Sunset North Car Wash FUNDRAISER SATURDAY. Information Packet. Fundraisers are held specific Saturdays year-round

Size: px

Start display at page:

Download "Sunset North Car Wash FUNDRAISER SATURDAY. Information Packet. Fundraisers are held specific Saturdays year-round"

Fay Heath
6 years ago
Views:

Sunset North Car Wash FUNDRAISER SATURDAY Information Packet Fundraisers are held specific Saturdays year-round FORM SUBMISSION INFO: Sunset

1 Sunset North Car Wash FUNDRAISER SATURDAY Information Packet Fundraisers are held specific Saturdays year-round FORM SUBMISSION INFO: Sunset North Car Wash C/O SMS 191 S. Oak Park Blvd, Suite 7 Grover Beach, CA Phone: (805) Fax: 1 (800) Krislyn@smsrd.com

2 What are the requirements for a Fundraiser Saturday? Please fill out and send to Krislyn@smsrd.com 1. Years your group has been established How many people in your group Do you have an active list to reach out to Do you have a picture of your logo you can send us... Please fill out the rest of the paperwork and send along with this page and we will contact you as soon as we get it! Thank you! 2

3 What is a Fundraiser Saturday? How does my non-profit group benefit? Through the Fundraiser Saturday program, Sunset North Car Wash helps local non-profit groups to raise money for their organizations. To participate in a fundraiser, your group must: a) Sell at least $1,000 in Car Wash Vouchers before the date of your fundraiser. b) Make fun and colorful signs to promote your group during the car wash. c) Have at least 10 ENTHUSIASTIC volunteers at all times standing in front of your Sunset North Car Wash location during the fundraiser with your signs and encourage cars to come in. Sunset North employees do ALL the washing, drying, vacuuming, detailing, sales transactions, and handling of the cars. You just have to show up and be enthusiastic - and you can get as crazy as you want! The more positive attention your group gets, the more cars drive in, and the more money you will receive. The week after your fundraiser, we ll mail you a check for 25% of presales plus a percentage of the entire day s sales (not including presales). This percentage ranges from 5-9% depending on how much in presales is sold. If you sell more Vouchers ahead of time, you can earn as much as 9% of the day s total sales (again, not including presales). The more vouchers you sell, the more money you'll get. On average, groups raise around $1,000 each, but our highest-earning group last year raised over $3,000! Traditional fundraisers generally offer groups only a percentage of the sales that the group personally brought in or a percentage of outside orders that the group personally sold. Fundraiser Saturdays are more lucrative, because your group receives credit for all the Car Wash Voucher orders that you bring in, all the cars you bring in, PLUS all the regular customers who show up that day. Why does Sunset North offer Fundraiser Saturdays? We want to help local groups! We know many have been affected by financial cutbacks, and some are just struggling to survive. We know that non-profit groups help the community, so we want to help you. We also know how difficult and time-consuming organizing car wash fundraisers can be. If you were to organize a car wash fundraiser on your own, you would need to: Find a location Advertise Make the signs Be solely responsible for bringing in customers Purchase and bring all the supplies Wash, vacuum, and dry all the cars yourselves After all that, you would earn less than you would with a hosted fundraiser event traditional car wash fundraisers average only $200 for the day. You can make more money through a Fundraiser Saturday, and you never have to wash a single car! 3

4 General Information on participating in a Fundraiser Saturday at Sunset North Car Wash Your event will go from 10am to 3pm SHARP! Participants must arrive 10 minutes early to set up. Your group must have a MINIMUM of 10 energetic people on location the entire time with LOTS of enthusiasm. Organize shifts (we recommend 2-3 hours) so volunteers don t get too tired. When children are present, please provide enough sponsors or chaperones to last throughout the day. At least one sponsor or chaperone needs to be on site all day. Please note that children or chaperones must be actively participating in the fundraiser in order to count toward your 10-participant minimum. BRING SIGNS, already made. Your group must SELL (in advance) at least $1,000 in Car Wash Vouchers. You will turn in the completed tally envelop with checks inside on the morning of your event. PROMOTE! PROMOTE! PROMOTE! Your organization is responsible for bringing in as many cars as you can on your fundraiser day. Social media, flyers, newsletters, , and phone are great ways to increase your fundraiser total. Fundraiser Saturdays are held most Saturdays year-round at all four Sunset North Car Wash locations. They are located in Arroyo Grande, San Luis Obispo on Broad St., San Luis Obispo on Marsh St. and Paso Robles. ALL CHECKS ARE MAILED OUT THE FRIDAY FOLLOWING YOUR EVENT. Sunset North employees do ALL the washing, drying, vacuuming, detailing, sales transactions and handling of the cars. 4

5 How to Apply Read the information and fill out ALL of the paperwork attached (this paperwork is also available online at Don t forget signatures! 1. FILL OUT the following forms (included in this packet): a. Information and Commitment Contract Page (page 5, fill out, sign and return) b. Hold Harmless Form (page 6, fill out, sign and return) c. W-9 Form (page 7, fill out and return) 2. OR MAIL ALL of your completed forms above to us at: krislyn@smsrd.com Mail: Sunset North Car Wash C/O: Systems & Marketing Solutions Inc. 191 S. Oak Park Blvd, Suite 7 Grover Beach, CA Once we have ALL of the paperwork, we will call you to schedule your event day. You will need to send Proof of Liability Insurance at that time (sample on page 8, you will need to get this form from your insurance company) NOTE: Make sure to have your insurance company list the Sunset North Car Wash location you will be having your fundraiser at as the Certificate Holder at the bottom left of the Liability Insurance Form. Approximately six weeks to one month before your fundraiser date, you will receive an Organizer s Kit loaded with information and ideas to help make your fundraiser successful. Questions? SMS schedules and coordinates all Fundraiser Saturdays with Sunset North Car Wash. Contact them with any questions or concerns you may have. You may any questions to them at: Krislyn@smsrd.com Thank you for participating and we look forward to seeing you out there! Pat Devaney Owner, Sunset North Car Wash Bart Devaney President, Sunset North Car Wash 5

6 Contact Information: Name of Participating Organization: Contact Person of Organization: address of ORGANIZER: Information and Commitment Contract Please fill out ALL of the information below (print clearly) Phone number of ORGANIZER: Cell Phone #: SATURDAY CONTACT: address of SATURDAY CONTACT: Cell Phone #: SNCW LOCATION: Choose a Location DESIRED SATURDAY: (This does not guarantee that we can accommodate the date listed above. Check the calendar at for open dates. Keep in mind that fundraisers are not held on holiday weekends.) Payment Information: Make check payable to: Mailing address for check: City, Zip: To who s Attention the envelope needs to be addressed: Please tell us what the funds will be used for? (use an additional sheet if needed) Commitment Contract: In order to receive the full percentage for the day, please initial that you agree to the following: Signature: Print Name: Yes, I have read and understand the entire Information and Application Packet. Yes, I understand that my group needs to sell at least $1,000 in car wash vouchers prior to our event day and I understand that these vouchers will be given to us on our event day for distribution AFTER our event day. Yes, I understand my group needs a minimum of 10 active participants all day long, with good signage, standing (not sitting) in front of the car wash from 10am to 3pm. Yes, I understand that if my group does not meet the minimum requirements stated above, my group may receive a lesser percentage of the daily sales, or we may be asked to go home. Date: this form to: Krislyn@smsrd.com or Mail this form to: Krislyn Bio, 191 S. Oak Park Blvd, Suite 7, Grover Beach, CA RAIN CANCELS THE EVENT. In the event of rain, we will do our best to reschedule you. 6

7 Sunset North Car Wash & Detail Center Hold-Harmless, Organization Insurance, and Destruction or Damage to Business Agreement PLEASE BE CERTAIN TO READ, COMPLETE AND SIGN. THIS A LEGALLY ENFORCEABLE WAIVER OF RIGTHTS. Organization: Address: City, State, Zip Code: Phone & Fax: Contact Person/ Address: Event: Event Date: Article 1. Hold-Harmless Clause, hereafter referred to as the Organization, agrees to protect, indemnify, and hold Sunset North Car Wash, hereafter referred to as the Business, harmless from and against all claims by third parties resulting from the Organization s use of the Business Premises, specifically including, without limitation, any claim, liability, loss, damage, attorney s fees, and expenses incurred in the defense of any claim, action, or proceeding arising therefrom except for the Business s willful or grossly negligent conduct, the Organization assumes all risk of damage to the property or injury to person in or about the Business Premises from any cause and Organization waives all such claims against the Business. Article 2. Organization Insurance The Organization will provide Proof of Liability Insurance. The Business has entered into an agreement with the Organization identified as the Named Insured. The certificate is required to show that the Organization meets the Business s insurance requirements. INCLUDE A COPY OF YOUR CERTIFICATE OF LIABILITY INSURANCE Article 3. Destruction or Damage of the Business Premises If at any time during the Term of this Event, the Business Premises are damaged or destroyed by any cause, the Business shall promptly repair, rebuild or restore the Business Premises to substantially the same condition as the Business Premises were in when in use by the Organization at the commencement of the Event. Further, the Business, Sunset North Car Wash, shall be entitled to any all insurance proceeds to accomplish this purpose. Organization Contact: Signature: Date: 7

8 Form W-9 Request for Taxpayer (Rev. October 2007) Identification Number and Certification Department of the Treasury Internal Revenue Service Name (as shown on your income tax return) Give form to the requester. Do not send to the IRS. Print or type See Instructions on page 2. Business name, if Address (number, street, and apt. or suite no.) City, state, and ZIP code from above Check appropriate box: Individual/Sole proprietor Corporation Partnership Limited liability company. Enter the tax (D=disregarded entity, C=corporation, P=partnership) Other (see instructions) List account number(s) here (optional) Exempt payee Requester s name and address (optional) Par t I Taxpayer Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Par t II Under penalties of perjury, I certify that: Social security number Employer 1. The number shown on this form is my correct taxpayer number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person below). instructions. You must cross out item 2 above if you have been by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the but you must provide your correct TIN. See the instructions on page 4. Sign Here Signature of U.S. person Date General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Purpose of Form A person who is required to an information return with the IRS must obtain your correct taxpayer number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners share of connected income. Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester s form if it is substantially similar to this Form W-9. or number of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: An individual who is a U.S. citizen or U.S. resident alien, A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, An estate (other than a foreign estate), or A domestic trust (as in Regulations section ). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners share of income from such business. Further, in certain cases where a Form W-9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income. The person who gives Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases: The U.S. owner of a disregarded entity and not the entity, Cat. No X Form W-9 (Rev ) 8

9 EXAMPLE: Get this from your insurance provider. Have Sunset North Car Wash & address of fundraiser listed as the Certificate Holder: ACORD PRODUCER CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY): THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. A MM/DD/YY COMPANIES AFFORDING COVERAGE INSURED COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN ARE SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. C0. EFFECTIVE EXPIRATION LIMITS LTR. TYPE OF INSURANCE POLICY NUMBER DATE DATE GENERAL LIABILITY GENERAL AGGREGATE $ X COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $ CLAIMS MADE X OCCUR. PERSONAL & ADV. INJURY $ OWNER S & CONTRACTORS PROT. EACH OCCURRENCE $ FIRE DAMAGE (Any One Fire) $ MEDICAL EXP. (Any One Person) $ AUTOMOBILE LIABILITY ANY AUTOMOBILE COMBINED SINGLE LIMIT X SAMPLE $ ALL OWNED AUTOMOBILES SCHEDULED AUTOMOBILES BODILY INJURY (Per Person) $ HIRED AUTOMOBILES NON-OWNED AUTOMOBILES BODILY INJURY (Per Accident) $ GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS LIABILITY OTHER X STATUTORY LIMITS EACH ACCIDENT $ DISEASE POLICY LIMIT $ DISEASE EACH EMPLOYEE $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS: The policy of insurance names Sunset North Car Wash as additional insured and provides completed operations coverage. CERTIFICATE HOLDER Sunset North Car Wash Specific Fundraiser address Specific Fundraiser City, CA (zip) CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE:

Please complete and return to: University of Central Florida Florida Solar Energy Center Attn: Jeremy Nelson 1679 Clearlake Rd.

Please complete and return to: University of Central Florida Florida Solar Energy Center Attn: Jeremy Nelson 1679 Clearlake Rd. Cocoa, FL 32922 Fax: 321-638-1439 Homeowner Address Phone Number Email Form