THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE FAIRPORT PUBLIC LIBRARY WAS HELD ON TUESDAY, DECEMBER 8, 2015 at 7:00 pm.
|
|
- Merry Wright
- 6 years ago
- Views:
Transcription
1 THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE FAIRPORT PUBLIC LIBRARY WAS HELD ON TUESDAY, DECEMBER 8, 2015 at 7:00 pm. PRESENT Suzanne Stockman Jim Donahue Peter Zedick Belinda O Brien Dave Giambattista OTHERS Betsy Gilbert Tori Reilly Lin Macholz Pat Rapp The meeting was called to order at 7:00 p.m. by Suzanne Stockman, President. 30 MINUTE PUBLIC COMMENT PERIOD Gail Mazur, 11 Nettlecreek Road, stated that she is delighted with the newly renovated library. She also stated that she was dismayed and disappointed that the Bicentennial Quilt created in 1976 by the Perinton Quilt Guild is no longer in the library. It was taken to the Perinton Historical Society when the library was renovated. She stated that the quilt was on permanent loan to the library and no one notified the Guild before moving it. Ann Castle, 32 Harvest Road, stated that she is a founding member of the Perinton Quilt Guild and she is also upset that the quilt has been moved. After contacting the museum, she received a letter from Vicki Masters Profitt. Because she was having some issues with her voice, Ms. Mazur read the letter. Mrs. Stockman thanked the members of the Guild for their input and said this would be referred to the Facilities and Services committee for discussion. Richard Mikulec, 33 Clarkes Crossing, noted that the agenda said two Board members would be auditing the Claims. He stated that the Board should have an independent auditor. PREVIOUS MINUTES A motion was made by Peter Zedick and seconded by Jim Donahue approve the minutes from the November 2015 Board meeting. Motion carried unanimously. TREASURER S REPORT A motion was made by Belinda O Brien and seconded by Jim Donahue to accept the Treasurer s Report for October Motion carried unanimously.
2 CLAIMS A motion was made by Jim Donahue and seconded by Peter Zedick to accept the Claims for the Capital account, which have been processed by the Fairport Central School District, as follows: checks # in the amount of $ 155, Motion carried unanimously. A motion was made by Jim Donahue and seconded by Belinda O Brien to accept the Claims for the Regular account in the amount of $ 194, Motion carried unanimously. DIRECTOR S REPORT Ms. Gilbert stated that the Grand Opening Event on Saturday was a wonderful success. About 1,800 people visited the library throughout the day, including many town and village leaders. People were very happy with the renovation. Many new library cards were issued. COMMITTEE REPORTS Budget - Mr. Donahue stated the Budget committee met once since the last Board meeting. The meeting focused on the budget planning process for the budget. The Budget committee has one more policy to bring before the Board under New Business, and this will be the last of the policies in response to the OSC audit. Personnel No report Long Range Plan No report. Fairport Library Council No report. Facilities & Services Mr. Donahue stated that the committee met once since the last Board meeting. The estimated ship date for the stack lighting is 12/18/15 and it will take a couple of weeks for installation. The committee continues to work through the punch list items with the contractors. PRESIDENT S COMMENTS On behalf of the Board, Mrs. Stockman thanked Betsy Gilbert and the staff for the Grand Opening event. She stated that it was a very successful, very enjoyable event.
3 NEW BUSINESS A motion was made by Jim Donahue and seconded by Belinda O Brien to approve the following Change Orders: Change order #39 Nairy Mechanical $ Change order #40 Building Innovation Group $ Change order #41 Building Innovation Group $ Change order #42 Building Innovation Group $ Change order #43 Building Innovation Group $ 1, Change order #44 Building Innovation Group $ 3, (See attachments.) Motion carried unanimously. A motion was made by Jim Donahue and seconded by Peter Zedick to declare items surplus and disposable. (See attachment.) Motion carried unanimously. A motion was made by Peter Zedick and seconded by Belinda O Brien to approve the Cash Handling Policy. (See attachment.) Motion carried unanimously. BOARD BUSINESS Mrs. Stockman read a letter of resignation from Trustee Peter Zedick, who resigned his position effective December 8, (See attachment.) On behalf of the Board, Mrs. Stockman thanked Mr. Zedick for his service to the Fairport Public Library and the community, and wished him well. Mrs. Stockman stated that the open Trustee position would be advertised from December 9, 2015 to December 23, 2015, with interviews to follow.
4 ADJOURNMENT A motion was made by Peter Zedick and seconded by Belinda O Brien to adjourn at 7:25 p.m. Motion carried unanimously. Attachments: Treasurer s Report October 2015 Claims for Capital Account Claims for Regular Account Change Order # 39 Change Order #40 Change Order #41 Change Order #42 Change Order #43 Change Order #44 Surplus Items Cash Handling Policy Resignation Letter Pat Rapp, Clerk to the Board
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48 Surplus Items December 2015 Qty Item Purchase Date Cost 1 Extractor rug aquamatic 1998 $4,200 1 Vacuum heavy duty Guardsman 1978 $ 193
49 Fairport Public Library Policies and Procedures Manual Cash Handling Table of Contents: I. Policy Statement II. Procedures III. Record Keeping IV. Appendix I. Policy Statement: This policy defines the responsibilities for any Fairport Public Library (FPL) employee who handles currency, cash equivalents, charge card transactions, or checks ( Cash ). Personnel that receives, handles, transports or deposits cash must follow documented procedures to prevent financial loss, prevent and detect errors, promote security and accurate financial reporting. Appropriate internal controls include the segregation of duties, safekeeping of cash, prompt deposit of all Cash receipts, and accurate reconciliation of collections, and appropriate record keeping. II. Procedures Cash Handling Procedures: Procedures for the handling of cash receipts are designed to provide accountability for monies received. All FPL employees are responsible for complying with the policies and procedures described herein. Non-compliance with these policies and procedures could lead to disciplinary action. Use of FPL funds or receipts for cashing checks is prohibited. Retention of cash from outside sources for use as petty cash or making change is prohibited. Cash should never be left unattended, for any period of time. When a FPL employee receives cash, it is to be deposited immediately into the cash register under the correct Accounting Category Key. All cash receipts are then identified by category with a detailed print out from the cash machine reports. All original charge card transaction receipts are attached to the original register receipt showing the correct category key. If cash payments of larger than a $20 bill are collected, the authorized person collecting the funds will use a counterfeit detection pen to detect counterfeit bills. Pages cannot take a payment of over $5 or a bill of over $20.
50 If a patron wishes to pay using a charge card, the charge will be processed through our secure charge card machine. No copies of the patron s account number, expiration date, or CVV security code will be kept in the Circulation Department. The self-check machine allows credit card payments with no staff intervention. A receipt is given to patrons for every charge card transaction showing the date of the transaction and the amount charged to the patron s charge card. FPL does not accept credit card charges by mail. Telephone charges are taken. No written information is recorded when the charge is entered on the machine. The charge receipt is mailed to the patron. FPL will accept personal or corporate checks for daily business transactions. Bill for replacement items that are found that were previously paid for are refundable if the item and receipt are returned and the item is in good condition. If the receipt has not been returned and there is a record of the payment in the Carl system, reimbursement will be given. Reimbursement for a lost and paid item does not include the processing fee and the maximum overdue fine for the item. The payment must have been made at FPL. All reimbursements for found items that were billed for replacement must be within a year after the bill was paid. The refund is made from the cash register with cash. A hand written receipt is filled out with all the information, signed by the patron, and attached to the tape for the paid out amount. The refund is also entered into Carl. Cash Register Operation Limitation of cash register operation: Only FPL employees with appropriate training are authorized to use the cash register during their assigned work shifts only. Each staff member using the cash register has a unique code which must be entered before the cash register is operated. The cash register keys will never be left in the machine unattended. When not in immediate use the cash register key will be stored in the circulation workroom. Cash Register Correction Log All cash register mis-rings and errors will be recorded on an error form, including the date, time and person responsible, the error made, and the initials of the clerk on desk duty, for pages. The cash register receipts for each occurrence will be placed with the error form. At the end of the day if there were any errors recorded circulation staff will put the error form in the end of day pouch. Cash Register Manuals: The manual for the cash register is in the file drawer in the Circulation workroom. Safeguarding Funds: All funds collected during open operations are stored in a locked cash register. After hours, all funds are kept in a locked safe. Only circulation staff and supervisory personnel will have access to these funds during the hours the library is open. At the end of the last shift of the day, all funds and register tapes are transferred from the cash register by two FPL staff members to the drop safe in the staff workroom. Register pouches with daily transactions are secured daily. Access to library safes is limited to specific personnel. Public Photocopier and other coin op equipment
51 The public photocopier and the document station printer both have a Coin/Bill Accepter unit attached to it. Once a week before the library is open, two Employees open the back of each vending unit. Any bills and overflow coins are taken out of each vending unit, counted and entered into the cash register under the copier key. The cash is placed in the safe. A form with the amount entered is place in the cash register. Readings are taken from each machine meter and put on the copier log along with the amount taken from the machine. The log is kept by an administrative clerk. The funds taken from the coin-ops are reconciled with reports run from each device. Reconciliation of Register Money X register readings re taken twice daily at 3:00 pm and at 6:00 pm by a clerk to make sure all registers are balanced. Cashing out Register Z tape reading is taken at the end of each day by a clerk. With this Z tape reading, money is verified for cash, checks, Friends book sale money, credit card transactions, and any error notes. The administrative clerk sees that everything totals up correctly. If it does not total correctly, the register journal tape is pulled to try and locate the error. Any shortage or overage is noted directly on the paperwork and attached to the actual register readings. The administrative clerk counting the money initials the day s register readings/paperwork and it is verified and initialed by another clerk for accuracy. The clerk reports register activity on a weekly basis to all circulation supervisors showing the status for each day. All deposit monies are kept in a locked safe in the staff work room with limited access. Friends the total amount of book sale money for each day is then pulled from the register money and placed in the dedicated pouch marked for FRIENDS. This money is kept in the library safe and deposited appropriately. Deposits Deposits are approximately every other day. Approximately $ is kept on hand for making change when required. Money for each start up pouch is deducted from the total cash and the balance is deposited in the library s bank account. Two clerks count and initial each deposit for accuracy. The number of startup pouches changes throughout the year as the Library hours change. All deposits are recorded in the deposit journal long along with all monies that were collected. Everything balances to this journal. The actual bank deposit slip is attached to the deposit slip written up by the clerk. At the end of every month all bank deposits are reconciled and then sent to the Treasurer at the FCSD. Petty Cash Petty cash funds are for employee reimbursement of purchases less than $20 where circumstances preclude following regular payment and reimbursement processes. Original receipt must be submitted for reimbursement, and a handwritten petty cash reimbursement receipt is signed by employee. Each petty cash receipt is retained in petty cash locked box with original purchase receipt. Replenishment of petty cash fund is requested when fund balance equals $20 or less. The Fairport Central School District issues a replenishment check when FPL submits an itemized voucher including original purchase and reimbursement receipts. The Fairport Public Library Board of Trustees has determined that the total FPL petty cash fund is $50. Donations:
52 Gifts and Memorials Gifts (check or cash) received by a department should be forwarded to the Administrative Clerk with a Library Donation Form. Library Director acknowledges receipt of gift through a letter to the donor. Administrative Clerk deposits gift into the library s bank account and updates Donations and Memorial spreadsheets accordingly. III. Record Keeping All records are kept in accordance with New York State Record Retention and Disposal Schedule MU-1, for the length of time and in the format required. IV. Appendix a) Cash Register Correction Form Accepted by the Budget Committee 12/1/2015 Adopted by Library Board 12/8/2015
53
54 Fairport Public Library Board of Trustees Attn: Suzanne Stockman, Board President November 13, 2015 Dear Suzanne, After much thought and consideration, I have decided to resign from my position as a Trustee for the Fairport Public Library effective December 8 th, I have greatly enjoyed my time serving the community through this busy time for the library; however, given recent changes to my current schedule I will no longer be able to dedicate sufficient time to the library. It has been a great pleasure to work with the staff and the other trustees. It s easy to see why the library is such a great resource to the community. I look forward to enjoying the renovated library with my family. Sincerely, Peter Zedick
Fairport Public Library
Fairport Public Library Policies and Procedures Manual Cash Handling Table of Contents: I. Policy Statement II. Procedures III. Record Keeping IV. Appendix I. Policy Statement: This policy defines the
More informationFINANCE COMMITTEE PROCEDURES. Committee Responsibilities. Audit Process
1 FINANCE COMMITTEE PROCEDURES Committee Responsibilities The committee is responsible for overseeing financial operations. This includes: 1. Hiring a bookkeeper 2. Preparing a budget 3. Conducting an
More informationTHE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE FAIRPORT PUBLIC LIBRARY WAS HELD ON TUESDAY, SEPTEMBER 17, 2013.
THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE FAIRPORT PUBLIC LIBRARY WAS HELD ON TUESDAY, SEPTEMBER 17, 2013. PRESENT Mark Haefele Belinda O Brien Suzanne Stockman Beth White Jim Donahue OTHERS
More informationCONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN SUBJECT: CASH RECEIVING, SAFEGUARDING AND DEPOSITING
Number: 205.1 Date: February 20, 2008 Section: Budget & Fiscal CONTRA COSTA COUNTY Office of the County Administrator ADMINISTRATIVE BULLETIN SUBJECT: CASH RECEIVING, SAFEGUARDING AND DEPOSITING This bulletin
More information1. Cash includes coin, currency, checks, money orders, and credit card transactions.
1.0 Purpose BEREA COLLEGE Cash Handling Policy Document Document No. No. FIN032 FIN006 Revision Effective Date Date 3/2018 7/2008 Review Revision Date Date 3/2018 Next Pages Review Date 3/2019 1-3 Pages
More informationCITY OF RICHARDSON INTERDEPARTMENTAL POLICY AND PROCEDURES
Revised May 1, 2018 CITY OF RICHARDSON INTERDEPARTMENTAL POLICY AND PROCEDURES PETTY CASH/CHANGE FUNDS POLICY Petty cash funds are established to reimburse City employees for small cash expenditures. Petty
More informationFUNDS HANDLING (Cash Receipts) GUIDELINES AND PROCEDURES
FUNDS HANDLING (Cash Receipts) GUIDELINES AND PROCEDURES Reference: Policy No.3600 Revision: August 20, 2014 Funds Handling and Deposit of State and Local Funds 2014.1 1.0 Guidelines 2.0 Definitions 3.0
More informationTHE UNIVERSITY OF ALABAMA IN HUNTSVILLE CASH HANDLING POLICY
Number THE UNIVERSITY OF ALABAMA IN HUNTSVILLE CASH HANDLING POLICY Division Accounting & Financial Reporting Date April 18, 2012 Purpose To reduce the risk of theft, loss or misplacement of cash and checks
More informationCASH HANDLING PROCEDURES
CASH HANDLING PROCEDURES 1.0 OBJECTIVE: The primary purpose of this document is to established campus protocol and procedural guidelines for the handling of cash and cash equivalents and appropriate segregation
More informationUH/Student Business Services Policies and Procedures
UH/Student Business Services Policies and Procedures CASH HANDLING Student Business Services (SBS) is the primary University of Houston department responsible for revenue collection of approved tuition,
More informationCASH HANDLING PROCEDURES
CASH HANDLING PROCEDURES 1.0 OBJECTIVE: The primary purpose of this document is to established campus protocol and guidelines for the handling of cash and cash equivalents including appropriate segregation
More informationCash Count Audit. Craig Hametner, CPA, CIA, CMA, CFE City Auditor. Prepared By. Elizabeth Morales, Audit Analyst Louise Ramirez, UTD Intern
Cash Count Audit Craig Hametner, CPA, CIA, CMA, CFE City Auditor Prepared By Elizabeth Morales, Audit Analyst Louise Ramirez, UTD Intern INTERNAL AUDIT DEPARTMENT November 23, 2011 Report 201102 Table
More informationTHAT United International Finance Department. Cash Handling Procedures Training Presentation
THAT United International Finance Department Training Presentation 1 Cash Handling It s my job Whether you take in lots of money or you collect pennies 2 OBJECTIVES Understand the principles of good cash
More informationBusiness Services Cash Handling: Department Manual
Business Services Cash Handling: Department Manual Deborah Michaels Associate Director, Business Services Cash Management Tina Cripe Administrative Program Assistant, Banking Specialist http://www.sou.edu/bus_serv/bursar/index.html
More informationCASH ACCOUNTING MANUAL
Auditor-Controller & Treasurer-Tax Collector March 2011 1. INTRODUCTION... 4 1.1. Purpose of manual... 4 1.2. Applicability of manual... 4 1.3. Using the manual... 4 2. AUTHORITY AND RESPONSIBILITY...
More informationWho Should Know This Policy 1 Definitions 2 Contacts 2 Policy Specifics and Procedures 2 Forms 6 Related Documents 6 Revision History 7 FAQ 7
Cash Receipting Policy Type: Administrative Responsible Office: Treasury Services, Office of the Vice President for Finance and Budget Initial Policy Approved: Undated Current Revision Approved: 08/21/2017
More informationOffice of the Bursar 7/11/2018 1
These are Ohio University-wide guidelines and shall apply to all staff members of the University. The cash handling guidelines focus on preventing the mishandling or loss of cash and situations where charges
More information(385) ; TTY / fax. Scope and Methodology. May 22, 2018
Salt Lake County Library Services 8030 South 1825 West West Jordan, UT 84088 SCOTT TINGLEY CIA, CGAP Salt Lake County Auditor STingley@slco.org CHERYLANN JOHNSON MBA, CIA, CFE Chief Deputy Auditor CAJohnson@slco.org
More informationCOLLEGE STATION INDEPENDENT SCHOOL DISTRICT QUICK REFERENCE GUIDE FOR CASH HANDLING, DEPOSITS, AND PETTY CASH
QUICK REFERENCE GUIDE FOR CASH HANDLING, DEPOSITS, AND PETTY CASH Contact the business office (764-5467 or AR@csisd.org) if you have any questions about these procedures and to order more deposit slips,
More informationSTATE OF MINNESOTA OFFICE OF THE STATE AUDITOR
REBECCA OTTO STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 500 525 PARK STREET SAINT PAUL, MN 55103-2139 (651) 296-2551 (Voice) (651) 296-4755 (Fax) state.auditor@state.mn.us (E-mail)
More informationPeralta Community College District AP 6300
ADMINISTRATIVE PROCEDURE 6300 GENERAL ACCOUNTING A. Functions The Accounting Office, under the direction of the Vice Chancellor for Finance and Administration and the Associate Vice Chancellor for Finance
More informationTown of Beekman. Cash Receipts Policy
Town of Beekman Cash Receipts Policy Amended August 2017 1 Introduction Adopted in August 2015, Amended January 2016 and August 2017 CASH RECEIPTS POLICY Internal controls are essential for good management
More informationCITY OF KENNEDALE INTERNAL CONTROLS & CASH HANDLING POLICY
CITY OF KENNEDALE INTERNAL CONTROLS & CASH HANDLING POLICY ORIGINALLY ADOPTED BY CITY COUNCIL: NOVEMBER 17, 2011 PREFACE The intent of the City of Kennedale s Internal Controls & Cash Handling Policy is
More informationCash Operations Training Mary H. Loomis, CPA, Comptroller
Cash Operations Training - 2012 Mary H. Loomis, CPA, Comptroller Purpose of the Cash Operations Manual The purpose of the cash operations manual is to consolidate the cash handling/cash operations policies
More informationFinancial Policies and Procedures
1.0 Cash Receipts Each day that the Library is open and there is mail delivery, the Library Director or the Circulation Manager check the mail. Checks and credit card payments are either given directly
More informationDavid E. Moran, Director of Education Practice
Date: June 29, 2018 To: Anne Byrne Ms. Jeanine Rufo, Board President From: Cc: Subject: David E. Moran, Director of Education Practice Audit Committee Ms. Jill Figarella, District Treasurer Dr. Frances
More informationFAYETTEVILLE POLICIES AND PROCEDURES 306.0
FAYETTEVILLE POLICIES AND PROCEDURES 306.0 Cash Handling Procedures The handling of University monies requires that certain basic procedures be followed precisely at all times. Procedures for the handling
More informationCash Handling. Developed by The University of Texas at Dallas Office of Budget and Finance
Cash Handling Developed by The University of Texas at Dallas Office of Budget and Finance Purpose of this training UT Dallas must follow state laws and UT System policies regarding the proper use of state
More informationSTUDENT STORES ASB PROCEDURES MANUAL REVISED 10/18 INTRODUCTION
INTRODUCTION Student stores are traditionally a component of the CTE department and are the lab portion of the advanced marketing classes. It is important, however, that the student store enterprise work
More informationFISCAL MANAGEMENT (Replaces current SBCCD AP 6300)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 AP 6300 AP 6300 San Bernardino Community College District Administrative Procedure
More informationApproved: Effective: June 15, 2016 Review: May 15,2016 Office: Comptroller, General Accounting Office Topic No.: k REVOLVING FUNDS
Approved: Effective: June 15, 2016 Review: May 15,2016 Office: Comptroller, General Accounting Office Topic No.: 350-080-303-k Department of Transportation PURPOSE: REVOLVING FUNDS To provide direction
More informationCash & Check Handling Policy
Effective Date: October 27, 2006 Latest Revision: July 9, 2012 Policy Statement This policy sets requirements for the collection and secure processing of coin, currency, checks, e-checks, cashier s checks,
More informationRedwood Empire Quilters Guild Job Description Rev. 08/2010
Redwood Empire Quilters Guild Job Description Rev. 08/2010 Job Title Treasurer Voting Board Member Yes Key Responsibilities Responsible for all financial transactions and financial records of the guild.
More informationLaw Library UH Law Center CASH HANDLING PROCEDURES 2017
Law Library UH Law Center CASH HANDLING PROCEDURES 2017 Collecting Fine Payments: Payments must be made in cash or by check for the exact amount only. Only law fines are paid at the Law Library. Payments
More informationCitywide Cash Handling Procedures Performance Audit
Citywide Cash Handling Procedures Performance Audit March 2010 Office of the Auditor Audit Services Division City and County of Denver Dennis J. Gallagher Auditor The Auditor of the City and County of
More informationCh.6 Internal Control and Accounting for Cash
Ch.6 Internal Control and Accounting for Cash Internal control and its objectives Understand cash and internal control procedures related to cash Accounting for petty cash Combined Journal Prepare a bank
More informationCASH HANDLING PROCEDURES FOR COUNTY OFFICES
CASH HANDLING PROCEDURES FOR COUNTY OFFICES Safeguarding Monies Prior to deposit, provide adequate safeguard for cash and checks. All cash and checks must be secure at all times. Store cash and checks
More informationPolicy Statement CASH RECEIPTS HANDLING AND SECURITY
PROCEDURE: CASH RECEIPTS HANDLING AND SECURITY (Youth Sector) CODE: FS-9.P Origin: Financial Services Authority: Resolution #04-02-25-8 Reference(s): Policy Statement CASH RECEIPTS HANDLING AND SECURITY
More informationAngelina "Angel" Colonneso
Angelina "Angel" Colonneso CLERK OF THE CIRCUIT COURT AND COMPTROLLER OF MANATEE COUNTY 1115 Manatee Avenue West, Braden ton, Florida 34205 - Phone (94 1) 749-1800 - Fax (94 l) 74 1-4082 P.O. Box 25400,
More informationINSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITY ACCOUNTS. September 2006 Maine School Administrative District No RHR Smith & Company
INSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITY ACCOUNTS September 2006 Maine School Administrative District No. 1000 RHR Smith & Company INSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITY ACCOUNTS TABLE OF
More informationUNT Cash Control and Departmental Deposit Handbook
UNT Cash Control and Departmental Deposit Handbook University of North Texas September 2018 Volume 1, Issue 2 STUDENT FINANCIAL SERVICES Table of Contents General Overview...3 Proper Handling of University
More informationDODDRIDGE COUNTY SCHOOLS MANUAL OF FINANCIAL RECORDS FOR INDIVIDUAL SCHOOLS
DODDRIDGE COUNTY SCHOOLS MANUAL OF FINANCIAL RECORDS FOR INDIVIDUAL SCHOOLS The principal shall be responsible to the county board of education for financial management of his school. He shall authorize
More informationDistrict Accounting Procedures
Administrative Procedure 510 Background District Accounting Procedures All funds received and expended by the District, including school-generated funds will be accounted for in a manner consistent with
More informationBrownfield ISD Business Office Procedures Manual
Brownfield ISD Business Office Procedures Manual Brownfield Independent School District 601 Tahoka Road, Brownfield, Texas 79316 Phone (806) 637-2591 Fax (806) 637-8934 Table of Contents Section 1 Introduction..
More informationBANKING PROCEDURE AND CONTROL OF CASH
BANKING PROCEDURE AND CONTROL OF CASH 6-1 Chapter 6 Learning Objectives 1. Depositing, writing, and endorsing checks for a checking account. 2. Reconciling a bank statement. 3. Establishing and replenishing
More informationIMPREST ACCOUNTS. Policy i
Table of Contents IMPREST ACCOUNTS Policy 511.1 PURPOSE... 1.4 ESTABLISHMENT... 1.5 PETTY CASH... 1 5.1 USE AND DOCUMENTATION OF PETTY CASH... 1 5.1 PROHIBITED USES... 2 5.2 PETTY CASH REPLENISHMENT...
More informationChapter II: Internal Controls II-10
Chapter II: Internal Controls II-10 Section C. Internal Control Questionnaire The following Internal Control Questionnaire is intended to provide guidance for setting up an accounting system and a checklist
More informationCollections, Contributions, and Accounts Receivable Policies
Collections, Contributions, and Accounts Receivable Policies The Office of the Student Financial Services is responsible for monitoring, processing and recording the collection of all funds collected by
More informationInternal Accounting Procedures. Approval / Amendments June 24, 2015 (AGM) Amendment 1 Amendment 2
Internal Accounting Procedures Approval / Amendments Approval Date June 24, 2015 (AGM) Amendment 1 Amendment 2 This manual addresses Community Futures Big Country Accounting Procedures; its importance
More informationUNIVERSITY OF SOUTH FLORIDA Cash Collections Action Plan February 10, 2006
VIII UNIVERSITY OF SOUTH FLORIDA Cash Collections Action Plan February 10, 2006 1. Eliminate Cash Collection Sites (see Attachment A) [FC] 2. Consolidate Cash Collection Sites (see Attachment A) a minimum
More informationThe University of Montana Treasury Area (Treasury) maintains a cashiering function for the purpose of receiving monies due The University.
Business Services The University of Montana Missoula, Montana 59812-1254 Procedure: 120001 Revision Date: 5/4/16 Revision Number: 7 PROCEDURE: Department Cashier Procedures OVERVIEW... 1 STATUTES AND GUIDELINES...
More informationColorado State University-Pueblo Fiscal Rules
-- Policy No: Policy Area : Subject: 5.7 Cash Handling,Finance & Administration Departmental Cash Handling Policy Purpose The purpose of this policy is to provide all CSU-Pueblo departments who may receive
More informationSALT LAKE COUNTY COUNTYWIDE POLICY ON MANAGEMENT OF PUBLIC FUNDS
SALT LAKE COUNTY COUNTYWIDE POLICY ON MANAGEMENT OF PUBLIC FUNDS 1062 Purpose Scope This policy establishes procedures for receiving, recording, depositing, and disbursing public funds, and defines functions
More informationInternal Controls: Theft Prevention Ashley Kennedy
I. Introduction a. Theft does happen, and you can be blamed for it b. Identify the key things that can happen and implicate you for theft II. Procedures a. Defining Policies versus Procedures b. Need to
More informationCITY OF PALO ALTO OFFICE OF THE CITY AUDITOR
CITY OF PALO ALTO OFFICE OF THE CITY AUDITOR The Honorable City Council Palo Alto, California June 3, 2013 Special Advisory Memorandum - Cash Handling s This is an informational report and no action is
More informationOVERVIEW: Establish Petty Cash or Imprest Funds. Turnover Rate and Increasing or Decreasing Funds
OVERVIEW: A petty cash fund may be established so that cash payments can be made for small, incidental expenses or refunds. An imprest fund is a petty cash fund that has been converted into a checking
More informationSchool Generated Funds
School Generated Funds Process Manual For Schools And School Councils (Last Updated February 2018) Department ORGANIZATIONAL SUPPORT SERVICES - FINANCE Reference(s) -Policy & Procedure: School Generated
More informationCollection of Funds. This policy applies to employees or representatives collecting funds on behalf of the University.
Kutztown University Policy A&F -002 A. PURPOSE Collection of Funds The purpose of this policy is to provide guidance to help ensure the accountability and safeguarding of University cash and cash equivalents.
More informationTHE CORPORATION OF THE CITY OF WINDSOR POLICY
THE CORPORATION OF THE CITY OF WINDSOR POLICY Primary Owner: Finance Policy No.: CS.A7.07 Secondary Owner: n/a Approval Date: January 21, 2013 1. POLICY Approved By: M20-2013 Subject: Corporate-Wide Cash
More informationVILLAGE OF WINFIELD REVENUE AND CASH MANAGEMENT POLICY
VILLAGE OF WINFIELD REVENUE AND CASH MANAGEMENT POLICY A. Scope The applies to all revenue collected, except where state or federal laws supersede. Major revenue sources for the Village of Winfield include
More informationTITLE II ADMINISTRATIVE REGULATIONS
TITLE II ADMINISTRATIVE REGULATIONS CHAPTER 18 CASH HANDLING POLICY 18.01 Purpose The Cash Handling Policy was established for the purpose of ensuring adequate internal controls to account for the handling
More informationDEPARTMENT OF COMMUNITY SERVICES GIFT CARD AUDIT
OFFICE OF THE COUNTY AUDITOR DUPAGE COUNTY, ILLINOIS Bob Grogan, CPA, CFE County Auditor DEPARTMENT OF COMMUNITY SERVICES GIFT CARD AUDIT October 28, 2010 OFFICE OF THE DU PAGE COUNTY AUDITOR AUDIT REPORT
More informationCSU. ICSUAM Section 6000 Financing, Treasury, and Risk Management
CSU ICSUAM Section 6000 Financing, Treasury, and Risk Management Table of Contents 6320.00 Petty Cash Funds and Change Funds... 3 6330.00 Incoming Cash and Checks... 5 **DRAFT** 6320.00 Petty Cash Funds
More informationProper Controls and Handling of Cash
ARCHDIOCESE OF ST. LOUIS Proper Controls and Handling of Cash Best Practices Best Practices for Cash Handling and Management for Parishes This document serves to provide some best practices for cash handling
More informationUniversity of Colorado Denver
University of Colorado Denver Fiscal Policy Title: Source: Prepared by: Approved by: Cash Receipts and Deposits Finance Office Controller Associate Vice Chancellor for Finance and Administration Effective
More informationBursar s Office University Department Cash Receipting System Users. Updated 03/16/2018
Bursar s Office University Department Cash Receipting System Users Updated 03/16/2018 1 University Cash Receipting System Users Customers of the University may use several forms of payment, but a cash-handling
More informationACCOUNTING POLICIES AND PROCEDURES MANUAL
ACCOUNTING POLICIES AND PROCEDURES MANUAL Accounting Policies and Procedures Manual Page 1 Table of Contents Introduction... 3 Division of Responsibilities... 4 Board of Directors... 4 Executive Director...
More informationAccounting Policies and Procedures Manual
Accounting Policies and Procedures Manual Wake Forest Area Chamber of Commerce Accounting Policies and Procedures Manual Table of Contents Contents Introduction... 3 Division of Duties... 4 Cash Receipts
More information3/11/2016. Student Activity Funds. Basic Facts about Student Activity Funds
Student Activity Funds Presented by: Natalie Rew, CPA Basic Facts about Student Activity Funds WI Stats, s. 120.16(2) authorizes a school district treasurer to receive money raised in extra-curricular
More informationSHARED SERVICES Office of Financial Services
SHARED SERVICES Services Procedure Title: Procedure Number: Petty Cash DHS OHA-040-017-01 Version: 1.0 Effective Date: 03/28/2014 Jim Scherzinger, DHS Chief Operating Officer Suzanne Hoffman, OHA Chief
More informationBASIC POLICY STATEMENT
SAMPLE A Well Known FINANCIAL Philosophy POLICIES For & High PROCEDURES Standards HANDBOOK BASIC POLICY STATEMENT The BEST NONPROFIT, INCORPORATED (BIN) is committed to responsible financial management.
More informationCash Management Policy Knox County Housing Authority 216 W. Simmons St. Galesburg, IL (309)
Article I. Purpose / Scope of the Policy Cash Management Policy 216 W. Simmons St. Galesburg, IL 61401 (309) 342-8129 Section 1.01 The follows the best practices when it comes to cash management. These
More informationAUDIT PROCEDURE SCHOOL GENERATED FUNDS AND REVIEW AND INTERNAL CONTROLS
AUDIT PROCEDURE SCHOOL GENERATED FUNDS AND REVIEW AND INTERNAL CONTROLS OBJECTIVE The overall objective of internal review is to assist administrators and support staff charged with financial responsibilities
More informationCash Handling. Presented By: Jesse Barrios Assistant Bursar
Cash Handling Presented By: Jesse Barrios Assistant Bursar Purpose Define and outline University Processes handling, receiving, transporting and depositing of cash. The Bursar is the University s primary
More informationPrior Action: On March 17, 2014 City Council passed and approved Resolution No. R-713 to adopt the Cash Handling Policy & Procedures.
To: Mayor & City Council From: Li Jen Lee, Director of Finance Date: April 27, 2017 Agenda Item & Caption: Discuss and consider a Resolution- adopting the Cash Handling Policies and Procedures, repealing
More informationCorridor District of the North Carolina Conference The United Methodist Church
Audit Information Corridor District of the North Carolina Conference Section 258.4(d) of the 2012 Book of Discipline makes it MANDATORY that every church finance committee shall make provision for an annual
More informationConrad N Hilton College of Hotel & Restaurant Management Cash Handling Procedures Fiscal Year 2014
I. PURPOSE AND OVERVIEW Conrad N Hilton College of Hotel & Restaurant Management Cash Handling Procedures Fiscal Year 2014 In accordance with MAPP 05.01.01, Cash Handling, all cash transactions involving
More informationSurfside United Methodist Church Policies and Procedures Accounting, Receivables, Payables
These policies and procedures apply to all church members and groups who use the church s Tax Identification Number (TIN), including all church ministries and church-sponsored activities. All Church ministries
More informationCity of Wasco Internal Control Policy
City of Wasco Internal Control Policy 1. Introduction: The City Council of the City of Wasco and City management have a duty to be good fiscal stewards of government assets. This roll of stewardship includes
More informationCollege/Division Guidelines For Establishing Cash Handling Policy and Procedures Fiscal Year 20XX
College/Division Guidelines For Establishing Cash Handling Policy and Procedures Fiscal Year 20XX All cash transactions involving the University, its colleges, or any departments are subject to all applicable
More informationINSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITIES ACCOUNTS
1 INSTRUCTIONS FOR OPERATION OF STUDENT ACTIVITIES ACCOUNTS TABLE OF CONTENTS Introduction 4 Responsibilities of Advisors, Bookkeeper, and Principal 5 General Requirements for Accounting for Activities
More informationState of New York Office of the State Comptroller Division of Management Audit and State Financial Services
State of New York Office of the State Comptroller Division of Management Audit and State Financial Services OFFICE OF COURT ADMINISTRATION FIRST JUDICIAL DISTRICT NEW YORK COUNTY CLERK CONTROLS OVER REVENUE
More informationACCOUNTS PAYABLE POLICIES AND PROCEDURES...
ACCOUNTS PAYABLE POLICIES AND PROCEDURES..... Petty Cash Fund Procedures General Information Establishing a Petty Cash Fund Increasing a Petty Cash Fund Decreasing a Petty Cash Fund Changing a Custodian
More informationChapter 7 Question Review 1
Chapter 7 Question Review 1 Chapter 7 Questions Multiple Choice 1. The entry to replenish a petty cash fund includes a credit to a. Petty Cash. b. Cash. c. Freight-In. d. Postage Expense. 2. A $300 petty
More informationTradewinds Park Cash Handling Process
Exhibit 1 Tradewinds Park Cash Handling Process July 8, 2014 Report No. 14 11 Office of the County Auditor Evan A. Lukic, CPA County Auditor Table of Contents Executive Summary... 1 Methodology... 1 Background...
More informationProcedure REVISION DATE CHAPTER TITLE CHAPTER NO. ADMINISTRATIVE MANUAL Financial & Management 7 MILWAUKEE COUNTY
7.17 IMPREST FUND (Petty Cash) PROCEDURES (1) PURPOSE. To provide a uniform method for replenishing a Petty Cash Imprest Fund for direct disbursements. (2) POLICY. It is the policy of Milwaukee County
More informationCOUNTY OF IMPERIAL CASH CONTROL AND ACCOUNTING STANDARD PRACTICE MANUAL F O R E W A R D
CASH CONTROL AND ACCOUNTING STANDARD PRACTICE MANUAL F O R E W A R D This manual has been developed to provide basic guidance and to standardize operating procedures for all phases of handling cash. The
More informationExercises: Set B. 28 B-Exercises
28 B-Exercises Identify the principles of internal control. (LO 2), C weaknesses over cash receipts and suggest (LO 2, 3) weaknesses for cash disbursements and suggest (LO 2, 4) (LO 5) Exercises: Set B
More information10. Cash Handling Practices
The Recreation and Park Department lacks comprehensive cash and revenue handling policies and procedures, resulting in Department staff developing a variety of informal and ad hoc procedures. This lack
More informationVillage of Millbrook. Financial Operations and Procurement REPORT OF EXAMINATION 2018M-135 NOVEMBER 2018
DIVISION OF LOCAL GOVERNMENT AND SCHOOL ACCOUNTABILITY REPORT OF EXAMINATION 2018M-135 Village of Millbrook Financial Operations and Procurement NOVEMBER 2018 Contents Report Highlights.............................
More informationWeber State University. Cash Handling Training
Weber State University Cash Handling Training Cash Handling It s your responsibility Whether you take in a lot of money or you collect pennies ..it is important to maintain good cash handling procedures:
More informationCash Accountability Policy
Cash Accountability Policy January 2018 Table of Contents 1. POLICY... 3 2. SCOPE... 3 3. DEFINITIONS... 3 4. CASH RECEIPTS... 4 4.1 Management of Cash Drawers... 4 4.2 Foreign Funds... 5 4.3 Remote Check
More informationSTATE OF MINNESOTA OFFICE OF THE STATE AUDITOR
JUDITH H. DUTCHER STATE AUDITOR STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR SUITE 400 525 PARK STREET SAINT PAUL, MN 55103-2139 (651) 296-2551 (Voice) (651) 296-4755 (Fax) stateauditor@osa.state.mn.us
More informationCash Handling Policy and Procedure
Clapham Manor Core Purpose Statement We aim to provide the highest standards of education, in an inclusive environment, through effective learning and teaching for all, with a broad, balanced and personalised,
More informationFriends of the Library Financial Policies
Note: This may seem to be overkill for such a small organization. The Executive Committee is proposing these policies to ensure that the 501(c)3 status which the IRS has given to the Friends will not be
More informationOFFICE OF THE AUDITOR
OFFICE OF THE AUDITOR CASH MANAGEMENT AUDIT JULY 2005 Dennis J. Gallagher Auditor Dennis J. Gallagher Auditor City and County of Denver 201 West Colfax Ave., Dept. 705 Denver, Colorado 80202 720-913-5000,
More informationCOLORADO STATE UNIVERSITY Financial Procedure Instructions FPI 6-1
COLORADO STATE UNIVERSITY Financial Procedure Instructions FPI 6-1 1. Procedure Title: Receipt and Deposit of Cash and Checks 2. Procedure Purpose and Effect: To outline procedures for proper safeguarding
More informationInternal Accounting Control Procedures
Internal Accounting Control Procedures The City of Clearwater wants to ensure public confidence and retain a financially healthy Community. Therefore it is the intent of the Internal Accounting Control
More informationCITY OF MONT BELVIEU CITY COUNCIL POLICY
Page 1 of 14 4.01 Purpose The Cash Handling Policy was established for the purpose of ensuring adequate internal controls to accounts for the handling of Mont Belvieu s municipal cash and to maintain public
More informationFinancial Procedures and Controls
Financial Procedures and Controls Introduction The purpose of this document is to outline each transaction and process for all incoming and outgoing money at HVL. While the Board is ultimately responsible
More information