Your company s ABN. Business Travel Account Account

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1 BTA Statements BTA statements are available monthly, and are payable in full upon receipt. You can choose one of 10 possible dates in the month your Company wishes to receive their statement, to ensure the BTA solution integrates with your Company s processes and procedures. To make transactions more visible, American Express has made the BTA statement an open item statement. This means transactions are fully itemised, and all payments are reconciled against individual items, reducing time spent reconciling the account. The office your travel is booked through Your company s ABN Statement cut off date BTA unit contact numbers Your Business Travel Account name and number American Express internal reference Fields used by the BTA analysts for comments relating to reconciliation Field used by the BTA analysts for comments relating to reconciliation OR as a Customer Reference field with a maximum of 45 # characters (TMC dependent) Supplier Supplier. ABN Job Number field 20# characters (TMC dependent) Passenger name Flight sectors Date travel started Airline carrier code for the first sector sequenced on Book Ref field (TMC dependent) Business Travel Account Account ACCOUNT NUMBER: BTA UNITTEL: TRAVEL OFFICE: ABC TRAVEL AMEX ABN: BTA UNIT FAX: STATEMENT BOOK REF/ TRAVELLER DEPT DATE/ TICKET NO/ (ONO)/ GSTAMT AMOUNT ROUTING/ TR (GWT)/CR REFERENCE INV DATE COMMENTS SUPPLIER SUPPLIERABN JOB #(GROSS VAL) AMT EXGST EPPING/JMR MEL/SYD/MEL 01/09/2005 QF Comments 1# Comments 2# Comments 3# 06/09/05 QANTAS AIRWAYS CD EPPING/PJMR MEL 01/09/2005 Fee /09/ MASCOT/DNMR SYD/HK/SYD 10/09/2005 CX GHI /09/05 CATHAY PACIFIC MASCOT/DNMR SYD 10/09/2005 Fee GHI /09/ BROWN/BEMS PER/MEL/PER 11/09/2005 QF /09/05 QANTAS AIRWAYS XYZ BROWN/BEMS PER 11/09/2005 Fee 18/09/05 XYZ JONES/AFMS BNE/SYD/BNE 13/09/2005 DJ C4FDMD 20/09/05 VIRGIN BLUE JONES/AFMS BRIS 13/09/2005 Fee 20/09/ Total amount of the charge including GST Trip Req field up to 20 characters (TMC dependent) Cust Ref field up to 20 characters (TMC dependent) sequenced on Trip Req field (TMC dependent) International no GST sequenced on Cust Ref field (TMC dependent) sequenced on Job No field (TMC dependent) GST amount related to that charge Charge amount excluding GST descriptor Content is TMC dependent

2 Reconciliation Advice Please complete this advice when paying and disputing any transactions. By returning this to American Express with your Remittance Advice, the payment can be correctly allocated to the transactions in your account as paid. Unless your account balance is paid in full every month, American Express requires the completed Reconciliation Advice to allocate your payment accurately and to identify any disputed transactions. Gross value of transaction Please tick those transactions being paid in full and cross those being disputed For disputed items/part payments please write a reason for dispute in this column TAT S EMENT BOOKING BILLED AMOUNT STATEMENT BOOKING BILLED AMOUNT REF REF AMOUNT BEING PAID REF REF AMOUNT BEING PAID COMMENTS COMMENT ( = FULL) ( = FULL) MONTH 1, MONTHS OR MORE -1, NEW PAYMENTS & CR MONTHS UNPAID NEW DEBITS MONTHS 0.00 TOTAL BALANCE DUE 1, , MONTHS 1, Business Travel Account Reconciliation Advice This is the mandatory cross reference number to be quoted when: 1. Querying/ disputing charges 2. Making payment for charges other than via this Reconciliation Advice 2 MONTHS NO: DATE: CHEQUE CHEQUE AMT$: PAGE NUMBER X OF Y Please enter the details of the cheque/eft paying for the above charges

3 Account Status History The following page shows the total new payments and credits to your Company s account, as well as the total new debits received since the last statement. The Net Outstanding Balance for each previous month is also displayed. Business Travel Account Account Status History Account details Payments/credits not yet allocated to individual charges TRAVEL OFFICE: ABC TRAVEL AMEX ABN: Summary of Balance Due and New Outstanding Balances over the last 6 months A B TOTAL NEW PAYMENTS/ CREDITS (unallocated) 0.00 CR TOTAL UNPAID NEW DEBITS 0.00 Breakdown of any outstanding balances carried over from previous months NET O/S BALANCE 1MTH (MAR 2006) 1, Total value of new charges during the month NET O/S BALANCE 2MTHS (FEB 2006) 0.00 C NET O/S BALANCE 3MTHS (JAN 2005) 1, NET O/S BALANCE 4MTHS (DEC 2005) 0.00 NET O/S BALANCE 5MTHS (NOV 2005) Net outstanding balance for each previous month NET O/S BALANCE 6MTHS &MORE 1, CR D TOTAL CURRENT &OUTSTANDING 1, Total outstanding amount D = (B+C) - A

4 Account Itemisation Outstanding Transactions The following page shows all Outstanding Transactions on the BTA, listing all transactions that are unpaid for the previous month. If a transaction remains outstanding for more than one month, it will continue to appear in Outstanding Transactions. Internal American Express Ref No. (to be quoted when querying any specific charge) Unique Ref No. assigned by American Express for each booking All charges that are unpaid for the previous month, excluding any disputed charges BTA UNIT TEL: TRAVEL OFFICE: ABC TRAVEL AMEX ABN: BTA UNIT FAX: STATEMENT BOOK REF/ TRAVELLER/ ROUTING/ DEPT DATE/ TICKET NO/ TR(GWT)/CR(ONO)/* AMOUNT REFERENCE INV DATE COMMENTS SUPPLIER SUPPLIER ABN JOB# (GROSS VAL) AMT EX GST GST AMT OUTSTANDING TRANSACTIONS UNALLOCATED AMOUNT FROM REMITTANCE FOR 16, RECEIVED ON 01/04/05 1 SUB-TOTAL FOR APRIL CR BUS/GRACEMISS MEL/SYD/MEL 12/05/ DEBRA 3 SYDNEY 09JAN /06/06 AMERICAN EXPRESS TRA CR 30.00CR 30.00CR MANDAN/LMR MEL/CBR/SYD/MEL 08/06/05 QF DEBRA /06/06 QANTAS AIRWAYS CR 44.50CR CR SUB-TOTAL FOR APRIL BUS/JEFFREYMY ADL/MEL 26/07/05 QF DEBRA /07/05 QANTAS AIRWAYS CR 26.05CR CR SUB-TOTAL FOR APRIL CR TRANSACTION AGEING 6 MONTHS OR MORE 1,752.29CR OUTSTANDING TRANSACTIONS MAY BE SUBJECT TO LIQUIDATED DAMAGES FEE FOR OVERDUE PAYMENT *1=REMITTANCE, 2=ADJUSTMENT, 3=REFUND (Where applicable, domestic transactions noted bya 2 or 3 are GST inclusive) Two optional reference fields captured at the time of booking Trip Req or Cust Ref If a charge remains outstanding for more that one month it will continue to appear in the Ageing Section Late payment fee applied to outstanding balances post 45 days

5 New Payments and Credits The following page includes all payments, airline refunds and credit adjustments since your last statement. BTA UNIT TEL: TRAVEL OFFICE: ABC TRAVEL AMEX ABN: BTA UNIT FAX: Clearing details will be present for each statement subsequent of the very first one STATEMENT BOOK REF/ TRAVELLER/ ROUTING/ DEPT DATE/ TICKET NO/ TR(GWT)/CR(ONO)/* AMOUNT REFERENCE INV DATE COMMENTS SUPPLIER SUPPLIER ABN JOB# (GROSS VAL) AMT EX GST GST AMT CLEARING DETAILS - INFORMATION ONLY REMITTANCE RECEIVED 31/ 03/06 THANK YOU HALL/STEVENMR LST/ MEL 14/02/2006 JQ GZJPRO PAM MARS/STEVENMR SYDNEY 14/02/06 FEE PAM SYDNEY 07 FEB GZJPRO WORTHY/COLINMR SYDNEY 08/02/06 FEE RENEE SYDNEY 07FEB KENWORTH/LINMRS PER/KGI/PER 08/02/06 QF RENEE SHALL/STEVENMR SYDNEY 15/02/06 FEE PAM SYDNEY 13FEB HALL/STEVENMR MEL/LIST 15/02/06 QF PAM MARSHALL/STEVENMR SYDNEY 21/02/06 FEE DEBRA BPGYKO TOTAL AMOUNT ALLOCATED TOTAL AMOUNT REMAINING 0.00 *1=REMITTANCE, 2=ADJUSTMENT, 3=REFUND (Where applicable, domestic transactions noted bya 2 or 3 are GST inclusive)

6 New Debits The following page lists all new debits billed to the BTA since your last statement. BTA UNIT TEL: TRAVEL OFFICE: ABC TRAVEL AMEX ABN: BTA UNIT FAX: List all new debits since the last statement Totals for Unpaid New Debits & Total Balance Due are provided at the end of this Itemisation STATEMENT BOOK REF/ TRAVELLER/ ROUTING/ DEPT DATE/ TICKET NO/ TR (GWT)/CR(ONO)/ * AMOUNT REFERENCE INV DATE COMMENTS SUPPLIER SUPPLIER ABN JOB# (GROSS VAL) AMT EXGST GST AMT UNPAID NEW DEBITS 16/03/06 QANTAS AIRWAYS DOW/JOHN CMR DPO/MEL/CBR/MEL/DPO 08/03/ Y 17/03/06 QANTAS AIRWAYS , THOM/ELLE MM CBR/SYD/OOL/SYD/CBR 29/03/06 QF YPTPGA10 17/03/06 QANTAS AIRWAYS FEE THO DOMESTIC FEE 17/03/ /03/06 QANTAS AIRWAYS FEE EME DOMESTIC FEE 17/03/ /03/06 QANTAS AIRWAYS HAN/PAUL MR SYD/BNE/SYD 31/03/06 QF JPTGA10 17/03/06 QANTAS AIRWAYS , FEE HAN DOMESTIC FEE 17/03/ /03/06 QANTAS AIRWAYS HEEHAN/RICE V MEL/CBR/MEL 09/03/06 QF YPTPGA10 17/03/06 QANTAS AIRWAYS , TOTAL UNPAID NEW DEBITS TOTAL BALANCE DUE 113, *1=REMITTANCE, 2=ADJUSTMENT, 3=REFUND (Where applicable, domestic transactions noted bya 2 or 3 are GST inclusive)

7 Clearing Details Clearing details display the itemisation of charges that have been offset by payments, credits or adjustments. BTA UNIT TEL: TRAVEL OFFICE: ABC TRAVEL AMEX ABN: BTA UNIT FAX: Clearing details will be present for each statement subsequent of the very first one STATEMENT BOOK REF/ TRAVELLER/ ROUTING/ DEPT DATE/ TICKET NO/ TR(GWT)/CR(ONO)/* AMOUNT REFERENCE INV DATE COMMENTS SUPPLIER SUPPLIER ABN JOB# (GROSS VAL) AMT EX GST GST AMT CLEARING DETAILS - INFORMATION ONLY REMITTANCE RECEIVED 31/ 03/06 THANK YOU HALL/STEVENMR LST/ MEL 14/02/2006 JQ GZJPRO PAM MARS/STEVENMR SYDNEY 14/02/06 FEE PAM SYDNEY 07 FEB GZJPRO WORTHY/COLINMR SYDNEY 08/02/06 FEE RENEE SYDNEY 07FEB KENWORTH/LINMRS PER/KGI/PER 08/02/06 QF RENEE SHALL/STEVENMR SYDNEY 15/02/06 FEE PAM SYDNEY 13FEB HALL/STEVENMR MEL/LIST 15/02/06 QF PAM MARSHALL/STEVENMR SYDNEY 21/02/06 FEE DEBRA BPGYKO TOTAL AMOUNT ALLOCATED TOTAL AMOUNT REMAINING 0.00 *1=REMITTANCE, 2=ADJUSTMENT, 3=REFUND (Where applicable, domestic transactions noted bya 2 or 3 are GST inclusive)

8 Liquidated Damages In the event of items not paid or disputed within the Terms & Conditions, Liquidated Damages (late Payment Fees) will be charged. This page helps you keep track of Liquidated Damages charged by making it easy to see which charges these Liquidated Damages affect, allowing you to reconcile your account more easily. ACCOUNT NAME: XYZ PTY ACCOUNT NUMBER: TRAVEL OFFICE: ZZZ TRAVEL AMEX GST NO: STATEMENT DATE: BTA UNIT TEL: BTA UNIT FAX: Liquidated Damages Calculation - please refer to your previous statement OUTSTANDING LD* NET O/S BALANCE FEB 2002 NET O/S BALANCE JAN 2002 NET O/S BALANCE DEC 2001 NET O/S BALANCE NOV 2001 NET O/S BALANCE OCT 2001 NET O/S BALANCE SEPT TOTAL BALANCES OUTSTANDING 50,000 20,000 5,000-1, ,500 1, ,295 NEW PAYMENTS RECEIVED BEFORE LD* CALCULATION MERCHANT CREDITS/REFUND REC D BEFORE LD* CALCULATION ADJUSTMENTS 15,000 CR 4,000 CR 20,000 CR TOTAL NEW CREDITS BEFORE LD* CALCULATION 39,000 CR TOTAL LIQUIDATED DAMAGES DUE $1, (TOTAL BALANCES OUTSTANDING - TOTAL NEW CREDITS BEFORE LD* CALCULATION) x RATE% PLEASE REFER TO YOUR COPY OF THE BTA CONDITIONS OF USE *LIQUIDATED DAMAGES