Project Administration
|
|
- Wilfred York
- 6 years ago
- Views:
Transcription
1 Co-funded by the European Union Project Administration Maria Grazia Bonanomi, UCSC Diverse Kick-off meeting - Milan, January 2014
2 Outline: - Context - Key features - Final Reporting Package - Eligible and ineligible costs - Supporting documents - Payments - Specific conditions - Suggestions
3 Context The DIVERSE project is financed by the European Commission, DIRECTORATE-GENERAL HOME AFFAIRS, Directorate B Immigration and Asylum under the European Fund for the Integration of Third Country Nationals (EIF); The EIF supports national and EU initiatives that facilitate the integration of non-eu immigrants into European societies.
4 Key features The EIF programme is completely different from other type of financing, for example FP7 The Grant Agreement and its Annexes are legally binding The Budget is strictly defined!!! The Coordinator, the Partner organisations involved, project activities, location(s), budget, length and schedule of the activity, etc. cannot be changed(*), save for exceptional reasons that are duly justified and with the prior written approval of the EU and, where necessary, an amendment of the Grant Agreement. Only actual costs can be charged in the financial statement The contribution shall be limited to 90% of the actual eligible costs approved by the Commission. (*) staff members to be recruited: the Commission should be informed prior to each single appointment!!! Please send name and cv to the Coordinator. Failure to do this will make costs ineligibile.
5 Final reporting package Final Technical Report The Final Technical Report must be precise and completed correctly using the template set out in Annex V to the Grant Agreement. Deliverables All the deliverables produced within the framework of the project, such as reports, surveys, CD-ROMs, DVDs, publications, etc. should be submitted as part of the Final reporting package. Final Financial Statement The Final Financial Statement must be precise and completed correctly using the template referred to in Annex VI of the Grant Agreement. At this stage, it is important to insert the real incurred costs, no estimates, no lump sums, no flat rates (except for the indirect costs). Beneficiaries are requested to include all the supporting documents for each incurred cost
6 Eligible costs "Eligible costs" of the action are costs actually incurred by the beneficiary which meet the following criteria: a) they are incurred during the life of the project ( ), b) they are indicated in the estimated budget of the action; c) they are incurred in connection with the action as described in the project and are necessary for its implementation; d) they are identifiable and verifiable: they are recorded in the accounting records of the beneficiary and determined according to the applicable accounting standards of the country where the beneficiary is established and with the usual cost accounting practices of the beneficiary; e) they comply with the requirements of applicable tax and social legislation; f) they are reasonable, justified, and comply with the principle of sound financial management, particularly as regards economy and efficiency. Currency Beneficiaries with general accounts in a currency other than the euro shall convert costs incurred in another currency into euro at the average of the daily exchange rates published in the C series of the Official Journal of the European Union, determined over the corresponding reporting period.
7 Ineligible costs a) return on capital; b) debt and debt service charges; c) provisions for losses or debts; d) interest owed; e) doubtful debts; f) exchange losses; g) costs of transfers from the Commission charged by the bank of a beneficiary; h) costs declared by the beneficiary in the framework of another action receiving a grant financed from the Union budget; i) contributions in kind from third parties; j) excessive or reckless expenditure; k) VAT N.B. Moreover, any unauthorized cost will be considered ineligible!!!
8 Supporting documents Beneficiaries are requested to provide the Coordinator with one CERTIFIED copy + one copy of the following supporting documents (the list is not exhaustive) for any budget item to be sent the Commission: Staff costs: employment contract, timesheets, salary slips or payrolls, proof of payment through a bank account of salaries, tax and social contributions, etc. Travel expenses: invoice for flight or rail tickets, boarding passes, copy of attendance list of events (conferences, seminars, etc.) dated and signed by all participants, etc. Subsistence expenses: invoices (hotel, restaurant), receipts for local travel, parking, etc. and proof of payment (i.e. reimbursement) Equipment expense: invoice, proof of payment Catering costs: attendance list of events, invoice, proof of payment Subcontracting expenses (including consultants): offers, bids, contract, invoices, and proof of payment Note: payments should be made by the beneficiary institution!!!
9 Supporting documents Staff costs and Timesheets Staff costs must be calculated on the basis of the actual yearly salary of the employee, divided by workable days in a year (i.e. in principle 220) and multiplied by the number of days worked on the project. All staff members shall be allocated to the project on the basis of a clear and verifiable method. They must fill in timesheets showing the hours worked for the activity/tasks related to the project. The timesheets must contain at least the basic information indicated below: Full name of the organisation/service concerned Full name and signature of the project staff member concerned Full name and signature of hierarchical superior of the project staff member Title and reference number of the project as indicated in the Grant Agreement Time period concerned The activity of the project which required the work input Number of hours claimed on the project. It must be possible to verify all hours claimed in a reliable manner. A template will be provided
10 Payments Pre-financing An advanced payment will be transfered to each partner. Prior to this, partners will be requested to sign a Research Agreement with Università Cattolica del Sacro Cuore. A first draft of this agreement will be ready to send the partners by next Monday. Balance The balance will be paid by the Commission after the approval of the final report including the financial statement. Where the total amount of earlier payments is greater than the final amount of the grant, the payment of the balance may take the form of a recovery as provided for by Article II.26 of the Grant Agreement.
11 Specific Conditions 1. Information requirements for any communication or publication Where the beneficiary is involved in visibility activities, he shall inform the public, press and media of the action (internet included), which must, in conformity with Article II.7.1 of the Grant Agreement, visibly indicate the mention: Co-funded by the European Union'' The following graphic logos shall be used: In colour Monochrome: Co-funded by the European Union'' Co-funded by the European Union'' The logo must always be followed by the text indicated above. Logos without the wording mentioned above are strictly forbidden.
12 Specific Conditions 2. Publications In conformity with Article II.7.2 of the Grant Agreement, where the action or part of the action is a publication, the following mention must also be indicated: "This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the European Commission cannot be held responsible for any use which may be made of the information contained therein" which together with the graphic logos shall appear on the cover or the first pages following the name of the editor. 3. Use of signs and posters If the action includes events for the public, signs and posters related to this action shall be displayed. This shall include the logos and texts mentioned under paragraph 1. Authorisation to use the logos implies no right of exclusive use and is limited to this agreement. As the action is co-financed, the importance given to the above-mentioned publicity must be in proportion with the level of Union financing.
13 Suggestions Involve your administration!!! Plan the use of resources according to project and budget and in agreement with your administration Familiarize yourselves with the internal procedures and organizational hurdles for carrying out the project (for example, recruiting new personnel) Inform immediately the coordinator of any deviation! Remember that each partner is responsible for the use of resources assigned to him and that, in the event of an audit, each partner should be able to justify any cost claimed to the European Commission
14 Thanks for your attention! DIVERSE Kick-off Meeting
Financial Guidelines for Beneficiaries EDCTP Association October 2016
Financial Guidelines for Beneficiaries EDCTP Association October 2016 This document is prepared as a supplement to the Grant Agreement (GA), where majority of the information is extracted from. In the
More informationIN2IT FINANCIAL WORKSHOP
IN2IT FINANCIAL WORKSHOP DR. VERED HOLZMANN IN2IT PROJECT MANAGER MTA, 13 MARCH 2016 Agenda Part A: Erasmus+ Office: Rationale of the Erasmus+ budget management Unit costs vs. Actual costs Control unit
More informationMono-Beneficiary Model Grant Agreement
Justice Programme & Rights, Equality and Citizenship Programme Mono-Beneficiary Model Grant Agreement (JUST/REC MGA Mono) Version 2.0 10 January 2017 Disclaimer This document is aimed at assisting applicants
More informationCertification of Financial Statements for ICT PSP projects
DG INFORMATION SOCIETY AND MEDIA ICT Policy Support Programme Competitiveness and Innovation Framework Programme Certification of Financial Statements for ICT PSP projects Version 1.0 (03-03-2008) Certification
More informationAUDIT CERTIFICATE WORKING NOTES 6 TH FRAMEWORK PROGRAMME
AUDIT CERTIFICATE WORKING NOTES 6 TH FRAMEWORK PROGRAMME WORKING NOTES FOR CONTRACTORS AND CERTIFYING ENTITIES MATERIALS PREPARED BY INTERDEPARTMENTAL AUDIT CERTIFICATE WORKING GROUP VERSION 1 APPROVED
More informationEducation, Audiovisual and Culture Executive Agency GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES AGREEMENT NUMBER [ ]
Education, Audiovisual and Culture Executive Agency Erasmus+ : Prospective Initiatives, Policy Networks, Programme and Linguistic Support GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES AGREEMENT
More informationEducation, Audiovisual and Culture Executive Agency GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES
Education, Audiovisual and Culture Executive Agency Erasmus+: Higher Education - Knowledge Alliances, Bologna Support, Jean Monnet GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES Financing exclusively
More informationEducation, Audiovisual and Culture Executive Agency GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES AGREEMENT NUMBER [ ]
Education, Audiovisual and Culture Executive Agency Erasmus+ : Prospective Initiatives, Policy Networks, Programme and Linguistic Support GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES AGREEMENT
More informationEducation, Audiovisual and Culture Executive Agency GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES
Education, Audiovisual and Culture Executive Agency «DEFU_UNOP» GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES Mixed financing (reimbursement based on percentage of eligible costs and lump sum(s)
More informationEducation, Audiovisual and Culture Executive Agency GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES
Education, Audiovisual and Culture Executive Agency «DEFU_UNOP» GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES Financing exclusively by unit costs contribution(s) AGREEMENT NUMBER «NO_REF» PROJECT
More informationCreative Europe Sub-programme Culture Financial management
Creative Europe Sub-programme Culture Financial management 10 November 2014 Sandra Delespesse & Maria-Paz Benito 1 Content Financial tasks Eligibility of costs Important documents Checks, audit and evaluation
More informationCoordinators' day on ICT PSP project management Financial Issues, Reporting, payments, cost claims and Certification Modalities
Coordinators' day on ICT PSP project management Financial Issues, Reporting, payments, cost claims and Certification Modalities Ann Van Menxel DG CNECT H6 Brussels, 17 December 2013 Legal references Reimbursement
More informationMulti-beneficiary Model Grant Agreement
Partnership for Research and Innovation in the Mediterranean Area Programme (PRIMA) Multi-beneficiary Model Grant Agreement Version 5.0 30 January 2018 Disclaimer This document is aimed at assisting applicants
More informationAUDIT CERTIFICATE GUIDANCE NOTES 6 TH FRAMEWORK PROGRAMME
AUDIT CERTIFICATE GUIDANCE NOTES 6 TH FRAMEWORK PROGRAMME WORKING NOTES FOR CONTRACTORS AND CERTIFYING ENTITIES MATERIALS PREPARED BY INTERDEPARTMENTAL AUDIT CERTIFICATE WORKING GROUP/ COORDINATION GROUP
More informationProject costs have to be actually incurred due to the project implementation, in order to be considered as eligible costs.
Financial issues Extract from the guide for BONUS applicants 1 8. How to prepare project budget? Only the real costs required for the implementation should be indicated in the planned budget for the project.
More informationAdministrative, Financial and Operational Aspects of Project Management
Administrative, Financial and Operational Aspects of Project Management European Commission Directorate General Environmental Technologies Unit Presentation 1. General overview of Grant Agreement 2. Duties
More informationMono-Beneficiary Model Grant Agreement
European Research Council (ERC) Mono-Beneficiary Model Grant Agreement ERC Proof of Concept (H2020 ERC MGA PoC Mono) Version 5.0 18 October 2017 Disclaimer This document is aimed at assisting applicants
More informationFinancial and Reporting Rules IRIS Project
Financial and Reporting Rules IRIS Project February 18 th, 2013 Sivan Schmidt Project number 530315-TEMPUS-1-2012-1-IL-TEMPUS-JPGR This project has been funded with support from the European Commission.
More informationAnnex VI. Model terms of reference for the Certificate on the Financial Statements
Annex VI Pielikums Nr.2 Model terms of reference for the Certificate on the Financial Statements 1. Audit objectives The certificate on the financial statements and underlying accounts, produced by an
More informationANNEX III FINANCIAL and CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS
ANNEX III FINANCIAL and CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS I.1 Conditions for eligibility of unit contributions Where the grant takes the form of a unit
More informationGENERA guidelines on reporting. Kick-off Meeting Brussels. Paula Mota Alves
GENERA guidelines on reporting Kick-off Meeting 17.09.2015 Brussels Paula Mota Alves Unit B5 Spreading Excellence, Widening Participation, Science with and for Society Outline of presentation o Horizon
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1. AGREEMENT NUMBER [EPLUS LINK Generated No.
GRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1 AGREEMENT NUMBER [EPLUS LINK Generated No.] This Agreement ( the Agreement ) is concluded between the following
More informationEuropean Metrology Programme for Innovation and Research (EMPIR) Multi-beneficiary Model Grant Agreement. (EMPIR MGA - Multi)
European Metrology Programme for Innovation and Research (EMPIR) Multi-beneficiary Model Grant Agreement (EMPIR MGA - Multi) Version 5.0 12 March 2018 Version Publication Date 1.0 16.07.2015 Initial version
More informationEUROPEAN COMMISSION DIRECTORATE-GENERAL FOR AGRICULTURE AND RURAL DEVELOPMENT
EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR AGRICULTURE AND RURAL DEVELOPMENT Directorate E. Economic analysis, perspectives and evaluation; communication E.5. Internal and external communication GRANT
More informationMulti-Beneficiary Model Grant Agreement
H2020 Programme Multi-Beneficiary Model Grant Agreement Pre-Commercial Procurement (PCP) and Procurement of Innovative Solutions (PPI) (H2020 MGA PCP/PPI Multi) Version 5.0 18 October 2017 Disclaimer This
More informationMulti-beneficiary Model Grant Agreement for Members
Clean Sky 2 Joint Undertaking (CS2) Multi-beneficiary Model Grant Agreement for Members (CS2 JU Members MGA Multi) Version 5.0 28 November 2017 Disclaimer This document is aimed at assisting applicants
More informationGuide to Financial Issues relating to ICT PSP Grant Agreements
DG COMMUNICATIONS NETWORKS, CONTENT AND TECHNOLOGY ICT Policy Support Programme Competitiveness and Innovation Framework Programme Guide to Financial Issues relating to ICT PSP Grant Agreements Version
More informationMulti-Beneficiary Model Grant Agreement
European Research Council (ERC) Multi-Beneficiary Model Grant Agreement ERC Starting Grants, Consolidator Grants and Advanced Grants (H2020 ERC MGA Multi) Version 5.0 18 October 2017 Disclaimer This document
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1. AGREEMENT NUMBER [EPLUS LINK Generated No.
2018 Erasmus+ Grant agreement multi-beneficiary Special conditions Agreement number: [complete] Standard grant agreement (multi beneficiaries) GRANT AGREEMENT for a: Project with multiple beneficiaries
More informationAudit certificate template for Horizon2020 projects funded by SERI
Audit certificate template for Horizon2020 projects funded by SERI Under Article 4.1 of the subsidy agreement concluded between SERI and the Swiss research institution (hereinafter referred to as beneficiary),
More informationGUIDE FOR APPLICANTS. Internal Security Fund
GUIDE FOR APPLICANTS Internal Security Fund "Police" and "Borders and Visa" 2014 DISCLAIMER These guidelines aim at providing assistance to Applicants and Co-applicants. In case of discrepancy between
More informationLIFE Grant Agreement Financial Aspects Highlights
LIFE Grant Agreement Financial Aspects Highlights Kick-off Meetings Call 2016 Action Grants Strand buddies (EASME) Congratulations for obtaining the Grant! And Welcome to the Finance presentation SUMMARY
More informationCLEAN SKY FINANCIAL WORKSHOP 18/01/2018 QUESTIONS & ANSWERS
CLEAN SKY FINANCIAL WORKSHOP 18/01/2018 QUESTIONS & ANSWERS Q1: What happens if a member has no allocated budget for the given year in the GAM? Is there still an obligation to contribute to the administrative
More informationEducation, Audiovisual and Culture Executive Agency CREATIVE EUROPE MEDIA SUB-PROGRAMME
Education, Audiovisual and Culture Executive Agency Creative Europe-MEDIA CREATIVE EUROPE MEDIA SUB-PROGRAMME Established by Regulation No 1295/2013 of the European Parliament and of the Council of 11
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1. AGREEMENT NUMBER [EPLUS LINK Generated No.
GRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1 AGREEMENT NUMBER [EPLUS LINK Generated No.] This Agreement ( the Agreement ) is concluded between the following
More informationEACEA. Cluster Meeting
EACEA Cluster Meeting European Policy Experimentations the Way Forward 21 June 2017 Audit Type I & II Certificates Alexandre Virosztek Unit R2 «Legal and Regulatory» 1 Controls & Checks Controls (wide)
More informationFinancial Webinar. IMI 2 projects :00 CET
Financial Webinar IMI 2 projects 12.05.2017 10:00 CET Agenda How to use GoToWebinar o Gaëlle Lanckmans, IMI Finance Cost Eligibility o Gaëlle Lanckmans, IMI Finance Reporting requirements and Migration
More informationEducation, Audiovisual and Culture Executive Agency
Education, Audiovisual and Culture Executive Agency Creative Europe - MEDIA CREATIVE EUROPE MEDIA Sub-programme Established by Regulation No 1295/2013 of the European Parliament and of the Council of 11
More informationFinancial Reporting. Tempus IV. Kyiv-Mohyla Academy Kiev 16 November Ana Ramon de la Cruz and Giulia Moro
Financial Reporting Tempus IV Kyiv-Mohyla Academy Kiev 16 November 2016 Ana Ramon de la Cruz and Giulia Moro 1 1. General principles Exchange rate Co-financing Transfer of money 2. Budget headings (purpose,
More informationCERTIFICATES ISSUED BY EXTERNAL AUDITORS GUIDANCE NOTES FOR BENEFICIARIES AND AUDITORS
CERTIFICATES ISSUED BY EXTERNAL AUDITORS GUIDANCE NOTES FOR BENEFICIARIES AND AUDITORS MATERIALS PREPARED BY THE WORKING GROUP ON CERTIFICATE ON THE METHODOLOGY UNDER FP7: DG RESEARCH AND INNOVATION DG
More informationGuide for Applicants
EUROPEAN COMMISSION EUROSTAT Guide for Applicants Eurostat Grants Version 4.0 11 January 2018 1/55 IMPORTANT NOTICE The Guide for Applicants is a user guide that aims to explain to applicants and beneficiaries
More informationANNEX III FINANCIAL AND CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS
ANNEX III FINANCIAL AND CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS I.1 Conditions for eligibility of unit contributions Where the grant takes the form of a unit
More informationPARTNERSHIP AGREEMENT
giunta regionale 9^ legislatura ALLEGATOA alla Dgr n. 3470 del 30 dicembre 2010 pag. 1/6 Healthy Children in Healthy Families between PARTNERSHIP AGREEMENT University College Lillebælt Soldalen 8 DK 7100
More informationCONTRACTUAL AGREEMENT BETWEEN THE CONTRACTOR AND THE PARTNER
DIRECTORATE GENERAL OF HEALTH & CONSUMER PROTECTION DIRECTORATE C PUBLIC HEALTH AND RISK ASSESSMENT CONTRACTUAL AGREEMENT BETWEEN THE CONTRACTOR AND THE PARTNER This contract, drawn up under the Community
More informationModel terms of reference for the certificate on the financial statements
Model terms of reference for the certificate on the financial statements Terms of erence for an Independent Report of Factual Findings on costs declared under a Grant Agreement financed under the Call
More informationFinancial errors in FP7 How to improve the quality of financial statements?
Financial errors in FP7 How to improve the quality of financial statements? Oslo, 26 April 2013 Doroteya PETROVA ERC Executive Agency Marcin BARAN European Commission Introduction This presentation is
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1. AGREEMENT NUMBER [EPLUS LINK Generated No.
GRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1 AGREEMENT NUMBER [EPLUS LINK Generated No.] This Agreement ( the Agreement ) is concluded between the following
More informationEligibility of costs in the Horizon 2020 funded EUROfusion project
Eligibility of costs in the Horizon 2020 funded EUROfusion project Garching, 3 December 2015 Subcontractors and other third party support Presented by: Michael Erdmann, EUROfusion Coordinator Unit, Max-Planck-Institute
More informationGUIDELINES TO FINANCIAL REPORTING. COSME Finance Sector C1.2 SAG meeting 14 October 2016
GUIDELINES TO FINANCIAL REPORTING COSME Finance Sector C1.2 SAG meeting 14 October 2016 Main speaking points: - A few reminders - Guidelines for the final financial reporting - "What's new", and so what
More informationAnnex III Model specific grant agreement
Model specific agreement: December 2016 Annex III Model specific grant agreement SPECIFIC AGREEMENT No./.. This Specific agreement ("the Specific agreement") is concluded between the following parties:
More informationFINANCIAL GUIDELINES AND STANDARDS FOR EVENT MANAGEMENT
ANNEX 2 FINANCIAL GUIDELINES AND STANDARDS FOR EVENT MANAGEMENT (to be fine-tuned upon contract signature) 2 INDEX Page 1. FOREWORDS. 5 2. GENERAL PRINCIPLES.. 5 3. BUDGET MANAGEMENT WORKFLOW 5 3.1 PRE-EVENT
More informationRULES ON ELIGIBILITY OF COSTS
Annex 1 of the Call for proposals RULES ON ELIGIBILITY OF COSTS These rules present various possible categories of eligible costs. The call for proposal may then stipulate that only some of the below categories
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1. AGREEMENT NUMBER [EPLUS LINK Generated No.
GRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1 AGREEMENT NUMBER [EPLUS LINK Generated No.] This Agreement ( the Agreement ) is concluded between the following
More informationAppendix 4 Model for Audit certificates
Appendix 4 Model for Audit certificates Proposed model for an audit certificate Proposed model for an audit certificate provided by an external auditor Option 1: one contractor / no third party(ies) =>
More informationPracticalities in the Financial Management of FP7 projects - An outlook to audits and Horizon 2020 rules
Practicalities in the Financial Management of FP7 projects - An outlook to audits and Horizon 2020 rules Gabor Kitley Chief Executive Officer Europa Media Is the FP7 Financial Audit really a nightmare?
More informationAnnex II Draft specific grant agreement
Model specific agreement: December 2016 Annex II Draft specific grant agreement SPECIFIC AGREEMENT No./.. This Specific agreement ("the Specific agreement") is concluded between the following parties:
More informationFINANCIAL PROVISIONS
Justice Programme & Rights, Equality and Citizenship Programme FINANCIAL PROVISIONS Annex to Calls for Proposals Action Grants 2018 Version 1.0 30 January 2018 History of changes Version Date Change Page
More informationIMI Financial Guidelines
Innovative Medicines Initiative IMI Financial Guidelines VERSION 2 of 20 June 2013 These guidelines aim at assisting all IMI consortia during the negotiation phase and all individual participants during
More informationH2020-ITN-2015 Info Day. Finance. Francisca CUESTA SÁNCHEZ. Research Executive Agency Unit REA-A1
H2020-ITN-2015 Info Day Finance Francisca CUESTA SÁNCHEZ Research Executive Agency Unit REA-A1 Overview 1. EU contribution 2. Eligible & ineligible costs 3. Funding mechanism 4. Cost categories 5. Records
More informationPROJECT IMPLEMENTATION DOCUMENT NO.2 REPORTING TEMPLATES & E-TOOL
Establishing the European Geological Surveys Research Area to deliver a Geological Service for Europe PROJECT IMPLEMENTATION DOCUMENT NO.2 REPORTING TEMPLATES & E-TOOL Joint Call on applied geoscience
More informationANNEX A - I. Note: it is important that each tenderer has read the Working Practice and its annexes very carefully.
ANNEX A - I Note: it is important that each tenderer has read the Working Practice and its annexes very carefully. WORKING PRACTICE 1.GENERAL INFORMATION 1.1.THE AUDIT CO-ORDINATOR 1.1.1.The Audit Co-ordinator
More informationKA2 Strategic Partnerships Financial Management. 21st September
KA2 Strategic Partnerships Financial Management 21st September 2017 Leargas.Ireland @Leargas www.leargas.ie 1 Overview General Principles of Financial Management Eligibility of Expenses (eligible and ineligible
More informationTips on Administrative issues and Financial Reporting KOM ANYWHERE Soraya Hidalgo European Projects Office - UPC
Tips on Administrative issues and Financial Reporting Soraya Hidalgo European Projects Office - UPC Outline H2020 Main changes Grant Agreement Structure Financial reporting Elegibility criteriai Do s and
More informationANNEX III FINANCIAL AND CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS
ANNEX III FINANCIAL AND CONTRACTUAL RULES KEY ACTION 2 SCHOOL EXCHANGE PARTNERSHIPS [KA229] I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS I.1 Conditions for eligibility of unit contributions
More informationImportant Messages - Grants
GRANT IMPORTANT MESSAGES Important Messages - Grants SCOPE Important messages contain: 1) procedural rules ( procedure ) e.g. interpretation of the PRAG or internal procedures etc. 2) recommendations e.g.
More informationTERMS OF REFERENCE FOR AN EXPENDITURE VERIFICATION OF A GRANT CONTRACT - EXTERNAL ACTION OF THE EUROPEAN UNION -
TERMS OF REFERENCE FOR AN EXPENDITURE VERIFICATION OF A GRANT CONTRACT - EXTERNAL ACTION OF THE EUROPEAN UNION - HOW TO USE THIS TERMS OF REFERENCE MODEL? All text highlighted in yellow in this ToR model
More informationMonalisa 2010-EU S Start: End: Total costs: 22,468,006 EC contribution: 11,234,003
Action Kick-off Meeting Monalisa 2010-EU-21109-S Start: 01.09.2010 End: 31.12.2013 Total costs: 22,468,006 EC contribution: 11,234,003 Jaroslaw KOTOWSKI Stockholm, 14/06/2011 Content - Objectives - Reporting
More informationor institution which in turn is a member of the International Federation of Accountants (IFAC).
Terms of Reference for an Expenditure Verification of a Grant Contract for Estonia - Latvia- Russia Cross Border Cooperation Programme within the European Neighbourhood and Partnership Instrument 2007-2013
More informationIMI Financial Guidelines
IMI Financial Guidelines VERSION 1.0 of 17 January 2012 These guidelines aim at assisting all IMI consortia during the negotiation phase and all individual participants during the implementation of IMI
More informationITN 2010 Finance and Budget
Brussels, February 2011 ITN Coordinators meeting ITN 2010 Finance and Budget Research Executive Agency Marie Curie host-driven actions Financial Management of ITN Projects 1. The EU contribution The cost
More informationGUIDE FOR PROJECT IMPLEMENTATION
GUIDE FOR PROJECT IMPLEMENTATION PRACTICAL GUIDANCE FOR PROJECT PARTNERS Version 5.0 (15.1.2019) Contents 1. Introduction... 3 2. Starting up the project... 4 2.1. Fulfilling conditions... 5 2.2. Hand
More informationAmendment Request Form National Authorities for Apprenticeships
Executive Agency, Education Audiovisual and Culture ERASMUS + PROGRAMME Amendment Request Form National Authorities for Apprenticeships Agreement number: Proposal number: Title: Coordinator: DECLARATION
More informationFirst level control report including checklist
First level control report including checklist Project title Project acronym Project number Report Number 1. Project and progress report Name 2. Project Partner Name Organisation Job title Division/Unit/Department
More informationARTICLE EUROPEAN COMMISION PROPOSAL AMENDMENT RATIONALE
REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL establishing Horizon Europe the Framework Programme for Research and Innovation, laying down its rules for participation and dissemination ARTICLE
More informationGUIDE FOR APPLICANTS. Asylum, Migration and Integration Fund. Internal Security Fund
GUIDE FOR APPLICANTS Asylum, Migration and Integration Fund Internal Security Fund "Police" and "Borders and Visa" Justice programme (part delegated to DG HOME) "Preventing and reducing drug demand and
More informationCHECK-LIST FOR CONTROLLERS/AUDITORS
Managing Authority Ministry of Finance of the Republic of Estonia Estonia Russia Cross Border Cooperation Programme 2014 2020 CHECK-LIST FOR CONTROLLERS/AUDITORS Template of control check-list Audit firm/public
More informationFollow up and reporting procedures. Lead partners seminar 5th targeted call Lydwine Lafontaine
Follow up and reporting procedures Lead partners seminar 5th targeted call Lydwine Lafontaine Table of contents Background information Subsidy contract Lead partner principles 1. Progress of the project:
More informationCOMMISSION OF THE EUROPEAN COMMUNITIES DIRECTORATE-GENERAL INFORMATION SOCIETY AND MEDIA
COMMISSION OF THE EUROPEAN COMMUNITIES DIRECTORATE-GENERAL INFORMATION SOCIETY AND MEDIA [title of the project] Grant agreement Number 1 GRANT AGREEMENT NO The European Community ( the Community ), represented
More informationFinancial management of H2020 projects: Tips & Tricks
Financial management of H2020 projects: Tips & Tricks BESTPRAC Training School: "Finance for Beginners" Per Inge Andresen Senior adviser NTNU Norwegian University of Science and Technology Agenda General
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1. AGREEMENT NUMBER [EPLUS LINK Generated No.
This document is the basic template for multi-beneficiaries grant agreements between the National Agency (NA) and the beneficiaries of a grant for a project under Erasmus+ Programme, where the beneficiaries
More informationALLEGATO A ANNEX VII Special Conditions Grant Contract Expenditure Verification
ALLEGATO A ANNEX VII Special Conditions Grant Contract Expenditure Verification TERMS OF REFERENCE FOR AN EXPENDITURE VERIFICATION OF A GRANT CONTRACT - EXTERNAL ACTIONS OF THE EUROPEAN COMMUNITY - ANNEX
More informationIPA partners seminar. Eligibility of expenditure and specificities of the public procurement. Dubrovnik, 5 th February 2013
IPA partners seminar Eligibility of expenditure and specificities of the public procurement Dubrovnik, 5 th February 2013 Index Reference documents Eligibility: General rules Timeframe Budget lines Supporting
More information8 th Financial Managers Seminar
2002-2012 A Decade of Territorial Evidence 8 th Financial Managers Seminar Athens, 7 March 2013 Reporting expenditure, eligibility, audit trail Reporting documents Activity Report (individual partner Activity
More informationMODEL FOR THE CERTIFICATE ON THE FINANCIAL STATEMENTS
Grant Agreement number: [insert number] [insert acronym] [insert call identifier of the master call] H2020 Model Grant Agreement: Multi-beneficiary General MGA: December 2013 ANNEX 5 MODEL FOR THE CERTIFICATE
More informationDECISION 08/2013/GB OF THE GOVERNING BOARD OF THE EUROPEAN POLICE COLLEGE AMENDING DECISION 30/2006/GB OF THE GOVERNING BOARD
DECISION 08/2013/GB OF THE GOVERNING BOARD OF THE EUROPEAN POLICE COLLEGE AMENDING DECISION 30/2006/GB OF THE GOVERNING BOARD OF THE EUROPEAN POLICE COLLEGE LAYING DOWN ADMINISTRATIVE RULES, COMMITMENTS
More informationB. NON-ELIGIBLE COSTS If the implementation of the action includeds non-eligible costs, please detail them here.
INSTRUCTIONS: The framework partnership agreement and the grant agreement constitute the legal basis for the grant, please read them carefully. For costs not incurred in euros, the monthly exchange rate
More informationAudit certificates. Training Seminar Brussels 28 November 2006
Audit certificates Training Seminar Brussels 28 November 2006 Overview Introduction Audit certificate requirements What When By whom Audit certificate template Audit certificate guidance notes for contractors
More informationFLC Guidance. Page 1. Version. September *Disclaimer: This is a living document and further content will be developed at a later stage.
FLC Guidance Version September 2017 *Disclaimer: This is a living document and further content will be developed at a later stage. Page 1 Table of Contents... 1 CHAPTER 1 General principles... 3 1.1 Introduction...
More informationFAQ. Questions and answers relating to the 2014 call for proposals for NGO operating grants for funding in 2015 (Latest update September 2014)
FAQ Questions and answers relating to the 2014 call for proposals for NGO operating grants for funding in 2015 (Latest update September 2014) CORRIGENDUM: In the first version of the Application Guide,
More informationGRANT AGREEMENT for a: Project with multiple beneficiaries under the ERASMUS+ Programme 1 AGREEMENT NUMBER
GfNA-II-B-Erasmus+ Grant agreement multi beneficiary 2015 Agreement number: [complete] Standard grant agreement (multi beneficiaries): GRANT AGREEMENT for a: Project with multiple beneficiaries under the
More informationERC Grant Management Workshop - 14 December 2011, Brussels Questions & Answers
ERC Grant Management Workshop - 14 December 2011, Brussels Questions & Answers N Questions Answers Topics 1 Could you clarify the implication of the names indicated in the proposal (PI, authorised rep.,
More informationFCH 2 JU GRANT AGREEMENT
FCH 2 JU GRANT AGREEMENT Georgiana Buznosu - Legal Officer http://www.fch.europa.eu/ LEGAL FRAMEWORK OF A H2020 PROJECT EU Financial Regulation 1. H2020 Rules for Participation Applicable Work Plan 2.
More informationANNEX III FINANCIAL and CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS
ANNEX III FINANCIAL and CONTRACTUAL RULES I. RULES APPLICABLE TO BUDGET CATEGORIES BASED ON UNIT CONTRIBUTIONS I.1 Conditions for eligibility of unit contributions Where the grant takes the form of a unit
More informationBILATERAL FUND GUIDELINES
BILATERAL FUND GUIDELINES Athens July 2014 Table of Contents About the NGO Programme: We are all Citizens... 4 Bilateral Fund... 7 Open calls... 9 Measure (a) seed money... 10 1. Eligible applicants...
More informationADMINISTRATIVE MANUAL FOR PROJECT IMPLEMENTATION
ADMINISTRATIVE MANUAL FOR PROJECT IMPLEMENTATION 1. Introduction The purpose of this manual is to give guidance and instructions to Project Developers (PD) on administration of the project implementation
More informationHow to calculate the grant Eligible costs, including financing of ancillary infrastructure
PPENDIX 3 How to calculate the grant Eligible costs, including financing of ancillary infrastructure The business plan mentioned for each type of action in point III.4 (point III.5 for atalyst actions)
More informationModel Grant Agreement. Pilot Project on defence research
Model Grant Agreement For the Pilot Project on defence research 29 April 2016 GRANT AGREEMENT FOR AN ACTION WITH MULTIPLE BENEFICIARIES AGREEMENT NUMBER [insert] This Pilot Project is funded by the European
More informationModel Grant Agreement LUMP SUM PILOT S2R JU
HORIZON HORIZON 2020 2020 Model Grant Agreement LUMP SUM PILOT S2R JU Lump sum grant: introduction The grant agreement will set out the lump sum (EU funding) corresponding to the full accomplishment of
More informationWebinar on Other Direct Costs in Horizon 2020
Webinar on Other Direct Costs in Horizon 2020 Welcome! We will start the webinar 12:00 CET. The presentation slides and recording will be published on http://www.ncpacademy.eu/ after the webinar. Other
More informationLead Partner Seminar. JS/MA Riga
Lead Partner Seminar JS/MA 9.12.2015 Riga Welcome to the Lead Partner Seminar Objective of the day: Give the Lead Partner the needed tools to best implement the project To know where to come with questions
More information