TX-UNPS Financial Report for School Nutrition Programs

Transcription

1 TX-UNPS Financial Report for School Nutrition Programs

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3 THIS FORM IS DUE APRIL 1 st. This training is designed to help you complete the financial worksheet in TX- UNPS. This form should cover all revenue and expenses for the child nutrition programs. This would include all relevant revenue and expenses, including the summer feeding program and Child and Adult Care Food Program, catering, a la carte, adult meals, concessions, etc. This report must include all revenues and expenses attributed to and processed through the child nutrition program account(s). This report should not include non-monetary revenue and expenses such as the value of the USDA Foods received during the prior fiscal year. All CEs currently participating in the National School Lunch Program (NSLP), School Breakfast Program (SBP), or the Special Milk Program (SMP) should complete the report. Please remember that you will be reporting for all child nutrition programs, not just the NSLP/SBP/SMP programs. New CEs that do not have a prior fiscal year are not required to complete this report this year.

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7 1) OPENING BALANCE: 2a) Record the opening fund PROGRAM balance at REVENUES: the start of the Record 2b) CE s prior the complete amount of fiscal income STATE year/reporting REIMBURSEMENT: received period. from the students Record the for annual paid or State 2f) reduced 2c) Matching price Funds meals. for those TOTAL 2g) FEDERAL CEs that REVENUES: receive REIMBURSEMENT: This this is the record funding. the Any total 2h) 2d) total PERCENT of Items PROGRAM 2a-2e. CE not The reimbursement receiving state matching received PERCENT amount REVENUES: NONPROGRAM for item This REVENUES: is 2f the will be for funds reimbursable leave this field meals REVENUES: Record automatically percentage This the is income the of calculated percentage total from revenue la 2e) served blank. including of total carte, based from revenue catering, program on information from revenue. adult nonprogram meal The INTEREST performance-based revenue. payments, recorded amount The EARNED: amount in and revenue items other Record for 2g items nonreimbursable fields. will be 2h income reimbursement, severe will be automatically automatically from any food calculated funds calculated or that are need, and two cent based beverage based on placed information on in services. information a bank recorded If the CE in account differential. revenue does recorded fields. not that offer in earns revenue nonprogram interest. fields. If the food, program leave does this field not blank. have any funds placed in interest earning accounts, leave this field blank.

8 3a) PROGRAM FOOD 3b) EXPENDITURES: Record the NONPROGRAM food costs for FOOD the meals EXPENDITURES: 3c) that generated Record the the food SALARIES: revenue costs Record for in items Items the that 2a salaries and generated for 2c (in previous the revenue section: 3d) all directly funded full in and item 2d part (previous food costs section- for reimbursable EMPLOYEE time child nutrition a la carte, program 3f) BENEFITS: Record all meals catering, served) expenses staff. adult meals, and 3e) EQUIPMENT PURCHASED that other non-reimbursable PURCHASES: the SERVICES: pays on behalf food Record of beverage the the costs child for nutrition program staff. These services). services all costs If 3j) the such equipment would CE as include does meal purchases not planning expenses offer TOTAL such nonprogram consultants, including EXPENDITURES: capital printing as the CE s portion food, purchases This leave contracts, is of the this the field food and total employee s blank. smaller service amount items management of expenses intended for for 3g) company long the term reporting fees, use health such period. co-op or as tables, The amount SUPPLIES/MISCELLANEOUS: unemployment membership 3h) 3i) chairs, of etc. item If fees, the 3j insurance will CE etc. be does If the or not automatically Record the CE INDIRECT UTILITIES have does CE s the expenses portion AND costs not COSTS: have calculated OTHER: of Record for in expenses this the supplies Record the area, in based and employee miscellaneous this costs any direct leave area, on of the the information leave field retirement charges CE s purchases blank. this indirect paid field plan, rate from recorded that etc. have a short term use blank. for the the child child in nutrition the nutrition total program revenue program. and such If funds the total as CE that pots expenditures does were and not not pans, apply included fields (items serving indirect any 3a-3i) category trays, costs, office leave above. supplies, this If field the etc. blank. CE does If the not CE have does expenses not have in expenses this area, leave in this area, this field leave this blank. field blank.

9 4. CLOSING BALANCE: This amount will be automatically calculated based on information recorded in the total revenue and total expenditures fields. 5. GAIN OR LOSS: The amount for Item 5 will be automatically calculated based on information recorded in the closing balance field. Check yes or no to indicate AMOUNT whether OF GENERAL the school REVENUE nutrition SUPPLEMENTAL CHILD program NUTRITION: has been If the reimbursed closing balance shows 6a. TOTAL NUMBER OF OPERATING MONTHS: Record a loss to for cover the the reporting amount period, of bad the amount the number of months the child nutrition program recorded debt in recorded this field in must Item show #9. the amount operated. Partial months count as a month. If the paid CE from the CE s general revenue to cover is operating either of the summer feeding programs, the loss. If the CE does not have a loss for this then 7. those EXCESS months BALANCE: should be This included is the as well. For fiscal year, leave the field blank. excessive example, fund the CE balance started serving based August on 26; therefore, data August reported is counted in Items as a 4 month and 6b of service. 6b. THREE MONTH AVERAGE OPERATING COST: This 8. if the CE has an excessive balance. is INDIRECT the three COST month RATE: average Record operating the cost. The The amount for Item 7 will be amount for Item 6b will be automatically 9. BAD DEBT: calculated Record the automatically to based calculate on the data indirect calculated reported cost. in based If Items no 3j on amount of bad and debt 6a. for the indirect cost rate the CE has in place the data indirect reported cost in put Items 0. 4 and 6b. reporting period including unpaid meal charges for students or adults.

10 PLAN FOR REDUCING EXCESSIVE OPERATING FOOD SERVICE FUND BALANCE FORM

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14 Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender the identity, USDA religion, Program reprisal, Discrimination and where applicable, Complaint political Form, beliefs, found marital online status, at familial or parental status, sexual orientation, or all or part of an individual s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete or at any USDA office, or call (866) to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C , If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at by fax (202) or at program.intake@usda.gov. or at any USDA office, or call (866) to request the form. You may also write a letter containing all of the information requested Individuals in the form. Send who your are completed deaf, hard complaint of hearing form or or letter have to us speech by mail at disabilities U.S. Department may of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C , by fax (202) or at program.intake@usda.gov. contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). USDA is an equal opportunity provider and employer. USDA is an equal opportunity provider and employer.