Raffle Licence

Transcription

1 Raffle Licence ALBERTA CONSERVATION ASSOCIATION (57494) (Licensee) CHIPPEWA ROAD SHERWOOD PARK, ALBERTA T8A 6J7 (Address) IS LICENSED TO OPERATE A RAFFLE EVENT, IN ACCORDANCE WITH THE PROVISIONS OF THE GAMING AND LIQUOR ACT, THE GAMING AND LIQUOR REGULATION, AGLC POLICIES AND ALL TERMS AND CONDITIONS PRESCRIBED BY THE BOARD. TERM OF LICENCE: FRIDAY JUNE 02, 2017 TO FRIDAY SEPTEMBER 15, 2017 Raffle Format: Prize Draw DATE OF DRAW(S) SEPTEMBER 15, 2017 DRAW LOCATION ALBERTA CONSERVATION ASSOCIATION, SHERWOOD PARK TICKET DISTRIBUTION 1 FOR $10.00 TICKET VALUE $7, $7, PRIZES RETAIL VALUE COST TO LICENSEE DRAW DATE Accompanied Hunt (1) $1, $1, SEP 15, 2017 $1, $1, EXPENSE Advertising/promotion AMOUNT $ $ USE OF PROCEEDS Enhancements to Pheasant Release Program in Alberta SPECIAL TERMS AND CONDITIONS: RAFFLE REVENUE - ALL REVENUE MUST BE HELD IN TRUST UNTIL THERE ARE SUFFICIENT FUNDS TO COVER THE COST OF THE PRIZES. USE OF PROCEEDS - DISBURSEMENTS OF GAMING PROCEEDS SHALL BE MADE WITHIN 24 MONTHS OF RECEIPT OF THE FUNDS. Continued on next page... DATE ISSUED: June 2, 2017 ISSUED BY: Alberta Conservation Association

2 Raffle Licence Continued on next page... DATE ISSUED: June 2, 2017 ISSUED BY: Alberta Conservation Association

3 Raffle Licence Financial Form Organization: Alberta Conservation Association (57494) Licence: Period: 2017/06/02 to 2017/09/15 Actual Tickets Sold Colour Price Units Unit Price Printed Quantity Value Actual Units Sold Value Blue 1 For $ $7, Total Ticket Sales: Gross Revenue = Total Ticket Sales +/- any money shortages or overages. Gross Revenue: Prize Expenses Prize (quantity) Accompanied Hunt (1) Estimated Org. Cost $1, Actual Org. Cost Total Prize Cost: > (minus) Other Expenses Expense Estimated Amount Actual Amount Advertising/promotion $ Total Expenses: > (minus) = Gaming Proceeds: The Raffle Licence Financial Form must be completed and received by Alberta Gaming and Liquor Commission within 60 days following the final draw date. The required financial information may be submitted either by completing this form and returning to AGLC by mail or fax; or through your organizations AGLC Internet Account at: For information on obtaining an AGLC Internet Account, please see: Questions regarding the completion of this form Alberta Gaming and Liquor Commission Telephone: (780) Questions may be directed regarding to Financial the completion Review. of Questions this form 50 Corriveau Avenue or Toll Free: may regarding be directed the Terms to Financial and Conditions Review. of Questions the St. Albert, Alberta Fax: (780) regarding licence, may the be Terms directed and to Conditions Raffle Licensing. of the T8N 3T5 licence, may be directed to Raffle Licensing. This raffle shall be operated according to the licence and the Terms and Conditions. I certify that: All information supplied is correct. Any Alberta Gaming and Liquor Commission Inspector may examine and make copies of all records relating to the licence. Signature Date

4 RAFFLE TICKET INVENTORY CONTROL PROCEDURES An individual must be appointed who will oversee all matters relating to the physical control and monitoring of raffle tickets issued and returned and cash related thereto. It is strongly recommended that this individual be separate from the Treasurer to ensure segregation of duties exist amongst the charity. This person referred to hereinafter as the Raffle Chairperson will make and maintain a record to show: a) Raffle Ticket Inventory Control Worksheet (Sample #1): i. The date, the seller name and the serial numbers of tickets issued to each seller. The seller will initial the control sheet to acknowledge receipt of such tickets. ii. Upon return of tickets and cash by the seller, the Raffle Chairperson will record the serial numbers of any unsold tickets returned and the cash received from the tickets sold. The seller will sign the control sheet to acknowledge that the unsold tickets and cash amounts recorded are accurate. iii. The Raffle Chairperson will sign and date the control sheet to verify the amount of cash, unsold tickets and ticket envelopes/stubs received. iv. The resulting cash amounts will be handed over to the treasurer for deposit to the raffle account with the treasurer signing and dating the record sheet to evidence receipt of the ticket monies recorded. b) From the information on the Raffle Ticket Inventory Control Worksheet as noted above the organization will be able to determine the numbers of tickets sold, the cash received and amounts to be deposited to the raffle account. If deposits are made on a regular basis the date the funds were deposited must be noted on the worksheet with the treasurer s initials acknowledging they received the funds. c) The Raffle Chairperson will make every effort to account for any tickets not returned immediately prior to the draw or event at which a winner will be decided. This will include contacting ticket sellers with as yet unreturned tickets to determine the status of such tickets and to ensure that all sold tickets are included in the draw or winning process. At this time all unsold tickets will be returned and all sales amounts due collected. d) Prizes Paid Out: i. The Raffle Chairperson will record the name of the winner(s), winning ticket number(s) and the cheque number, if applicable. If multiple winners exist then a Prizes Paid Out Control Sheet (Sample #2) must be utilized. The winning tickets must also be retained by the organization. e) Each month the treasurer will perform a bank statement reconciliation to verify all the deposits and prizes paid out according to the Raffle Ticket Sign Out Sheet and Prizes Paid Out Control Sheet. Any discrepancies must be reported to both the President and Raffle Chairperson immediately.

5 Sample #1 RAFFLE TICKET INVENTORY CONTROL WORKSHEET Total # of Ticket # Ticket # Seller s Unsold Ticket Total Expected Actual Variance Date Out Seller s Name Selling Price Tickets Date In Cash Cheques Credit Card Explanation of Variance Beginning Ending Initials Numbers Sold Deposit Deposit Over/Short Issued Seller s Signature Deposit Date Treasurer s Initials Signature of Raffle Chairperson Date Signature of Treasurer Date PROTECTED WHEN COMPLETED FORM C&SR/GAM (2006 Sept)

6 Location: Licence #: Sample #2 PRIZES PAID OUT CONTROL SHEET Date of Draw Name of Winner Ticket # Prize Amount Cheque Number Witness/ Initial PROTECTED WHEN COMPLETED FORM C&SR/GAM (2006 Sept)

7 Questions regarding the Terms and Conditions of the licence, may be directed to the: Alberta Gaming and Liquor Commission (AGLC) 50 Corriveau Avenue St. Albert, Alberta T8N 3T5 Telephone: (780) or Toll Free: Fax: (780) Additional information, Raffle Terms and Conditions and Raffle Ticket Inventory Control forms may also be obtained from the AGLC website at aglc.ca. For information on obtaining an AGLC internet account see, aglc.ca/policies/generalpolicies.asp.