Business Application Form. Limited Company or Limited Liability Partnership Bank Account Application Form Northern Ireland

Transcription

1 Business Application Form Limited Company or Limited Liability Partnership Bank Account Application Form Northern Ireland 1

2 Welcome to Bank of Ireland UK To help us to process your application as quickly as possible, it is important that this form is completed accurately. A Complete all relevant sections of this form: Section 1 Your Business Details Section 2 Tax Residency Details Section 3 Business Account Mandate Section 4 Authority and Indemnity Telephone or Facsimile Instructions Section 5 Current Account Switching Transfer Authority Section 6 Easier Banking Section 7 Our range of Products and Services Section 8 Your Statement Requirements Section 9 Cheque Book and Lodgement Book Requirements Section 10 Data Protection using your information Section 11 Declaration and Agreement B Identifying our Customers As with all other financial institutions, we are legally required to identify and, where required, verify the identity of our customers (both the business entity and the individuals behind the entity including beneficial owners above a certain threshold and related parties i.e. those individuals who own / manage / operate the bank account). In order to comply with these obligations, before your account is opened we may seek documentation or information from you or an independent source to confirm the identity of the entity and/or the individual(s) specified overleaf. Please ensure that you have the consent of all individual(s) specified overleaf that you may provide us with the information we require in order to verify their identity. Please ask your Account Manager or your branch for details of those individual(s) for whom we will require documentation to confirm their identity. Even if you are a long standing customer and wish to open additional Accounts with us, we are required to carry out identity checks where we have not already done so or where we may need to update documentation or information already held by us. Identity must be verified to the Bank s satisfaction before the account(s) can be opened. The Bank may at its discretion seek further information and or documents to ensure compliance with its legal obligations. C Examples of acceptable evidence of identity and address Identity evidence Valid passport Valid UK Photo card or Provisional Driving Licence Address evidence Valid UK Photo card Licence (if not used for identity evidence) Bank/Building Society/Credit Card statement Recent utility bill in your name (not mobile) Recent mortgage statement If you are unable to provide any of the above documentation please contact your Account Manager or branch as other forms of verification may be acceptable. D Purpose of Your Account and Expected Account Operation We are also legally required to understand the purpose and intended nature of your business account with us. We will therefore ask you for relevant information about your business / your account with us including: The purpose of your bank account The source of funds in to the account Expected annual turnover The expected types of transactions through the account (frequency / volume / size for each type) Estimated % of your income that is generated as cash Details of any countries you trade / transact with outside UK and EU / EEA E Additional Documentation Required In addition to the above requirements you may also need to provide: Original / certified copy of Certificate of Incorporation (and Certificate of Incorporation on change of name if applicable), certified by a professional adviser e.g. Accountant / Solicitor / Banker if this information is not available at Companies House / Companies Registration Office (CRO) Confirmation that all filings in Companies House are up to date, otherwise copies of the forms registering recent appointments For more complex business entity structures a certified structure chart, identifying the individuals who have ultimate control over the business, provided by a professional adviser e.g. Accountant / Solicitor / Banker Details of any Directors or Beneficial owners of the company that have been provided by a Company Formation Specialist For internal use only Have you given the customer the following?: A Guide to Banking for Business Customers Schedule of Charges for Business Customers Northern Ireland Current Account Switching Services Pack (if applicable) Terms and Conditions for Foreign Currency Products (if applicable) Statement of Lender and Borrower Responsibilities for Business Customers Rates and Products Guide 2

3 Section 1: Your Business Details Business Name: Company / Limited Liability Partnership Does a Partnership Agreement exist? If yes, please provide us with a copy Company Registration Number Incorporation Date Trading Name (if different from above) Country of Incorporation Registered Office address Correspondence address (if different from above) Telephone No. address: Please tell us your main business activity No of employees Expected Annual Turnover VAT Registration No (if applicable): Countries in which you trade outside the EU: Accountants / Auditors Details Firm Contact Name Address Post Code Tel Fax By providing your accountant s details above you are authorising Bank of Ireland UK to provide information about your bank account to them if requested. Section 2: Tax Residency Details FATCA (Foreign Account Tax Compliance Act) and CRS (Common Reporting Standard) requirements. Please answer all questions unless instructed otherwise on the form. 1 Is the LLP/Company actively trading as its main business? An Actively trading company is generally a company carrying out a business activity such as a trade or profession, or a company actively buying and selling goods with a view to making a profit. Do not answer Yes if 50% or more of your gross income is passive income (i.e. dividends, interest, royalties, annuities and rent), and if 50% or more of your assets are held for the production of passive income. If Yes please proceed to Question 2. If No we will be required to contact you for further information. 2 Is the LLP/Company a Financial Institution? The term Financial Institution refers to any entity that: (a) Accepts deposits in the ordinary course of a banking or similar business; or (b) Holds, as a substantial portion of its business, financial assets for the account of others; or (c) Is an investment entity; or (d) Is an insurance company (or a holding company of an insurance company), that issues, or is obligated to make payments with respect to, a cash value insurance or annuity contract. If Yes we will be required to contact you for further information. 3a Is the LLP/Company resident for tax purposes in the U.S.? If Yes you must complete 3(b). If No, please proceed to Question 3(c) 3b Is the LLP/Company a US Person? The term US Person refers to (i) a partnership created or organised in the United States or under the law of the United States or of any state, or the District of Columbia (2) a corporation created or organised in the United States or under the law of the United States or of any state, or the District of Columbia (3) any estate or trust other than a foreign estate or foreign trust. If Yes, please provide your U.S. Tax Identification Number (TIN): 3c Is the LLP/Company tax resident in any country/territory other than the UK or the U.S.? If Yes, please list below all countries/territories in which the LLP/Company is tax resident, and provide the corresponding Tax Identification Number (TIN), or equivalent for each country/territory. Country/Territory Tax Identification Number (or Equivalent) If the LLP/Company is tax resident in more than two jurisdictions, please continue on a separate sheet. 3 3

4 Section 3: Business Account Mandate Please pass the Resolution set out below. Having done so, please provide the information requested overleaf. Before signing please ensure you have fully read and understood the authority you have given to the Bank in this Mandate. To Bank of Ireland (UK) plc ( The Bank ) Insert Company Name Limited / PLC / LLP* ( the account holder ) *delete as appropriate The Account Holder named above shall be bound by, and requires the Bank to act on, the instructions contained in the Resolution below which I certify to be a true copy of the original Resolution duly passed at a meeting of the Board of Directors/ Members of the said Account Holder on the day of (month) (year) Signatory Name Signature Date / / Director / Company Secretary / Designated Member Resolved that: 1) The following Authorised Signatory/ Signatories is/are required to transact and give instructions. Any one of the Signatories All of the Signatories Any two of the Signatories Non Standard signing arrangements (see specific instructions attached) 2) For the purposes of this Resolution, the term Account Holder shall mean the company or LLP named as the Account Holder in the Mandate set out above. 3) Bank of Ireland UK (the Bank ) is hereby requested to open and / or continue one or more accounts, in the name of the Account Holder, at any branch(es) or department of the Bank. 4) The Bank is hereby authorised to honour and negotiate all cheques and other negotiable instruments drawn, made, endorsed or accepted on behalf of the Account Holder and to act on all instructions relating to the accounts affairs or transactions of the Account Holder, notwithstanding that such action may lead to borrowing or cause any of the accounts to be overdrawn or any overdraft to be increased provided that they are signed on behalf of the Account Holder in accordance with the Mandate set out above. 5) The Bank be supplied with a list of the officials authorised to sign in accordance with the Mandate set out above, together with their specimen signatures and the Bank be given notice in writing, signed by the then Secretary / Designated Member (as the case may be) and any one of the Authorised Signatories (set out overleaf), of any change which may occur from time to time in the list of Authorised Signatories and of any changes which may occur from time to time in the Directors / Members of the Account Holder. 6) The Bank is hereby requested to grant accommodation from time to time by way of overdraft, loan or otherwise for the purposes of the Account Holder, on such terms and conditions as are then current or may be stipulated by the Bank from time to time. 7) The Bank is authorised to act on any instruction to countermand or revoke any cheque, draft or order to pay before it is effected provided that the same is signed on behalf of the Account Holder in accordance with the Mandate set out above. 8) The Bank is hereby authorised in respect of any information and / or copy documents supplied to the Bank to enable the Bank to comply with its obligations to establish the identity of the Account Holder in accordance with the UK money laundering legislation, at any time, to disclose to, transfer to, or send copies thereof to any branch, any other member of the Bank of Ireland Group or persons so authorised under UK legislation who may at any time provide or be requested to provide any services to the Account Holder. 9) Any information and / or copy documents which have been supplied to any member of the Bank of Ireland Group or any branch of the Bank to enable it to comply with its obligations to establish the identity of the Account Holder in accordance with the UK money laundering legislation may at any time be disclosed or transferred to, or copies thereof sent by such member or branch to the Bank or another branch of the Bank so as to enable the Bank to comply with its obligations under UK legislation. For the benefit of any such member of the Bank of Ireland Group, the Account Holder confirms that such member may act on this authorisation as if it were specifically addressed to such member. 10) The Bank is hereby authorised in respect of any information supplied to the Bank relating to the identity of the Account Holder or in any connection with any matter arising from any application made to the Bank to make all and any enquiries the Bank considers appropriate or disclose any information contained in this form or any such application to, any third party providing a credit reference service and the Account Holder confirms that the Bank may disclose information relating to any account (if opened) and its operation to any credit reference agency. 11) This Resolution shall be communicated to the Bank and shall remain in full force until an amending Resolution shall be passed by the Board of Directors / Members of the Account Holder and a copy thereof certified by the Chairperson of the meeting shall be communicated to the Bank. 4

5 Each Director / Member / Significant Beneficial owner / and each Signatory must read Section 10, Data Protection using your information and section 11 the Declaration and Agreement on page 13. Each Director / Member / Significant Beneficial owner / and each Signatory also consents to their identity being electronically verified where required. Please see page 2 Identifying our Customers. By providing the information requested on this Mandate you accept and agree to be bound by those terms. These are the name(s) of the Director / Member / Beneficial owner / / Authorised signatories and Specimen signatures where appropriate who may carry out transactions and give instructions as per the Resolution. *If you have lived at more than one address in the last 5 years please provide details on additional sheets. 5 5

6 Each Director / Member / Significant Beneficial owner / and each Signatory must read Section 10, Data Protection using your information and section 11 the Declaration and Agreement on page 13. Each Director / Member / Significant Beneficial owner / and each Signatory also consents to their identity being electronically verified where required. Please see page 2 Identifying our Customers. By providing the information requested on this Mandate you accept and agree to be bound by those terms. These are the name(s) of the Director / Member / Beneficial owner / / Authorised signatories and Specimen signatures where appropriate who may carry out transactions and give instructions as per the Resolution. *If you have lived at more than one address in the last 5 years please provide details on additional sheets. 6

7 Each Director / Member / Significant Beneficial owner / and each Signatory must read Section 10, Data Protection using your information and section 11 the Declaration and Agreement on page 13. Each Director / Member / Significant Beneficial owner / and each Signatory also consents to their identity being electronically verified where required. Please see page 2 Identifying our Customers. By providing the information requested on this Mandate you accept and agree to be bound by those terms. These are the name(s) of the Director / Member / Beneficial owner / / Authorised signatories and Specimen signatures where appropriate who may carry out transactions and give instructions as per the Resolution. *If you have lived at more than one address in the last 5 years please provide details on additional sheets. 7 7

8 Section 4: Authority and Indemnity Telephone or Facsimile Instructions Bank of Ireland UK is a leading provider of electronic banking services. Bank of Ireland UK recommend the use of Business On Line as the most secure method of viewing transactional banking information and effecting payments. Should you wish to receive additional information on Business On Line, please advise us under Section 7. However, should you wish to transact business with us by way of telephone or facsimile instructions, then please proceed to complete this Section. To Bank of Ireland (UK) plc ( The Bank ) 1. Insert Company Name Limited / PLC / LLP* ( the account holder ) *delete as appropriate (together the company ) have furnished to the bank a mandate dated the day of 20 (the Mandate) and any amendment, variation, replacement of substitute Mandate given to the bank from time to time is hereinafter referred to as the Mandate in relation to the operation of any account(s) in the name of the company with the bank. Notwithstanding the terms of the Mandate the Company hereby further instructs the Bank that in connection with the operation of any account(s) in the name of the Company and any one of the persons named in a resolution of the Board of Directors of the Company and furnished to the Bank from time to time is authorised to give instructions by telephone or facsimile message. 1. In consideration of the Bank agreeing, at the request of the Company, to act on instructions received by telephone or facsimile message the Company hereby: (a) Covenants and undertakes with and to the Bank that: (i) the Bank may act on such instructions sent by telephone or facsimile message whether such instructions include instructions to pay money or otherwise debit or credit any account of the Company with any amount or relate to the disposition of any money, or purport to bind the Company to any agreement with the Bank or with any other person or commits the Company to any other type of transaction or arrangement whatsoever: and the Company shall at all times accept the debit or the credit of the Bank on any of its accounts in respect of any such transaction as conclusive evidence of any such instructions sent by telephone or facsimile message and of the amount involved. (ii) it shall do all that is necessary to ensure maximum security in connection with the issue of any such instructions sent by telephone or facsimile message. (b) Acknowledges and agrees: (i) that no written confirmation shall be required before or after the Bank shall act on instructions sent by telephone or facsimile message but shall if called upon to do so by the Bank confirm such instructions in writing provided that failure to do so shall not render invalid any action taken by the Bank pursuant to such instructions. (ii) that the Bank assumes no liability or responsibility for consequences arising out of the interruption of, delay and/or loss in transit of any messages, letters or documents or for any delay, mutilation or other errors arising in transmission of any instructions sent by telephone or facsimile message or for errors in translation of and/or interpretation of technical terms. (iii) that the Bank assumes no liability or responsibility for consequences arising out of the interruption of the Bank s business due to failure of power, riots, civil commotions, insurrections, wars, acts of God or any other causes beyond the Bank s control. (c) Indemnifies and agrees to keep indemnified the Bank against all claims, demands, liabilities, losses, costs (including legal fees on a full indemnity basis) actions, proceedings, charges and expenses whatsoever and howsoever arising which the Bank may incur or suffer by reason of the Bank acting on any instructions received by telephone or facsimile message and that the Bank may debit any account(s) in the name of the Company with any sums payable by the Company hereunder. 2. The Bank agrees and acknowledges that the Company shall not incur any liability as stated in 2. (c) above, to the extent that any claims, demands, liabilities, costs, actions, proceedings, charges and expenses arise out of any fraud or negligence duly proved on the part of the Bank, its officers, servants or agents. 3. The agreements and obligations on the part of the Partnership herein contained shall take effect as joint and several agreements and obligations and references to the Partnership shall take effect as references to each of them and none of them shall be released from liability hereunder by reason of this Authority and Indemnity ceasing to be binding as a continuing security on any other of them. Unless the contrary intention appears words in the plural shall include the singular. 4. This Authority and Indemnity is irrevocable save with the prior written consent of the Bank. 5. For the benefit of the Bank the Company submits to the jurisdiction of the Courts of Northern Ireland in relation to any claim or proceeding hereunder. The Company further irrevocably submits to any other jurisdiction in which it has assets and hereby waives any objection to any claim that any suit action or proceedings have been brought in any inconvenient forum. 8

9 Section 4: Authority and Indemnity Telephone or Facsimile Instructions To be signed in accordance with the Mandate on Section 3! Note: the Witness must not be related to the Authorised Signatory. Signed by: In the presence of (Print Name): In the presence of (Signature): (Authorised Signatory in accordance with the Mandate on page 4) (Witness) (Witness) Address (Witness): Occupation (Witness): Signed by: In the presence of (Print Name): In the presence of (Signature): (Authorised Signatory in accordance with the Mandate on page 4) (Witness) (Witness) Address (Witness): Occupation (Witness): 9 9

10 Section 5: Current Account Switching Transfer Authority Depending on your needs and preferences you may qualify for the Current Account Switch Service (CASS). Alternatively, the Bank of Ireland UK Switch Service (BOI UK SS) will apply. Please see our Current Account Switch Service Information Pack for full details. Do you wish to close your existing Current Account? If YES, PLEASE COMPLETE SECTION (A) on the Current Account Switch Service below. If NO, or if you do not meet the eligibility criteria for the Current Account Switch Service, then PLEASE COMPLETE SECTION (B) on the Bank of Ireland UK Switch Service below. Section (A) Current Account Switch Service Section (B) Bank of Ireland UK Switch Service For use when you are closing your existing account, and are either: i) a business with an annual turnover that does not exceed 6.5 million and employs fewer than 50 people ii) a small charity with an annual income of less than 6.5 million iii) a small trust with a net asset value of less than 6.5 million Do you have any security attached to your existing account? Yes No NB. If you have security attached to your existing, old bank, account, you must take steps toward initiating its release before a full account switch using the Current Account Switch Service may take place. I/we agree and confirm that: I/we give my/our consent for Bank of Ireland UK to contact my/ our old bank to request full details of all direct debits, standing orders, online beneficiaries, future-dated payments, and any recurring credit and/or debit payments from the bank account set out overleaf. I/we am/are aware that the switch process begins 6 working days before the Switch Date. I/we hereby instruct Bank of Ireland UK to contact my/our old bank to close my/our Old Account in accordance with the Account Closure Instruction. This cannot be reversed or cancelled any later than the close of business 7 working days before the Switch Date. I/we give my/our consent to the redirection of all payments to and from my/our Old Account to be made to and from my/our New Account for 36 months after the Switch Date. I/we understand that after the abovementioned 36 month period automatic redirection of payments will continue until such a time as there is a 13 month period when no Direct Debits, BACS Direct Credits or Faster Payment transactions have been automatically redirected to my/our Old Account. I/we have received, read and understood the relevant information pack regarding the Current Account Switch Service, which includes an explanation of the: 1. Current Account Switch Guarantee 2. Current Account Switch Agreement (including consent and service conditions) 3. Account Closure Instruction For use when you either: i) do not meet eligibility criteria (see aside) for CASS OR: ii) wish to leave your existing account open Please complete either Option (1) or Option (2) Option (1): I/we authorise Bank of Ireland UK to do the following on my our behalf: OR: X Contact my/our old bank to request full details of all direct debits,standing orders, online beneficiaries, future-dated payments, and any recurring credit and/or debit payments from the bank account set out overleaf. Credit payments please choose ONE option: Provide details of my/our new Bank of Ireland UK account to the persons and organisations indicated on the Request to redirect credit payments to new account form(s), found in the Current Account Switch Service Information Pack, so that these payments may be set up on my/our new account. Send to my/our address a partially completed letter for each of the persons or organisations who made regular payments into my/our old account in the last 13 months so that I/we may forward to them details of my/our new Bank of Ireland UK account. Direct debits and recurring debit payments -please choose ONE option: Provide details of my/our new Bank of Ireland UK account to each of the persons and organisations whom I/we pay by direct debit. Send to my/our address a partially completed letter for each of the persons or organisations I/we have paid through direct debit or through recurring debit payments in the last 13 months so that I/we may forward to them details of my/our new Bank of Ireland UK account. Option (2): I/we will manage my/our own switch. X I/we will send to my/our old bank my/our own instructions regarding the cancellation of any existing direct debits, standing orders, future-dated payments, account closure and credit balance transfer as per my/our own preferences using the Customer Request to Complete Switch form(s) found in the Bank of Ireland UK Switching Service section of the Current Account Switch Service information pack. I/we have received, read and understood the relevant information pack regarding the Bank of Ireland UK Switch Service, and confirm my/our agreement. Customer Signature Date / / Customer Signature Date / / Customer Signature Date / / Customer Signature Date / / Customer Signature Date / / Customer Signature Date / / Please sign this authority in accordance with the terms of the mandate held with your current bank. By completing this authority, you give us your permission to approach your previous bank / branch and give them permission to act on our request

11 To The Manager: Previous bank: Branch: We are transferring our account(s) to Bank of Ireland UK. Would you please act on the signed authority on the previous page. Please complete details of account(s) to be transferred Company Name (Exact name as it appears on your bank statement): Certificate or Incorporation / Registered No: Company Address (Exactly as it appears on your bank statement): : Please note if the details completed are not identical to the details held by your Old Bank the switch will be automatically rejected. Current Account Details (N.B. Please do NOT include Deposit Accounts) Please complete details of all Current Accounts you wish to switch. National Sorting Code: Old Bank Sort Code / New Bank of Ireland UK Sort Code: Account Name Old Bank New Bank of Ireland UK (e.g. no 1 account, payroll account etc) Account Number Account Number Do you currently have a debit card on your existing Business Current Account? Yes No Name on card: If yes, please insert the last 5 digits of the Primary Account Number (16 digit long number) on your debit card: Please provide us with a mobile telephone number for updates on your switch: For internal use only NB. Please ensure that the preferred switch date is in line with the below timescales for CASS and BOI UK SS, doesn t fall on during a weekend/public holiday, and will not have already passed by the time the application is passed to the Account Switching Unit. What is the preferred switch date? / / a) CASS Switch - The earliest switch date should be 15 working days from the date this application is submitted to the Bank. Does the Current Account Switch Service Guarantee apply? If using CASS, please confirm that the customer has been advised as to the implications of security attached to their existing current account? t Applicable b) BOI UK SS Switch - The earliest switch date should be 17 working days from the date this application is submitted to the Bank. Yes No Contact at Bank of Ireland UK is: Bank of Ireland UK Branch Address: Name of Position/: : 11 11

12 Section 6: Easier Banking Please indicate below if you require, or are interested in receiving information regarding, any of the following: Business Visa Debit Card Card Payment Facilities Business Quick Lodge Card Does your business have a requirement, now or sometime in the future to accept card payments? Are you happy for a representative to contact you to discuss card payment options? By ticking the boxes above you are consenting to and authorising Bank of Ireland UK to give your personal information to our chosen merchant services provider so that they may contact you to advise you about their products and services. Section 7: Our range of Products and Services We have a number of services that may meet your business requirements. Some of these are subject to status. Please tick below if you require, or are interested in receiving information regarding, any of the following: Current Account Commercial Card Deposit Account Fixed Term Deposit Borrowings Asset Finance Invoice Discounting / Factoring Foreign Exchange / Treasury Services Electronic Services Business On Line BACS CHAPS Cross Border Payments Other (please specify) Section 8: Your Statement Requirements How often do you require a statement? Monthly Quarterly Insert date statement(s) required to issue Section 9: Cheque Book and Lodgement Book Requirements Please indicate which you require: 50 cheques per book 200 cheques per book Lodgement book Name to appear on Cheque Book* * This must always show your legal name and if required can also include a trading name as detailed in Section 1. 12

13 Section 10: Data Protection using your information Important information about you and us, Bank of Ireland UK Bank of Ireland UK is a member of the Bank of Ireland Group. In this statement, our group means the Governor and Company of the Bank of Ireland and any of our subsidiary or associated companies. For a full list of our group, write to us at the address below. We may hold your information and it may be used by any other member of our group. Considering your application To help us decide whether to enter into this and any future agreement with you, we may use: any information you have given us; information we already hold about you; information we receive from enquiries we make about you; and information we get from other dealings with us or our group. We may make and keep copies of your passport, driving licence or other proof of your identity that you provide. We may also search your record held by credit reference agencies or ask them to make enquiries for us. We may give credit reference agencies the information they need to make their enquiries. The credit reference agencies will keep a record of our search, whether or not your application goes ahead. This record will be available to other organisations that make similar searches and could affect your ability to get credit elsewhere for a short period of time. Information the credit reference agencies hold about you may already be linked to records relating to other people. (This is called an association.) You may be considered to be financially linked to these people and we may consider their credit records when considering your application. If you are providing information on behalf of others within your business, you are applying for credit with someone else, or you have told us about a financial link with another person, you must be sure that you are entitled to: release information about that other person and anyone else you have referred to; and authorise us to search, link or record information about you (and anyone you have referred to) at credit reference agencies. Credit reference agencies will create a link between your credit records and those of any person you have said that you have a financial relationship with. When you or the people you have a financial relationship with apply for credit in the future, both your and their credit records will be taken into account. This process will continue until one of you tells the credit reference agencies that there is no longer a financial link. We may also use a creditscoring system or other automated system for making a decision. Using and sharing your information We will add to your record with the Credit Reference Agencies by giving information relating to your Agreement and information about how you mange your account and your repayment record. We will also tell them of any default and any change of address you fail to tell us about where any payment is overdue. It is important that you give us accurate information. We will check your details with fraud prevention agencies. If false or inaccurate information is provided and fraud is identified, details will be passed to fraud prevention agencies. Law enforcement agencies may access and use this information. The information we obtain will be shared with and cross-checked by other businesses, including Bank of Ireland Group companies, other lenders, fraud prevention agencies, companies or other bodies which maintain registers of assets and interests in them, any insurers, third parties engaged by us and anyone who introduced you to us. We and other organisations may also access and use this information to prevent fraud and money laundering, for example, when: checking details on applications for credit and credit related or other facilities verifying your identity tracing debtors, recovering debt managing credit and credit related accounts or facilities and administer your Account checking details on proposals and claims for all types of insurance checking details of job applicants and employees carrying out statistical analysis and market research, and developing and improving the products and services we provide and make available. This information will also be shared with Bank of Ireland Group companies ( the Companies ) so that they may carry out statistical research and analysis, compliance and regulatory reporting and administration of the Account. Please contact us at Bank of Ireland, Fraud Prevention Unit, Group Services, 2nd floor, Block A, Baggot Plaza, Upper Baggot Street, Dublin 4, D04 VX58 if you want to receive details of the relevant fraud prevention agencies. We and other organisations may access and use, from other countries, the information recorded by fraud prevention agencies. We may make and keep copies of your passport, driving licence or other proof of your identity that you provide. We may require and hold details of your tax residency and tax reference number(s) to enable us to comply with UK legislation relating to any intergovernmental agreements to share tax information that the UK government may agree. Direct marketing We may use your information to help us identify products and services which may be of interest to you and may contact you from time to time. We may also give information about you to: our group; and any other person or company we choose from time to time, so that they can use it for similar purposes. We may contact you by post, phone, , fax and in any other way. Please note that if you have other accounts with our group and/or have, at any time, provided marketing preferences different to those provided in this application, you may receive marketing information in accordance with the earlier preferences. You can stop us from contacting you or giving your details to others for marketing purposes. To do this write to: Bank of Ireland UK Marketing Department 1 Donegall Square South Belfast BT1 5LR. (This may mean that you will not receive information about extra benefits available to our customers.) Transferring your information abroad From time to time we may transfer information about you to previously approved companies or people based outside the European Economic Area. We will only do so if the person or company agree to give your information the protection we would have to give it in the UK and to act on our instructions. Sensitive information You may have given us information about your nationality or about any disability you may have. If you give us details of your nationality, we may use it for validation of your identity, research and statistical purposes and to comply with our legal obligations. If you give us details of any disability, we will only use it to provide any support you need. Using and sharing your business information We may also search the records of business data held by credit reference agencies and give them information about your business accounts. Business data held by the credit reference agencies may be shared with other organisations authorised by your business. Your right to information You have a legal right to receive a copy of the information we hold about you. To see this information, write to: Bank of Ireland UK Services & Support NI 4th Floor 1 Donegall Square South Belfast BT1 5LR You must pay a fee before we provide the information. We will tell you the current fee when you write to us. Section 11: Declaration and Agreement By signing the Mandate in Section 3 we declare that all the information in this application form has been completed to the best of our knowledge and belief and we will notify Bank of Ireland UK promptly of any changes. We have received the Guide to Banking for Business Customers Northern Ireland, which includes the Deposit Guarantee Scheme Information Sheet, and agree to be bound by the Terms and Conditions for the operation of our accounts. Use of your information It is important that you read and understand the information relating to the use and disclosure of your personal information, which you will find next to this symbol under the above section on Data Protection using your information. By signing this application, you agree that we can use your information in the ways described. From time to time we would like to tell you, by letter, phone, fax, or other electronic means about products and services which we believe will be of interest to you and which are offered by us and other selected companies. If you do not want us to do this please tick this box Please note that this means we may not be able to tell you about additional benefits available to our customers

14 This document can be made available in Braille, large print or audio upon request. Please ask any member of staff for details. Bank of Ireland UK 1 Donegall Square South Belfast BT1 5LR Bank of Ireland UK is a trading name of Bank of Ireland (UK) plc. Registered in England & Wales (No ), Bow Bells House, 1 Bread Street, London, EC4M 9BE. UK37-995N.14 (10/17)