Job Description Executive Director

Transcription

1 Overview Job Description Executive Director The Executive Director (ED) is responsible for executing ISSP s overall strategy and managing day to day operations. The ED reports to the Leadership Team and provides regular updates to the Board of Directors. The ED manages and monitors the financial and accounting aspects of the organization. The ED also is responsible to secure the necessary resources to implement the annual strategic plan. The ED serves as the public face of the organization and helps to promote membership and build alliances. Board of Directors and Strategic Direction Organizes, coordinates and facilitates Board Officers (match language in bylaws) meetings and board of directors meetings Participates and supports ISSP board of director standing committees, working groups and other ad hoc committees With board officers, crafts annual strategic plan which identifies high level goals for each of the major work streams as well as measures and targets for key performance indicators. Updates ISSP s strategic plan and related operating plans for review and/or approval by the Leadership Team and Board of Directors Provides the Board with a quarterly reports summarizing membership activities, education programs and the financial status of the organization. Additionally prepares the annual report which is published for all members. Operations Management Hire, lead and manage ISSP employees; conduct annual performance reviews; foster a resultsdriven and team-oriented work environment Provides leadership and directs the activities of ISSP s contractors/consultants and volunteers in day to day activities Supports membership by increasing value proposition, providing regular communications to members and addressing major issues of concern in order to attract and retain membership Ensures that ISSP s technology, systems, processes and records are well-organized and efficient Ensures support staff is responsive to the requests from members, potential members, board of directors and other relevant stakeholders Provides oversight to planning and execution of all ISSP educational programs, events and conferences to ensure quality and efficiency Facilitates monthly new member orientation sessions, hosts webinars and, if appropriate, teaches on-line courses Performs all other activities as directed by the board of directors

2 Financial Management and Compliance Develops and manages the annual as approved by the board of directors for the organization Develops annual revenue strategy that consists of expansion of membership or programs, application of grants and/or procuring donations Maintains all financial and tax records of the organization, ensuring that all corporate and other fiduciary records are in good order and in compliance Manages bank accounts and accounting records, processes receivables and payables for the organization Manages accounting and payroll contractors to assure timely payment and accurate records External Relationships Under guidance of the board of directors initiate, build and maintain relationships with other associations and organizations active in the sustainability industry; seeks opportunities to partner in the pursuit of ISSP s strategic goals and/or promote membership within the organization o o o Speaks and presents at other conferences and events to promote ISSP as an organization or to communicate research Ensures consistency in developing relationships with potential sponsoring organizations engaged in sustainability-related products and services Responds to press inquires and media relations to optimize the public image and overall awareness of the organization Experience, Skills and Attributes Desired Leadership experience, preferably as an Executive Director, in a trade association or non-profit and familiar with best practices and governance in non-profit organizations Strong leadership, operational and project management skills Business credibility including having managed/owned and operated a business or has businessrelated academic qualifications Collaboratively work as well as manage and facilitate in virtual and face-to-face settings with all stakeholders of the organization Existing experience, connections and relationships in the professional field of sustainability to contribute to the credibility of the organization as well as its ability to attract new members Innovative thinking to make optimum use of limited resources and in developing new revenue streams Understanding of sustainability trends, history, background and profession of sustainability Excellent written and verbal communication skills, including the ability to facilitate and present a wide range of sustainability-related issues in public forums Experience or background with soliciting funding for the organization from a variety of different sources with a track record of success Flexible with working non-traditional work hours to accommodate the global nature of our board meetings, webinars and programs Bachelors degree required

3 Proficiency in standard Windows office tools and preferably experience with Quicken/Quickbooks, CRM platforms, Constant Contact, Drupal, on line meeting/webinar systems Sensitivity to multi-cultural membership

4 EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (this Agreement ) is made and entered into as of the <ENTER DATE> (the Effective Date ), by and among International Society of Sustainability Professionals (ISSP) a Oregon 501(c)(3) non-profit corporation and <ENTER CANDIDATE NAME> AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, the mutual promises contained herein, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereto agree as follows: Section 1. Employment and Duties. (a) General. <NAME> shall serve as the Executive Director of ISSP. <NAME> shall, to the best of his/her abilities, perform such administrative and executive duties as are commonly associated with such position, including responsibility for overall operations and day to day affairs, and such other duties as may be reasonably assigned to him from time to time by the Board of Directors or their committees which hereto (collectively, the Board ). ISSP shall provide commercially reasonable resources to permit <NAME> to perform the duties assigned to him/her by the Board. (b) Employment Duties. During their employment with ISSP, <NAME> shall: (i) devote full amount of time (40 hours), attention and commitment to the business of ISSP and to the performance of his duties as its Executive Director; (ii) faithfully and loyally serve ISSP; (iii) comply in all respects with the lawful and reasonable directions and instructions given to him by the Board; and (iv) use his best efforts to promote and serve the interests of ISSP. Notwithstanding anything set forth in this Agreement, <NAME> shall be permitted to serve on other non-profit boards which do not compete with ISSP and to participate in other business activities so long as such activities do not violate any provision of this Agreement and do not interfere with his commitments under this Agreement. Section 2. Employment Term. <NAME> s employment shall commence as of the Effective Date and continue there from until the second anniversary thereof, unless sooner terminated pursuant to Section 4 of this Agreement (the Employment Term ). After the expiration of the initial Employment Term, <NAME> s employment shall be renewed for additional one (1) year periods, or for such other period(s) as ISSP and <NAME> may agree (each an Additional Term ), provided the parties give each other written notice of any intention not to renew not less than ninety (90) days prior to the expiration of the Employment Term or any Additional Term. <NAME> s employment during any Additional Term shall be governed by the terms and conditions of this Agreement, unless ISSP and <NAME> mutually agree otherwise in writing. [get reviewed by Oregon labor attorney] Section 3. Compensation and Other Benefits. ISSP shall pay and provide the following compensation and other benefits to <NAME> as compensation for services rendered under this Agreement: (a) Annual Salary. (i) Commencing on <ENTER DATE> for the Employment Term, ISSP shall pay to <NAME> an annual base salary of Fifty Thousand Dollars ($50,000) per year (the Annual

5 Salary ), less applicable payroll deductions. The Annual Salary shall be paid in twelve (12) equal installments in accordance with ISSP s payroll practices. The Annual Salary shall be reviewed during the last month of calendar year and, thereafter, during the last month of each full calendar year during the Employment Term and any Additional Term and, in the Board s discretion, may be increased on the first day of the first month of each successive full calendar year during the Employment Term and any Additional Term in an amount deemed appropriate by the Board. (b) Bonus. Commencing on <ENTER DATE>, for the first full calendar year of the Employment Term, <NAME> shall be eligible to receive annual incentive bonus compensation equal to $5000 for each unit of 10% growth in membership and sponsorship over the previous year; provided that Net Revenue for the year is positive; and in no event shall such bonus compensation exceed $25,000 for the year (the Bonus ). For purpose hereof, Gross Revenue shall mean all revenues generated by ISSP 501(c)(3) from all sources; and Net Revenue shall mean Gross Revenue less any and all overhead, operating and other expenses incurred to generate such revenues. Annual Gross and Net Revenue for any year shall be calculated by no later than March 15 th of the year following the year in which such Gross and Net Revenue was generated (the Calculation Date ) and any Bonus due to <NAME> in connection therewith shall be payable in up to 9 equal installments, beginning within 30 days of the Calculation Date and being paid in full by the end of the same year. The Bonus will be subject to re-negotiation during the last month of calendar year. (c) Employee Benefit Plans. During the Employment Term, <NAME> shall be and remain eligible to participate in any employee benefits that ISSP may establish in the future and provide to its senior executive employees, including but not limited to, 401(k) and other retirement plans, medical, dental and vision plans, short term disability plans, long term disability plans, life insurance plans and flexible benefit plans. Notwithstanding the foregoing, <NAME> agrees and acknowledges that ISSP has no such plans currently and does not have any present intention to establish any. (d) Vacation and Sick Leave. During the Employment Term, <NAME> shall be entitled to an aggregate of twenty (20) paid days of vacation and sick leave per year as well as paid leave time for national government holidays. Unused vacation and sick leave shall not carry over from one year of the Employment Term to the next. (e) Expense Reimbursement. During the Employment Term or any Additional Term, ISSP shall reimburse reasonable expenses incurred by <NAME> in the performance of his duties consistent with ISSP policies or as otherwise approved by the Board. Section 4. Termination of Employment. Either party may terminate this Agreement by providing the other party with ninety (90) days prior written notice. Upon the termination of the employment of <NAME> in accordance with this Section 4, this Agreement shall terminate and be of no further force or effect from and after the effective date of such termination and neither party shall have any liability or further obligations to the other party arising out of the employment relationship created hereby, specifically including any further obligation of ISSP to compensate or provide benefits to <NAME> except to the extent such compensation or benefits were earned and had accrued through the termination date. Section 5. Miscellaneous. (a) Entire Agreement. This Agreement contains the entire understanding between the parties hereto with respect to the subject matter hereof and supersedes any prior understandings, agreements or representations, written or oral, relating to the subject matter hereof.

6 (b) Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law but if any provision of this Agreement is held to be invalid, illegal or unenforceable under any applicable law or rule, the validity, legality and enforceability of the other provision of this Agreement will not be affected or impaired thereby. (c) Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, personal representatives and, to the extent permitted by subsection (e), successors and assigns. (d) Assignment. This Agreement and the rights and obligations of the parties hereunder shall not be assignable, in whole or in part, by either party without the prior written consent of the other party. (e) Modification, Amendment, Waiver or Termination. No provision of this Agreement may be modified, amended, waived or terminated except by an instrument in writing signed by the parties to this Agreement. No course of dealing between the parties will modify, amend, waive or terminate any provision of this Agreement or any rights or obligations of any party under or by reason of this Agreement. (f) Governing Law and Jurisdiction. The laws of the State of Oregon shall govern the validity, performance, enforcement, interpretation and any other aspect of this Agreement, notwithstanding any state s choice of law provisions to the contrary. The parties to this Agreement irrevocably consent to the jurisdiction and venue of the State and Federal Courts located in the City and County of Portland, Oregon with respect to any and all actions related to this Agreement or the enforcement of this Agreement and the parties to this Agreement hereby irrevocably waive any and all objections thereto. (g) Attorneys Fees. In the event of any controversy, claim, dispute or suit between the parties affecting or relating to the subject matter or performance of this Agreement or any portion thereof, the prevailing party shall be entitled to recovery from the non-prevailing party of all of its reasonable expenses, including reasonable attorneys fees and accountants fees and costs. (h) Third-Party Benefit. Nothing in this Agreement, express or implied, is intended to confer upon any other person any rights, remedies, obligations or liabilities of any nature whatsoever. (i) No Waiver. No delay on the part of either party in exercising any right hereunder shall operate as a waiver of such right. No waiver, express or implied, by either party of any right or any breach by the other party shall constitute a waiver of any other right or breach. (j) Counterparts. This Agreement may be executed in one or more counterparts, each of which for all purposes shall be deemed to be an original but all of which together shall constitute one and the same Agreement. Facsimile or pdf file counterparts are acceptable under this Section (k). Only one counterpart signed by the party against which enforceability is sought needs to be produced to evidence the existence of this Agreement. Date. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective

7 ISSP 501(C)(3): By: Name: Title: President Date: <EMPLOYEE NAME> <NAME> Date:

8 Budget Inflows Conference income No conf. in this year actuals as of June 3 (3/4 of year) Outflows Conference actuals as of June 3 (3/4 of year) Registrations $62,650 Room guarantee $10,000 Vendors $4,000 Food costs $45,000 Product sales 0 $0 Materials 833 $1,500 $20,000 Staff travel Sponsorships expenses 4830 $5,500 pre-conference $4,680 workshop AV $6,000 Total conference income $91,330 Shipping $400 Speaker costs $11,000 Pre-conference workshops $0 Award 568 $700 Total conference expense $81,177 $80,100 Operational income Operational outflows Membership dues $74,000 Salaries $91,000 Course registrations $85,000 Payroll taxes $22,750 Webinars $3,000 Payroll service $1,440 Product sales $3,000 Contractors: Interest $100 Editors Advertising Board contributions $2,500 Admin $3,600 Sponsorships Instructors $34,000 Legal and Grants accting $300 Total operations income $200,62 0 $146,617 $167,600 TA's 0 0 $100 Other Program: Presenters $500 Research $0 Marketing $8,500 Technology: Supplies $200 Printing $500 Management retreat $200 Professional development $1,000

9 Travel 2000 $350 Postage 75 0 $50 Tax filings $80 Insurance $400 Miscellaneous $50 Total operations exp $200,61 3 $118,51 8 $178,83 0 Total Inflows $200,6 20 Total Expenses $200,61 3