Mrs Ann Pascoe, Non-Executive Director (Chair) Mr Adam Palmer, Employee Director Mrs Gaener Rodger, Non-Executive Director

Transcription

1 HIGHLAND NHS BOARD Assynt House Beechwood Park Inverness IV2 3BW Tel: Fax: Textphone users can contact us via Typetalk: Tel MINUTE of MEETING of the ENDOWMENT FUNDS COMMITTEE Ante Room, Assynt House, Inverness 8 January am Present In Attendance Mrs Ann Pascoe, Non-Executive Director (Chair) Mr Adam Palmer, Employee Director Mrs Gaener Rodger, Non-Executive Director Mr Iain Addison, Head of Area Accounting Mr Dan Jenkins, Health Promotion Specialist Mr Donald Mackenzie, Endowment Support Officer Mrs Christine Thomson, Board Committee Administrator Mr Alistair Wilson, Professional Lead, Facilities and Soft Services 1 WELCOME, APOLOGIES AND DECLARATION OF INTERESTS Apologies for absence were received from Dave Garden and Lyn Wormald. 2 DECLARATIONS OF INTEREST Members were asked to consider whether they had an interest to declare in relation to any Item on the Agenda for this meeting. The following interests were declared: All Committee Members present NHS Highland Board Ann Pascoe Chair of Dementia Friendly Communities (Helmsdale) The Committee Noted the declarations of interest. 3 MINUTE OF MEETING HELD ON 2 OCTOBER 2017 The Minute of the Meeting held on 2 October 2017 was Approved. 4 MATTERS ARISING 4.1 Theresa F Burral Legacy Fund Mr Addison advised there had been engagement with the local community and the Friends of St Vincents but that no firm plans had yet been made in respect of priorities and that the ideal would be to have a plan with a timeframe. Possible areas considered to date had

2 included dementia and the Chair suggested that there could possibly be some connection with the Year of Young People Gaener Rodger advised that she would be sitting on the Community Planning Partnership for Badenoch and Strathspey and undertook to discuss the situation with Rhiannon Pitt, Mid Ross District Manager and the appropriate fund managers. Noted the update. Noted that Gaener Rodger would discuss the situation with the appropriate fund managers 4.2 Appointment of Investment Manager from March 2018 Mr Addison advised that tender process was on hold due to the procurement staffing situation. As a holding position arrangements would be continued with the existing investment manager, with a decision on the revised investment manager unlikely to be made until the end of the calendar year. The Committee Noted the update. 4.3 Previous Application for resource - Car Parking, Raigmore Hospital Iain Addison reported that Colin McEwen had confirmed that the previously discussed Active User Survey had been requested which would draw on the 5000 previously agreed and that this survey would be partially funded by other users. It was suggested that small contributions from all 120 fund managers could be used if the case could be made that the car parking benefited staff and patients. Agreed that other external users should be approached to support the completion of the survey and the application would only be reconsidered in conjunction with the results of the survey. 5 INVESTMENT FUNDS 5.1 Portfolio Valuation The previously circulated portfolio valuation report as at 30 September 2017 was noted. Iain Addison advised that the investment portfolio of the Fund is held and manged by Adam & Co, with the value being 9.7 million. Whilst this was a good position some draw down of 600, ,000 would be required to cover this year s expenditure. The Committee Noted the valuation. At this stage it was agreed to consider the item on financial commitments yet to be utilised. 2

3 6 FINANCIAL REPORTS 6.1 Financial Commitments yet to utilised Iain Addison reported that 138,000 was available in discretionary funds for 2017/18, with active travel engagement, physicians associates and R&D projects already allocated together with Raigmore outpatients tables and chairs and the chaplaincy service development. With previous commitments a shortfall of 74,000 was noted. After noting various options, it was agreed that the money for the physicians associates could come from the asset base which would effectively be 160,000 and the discretionary funds for other applications, leaving 102,000 to be utilised in 2017/18. In addition it was agreed that Lindsay Mitchell should be invited to the next meeting together with all/some of the Physicians Associate students to give an update on the programme. Iain Addison confirmed that endowments can be spent on anything that benefits patients whether it comes from exchequer or not. After discussion, the Committee Agreed that the funds for the physicians associates could come from the asset base. At this stage Dan Jenkins and Alistair Wilson joined the meeting. 7 APPLICATIONS 7.1 Application for resource Cycle Storage/Active Travel hub at Raigmore Hospital It was noted that for a number of years the Health Board had been working with the Scottish Government in respect of green travel and active travel, with particular emphasis on the cycle to work scheme. Money had already been accessed from Scottish Government for electric charging points at Raigmore, Fort William and Wick Members were reminded of the previous application for installing cycle lockers at the front of Raigmore hospital which had been considered a good use of endowment funding and approved by the committee. However there had been a delay in utilising these funds and a further opportunity was now available which would enable match funding of up to 80% to be considered through Transport Scotland s Low carbon Travel Transport Fund. This would allow up to 5 times the value of infrastructure improvement to be achieved from the investment by entering into a collaborative application with HITRANS, the Highland Council and Velocity Cycle Café. This larger bid would be based on the creation of an Active Travel Hub in the centre of Inverness, including a satellite Active Travel Hub at Raigmore Hospital. In addition to the improved cycle storage area, this bid would include additional features such as cctv, a maintenance station and a remote communications link to the central hub in the city. There would be an improved bus shelter at Raigmore together with an additional electric charging point. The advantages of a combined approach were noted as increased cycle parking, ensuring active travel and low carbon emissions is kept at the forefront, and the development of a culture change. Dan Jenkins advised that a meeting with HITRANS and the Highland Council would take place on 9 January at which all parties would advise on individual match funding which could help the design of the final application. 3

4 In the course of discussion it was noted that there were some bikes available at the railway station and the main active travel hub would be situated on the ground floor of Rose Street car park. The cycle compound was exclusive and available to staff for a deposit of 20, although the old lockers would still exist. The pressure on car parking was highlighted and as much future capacity for cycles was stressed as desirable. Ann Pascoe suggested that should the application be successful it would be to everyone s advantage to ensure quantitative as well as qualitative evaluations were included in any reports to the Committee. It was noted that this was a separate bid from that of the parking where a survey of usage had been requested, but that there was potential for including questions appertaining to cycling, walking, bus use etc. Mr Jenkins confirmed that he was aware of this survey and would endeavour to include appropriate questions. It was further noted that should the application be granted there would be an obligation for the work to be completed in financial year 2018/19 At this stage Dan Jenkins and Alistair Wilson left the meeting Some further discussion on the application took place and it was agreed to grant the 40,000 requested, conditional upon a return of at least 120,000 on top of the 40,000. It was agreed that Iain Addison should impart the decision to Dan Jenkins and that Dan be instructed to feedback the decision of the meeting to be held on 9 January. In addition a request was made for a site visit to take place at a future date. After discussion, the Committee: Agreed to grant funding of 40,000 as requested conditional upon the application receiving match funding of at least 120,000 on top of this. Agreed that Dan Jenkins report back the decision made at the HITRANS meeting of 9 January Agreed that a site visit take place at a future date 7.2 Revised application for Chaplaincy Support Pilot There had been circulated further information in respect of the previous application seeking funding for the provision of a Staff Support Chaplain. It was noted that the sum of 16,596 had since been allocated from the discretionary fund with 10,000 being contributed from the Raigmore chaplaincy fund. The Committee Ratified the allocation of funds made. 7.3 Outpatient Café Raigmore Refurbishment There had been circulated previously an application for purchase of tables and chairs for the Outpatient Café as well as new flooring. The Committee approved 35,911 (incl. VAT) from the Discretionary Fund and agreed that the funding for flooring ( 13,200) contained in that figure would be repaid to Endowments from the increased income in the Outpatient Café. Approved 35,911 from Discretionary Fund 4

5 Agreed that the funding for flooring contained in the figure be repaid to Endowments from the increased income in the Outpatient Cafe 8 FINANCIAL REPORTS 8.1 Financial Position to 30 November 2017 There had been circulated Financial Report outlining that the balance of the Unrestricted Funds as at 30 November 2017 was 6,004, and that for 2017/2018 Budget Funds, some 241, remained unspent. It was noted that an exercise to consolidate some funds continued and that a further update would be reported to the next meeting of the Committee. It was agreed that Iain Addison write to all fund managers with funds in excess of 20,000 requesting details of their plans for using the funds, with these details to be reported back to the next meeting of the Committee. Noted the financial position. Agree that an update on consolidated funds would be reported to the next meeting of the Committee. Agreed that a report on plans for using all funds in excess of 20,000 be presented to the next meeting of the Committee. 8.2 Donations received over 5,000 to 30 November 2017 There had been no donations over 5,000 received to 30 November The Committee Noted the report. 8.3 Items of Expenditure over 5,000 to 30 November 2017 There had been no expenditure from Endowment Funds in excess of 5,000 to 30 November The Committee Noted the report. 8.4 Inactive Funds Position Statement at 30 November 2017 It was noted that this was being monitored and that a list would be provided for the next meeting of the Committee. The Committee Noted the position. 9 TRAINING RECOMMENDATIONS Iain Addison advised of the following areas which required to be developed: 5

6 Learnpro module to support the training programme for fund managers Fund managers with funds in excess of to be requested to advise the Committee how the funds are being spent and training of fund managers to become fund stewards would be required in future. Director of Operations to be contacted again regarding nominating four fund managers (one from each area) to attend future Endowment Funds Committee meetings especially the next one when 2018 budgets would be set. An Endowment Fund Risk Register to be established before the 2 July 2018 meeting 10 DATES OF FUTURE MEETINGS 9 April July October ITEMS FOR NEXT MEETING 11.1 Presentation by Physicians Associates giving an update on their studies to date and how they see their role in the future. 12 DATE OF NEXT MEETING The next scheduled meeting of the Committee will be held on 9 April 2018 at 10.00am in the Board Room, Assynt House. The meeting closed at pm 6