratio, LTV, and any other fields that will be helpful when analyzing decisions and/or pricing. Check your underwriting guidelines for fields that were part of the process in making the decision or setting the price for additional field ideas. 9 Copyright All rights reserved. MARQUIS

10 s for HMDA (including Fair Lending) CenTrax Name Type Size Your Name Account Number C 25 Name of the Borrower Full Name First Name Last Name C C C Address (for geocode) C 40 City C 20 State C 2 ZIP C 5 Open/Action Date D 8 HMDA Balance N 10 Action Code 1 - Originated 2 - Approved but not Accepted 3 - Declined 4 - Withdrawn 5 - Closed for Incompleteness 6 - Purchased 7 - Preapproval Denied 8 - Preapproval Approved but not Accepted Interest Rate N 6/3 Account Type Bank code representing specific type of account, description managed through lookup table Product Bank code representing specific product, description managed through lookup table Branch Officer Underwriter Overrider GL Purpose C 6 C 5 C 9 C 9 C 9 C 9 C 5 10 Copyright All rights reserved. MARQUIS

11 CenTrax Name Type Size Your Name GL Collateral C 5 Term N 3 Annual Income N 10 Application Date D 8 APR N 6/3 Fixed/Adjustable Rate F - Fixed A - Adjustable Date Final Rate was Set D 8 Lien Status 1 - Secured by First Lien 2 - Secured by Subordinate Lien 3 - Not Secured by a Lien 4 - Not Applicable HMDA Purpose 1 - Home Purchase 2 - Home Improvement 3 - Refinance Occupancy 1 - Owner Occupied 2 - Not Owner Occupied 3 - Not Applicable HMDA Type 1 - Conventional 2 - FHA 3 - VA 4 - RHS Property Type 1-1 to 4 Family 2 - Manufactured 3 - Multifamily 11 Copyright All rights reserved. MARQUIS

12 CenTrax Name Type Size Your Name Purchaser Loan was not sold 1 - Fannie Mae 2 - Ginnie Mae 3 - Freddie Mac 4 - Farmer Mac 5 - Private Securitization 6 - Commerical Bank 7 - Life Insurance 8 - Affiliate Institution 9 - Other Preapproval Status 1 - Preapproval was Requested 2 - Preapproval was not Requested 3 - Not Applicable HOEPA Status 1 - Yes 2 - No HMDA Rate Spread N 6/3 Maturity Date D 8 Borrower Race American Indian or Alaskan Native 2 - Asian 3 - Black 4 - Native Hawiian or Pacific Islander 5 - White 6 - Not Provided 7 - Not Applicable Borrower Race 2 Same a Borrower Race 1 Borrower Race 3 Same a Borrower Race 1 Borrower Race 4 Same a Borrower Race 1 Borrower Race 5 Same a Borrower Race 1 12 Copyright All rights reserved. MARQUIS

13 CenTrax Name Type Size Your Name CoBorrower Race American Indian or Alaskan Native 2 - Asian 3 - Black 4 - Native Hawiian or Pacific Islander 5 - White 6 - Not Provided 7 - Not Applicable 8 - No CoBorrower CoBorrower Race 2 Same a CoBorrower Race 1 CoBorrower Race 3 Same a CoBorrower Race 1 CoBorrower Race 4 Same a CoBorrower Race 1 CoBorrower Race 5 Same a CoBorrower Race 1 Borrower Ethnicity 1 - Hispanic/Latino 2 - Not Hispanic/Latino 3 - Not Provided 4 - Not Applicable CoBorrower Ethnicity 1 - Hispanic/Latino 2 - Not Hispanic/Latino 3 - Not Provided 4 - Not Applicable 5 - No CoBorrower Borrower Gender/Sex 1 - Male 2 - Female 3 - Not Provided CoBorrower Gender/Sex 1 - Male 2 - Female 3 - Not Provided 4 - No Coborrower Borrower Age N 3 CoBorrower Age N 3 Borrower Marital Status M - Married S - Separated U - Unmarried 13 Copyright All rights reserved. MARQUIS

14 CenTrax Name Type Size Your Name CoBorrower Marital Status Same as Borrower Marital Status HMDA Denial Reason Debt to Income Ratio 2 - Employment History 3 - Credit History 4 - Collateral 5 - Insufficient Cash 6 - Unverifiable Information 7 - Credit Application Incomplete 8 - Mortgage Insurance Denied 9 - Other HMDA Denial Reason 2 Same as Denial Reason 1 HMDA Denial Reason 3 Same as Denial Reason 1 Reg.B Denial Reason 1 C 2 Reg.B Denial Reason 2 C 2 Reg.B Denial Reason 3 C 2 Reg.B Denial Reason 4 C 2 Override Status (was underwriting or pricing was overridden) 1 - Low Side Approval 2 - High Side Denial 3 - Met Underwriting Conditions Compensating Factor 1 (why underwriting or pricing was overridden) Bank defined code, description managed through lookup table Compensating Factor 2 Compensating Factor 3 Credit Score 1 N 3 Credit Score 2 N 3 Credit Score 3 N 3 14 Copyright All rights reserved. MARQUIS

15 CenTrax Name Type Size Your Name Bankruptcy Status 1 - Yes 2 - No Fees N 5 Points N 6 Yield N 6/3 # of Years Employed N 3 # of Years in Business N 3 # of Years at Residence N 3 Overages N 6/3 Debt-to-Income% N 6/2 Appraised Amount N 10 Lien Amount N 10 Loan-To-Value% (LTV) N 6/2 s for Deposit Analysis CenTrax Name Your Name Account Number Name Address City State ZIP Open Date Original Balance Current Balance Account Type Product Branch Officer 15 Copyright All rights reserved. MARQUIS

16 Two Questions and a Little Advice to Finish Up CenTrax Data Extract Guide For each system you are extracting from, you will need to answer a few questions about how that system is managed internally. There are no wrong answers here. This will help your Setup Team make sure we help you set up the best process for your situation. 1. When a loan is renewed do you change the account number? (CRA only) 2. Do you plan to make corrections in CenTrax or in the Core System? We do not recommend that you pull your entire portfolio to collect the HMDA and CRA data each time. This adds a great deal of work to the process in CenTrax. Separate extracts for CRA and Consumer together and then HMDA are easier to manage for the end user. We recommend that your extract contain data for the current year only and that each extract go back to January 1. This will prevent us from missing loans due to backdating. We will manage the fact that all extracts will contain duplicate records (from previous extracts) in CenTrax. You can create the extracts on any schedule you want including daily, weekly, monthly or quarterly (Monthly is the most common). You cannot extract HMDA less often than quarterly due to regulatory requirements. CRA can be extracted less often but we recommend that you use the same schedule for both to keep things consistent and to keep the data up-to-date for important analysis. If you want to import a loan portfolio or deposit portfolio you can pull those when needed and import them. 16 Copyright All rights reserved. MARQUIS

17 Definitions CenTrax Data Extract Guide Small Business Loan Loan whose original amounts are $1 million or less and are reported on the institutions Call Report or TFR (for OTS) as either Loans secured by non-farm, non-residential real estate (1E on the Call Report) or Commercial and industrial loans (4A on the Call Report). Small Farm Loan Loan whose original amounts are $500,000 or less and are reported on the institutions Call Report or TFR as either Loans to finance agricultural production and other loans to farmers (3 on the Call Report) or Loans secured by farmland (1B on the Call Report). Home Purchase Loan Any loan secured by and made for the purpose of purchasing a dwelling. Home Improvement Loan A dwelling secured loan to be used, at least in part, for repairing, rehabilitating, remodeling, or improving a dwelling (or the real property on which the dwelling is located) or any unsecured loan to be used, at least in part, for one or more of those purposes that is classified as home improvement by the institution. HMDA Refinance Any dwelling secured loan that replaces and satisfies another dwelling secured loan to the same borrower. Home Equity Line of Credit (HELOC) HELOCs for home purchase or home improvement purposes may be reported at the institutions option. 17 Copyright All rights reserved. MARQUIS