NOT PROTECTIVELY MARKED

Transcription

1 EMERGENCY PREPAREDNESS OFFSHORE LIAISON (EPOL) GROUP MEETING: TAQA House, Prospect Road, Arnhall Business Park, Westhill, AB32 6FE Wednesday 24th November 2010 AT 09:00 for 09:30 UNTIL 11:30 AGENDA 1. Welcome and Domestic Issues Chris Dunridge 2. Opening of the Meeting and Introductions Chairman 3. Apologies 4. Minutes of Previous Meeting 5. Review of Actions 6. Festive Safety Message P.C. Malcolm Grant, Crime Reduction Unit, G.P 7. Next of Kin Guidance David Nicoll, Grampian Police 8. Relative Response/ Family Liaison Open Forum James Kondol, Nexen 9. Sub Group Updates HR Sub Group TBC ToR Sub Group OER Working Group Pete Thomson, MCA 10. Grampian Police Update David Nicoll, Grampian Police 11. Exercise Glass Update Michael Reid, Shell 12. Any Other Competent Business Following the meeting a tour of the new Emergency Response facility at TAQA will take place for those who wish to stay.

2 MINUTES EMERGENCY PREPAREDNESS OFFSHORE LIAISON (EPOL) GROUP DATE: LOCATION: CHAIR: MINUTES: Thursday 24th November 2010 (9:30am) TAQA Annex 2, Arnhall Business Park, Westhill David Nicoll, Grampian Police Ross Zaccarini, Grampian Police MEMBERS PRESENT: Kenny Adams Sonia Element Dennis Sutherland Michelle Aitken Norman Smith Glenn Pinsent Boyd Angus Toni Hutcheson Carol Ross Paul Baker Ray Harwood Michael Reid Gordon Bradley Paul Keay Peter Reilly Jessica Burton James Kondol Sharon Russell Michael Coull Graeme MacLeod Sylvie Sparrow Andrew Davies Graig McPhail Pete Thomson Chris Dunridge David Nicoll Stephen Williams Ross Zaccarini 1. WELCOME AND DOMESTIC ISSUES 1.1. Chris Dunridge welcomed the group to TAQA, outlined the domestic issues and provided a health and safety brief. 2. OPENING OF MEETING AND INTRODUCTIONS 2.1. David Nicoll opened the meeting and Pete Thomson paid respect to our late colleague Bob Kyle. It was recognised the valuable work Bob had completed for EPOL in the past Round-the-room introductions were carried out.

3 3. APOLOGIES David Alexander Nicole Gustave Tracey McDonald Jan Bradshaw Ewan Hamilton Robert Patterson James Cameron Derek Howden Gaynor Shirreffs Robb Cumming Steven Law Carolyn Smith George Fiddes David Little Brian Tadeo Ross Fraser Norman Marwick Fay Tough Julie Geddes Julia Masson 4. MINUTES OF PREVIOUS MEETING 4.1. Following consultation sections 10.1 and 10.4 have been updated to better reflect information provided by MCA Section 13.1 had been missed out and was subsequently added to the minutes which will be available on the EPOL website in due course It was agreed minutes of meetings should be published on the website one meeting in arrears in order that they be approved by membership in advance and that the government Protective Marking Scheme will apply to all minutes produced. 5. REVIEW OF ACTIONS Emergency Kit Bags. Ross Zaccarini informed the group that information on the scheme had been received from Wenaas and will be available on the new website - action now complete Company link to EPOL website action now complete. 6. FESTIVE SAFETY MESSAGE 6.1 Constable Malcolm Grant, Grampian Police provided a short briefing to the group on remaining safe during nights out over the festive period. Constable Grant detailed a Crime Reduction Unit project to raise awareness of key safety messages and requested that the membership arrange to upload a Festive Safety screen saver to company PCs. 6.2 The project was well received with all members present offering to assist. The Chair thanked Constable Grant for his attendance. (ACTION: RZ to forward jpeg image to interested parties) 7. NEXT OF KIN GUIDANCE 7.1 The Chair announced to the group the publication of "Notifying Next of Kin, a Guidance Document for the Offshore Energy Industry" and advised that, in the event of an incident occurring, which meets one or more of the trigger factors identified within the document, Grampian Police will refer to these guidelines. 7.2 The Chair stated that the document is designed for use during incidents, which fall

4 with in the remit of Grampian Police. The principles contained with in the document may be beneficial in other Force areas, however implementation is very much an issue for each individual force. The document has been circulated to colleagues from other forces who are members of the UK Police Offshore Energy Group (UKPOEG). 7.3 Jessica Burton offered to attend the next UK Police Offshore Energy Group (UKPOEG) meeting to show Oil & Gas UK support for the guidance. 8. RELATIVE RESPONSE / FAMILY LIAISON OPEN FORUM 8.1 James Kondol lead a discussion in relation to Relative Responders and Family Liaison Representatives. There were various contributions from the group and the discussion concluded with an agreement that the (Action:) HR Subgroup would act as a forum for collating the current position of member companies regarding the number of Personnel trained in each discipline. 9. SUBGROUP UPDATES 9.1 HR SUBGROUP Chris Dunridge update the group regarding progress of the Mutual Aid Scheme for Relative Response. Operator lawyers have been given the deadline of 30th Nov '10 to provide comment on the contract. If no responses are received by this date the document will be submitted to O&GUK Board of Directors for approval The future of the subgroup was discussed and options suggested for further work surrounding standardising Family Liaison Representative (FLR) Training and a Humanitarian Assistance Centre (HAC) template. David Nicoll pointed out that HACs are a Local Authority responsibility and that a multi-agency group are currently examining areas around this (ACTION Chris Dunridge to produce subgroup objectives for the next meeting) (ACTION HR Subgroup to send brief survey to membership to establish their expectations of subgroup future work streams) 9.2 TERMS OF REFERENCE SUBGROUP For reasons out with the control of EPOL, membership of this subgroup has decreased and the Chair requested new volunteers. James Kondol of Nexen and Graeme McLeod of Transocean quickly volunteered their assistance. (ACTION: RZ pass details to Tracey McDonald in order that a meeting be arranged in the new year) The Chair advised the group that several enquiries had been received from consultancies in relation to joining the group. It was agreed that interested parties should be informed that the Terms of Reference for EPOL were meantime being revised and that they will be kept informed of progress.

5 9.3 OFFSHORE EMERGENCY RESPONSE WORKING GROUP Pete Thomson presented proposed Terms of Reference for the subgroup to the wider membership as per Appendix A. No objections were received and the group agreed with the proposal that the working group should stay within the EPOL umbrella, yet given it's make-up would not necessarily require approval from the wider group on all projects Pete provided an interesting update from the Maritime and Coastguard Agency, (Appendix B) 10. GRAMPIAN POLICE UPDATE 10.1 The Chair updated the group on Grampian Police commitment to the Offshore Energy Industry in relation to completion of Police Liaison Officer (PLO) training for a further 12 officers, and thanked Petrofac for hosting the training events Exercise feedback forms were distributed to membership in advance of the meeting and following an opportunity to comment, the forms will be uploaded to the new EPOL website. Companies are invited to complete and submit a feedback form following exercises for which a PLO attended to assist Grampian Police with service and internal training The Chair brought to the group's attention some potential issues in relation to the nondisclosure of medication being taken offshore. 11. EXERCISES GLASS UPDATE 11.1 Michael Reid and Peter Reilly provided to the group a progress update on Exercise Glass and explained that today's meeting was being filmed to contribute to a documentary of the exercise (Post Meeting Note: Exercise Glass had to be postponed due to severe weather on 2nd December. It is now scheduled to run on Wednesday 9th February 2011.) 12 AOCB NA CLOSE The Chair then thanked TAQA for hosting the meeting. Meeting dates for 2011 will be circulated in due course, and companies with suitable venues are invited to direct offers to host to Ross Zaccarini. END Following the meeting the group were invited to attend a tour of the new TAQA Emergency Response Suite at TAQA House.

6 Appendix A EXCERPT OF ToR FROM PETE THOMSON TO OERWG MEMBERS "As discussed during the meeting, the consensus was that the OERWG remain within the umbrella of the main EPOL Group. There are various groups within the Offshore Oil & Gas Industry that look at aspects of Health, Safety and Emergency Response, but the OERWG is unique in having as members all the key players likely to be involved in the offshore aspect of Emergency Response." "However, we have the anomalous situation whereby some of these players are not members of the overall EPOL Group and some of the work of the OERWG may not necessarily be subject to approval by the main EPOL Group e.g. the Air SAR Communications Plan. Equally, some of the work of OERWG is not constrained by Police jurisdiction boundaries and procedures and is intended to provide, wherever possible a standard SAR response to offshore incidents regardless of location." "If the main EPOL Group agree to OERWG continuing to work within the EPOL umbrella while accepting the above constraints, I propose the following ToRs be adopted:" - To explain roles and responsibilities in Offshore Emergency response - To review, analyse and improve Offshore Emergency Response - To promote the concept of Integrated Offshore Emergency Response - To act as the focal point for the development of Offshore Emergency Response Procedures - To provide a forum for reviewing significant incidents and promulgating lessons learned

7 Appendix B MARITIME AND COASTGUARD AGENCY UPDATE New CEO announced as Sir Allan Massey (former Second Sea Lord) October saw announcement that ETV contract would not be renewed and that the future of the MIRG teams was that they were also likely to be stood down. Consultation process underway. Proposals to restructure the uniformed aspects of the MCA are currently with Ministers. There will likely be a reduction in the number of MRCCs (currently 18 plus London). Likely to be a very significant reduction or change to existing structure. SAR likely to be concentrated in larger MOCs and satellite stations will focus on other MCA activities such as VTS etc. MRCC Aberdeen likely to remain & possibly become one of the MOCs but yet to be decided. Restructure not purely linked to current economic climate and cost savings indeed radical restructuring will actually require capital expenditure before any savings are made. However, MCA are not exempt from the across the board government cost reductions and some reduction in the overall MCA complement is also possible. Airborne SAR Comms Plan MRCC Humber in October. Broad agreement to accept the plan as pan North Sea. Final approval needed from MCA HQ. Redraft MCA/CG procedures as previously distributed then put on the EPOL website. Promulgate through EPOL & OGUK Work since February 2010 Air Comms Plan Revised CG procedures for dealing with Offshore Incidents EPOL Media Protocol Enhanced links to Offshore Industry & Helicopter Operators OERWG Use of DSVs & ROVs in Distress Situations