Glacier Arena Mount Pearl. april EXHIBITOR MANUAL or find this document online Exhibitor Deadlines

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Ira Mathews
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1 E Glacier Arena Mount Pearl april EXHIBITOR MANUAL or find this document online Exhibitor Deadlines Set-up Deadline (for fire inspection) Tear Down Deadline April 13, am April 15, pm

2 Section I General Information INCORPORATED Show Organizers Downhome Publishing Inc. 43 James Lane St. John s, NL A1E 3H3 Toll Free: Fax: Todd Goodyear (709) todd@downhomelife.com Alicia Hanlon (709) alicia@downhomelife.com Show Dates and Hours April 13, 2018 April 14, 2018 April 15, 2018 Set-up Dates and Hours April 11, 2018 (Wed) April 12, 2018 (Thurs) April 13, 2018 (Fri) 3 pm 9 pm 10 am 9 pm 10 am 5 pm by appointment only 8 am 8 pm 8 am 10 am* For larger booths, your Downhome Expo reprentative will contact you with an appointment time for loading door & forklift use. If you require forklift service, please expo@downhomelife.com to schedule your time. *Booths must be completed by 10 am April 13, 2018 for fire inspection. Tear Down Deadline April 15, pm Location The Mount Pearl Glacier 45 Olympic Drive Mount Pearl, NL 2 Exhibitor Manual

Mission Statement The Downhome Expo is organized by Downhome Incorporated to create a consumer shopping and entertainment hub

Encompassing both arenas of the Mount Pearl Glacier, the Expo will showcase products and services associated with valued

ENTRANCE / EXIT MARKETPLACE Floor Plan EXIT ENTRANCE Entrance & Parking Details The main entrance, which is located in the

3 Mission Statement The Downhome Expo is organized by Downhome Incorporated to create a consumer shopping and entertainment hub like no other. Encompassing both arenas of the Mount Pearl Glacier, the Expo will showcase products and services associated with valued aspects of life in Newfoundland and Labrador. The primary goal of the Downhome Expo is to create strong brand awareness and exposure for our participants, and to reaffirm Newfoundland and Labrador as a leading innovator by showcasing these amazing products and services, available right here. ENTRANCE / EXIT MARKETPLACE Floor Plan EXIT ENTRANCE Entrance & Parking Details The main entrance, which is located in the front of the building, gives access to Arena 1 directly. The loading area is marked, however will only be available during set-up/takedown. Exhibitors are required to use the exhibitors entrance and asked to park at the rear of the building allowing show attendees to easily access parking close to the main entrance. Downhome Expo

4 Section II Exhibitors Exhibitor Benefits Exhibitors are entitled to the following benefits: Booth Drapery (in main arenas drapes will be 4ft on sides and 8ft on back. Marketplace will be 4ft on back) Wireless Internet. Note: Wireless internet is provided to all vendors and customers. If you require internet to operate at your booth, we suggest purchasing dedicated internet service from vendors Rogers or Bell Alaint. Electricity (Standard 120 volt 15 amp additional charge for additional power) One 8-foot table and one chair will be provided for Downhome marketplace vendors only Complimentary Exhibitor Lounge with snacks, water, coffee and tea If your space is located outside the marketplace, tables and chairs may be rented from Canadian AV (see Canadian AV order form). Exhibitor Lounge There will be an Exhibitor Lounge available with various snacks, water, coffee and tea offered to exhibitors during set-up and ongoing throughout the event. This is a private lounge available to Exhibitors and their staff only. This is known as the Glacier Lounge and is on the top level of Arena 1. Exhibitor Badges Exhibitors will be issued badges granting complete access to the event and the exhibitor lounge for the duration of the Downhome Expo. Downhome Inc. will issue badges personalized with your company name upon registration during set-up. Please register at the show office, located on the MAIN FLOOR BY DOWNHOME BOOTH. Inspection All booth exhibits must be complete and ready for inspection by Expo Management and the Fire Marshall by April 13, 2018 at 10am. Inspection will include proper installation of electrical cords and general safety features. Fire Safety In the best interest of Fire Prevention and Safety, the following safety procedures must be strictly followed by all booth holders: All extension cords MUST be approved and in good working condition. All wires that are considered a tripping hazard MUST be taped down. Booth must pass Fire Marshall inspection. 4 Exhibitor Manual

5 Exhibiting Combustive Equipment Any Exhibitor planning to use or demonstrate combustive equipment or appliances must agree implicitly to the conditions of the Fire Commissioner, Mount Pearl Glacier and Downhome Inc. Insurance Downhome Inc. or Expo Management is not responsible for any loss or damage to persons, exhibits or decorations, caused by fire, theft, or any other cause while in The Mount Pearl Glacier. Exhibitors should consult their own insurance brokers to protect themselves against insurable risks. In consideration of acceptance of the application to exhibit, the Exhibitor hereby releases, waives, and forever discharges Downhome Inc., The Mount Pearl Glacier, and all service and supplier groups as designated by Show Management. This release from all the above and any claims arising as a result of bodily injury or death of a person or persons arising out of the exhibitor s use of facilities, and also from any and all claims as a result of any loss or damage to the Exhibitor s property caused by fire, theft, accident or cause whatsoever during the moving of materials to and from the Expo. Exhibitors should have a rider attached to their insurance policies, covering the shipment of merchandise to the Expo, Expo days and return of the merchandise to their storage facility/home base. Exhibitors must provide upon request proof of current and in force commercial general liability insurance. Proof of in force commercial general liability insurance with a limit of $1,000,000 minimum, must be submitted to Downhome Inc. Exhibitors who use contractors for booth installation and removal should insist upon evidence of comprehensive general liability insurance providing coverage of at least $1,000,000 inclusive for bodily and/or property damage for each occurrence. Staffing All booths must be staffed by at least one individual at all times. Fork Lift Service There is a fork lift service available if required. Please see your salesperson to book an appointment or expo@downhomelife.com. Appointments will be available starting April 12th. Booth Relocation Management reserves the right to alter or change the space assigned to the Exhibitor (with due cause). Booth Construction Booth holders will be given dimensions of their booths and must ensure that there is no encroachment into aisles, walkways or other booth areas. Dimensions of booths are outside measurements. No booths will be constructed as to interfere with, impede, or in any way detract from another booth. No booth, or part thereof, will be constructed beyond 12 feet in height, unless express approval is received in advance from Expo Management. Downhome Expo

The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Expo and booths must remain intact until the closing hour of the last day of the show.

6 The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Expo and booths must remain intact until the closing hour of the last day of the show. The Exhibitor also agrees to remove the exhibit, equipment and appurtenances from the show building by 10pm, April 15, or in the event of failure to do so, pay for such additional cost as may be incurred. Booth Activities Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel Exhibitors or their personnel, if in Management s opinion, their conduct or presentation is objectionable to other Show participants. Admission Fees Daily admission will be $9.00 including HST per adult, with a $2.00 discount available when presenting a coupon. Admission is $2.00 including HST per youth 12 and under. Children under 5 will be admitted free, provided they are accompanied by an adult. Audio Visual Booking To book audio visual equipment, table, props, etc, please complete the Canadian AV order form. Taking Payments at the Expo Participating Easy Pay Exhibitors will be provided with a two-part form that will indicate booth name. Exhibitors will fill out the customer s name and amount to be charged to the customer s credit/debit card (including taxes). The customer then brings the slip to the information booth, indicates their payment method and payment will be processed. The information booth representative will be stamped paid with the unique Expo Stamp for the customer to return to the exhibitor s booth in exchange for their purchase. Exhibitors should keep copies of the paid-stamped form for their records. Part 1 Part 2 Payments for purchases will be issued by cheque to the exhibitors, minus a 4% transaction fee, in the week following the Expo. Location: Information/Easy Pay is booth #2 next to the Downhome booth in arena 1. To sign up or for more information expo@downhomelife.com 6 Exhibitor Manual

7 Section III Security Security will be provided by Downhome Inc. Neither the Mount Pearl Glacier, Show Management, nor Show Sponsors will assume responsibility for any loss, damage, accident or theft of any products or displays. It is your responsibility to ensure the safety of your valuables and to secure adequate coverage against insurable risks. Pre-Show Security Tips Plan Security into the design and construction of your booth. Make an inventory list of all equipment and product before you ship your freight. Ship freight in well constructed, lockable containers. Never indicate the content on the outside of the container. Provide your shipping company with accurate and complete bills of lading. Make sure crates are unpacked in your presence. Compare the contents to your original inventory list. Be alert during move-in and move-out times, when there is the greatest risk of theft or loss. Buy insurance for exhibits and products and get coverage for transit to and from The Mount Pearl Glacier. Show Time Security Measures Never leave your booth unattended. It is against the Downhome Lifestyle Expo rules and it leaves your booth vulnerable to theft. Lock up any purses, briefcases, samples, etc. Consider securing valuables in another location each night. Cover all displays and tables at the close of each show day Use security cables, tags, screws, Velcro and alarms to protect valuable items. At the close of the Show on Sunday, April 15, 2018, pack all your products before you leave. Section IV Rules and Regulations Downhome Expo Exhibitor Terms & Conditions Terms & Conditions of the Contract 1. Management agrees to provide the Exhibitor with a booth space located as per the attached plan and the cost quoted. 2. The Exhibitor agrees to abide by all regulations and rules adopted by Management in the best interests of the Show, and agrees that Management shall have the final decision in adopting any rule or regulation deemed necessary prior to. 3. The Exhibitor will be liable for and will indemnify and hold harmless Management from any loss or damages whatsoever suffered by Management as a result of any loss or damages whatsoever occurring to or suffered by any person or company, including without limiting the generality of the foregoing, Exhibitor, other Exhibitor, Management, the owner of the building and their respective agents, servants and employees and members of any public attending the Show, either on the said space or elsewhere if said loss or damages arose from or were in any way connected with Exhibitor s occupancy of said space. 4. Management reserves the right, at its sole discretion, to change the date or dates upon which the Show is to be held, and shall not be liable for damages or otherwise by reason or any such change. In addition Management shall not be liable for damages or otherwise for failure to carry out the terms of the Agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of Management whether similar to or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the Exhibitor should in any way be rendered unusable, the Exhibitor shall pay for such space only for the period during which it was or could have been used as determined within the sole discretion of Management. A refund of all monies paid by the Exhibitor to Management will be made by Management in the event that the Show is not held as proposed by Management. 5. The Exhibitor agrees to observe all union contracts and labour relations in force, agreements between Show Management, official contractors serving companies and the building in which the show will take place and according to the labour laws of the jurisdiction in which the building is located. 6. To ensure a variety of products and services, each Exhibitor will be allowed to contract a maximum of 6 booths. 7. Downhome Inc. reserves the right to limit the number of overall booth spaces allocated to any particular product or service. Downhome Expo

8 8. Booth holders will be given the dimensions of their booths and must ensure that there is no encroachment into aisles, walkways or other booth areas. Dimensions of booths are outside measurements. 9. No booths will be constructed as to interfere with, impede, or any way detract from another booth. No booth, or part thereof, will be constructed beyond 14 feet in height, unless expressed approval is received in advance from the Show Management. 10. Management reserves the right to alter or change the space assigned to the Exhibitor (with due cause). 11. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Show but must remain intact until the closing hour of the last day of the Show. The Exhibitor also agrees to remove the exhibit, equipment and appurtenances from the Show building by the final move-out time limit, or in the event of failure to do so, to pay for such additional cost as may be incurred. 12. Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel Exhibitors or their personnel, if in Management s opinion, their conduct or presentation is objectionable to other Show participants. 13. All booths must be staffed at all times. 14. All operating electrical equipment used in the exhibit must have C.S.A. or equivalent provincial power authority approval. 15. All booth holders are responsible for providing liability insurance to ensure their adequate coverage and protection during the Downhome Expo. 16. Exhibitor representatives are responsible for the continuous cleaning and removal of refuse from the booths at all times, including booth set-up and removal. 17. Any Exhibitor planning to use or demonstrate combustive equipment or appliance must agree implicitly to the conditions of the Fire Commissioner, Mount Pearl Glacier and Downhome Inc. 18. Any Exhibitor demonstrating or operating machinery and /or products must ensure that care is exercised to protect the general public from harmful fans, mobile equipment, fires, and items generating heat etc. 19. Management reserves the right to cancel this contract and to withhold possession of exhibit space if the Exhibitor fails to perform any material condition of this contract or refuses to abide by the Show rules and regulations, in which case the Exhibitor shall forfeit as liquidation damages all space rental payments made by him and any further occupancy of such space. 20. This contract may be cancelled by either party provided written notice is received by the other at least six (6) weeks prior to the first day of the Show, in which case all monies paid by the Exhibitor, less the $200 down payment shall be refunded. If the Exhibitor cancels after this date, three-quarters of the total contracted costs will be forfeited. 21. By cancelling this contract the Exhibitor forfeits all rights or claims to the allocated space and Management is free to rent it to others and collect the cancellation charge. 22. Subletting of booths is not permitted without written permission from the Show Management. 23. Wholesaler exhibitors giving their dealers and agents an opportunity to be present at the booths shall advise them that they are not permitted to display any signs, logo, truck or other form of advertising, either at the wholesaler s booth or on the property surrounding the Show area. 24. All goods shipped to the Show must be clearly marked with the name of the Exhibitor and the booth number. Management assumes no responsibility for loss or damage to goods before, during or after the show. 25. The Show Management shall approve all materials distributed to visitors at the Gate. Booth holders are free to disperse their own literature at their respective booths. 26. Exhibitors shall not park their vehicles on the surrounding grounds during the event, except in designated exhibition parking. 27. Downhome Expo badges will be made available to Exhibitors and must be shown to gain access to the Stadium. Note: Failure to adhere to the Contract Rules will result in the loss of booth space and/or booth preference in future shows. 8 Exhibitor Manual

SPONSORSHIP INFORMATION

CANADIAN ASSOCIATION OF GENETIC COUNSELLORS (CAGC) 31 ST ANNUAL EDUCATION CONFERENCE SPONSORSHIP INFORMATION Exhibit Dates: October 10-13, 2018 Location: Sheraton Hotel Newfoundland Anticipated Attendance: