A. All employees other than substitutes and temporaries are entitled to earn and accumulate sick leave.

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1 September 27, 2007 Sick Leave I. Crediting and Accumulation of Sick Leave A. All employees other than substitutes and temporaries are entitled to earn and accumulate sick leave. B. Sick leave shall be credited on July 1 or on the date when the employee returns to work for the school year per the Sick Leave Schedule (Attachment A). C. Sick leave shall be prorated for any employee who is employed less than a full contract year. D. Employees may transfer up to a maximum of sixty (60) sick leave days accumulated from an accredited private, parochial, or public school division as certified by that school division's administration. Sick leave accumulated by Prince William County municipalities, up to the maximum amount allowed, will be accepted, as certified by transferring employee s Human Resources Department. Sick leave that has been accumulated from day care centers or other non-accredited facilities may not be transferred. E. Probationary classified employees will be credited with only three (3) sick leave days at the time of employment. After the classified employee has completed the probationary period, the employee will be credited with the balance of eligible sick leave days remaining in the anniversary year per the Sick Leave Schedule (Attachment A). F. There shall be no limit on the accumulation of sick leave. G. On a case-by-case basis, the Superintendent s Staff may authorize the voluntary transfer of sick leave days to an employee who has exhausted all available leave including Sick Leave Bank benefits and still has a legitimate and continuing need for sick leave. A written request for approval to allow employees to voluntarily transfer sick leave days must be submitted in writing to the Director of Human Resources who shall be responsible for submitting the request to the Superintendent s Staff for approval or denial. If approved, the total number of days donated shall not exceed the number of days required to provide sick leave coverage through the end of the school year or fiscal year (Attachment B).

2 Page 2 II. Use of Sick Leave A. All eligible employees may use sick leave for themselves, for family members, or for a permanent resident of the employee s household. B. Sick leave may be used for the following: 1. Medical: a. illness, injury, quarantine, or temporary physical or mental incapacity; b. any maternity related incapacity (pregnancy, childbirth, miscarriage, abortion, etc.) as certified by a physician; c. adoption for the mental health and bonding needs of an infant child one year old or less as certified by a physician. 2. Bereavement: Death of a family member or a permanent resident of an employee's household. C. The following additional guidelines shall govern the use of sick leave: 1. Employees absent from work requiring the use of sick leave per the provisions of this regulation must notify their manager at the beginning of each work day or as soon as possible thereafter and advise of their expected return-to-work date. 2. The employee may be required to submit to their manager a physician's certification for sick leave or anticipated sick leave that may be used in excess of three (3) days. The physician's certification must identify the nature of the illness or disability, the date the illness or disability began, and the projected return-to-work date. In accordance with the Code of Virginia, Section , the manager or Director of Human Resources has a right to require a physician's certification when the manager or Director of Human Resources has good reason. 3. Sick leave must be taken for the purpose for which it was granted per the provisions of this regulation. It cannot be interchanged or substituted for another type of leave.

3 Page 3 III. Compensation For Sick Leave A. Each sick leave day used in accordance with the provisions of this regulation will be compensated at the employee's per diem rate. Ten-month hourly employees will be compensated at their hourly rate. Under no circumstances will sick leave compensation be greater than the number of contract hours or average number of hours worked per day. B. For probationary classified employees who use more than their three (3) credited sick leave days during their probationary period, the employee must take leave without pay for the additional days used. The employee may be compensated for those days taken as leave without pay after the completion of their probationary period and the crediting of their balance of remaining eligible sick leave days. C. When all accumulated leave, including leave from the Sick Leave Bank, has been exhausted and continued disability is certified by a physician, the Director of Human Resources may grant an extended medical leave of absence without pay in accordance with the provisions in Regulation 544-1, Leave Without Pay; or the employee may pursue disability retirement. IV. Reporting Sick Leave A. It is the manager's responsibility to monitor and report sick leave absences. B. Each department shall input sick leave in no less than thirty- (30) minute increments. All sick leave is to be entered into the computer by the close of business on the last input day in the current pay cycle. C. In reporting sick leave, the sick leave event code corresponding with the reason sick leave was taken must be entered into the computer (e.g., personal illness/sicku, illness of an immediate family member/sfamu, etc.). D. Official sick leave records shall be maintained by the Department of Human Resources.

4 Page 4 V. Unused Sick Leave Compensation A. Upon separation of employment, an employee must choose one of the following options within sixty (60) days or relinquish all rights to accrued, unused sick leave: 1. If an employee met the eligibility requirements for separation leave on June 30, 1991, convert unused sick leave accrued as of June 30, 1991, to separation leave and convert unused sick leave accrued on or after July 1, 1991, to separation pay as specified in Regulation 545-1, Separation Benefits. 2. If an employee did not meet the eligibility requirements for separation leave on June 30, 1991, convert all unused sick leave to separation pay as specified in Regulation 545-1, Separation Benefits. 3. If a retiring employee is eligible and elects to participate in the Retiree Health Insurance Premium Contribution Plan, convert accumulated sick leave per the conversion table in Regulation 545-1, Separation Benefits, in exchange for an established employer health insurance premium contribution. Unused sick leave days in excess of the number required to convert to an employer health insurance premium contribution percentage shall be compensated as specified in item number A2 above. 4. Transfer all such accumulated sick leave to another school division. (If no actual transfer has occurred within one (1) year from the date of termination, this option will be lost). 5. Transfer part and be paid at ten (10) percent per diem for the balance of accumulated, unused sick leave. B. Payment for unused sick leave shall be made for only those days earned and not for those days advanced. Should an employee terminate employment having used more sick leave days than were earned, such unearned days will be deducted from the employee's last paycheck at the regular per diem rate. C. For purposes of separation pay for unused sick leave, only the sick leave earned with Prince William County Public Schools is applicable. D. Upon request, the Department of Human Resources will verify days of accrued sick leave for those employees who wish to transfer all or part of their accumulated sick leave to another school division/employer.

5 Page 5 The Associate Superintendent for Human Resources (or designee) is responsible for the monitoring and implementation of this regulation. The Associate Superintendent for Human Resources (or designee) is responsible for reviewing this regulation in PRINCE WILLIAM COUNTY PUBLIC SCHOOLS

6 Attachment A Regulation SICK LEAVE SCHEDULE All employees except substitutes and temporaries are entitled to sick leave per the following schedule: Days of Contracted Service Amount of Sick Leave 1-16 Days 1 Days Days 2 Days Days 3 Days Days 4 Days Days 5 Days Days 6 Days Days 7 Days Days 8 Days Days 9 Days Days 10 Days Days 11 Days Days 12 Days Days 13 Days Days 14 Days 240+ Days 15 Days Notes: (1) All food service employees and bus drivers employed prior to July 1, 1984, will continue to receive 12 days of sick leave annually. Individuals employed in these categories after July 1, 1984, will receive 11 days of sick leave annually. (2) The number of days of sick leave credited will be reported in hours and minutes on an employee s earnings statement. The number of hours and minutes credited for each day of sick leave will be based on the number of hours in an employee s regular work day. Example: If an employee is entitled to 15 days of sick leave and the number of hours in the employee s regular work day is 7 hours/30 minutes, 15 days of sick leave will be credited and reported as 112 hours/30 minutes.

7 Attachment B Regulation SICK LEAVE TRANSFER FORM The transfer of sick leave days from one employee to another is a voluntary action and can only be accomplished when authorized by the Director of Human Resources. Any sick leave transferred shall be credited to the receiving employee's account and shall be used in accordance with Regulation My signature below indicates that I have read and understand the contents of the preceding paragraph and I am authorizing the transfer of sick leave days to the account of. Further, I understand that once these sick leave days have been transferred, they will be used by the designated employee during the current school year in accordance with the aforementioned regulations. Signature Date Location Social Security No. or Badge ID No.