RAJPARIS CIVIL CONSTRUCTIONS LIMITED CIN: U45201TN1988PLC ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 ST MARCH 2017 BOARD OF DIRECTORS
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2 RAJPARIS CIVIL CONSTRUCTIONS LIMITED CIN: U45201TN1988PLC ANNUAL REPORT FOR THE FINANCIAL YEAR ENDED 31 ST MARCH 2017 BOARD OF DIRECTORS SNO NAME DESIGNATION DIN 1 Mr R Satchidanandam Chairman& Whole time Director Mr R Jeyakumar Managing Director Mr K Veluchamy Executive Director Mr N Yoga Saravanan Independent Director Mr Rajkumar Edward Paul Independent Director Mr R G Sendhil Kannan Independent Director COMPANY SECRETARY Mrs. Namrata Jain [w.e.f 11 th August 2017 ] BANKERS: STATE BANK OF INDIA SME SIRUTHOZHIL BRANCH [BANK CODE: 06616] ICICI BANK MOUNT ROAD BRANCH [BANK CODE: 6038] AXIS BANK MADIPAKKAM BRANCH [BANK CODE: 083] AUDITORS M/s ANAND & PONNAPPAN Chartered Accountants, 46-B, South Boag Road, T Nagar, Chennai REGISTERED OFFICE NEW No.30, GREAMS LANE, CHENNAI CORPORATE OFFICE 7E, CENTURY PLAZA, , ANNA SALAI, TEYNAMPET, CHENNAI REGISTRAR & TRANSFER AGENT (RTA) Cameo Corporate Services Limited Subramanian Building 1, Club House Road, Chennai
3 Contents Page No Notice 3 Director s Report 18 Auditor s Report 22 Balance Sheet 44 Profit & loss Account 45 Cash Flow Statement 46 Notes on Accounts 48 Other Notes on Financial Statements 53 Proxy form 59 Attendance slip 60 2
4 RAJPARIS CIVIL CONSTRUCTIONS LIMITED REGD OFFICE: 30, GREAMS LANE, CHENNAI CIN: U45201TN1988PLC NOTICE TO SHAREHOLDERS Notice is hereby given that the 29 th Annual General Meeting of the Shareholders of the Company will be held on MONDAY, the 25 TH SEPTEMBER 2017 at A.M. at Hotel Ashoka, Pantheon Road, and Chennai , to transact the following business: ORDINARY BUSINESS 01. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT THE Audited Financial Statement of the Company for the financial year ended 31 st March 2017 and the Directors and Auditor s Report thereon together with all the reports, statements and notes annexed thereto, be and are hereby approved and adopted. 02. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT Mr R SATCHIDANANDAM (holding DIN: ), the retiring Director, be and is hereby re-elected as Director of the Company, liable for retirement by rotation. 03. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 139(1) of the Companies Act, 2013, CA.B.R.CHANDRASEKARAN (M.No ), Chartered Accountant, No.9, NMN Lane, South Masi street, Madurai , be and is hereby appointed as Auditors of the Company to hold office from the conclusion of this 29 th Annual General Meeting till the conclusion of the 34 th Annual General Meeting scheduled to be held during the calendar year 2022 for auditing all the Financial statements of the Company for the financial years ending between the period from 1 st April 2017 to 31 st March 2022, at such remuneration as may be fixed by the Board of Directors of the Company. ORDINARY BUSINESS 04. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT pursuant to section 196, 197, 198 read along with Schedule V, and other applicable provisions of the Companies Act, 2013, and as per the recommendation made by the Nomination & Remuneration Committee accorded by the resolution passed at their meeting held on 20 th March 2017, Mr R SATCHIDANANDAM, be and is hereby re-appointed as CHAIRMAN & WHOLETIME DIRECTOR for a period of THREE years from 1 st APRIL 2017 to 31 ST MARCH RESOLVED FURTHER THAT Mr R Satchidanandam, CHAIRMAN & WHOLETIME DIRECTOR shall be paid the following remuneration: i. Salary, Allowances and Perquisites: Mr R Satchidanandam shall be paid Salary, Allowances and Perquisites (including perquisites by way of rent free accommodation or house rent Allowance or other allowances and perquisites together with salary) which shall not exceed Rs 84,00,000 (Rupees eighty four lakhs only) per annum. 3
5 ii.other perquisites : Mr R Satchidanandam shall also be eligible for the following perquisites over and above the salary and perquisites mentioned above which shall not be included in computation of ceiling specified under Schedule V to the Companies Act, 2013: * Contribution to provident fund, superannuation fund or annuity fund to the extent these either singly or put together are not taxable under the Income Tax Act, * Gratuity payable at a rate not exceeding half a month s salary for each completed year of service, and * Encashment of leave at the end of the tenure. iii. Commission: Mr R Satchidanandam be also be paid a commission on the net profits of the Company at a rate not exceeding 3.333% of the net profits of the Company computed as laid down under section 198 of the Companies Act, RESOLVED FURTHER THAT THE above mentioned remuneration (excluding commission) be paid to Mr R Satchidanandam in the absence or inadequacy of profits in any financial year such that the payment does not exceed the limits provided under Section IV of Part II of Schedule V to the Companies Act, 2013, in any financial year and the conditions prescribed under the Part II of Schedule V to the Companies Act, 2013, are duly complied with. RESOLVED FURTHER THAT the remuneration, including commission, to be p aid to Mr R Satchidanandam, Chairman & Wholetime Director, together with the remuneration paid to any other whole time directors during any financial year shall not exceed the overall limits specified under section 197, read along with section 198 and Schedule V to the Companies Act, RESOLVED FURTHER THAT the office of Director held by Mr R SATCHIDANANDAM shall be liable for determination for retirement by rotation in terms of requirements of section 152 of the Companies Act, 2013, and in the event he is re-elected upon retirement by rotation, he shall continue to serve as Chairman (On Wholetime Basis) for remaining period of tenure of re-appointment made in terms of this resolution. 05. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT pursuant to section 196, 197, 198 read along with Schedule V, and other applicable provisions of the Companies Act, 2013, and as per the recommendation made by the Nomination & Remuneration Committee accorded by the resolution passed at their meeting held on 20 th March 2017, Mr R JEYAKUMAR, be and is hereby re-appointed as MANAGING DIRECTOR of the Company for a period of THREE years from 1 st APRIL 2017 to 31 ST MARCH RESOLVED FURTHER THAT Mr R Jeyakumar, Managing Director, shall be paid the following remuneration: i. Salary, Allowances and Perquisites : Mr R Jeyakumar shall be paid Salary, Allowances and Perquisites (including perquisites by way of rent free accommodation or house rent Allowance or other allowances and perquisites together with salary) which shall not exceed Rs 84,00,000 (rupees eighty four lakhs only) per annum. ii. Other perquisites : Mr R Jeyakumar shall also be eligible for the following perquisites over and above the salary and perquisites mentioned above which shall not be included in computation of ceiling specified under Schedule V to the Companies Act, 2013: 4
6 Contribution to provident fund, superannuation fund or annuity fund to the extent these either singly or put together are not taxable under the Income Tax Act, Gratuity payable at a rate not exceeding half a month s salary for each completed year of service, and Encashment of leave at the end of the tenure. iii. Commission: Mr R Jeyakumar be also be paid a commission on the net profits of the Company at a rate not exceeding 3.333% of the net profits of the Company computed as laid down under section 198 of the Companies Act, RESOLVED FURTHER THAT THE above mentioned remuneration (excluding commission) be paid to Mr R Jeyakumar in the absence or inadequacy of profits in any financial year such that the payment does not exceed the limits provided under Section IV of Part II of Schedule V to the Companies Act, 2013, in any financial year and the conditions prescribed under the Part II of Schedule V to the Companies Act, 2013, are duly complied with. RESOLVED FURTHER THAT the remuneration, including commission, to be paid to Mr R Jeyakumar, Managing Director, together with the remuneration paid to any other whole time directors during any financial year shall not exceed the overall limits specified under section 197, read along with section 198 and Schedule V to the Companies Act, RESOLVED FURTHER THAT the office of Director held by Mr R Jeyakumar shall be liable for determination for retirement by rotation in terms of requirements of section 152 of the Companies Act, 2013, and in the event he is re-elected upon retirement by rotation, he shall continue to serve as Managing Director for remaining period of tenure of re-appointment made in terms of this resolution. 06. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT pursuant to section 196, 197, 198 read along with Schedule V, and other applicable provisions of the Companies Act, 2013, and as per the recommendation made by the Nomination & Remuneration Committee accorded by the resolution passed at their meeting held on 20 th March 2017, Mr K VELUCHAMY, be and is hereby re-appointed as EXECUTIVE DIRECTOR of the Company for a period of THREE years from 1 st APRIL 2017 to 31 ST MARCH RESOLVED FURTHER THAT Mr K Veluchamy, Executive Director, shall be paid the following remuneration: i. Salary, Allowances and Perquisites : Mr K Veluchamy shall be paid Salary, Allowances and Perquisites (including perquisites by way of rent free accommodation or house rent Allowance or other allowances and perquisites together with salary) which shall not exceed Rs 84,00,000 (rupees eighty four lakhs only) per annum. ii. Other perquisites : Mr K Veluchamy shall also be eligible for the following perquisites over and above the salary and perquisites mentioned above which shall not be included in computation of ceiling specified under Schedule V to the Companies Act, 2013: Contribution to provident fund, superannuation fund or annuity fund to the extent these either singly or put together are not taxable under the Income Tax Act, Gratuity payable at a rate not exceeding half a month s salary for each completed year of service, and Encashment of leave at the end of the tenure. 5
7 iii. Commission: Mr K Veluchamy be also be paid a commission on the net profits of the Company at a rate not exceeding 3.333% of the net profits of the Company computed as laid down under section 198 of the Companies Act, RESOLVED FURTHER THAT THE above mentioned remuneration (excluding commission) be paid to Mr K Veluchamy in the absence or inadequacy of profits in any financial year such that the payment does not exceed the limits provided under Section IV of Part II of Schedule V to the Companies Act, 2013, in any financial year and the conditions prescribed under the Part II of Schedule V to the Companies Act, 2013, are duly complied with. RESOLVED FURTHER THAT the remuneration, including commission, to be paid to Mr K Veluchamy, Executive Director, together with the remuneration paid to any other whole time directors during any financial year shall not exceed the overall limits specified under section 197, read along with section 198 and Schedule V to the Companies Act, RESOLVED FURTHER THAT the office of Director held by Mr K Veluchamy shall be liable for determination for retirement by rotation in terms of requirements of section 152 of the Companies Act, 2013, and in the event he is re-elected upon retirement by rotation, he shall continue to serve as Executive Director for remaining period of tenure of re-appointment made in terms of this resolution. 07.To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 188(1)(c) of the Companies Act, 2013 and the rules made thereunder, approval be and is hereby accorded for entering into contract or arrangement for taking on lease for a maximum period of THREE years the residential premises situated at No.13/1, III Cross S treet, Sterling Road, Nungambakkam, Chennai , belonging to the related party Mr R Satchidanandam as per the broad terms and details as furnished in the explanatory statement. 08. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 188(1)(c) of the Companies Act, 2013 and the rules made thereunder, approval be and is hereby accorded for entering into contract or arrangement for taking on lease for a maximum period of THREE years the office premises situated at New No.30, Old No.162-B, Greams Lane, Thousand Lights, Chennai , belonging to the related party R Satchidanandam (HUF) as per the broad terms and details as furnished in the explanatory statement. 09. To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 188(1)(c) of the Companies Act, 2013 and the rules made thereunder, approval be and is hereby accorded for entering into contract or arrangement for taking on lease for a maximum period of THREE years the residential premises situated at No.12, Crescent Avenue, Kesavaperumalpuram, Chennai , belonging to the related party Mr R Jeyakumar as per the broad terms and details as furnished in the explanatory statement. 10.To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 188(1)(c) of the Companies Act, 2013 and the rules made thereunder, approval be and is hereby accorded for entering into contract or arrangement for taking on lease for a maximum period of THREE years the residential premises situated at No.13/2, Ground Floor, 3 rd Cross Street, Sterling 6
8 Road, Nungambakkam, Chennai , belonging to the related party Mr K Veluchamy as per the broad terms and details as furnished in the explanatory statement. 11.To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 188(1)(c) of the Companies Act, 2013 and the rules made thereunder, approval be and is hereby accorded for entering into contract or arrangement for taking on lease for a maximum period of THREE years the residential premises situated at No.13/2, First Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai , belonging to the related party Mr V Balasubramanian as per the broad terms and details as furnished in the explanatory statement. 12.To consider and, if thought fit, to pass, with or without modification, the following resolution as an ORDINARY RESOLUTION: RESOLVED THAT, pursuant to section 188(1)(c) of the Companies Act, 2013 and the rules made thereunder, approval be and is hereby accorded for entering into contract or arrangement for taking on lease for a maximum period of THREE years the office premises situated at No.5/97, Anna street, Madipakkam, Chennai , belonging to the related party Veluchamy (HUF) as per the broad terms and details as furnished in the explanatory statement. By Order of the Board FOR RAJPARIS CIVIL CONSTRUCTIONS LIMITED R JEYAKUMAR MANAGING DIRECTOR DIN: CHENNAI DATED: Note: 1. A member entitled to attend and vote at the Annual General Meeting may appoint a Proxy to attend and, on a poll, to vote on his behalf. A proxy need not be a member of the Company. The instrument appointing a Proxy, in order to be valid, will have to be properly executed, appropriately stamped and deposited at the registered office of the company at least 48 hours before the time fixed for the meeting. 2.The Register of Members and the Share Transfer books will remain closed from Friday, the 22 nd September 2017 to Monday, the 25 th September 2017 (both days inclusive) for the purpose of the 29 TH Annual General Meeting scheduled to be held on 25 th September Members are requested to notify any correction/change in the address immediately to the Company at its registered office. 4. The Company has entered into an agreement with NSDL to facilitate holding of its equity shares in dematerialized form. The company has been allotted an ISIN No.: INE477F01011 for this purpose. The members may now approach their Depository Participant for holding the equity shares of the company in dematerialized form. 5. Members seeking any information/clarification with regard to accounts are requested to write to the company at least 7 days in advance of the meeting in order to enable the management to keep the same ready. 6. Members are requested to bring their copies of the Annual Report with them to the meeting. 7
9 EXPLANATORY STATEMENT ANNEXED TO THE NOTICE CONVENING THE 29 TH ANNUAL GENERAL MEETING PURSUANT TO SECTION 102 OF THE COMPANIES ACT, ITEM 3: The members have, at the 28 th Annual General Meeting held on 26 th September 2016, appointed M/s ANAND & PONNAPPAN., Chartered accountants, as Statutory Auditors to hold office until the conclusion of the 33 RD Annual General Meeting which is scheduled to be held during the calendar year As the Company is seeking listing of its Equity shares at the Metropolitan Stock Exchange of India (MSEI), the Statutory Auditors M/s ANAND & PONNAPPAN, Chartered Accountants, shall not be eligible to hold office as such in the Company u/s 139(2) Companies Act, 2013, since they had already completed two consecutive terms of five years as Auditors of the Company during the prescribed period. In view of this, M/s ANAND & PONNAPPAN, Chartered Accountants, have submitted their resignation and they shall be holding office only up to the conclusion of the ensuing 29 th AGM. The Company has received a Notice from a shareholder proposing the appointment of CA.B.R.CHANDRASEKARAN (M.No ), Chartered Accountant, No.9, NMN Lane, South Masi street, Madurai , as Statutory Auditor of the Company u/s 139(1) of the Companies Act, 2013, to hold office for a period of five years from the conclusion of the ensuing 29 th AGM to the conclusion of the 34 rd AGM scheduled to be held during the calendar year If appointed as Statutory Auditors u/s 139(1) of the Companies Act, 2013, by the members of the comp any at the ensuing 29 th AGM, CA.B.R.CHANDRASEKARAN, Chartered Accountant, shall be auditing the Financial Statements of the Company for all the financial years ending between the period 1 st April 2017 to 31 st March ITEM 4,5,& 6: The three year tenure of appointment of Mr R Satchidanandam as Chairman & Wholetime Director, Mr R Jeyakumar as Managing Director and Mr K Veluchamy as Executive Director, concluded on 31 st March The Board of Directors of the Company have, based on the recommendation made by the Remuneration Committee of Directors, re-appointed Mr R Satchidanandam as Chairman & Wholetime Director, Mr R Jeyakumar as Managing Director and Mr K Veluchamy as Executive Director for a further period of THREE years from 1 st April 2017 to 31 st March 2020 on terms on conditions and on payment of remuneration as mentioned in the resolution. The re-appointment of Mr R Satchidanandam as Chairman & Wholetime Director, Mr R Jeyakumar as Managing Director and Mr K Veluchamy as Executive Director, requires the approval of the shareholders at their general meeting u/s 196, 197 & 198 read along with Schedule V, and other applicable provisions of the Companies Act, 2013, and the rules made there-under as applicable. The Board commends the resolution for acceptance. Except Mr R Satchidanandam, Mr R Jeyakumar and Mr K Veluchamy being the appointees, none of the Directors and Key Managerial Personnel of the Company and their relatives are concerned or interested in the resolution. The details required to be furnished pursuant to the requirements of Part (B) of Section II of Schedule V to the Companies Act, 2013, is furnished below: 1.APPROVALS i.the appointment of Mr R Satchidanandam as Chairman & Wholetime Director, Mr R Jeyakumar as Managing Director and Mr K Veluchamy as Executive Director have been recommended by the Nomination and Remuneration Committee at its meeting held on 20 th March 2017 and approved by the Board of Directors at their meeting held on 31 st March 2017 (as amended by the resolution passed at their meeting held on 15 th July 2017) for a period three years from to on payment of remuneration as proposed in the resolution. The appointment and remuneration payable to the appointees is subject to approval of the shareholders by way of passing an ordinary resolution. 8
10 ii. The company has not committed any default in repayment of any of its debts or interest payable thereon for a continuous period of thirty days in the preceding financial year ended 31 st March 2017 before the date of appointment of the managerial personnel. iii. The appointment and remuneration payable to the appointees is subject to approval of the shareholders by way of passing an ordinary resolution at the ensuing 29 th AGM. 2. GENERAL INFORMATION: i. Nature of Industry: The Company is in the business of building construction and flat promotion. It predominantly operates in the Chennai area. ii. Date or expected date of commencement of commercial production: The Company is in continuous business operations right from its incorporation during the year iii.expected date of commencement of commercial activities as per project approved by Financial Institutions appearing in the prospectus: Not applicable. iv.financial performance: The Financial performance of the Company for the past five years is furnished below: Year ended Turnover (Rs.Lakhs) Other Income (Rs.Lakhs) Profit before Interest, depreciation and tax (Rs.Lakhs) Profit Before tax (Rs.Lakhs) Profit after tax (Rs.Lakhs) v.foreign Investments or collaborations,if any: The Company does not have any foreign collaboration or Foreign Direct Investment. 3.INFORMATION ABOUT THE APPOINTEES: Name of the Director Mr.R.Satchidanandam Mr.R.Jeyakumar Mr.K.Veluchamy 1.BACKGROUND DETAILS: 1.1.DIN Date of Birth Qualification M.S. M.E. B.E. 1.4.Expertise in specific functional areas He is an experienced structural engineer. He is one of the main promoter of the Company and he is a Director right from the date of incorporation of the Company. He has managed several construction projects of larger magnitude and has specialized project execution capabilities. He is an experienced structural engineer. He is one of the main promoters of the Company and he is a Director on the Board of the Company right from the date of incorporation. Besides execution of several construction projects undertaken by the Company, he has expertise in marketing of flats to discerning buyers. He has several years of project execution experience in the construction industry. He has served in the Middle Eastern Countries where he executed several construction activities like seven storeyed building, community theatre, mosques, sub-station, etc. 9
11 1.5.List of other public Companies in which directorship held as on 31 st March 2017 Nil Nil Nil 1.6.Chairman/Member of the Committees of the Boards of the other Companies in which he is a Director as on 31 st March 2017 Nil Nil Nil 1.7.Shareholding as on 31 st March 2017 (including holding as HUF) Relationship with Not related to any other Not related to any other Not related to any other other Directors and director or KMP director or KMP director or KMP KMPs 2.PAST REMUNERATION (paid during the year ended ) Rs lakhs Rs lakhs Rs lakhs 3.RECOGNITION OR AWARDS NIL NIL NIL 4.JOB PROFILE AND HIS SUITABILITY He is an experienced engineering professional associated with the Company right from its inception. The Company being in the construction industry, undert akes several projects. It is the management practice of the Company to entrust oversight of specific projects to each individual Wholetime Directors in order to achieve better control and timely execution. He has handled several projects independently and his services are most suited to the requirements of the Company especially as the company is on a scaling up phase. He is also associated with the strategic and long term planning of the activities of the Company He is the Managing Director entrusted with substantial powers of Management of the Comp any. He is an experienced engineering professional associated with the Company right from its inception. The Company being in the construction industry, undertakes several projects. It is the management practice of the Company to entrust oversight of specific projects to each individual Wholetime Directors in order to achieve better control and timely execution. He has handled several projects independently and his services are most suited to the requirements of the Company especially as the company is on a scaling up.he also handles the liasoning, marketing and administrative functions of the Company. He is an experienced engineering professional associated with the Company for the past 22 years. The Company being in the construction industry, undertakes several projects. It is the management practice of the Company to entrust oversight of specific projects to each individual Wholetime Directors in order to achieve better control and timely execution. He has handled several projects independently and his services are most suited to the requirements of the Company especially as the company is on a scaling up phase. His international exposure in the construction of heavy duty overseas projects are of immense benefit to the company in the field of design and aesthetics 10
12 5.REMUNERATION PROPOSED Rs.84 LAKHS p.a. Rs.84 LAKHS p.a. Rs.84 LAKHS p.a. 6.COMPARATIVE REMUNERATION PROFILE Considering the Considering the professional qualification, professional qualification, experience and leadership experience and leadership acumen, the proposed acumen, the proposed remuneration is considered remuneration is reasonable and in-keeping considered reasonable with the remuneration and in-keeping with the profile in the construction remuneration profile in the industry. construction industry.. Considering the professional qualification, experience and leadership acumen, the proposed remuneration is considered reasonable and inkeeping with the remuneration profile in the construction industry. 7.PECUNIARY RELATIONSHIP He is the promoter He is the promoter He is the promoter of the Company. of the Company. of the Company. 8.OTHER REQUIRED DISCLOSURES i.the proposed remuneration comprises of Salary and perquisites in the form of rent free accommodation provided valued at cost to the company. ii.the proposed remuneration shall be paid as fixed remuneration and there are no variable component or performance linked incentives based on achievement of any performance criteria. iii.the appointment is contractual. No specific notice period or severance pay have been stipulated. iv.no stock options is proposed to be granted. i.the proposed remuneration comprises of Salary and perquisites in the form of rent free accommodation provided valued at cost to the company. ii.the proposed remuneration shall be paid as fixed remuneration and there are no variable component or performance linked incentives based on achievement of any performance criteria. iii.the appointment is contractual. No specific notice period or severance pay have been stipulated. iv.no stock options is proposed to be granted. i.the proposed remuneration comprises of Salary and perquisites in the form of rent free accommodation provided valued at cost to the company. ii.the proposed remuneration shall be paid as fixed remuneration and there are no variable component or performance linked incentives based on achievement of any performance criteria. iii.the appointment is contractual. No specific notice period or severance pay have been stipulated. iv.no stock options is proposed to be granted. 4.OTHER INFORMATION: i.reasons for loss or inadequate profits: The Company has not incurred any loss but the profits of the Company is inadequate to cover the remuneration payable to Managerial Personnel. The construction industry was facing adverse business condition ever since The projects undertaken by the Company have been impacted due to delay in obtaining regulatory approvals. The widely fluctuating material prices have had a bearing on the profitability of the company. Demand was also sluggish. In view of these factors, the profitability of the Company was affected. ii.steps taken or proposed to be taken for improvement: The Company will be launching several projects in order to scale up its operations and increase profitability. The Company has already applied for regulatory approvals for the proposed projects and it has the necessary plan of 11
13 action for executing the same cost effectively and in timely manner. Challenges affecting the construction industry will always be there and the Company has an effective plan of action on overcoming the challenges in the best interest of all the stakeholders. iii.expected increase in productivity and profits in measurable terms: The several projects which the company is planning to launch and the scale of operations in the years to come will increase the turnover and profitability. ITEM 7: Your Company intends to take up the residential premises situated at No.13/1, III Cross Street, Sterling Road, Nungambakkam, Chennai , owned by the related party Mr R Satchidanandam, Chairman & Wholetime Director, for lease for a period of THREE years for providing residential accommodation to the Key Managerial Personnel of the Company. The details of the proposal for taking the premises on lease is furnished below : SNo. Particulars Details 1 Name of the related party Mr R Satchidanandam, Chairman & Wholetime Director (Owner and Lessor) 2 Name of the Director or Key Managerial Personnel who is related,if any. Mr R Satchidanandam, Chairman & Wholetime Director 3 Nature of relationship The Lessor (Owner) of the residential property Mr R Satchidanandam is the Chairman & Wholetime Director of the Company 4 Details of Contract or Arrangement with Related party: i. Nature of Contract or Arrangement The contract or arrangement is for taking on lease for a maximum period of three years the property situated at No.13/1, III Cross Street, Sterling Road, Nungambakkam, Chennai , for the purpose of providing residential accommodation to KMPs and other officials of the Company ii. Material Terms a. The related party is the owner of the residential property situated at No.13/1, III Cross Street, Sterling Road, Nungambakkam, Chennai b. The Company proposes to take the residential property on lease for a maximum period of three years for the purpose of providing residential accommodation to its KMPs and other Senior Management Personnel. iii. Monetary Value a. Payment of Lease rent not exceeding Rs 4 lakhs per month to the lessor. b.payment of refundable interest free security deposit of Rs.12 lakhs (rupees twelve lakhs only) to the lessor iv. Particulars of contract or arrangement 5 Any other information relevant or important for the members to take a decision on the proposed resolution The contract or arrangement is for taking on lease the subject premises as per material terms mentioned at ii & iii above. Nil The above proposal for taking on lease of the residential property is in the ordinary course of business carried on by the Company. There are no other conflicts of interest with the related party other than the disclosures made as above. The proposal was approved by the Audit Committee of the Board at their meeting held on and the Board of Directors of the Company at their meeting held on The transaction with the related party for lease of the subject premises requires the approval of the members under section 188 (1)(C) of the Companies Act, 2013, and the rules made thereunder. 12
14 The Board recommends the resolution for acceptance. None of the Directors other than Mr R Satchidanandam are deemed to be concerned or interested in the resolution. ITEM 8: Your Company intends to take up the Office Premises situated at New No.30, Old No.162-B, Greams Lane, Thousand Lights, Chennai , owned by the related party Mr R Satchidanandam (HUF) for lease for a maximum period of THREE years for being used as office of the of the Company. The details of the proposal for taking the premises on lease is furnished below : SNo. Particulars Details 1 Name of the related party R Satchidanandam (HUF) (Owner of the property and Lessor) 2 Name of the Director or Key Managerial Personnel who is related, if any. Mr R Satchidanandam, Chairman & Wholetime Director 3 Nature of relationship The Karta of the Lessor (Owner) of the Office premises is Mr R Satchidanandam and he is the Chairman & Wholetime Director of the Company 4 Details of Contract or Arrangement with Related party: i. Nature of Contract or Arrangement The contract or arrangement is for taking on lease for a maximum period of three years the property situated at New No.30, Old No.162- B, Greams Lane, Thousand Lights, Chennai , for being used as office of the Company. ii. Material Terms a. The related party is the owner of the Office Premises situated at New No.30, Old No.162-B, Greams Lane, Thousand Lights, Chennai , b. The Company proposes to take the property on lease for a maximum period of three years for the purpose of using it as office of the Company. iii. Monetary Value a.payment of Lease rent not exceeding Rs 80,000 (rupees eighty thousand only) per month to the lessor. b.payment of refundable interest free security deposit of Rs.2,40,000 (rupees two lakhs and forty thousand only) to the lessor iv. Particulars of contract or arrangement 5 Any other information relevant or important for the members to take a decision on the proposed resolution The contract or arrangement is for taking on lease the subject premises as per material terms mentioned at ii & iii above. Nil The above proposal for taking on lease of the residential property is in the ordinary course of business carried on by the Company. There are no other conflicts of interest with the related party other than the disclosures made as above. The proposal was approved by the Audit Committee of the Board at their meeting held on and the Board of Directors of the Company at their meeting held on The transaction with the related party for lease of the subject premises requires the approval of the members under section 188 (1)(C) of the Companies Act, 2013, and the rules made thereunder. 13
15 The Board recommends the resolution for acceptance. None of the Directors other than Mr R Jeyakumar are deemed to be concerned or interested in the resolution. ITEM 9: Your Company intends to take up the residential premises situated at No.12, Crescent Avenue, Kesavaperumalpuram, Chennai , owned by the related party Mr R Jeyakumar, Managing Director, for lease for a maximum period of THREE years for providing residential accommodation to the Key Managerial Personnel of the Company. The details of the proposal for taking the premises on lease is furnished below : SNo. Particulars Details 1 Name of the related party Mr R Jeyakumar, Managing Director (Owner and Lessor) 2 Name of the Director or Key Managerial Personnel who is related, if any. Mr R Jeyakumar, Managing Director 3 Nature of relationship The Lessor (Owner) of the residential property Mr R Jeyakumar is the Managing Director of the Company 4 Details of Contract or Arrangement with Related party: i. Nature of Contract or Arrangement The contract or arrangement is for taking on lease for a maximum period of three years the property situated at No.12, Crescent Avenue, Kesavaperumalpuram, Chennai , for the purpose of providing residential accommodation to KMPs and other officials of the Company ii. Material Terms a.the related party is the owner of the residential property situated at No.12, Crescent Avenue, Kesavaperumalpuram, Chennai b. The Company proposes to take the residential property on lease for a maximum period of three years for the purpose of providing residential accommodation to its KMPs and other Senior Management Personnel. iii. Monetary Value a.payment of Lease rent not exceeding Rs 4.50 lakhs (rupees four lakhs and fifty thousand only) per month to the lessor. b.payment of refundable interest free security deposit of Rs lakhs (rupees thirteen lakhs and fifty thousand only) to the lessor iv. Particulars of contract or The contract or arrangement is for taking on lease the subject arrangement premises as per material terms mentioned at ii & iii above. 5 Any other information relevant or important for the members to take a decision on the proposed resolution Nil The above proposal for taking on lease of the residential property is in the ordinary course of business carried on by the Company. There are no other conflicts of interest with the related party other than the disclosures made as above. The proposal was approved by the Audit Committee of the Board at their meeting held on and the Board of Directors of the Company at their meeting held on The transaction with the related party for lease of the subject premises requires the approval of the members under section 188 (1)(C) of the Companies Act, 2013, and the rules made thereunder. The Board recommends the resolution for acceptance. None of the Directors other than Mr R Jeyakumar are deemed to be concerned or interested in the resolution. ITEM 10: Your Company intends to take up the residential premises situated at No.13/2, Ground Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai , owned by the related party Mr K Veluchamy, Executive Director, for lease for a maximum period of THREE years for providing residential accommodation to the Key Managerial Personnel of the Company. The details of the proposal for taking the premises on lease is furnished below : 14
16 SNo. Particulars Details 1 Name of the related party Mr K Veluchamy, Executive Director (Owner and Lessor) 2 Name of the Director or Key Managerial Personnel who is related, if any. Mr K Veluchamy, Executive Director 3 Nature of relationship The Lessor (Owner) of the residential property Mr K Veluchamy is the Executive Director of the Company 4 Details of Contract or Arrangement with Related party: i. Nature of Contract or Arrangement The contract or arrangement is for taking on lease for a maximum period of three years the property situated at No.13/2, Ground Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai , for the purpose of providing residential accommodation to KMPs and other officials of the Company ii. Material Terms a. The related party is the owner of the residential property situated at No.13/2, Ground Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai b. The Company proposes to take the residential property on lease for a maximum period of three years for the purpose of providing residential accommodation to its KMPs and other Senior Management Personnel. iii. Monetary Value a.payment of Lease rent not exceeding Rs 3.00 lakhs (rupees three lakhs only) per month to the lessor. b.payment of refundable interest free security deposit of Rs.9.00 lakhs (rupees nine lakhs only) to the lessor iv. Particulars of contract or The contract or arrangement is for taking on lease the subject arrangement premises as per material terms mentioned at ii & iii above. 5 Any other information relevant or important for the members to take a decision on the proposed resolution Nil The above proposal for taking on lease of the residential property is in the ordinary course of business carried on by the Company. There are no other conflicts of interest with the related party other than the disclosures made as above. The proposal was approved by the Audit Committee of the Board at their meeting held on and the Board of Directors of the Company at their meeting held on The transaction with the related party for lease of the subject premises requires the approval of the members under section 188 (1)(C) of the Companies Act, 2013, and the rules made thereunder. The Board recommends the resolution for acceptance. None of the Directors other than Mr K Veluchamy are deemed to be concerned or interested in the resolution. ITEM 11: Your Company intends to take up the residential premises situated at No.13/2, First Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai , owned by the related party Mr V Balasubramanian, for lease for a maximum period of THREE years for providing residential accommodation to the Key Managerial Personnel of the Company. The details of the proposal for taking the premises on lease is furnished below : SNo. Particulars Details 1 Name of the related party Mr V Balasubramanian (Owner and Lessor) 2 Name of the Director or Key Managerial Personnel who is related, if any. Mr K Veluchamy, Executive Director 3 Nature of relationship The Lessor (Owner) of the residential property Mr V Balasubramanian is the deputy General Manager (Operations & 15
17 Finance) and he is related to Mr K Veluchamy, Executive Director of the Company, as his Son 4 Details of Contract or Arrangement with Related party: i. Nature of Contract or Arrangement The contract or arrangement is for taking on lease for a maximum period of three years the property situated at No.13/2, First Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai , for the purpose of providing residential accommodation to KMPs and other officials of the Company ii. Material Terms a.the related party is the owner of the residential property situated at No.13/2, First Floor, 3 rd Cross Street, Sterling Road, Nungambakkam, Chennai b. The Company proposes to take the residential property on lease for a maximum period of three years for the purpose of providing residential accommodation to its KMPs and other Senior Management Personnel. iii. Monetary Value a.payment of Lease rent not exceeding Rs 1.50 lakhs (rupees one lakh and fifty thousand only) per month to the lessor.b.payment of refundable interest free security deposit of Rs.4.50 lakhs (rupees four lakhs and fifty thousand only) to the lessor iv. Particulars of contract or The contract or arrangement is for taking on lease the subject arrangement premises as per material terms mentioned at ii & iii above. 5 Any other information relevant or important for the members to take a decision on the proposed resolution Nil The above proposal for taking on lease of the residential property is in the ordinary course of business carried on by the Company. There are no other conflicts of interest with the related party other than the disclosures made as above. The proposal was approved by the Audit Committee of the Board at their meeting held on and the Board of Directors of the Company at their meeting held on The transaction with the related party for lease of the subject premises requires the approval of the members under section 188 (1)(C) of the Companies Act, 2013, and the rules made thereunder. The Board recommends the resolution for acceptance. None of the Directors other than Mr K Veluchamy are deemed to be concerned or interested in the resolution. ITEM 12: Your Company intends to take up the Office Premises situated at No.5/97, Anna street, Madipakkam, Chennai , owned by the related party Veluchamy (HUF) for lease for a maximum period of THREE years for being used as office of the of the Company. The details of the proposal for taking the premises on lease is furnished below : SNo. Particulars Details 1 Name of the related party Veluchamy (HUF) (Owner of the property and Lessor) 2 Name of the Director or Key Managerial Personnel who is related, if any. Mr K Veluchamy, Executive Director 3 Nature of relationship The Karta of the Lessor (Owner) of the Office premises is Mr K Veluchamy and he is the Executive Director of the Company 16
18 4 Details of Contract or Arrangement with Related party: i. Nature of Contract or Arrangement The contract or arrangement is for taking on lease for a maximum period of three years the property situated at No.5/97, Anna street, Madipakkam, Chennai , for being used as office of the of the Company. ii. Material Terms a. The related party is the owner of the Office Premises situated at No.5/97, Anna street, Madipakkam, Chennai b. The Company proposes to take the property on lease for a maximum period of three years for the purpose of using it as office of the Company. iii. Monetary Value a. Payment of Lease rent not exceeding Rs 30,000 (rupees thirty thousand only) per month to the lessor.b.payment of refundable interest free security deposit of Rs.90,000 (rupees ninety thousand only) to the lessor iv. Particulars of contract or The contract or arrangement is for taking on lease the subject arrangement premises as per material terms mentioned at ii & iii above. 5 Any other information relevant or important for the members to take a decision on the proposed resolution Nil The above proposal for taking on lease of the office premises is in the ordinary course of business carried on by the Company. There are no other conflicts of interest with the related party other than the disclosures made as above. The proposal was approved by the Audit Committee of the Board at their meeting held on and the Board of Directors of the Company at their meeting held on The transaction with the related party for lease of the subject premises requires the approval of the members under section 188 (1)(C) of the Companies Act, 2013, and the rules made thereunder. The Board commends the resolution for acceptance. None of the Directors other than Mr K Veluchamy are deemed to be concerned or interested in the resolution. By Order of the Board FOR RAJPARIS CIVIL CONSTRUCTIONS LIMITED R JEYAKUMAR MANAGING DIRECTOR DIN: CHENNAI DATED:
19 RAJPARIS CIVIL CONSTRUCTIONS LIMITED CIN: U45201TN1988PLC DIRECTORS REPORT TO MEMBERS FOR THE YEAR ENDED 31 ST MARCH 2017 Dear Members, Your Directors are pleased to present the 29 th Annual Report and the Company s Audited Financial Statements for the financial year ended March 31, FINANCIAL PERFORMANCE The Company s financial performance, for the year ended March 31, 2017 is summarized below: Description Year ended Year ended (in lakhs) (in lakhs) Revenue from operations Other Income Total Revenue Profit before tax Provision for Income tax Current year Deferred tax liability / (Asset): (07.10) 1.39 Net profit after tax Balance in Profit & Loss Account b/f Total Profit Available for appropriation Appropriations towards: Transfer to General Reserve Nil Nil Dividend (including Dividend tax) Nil Nil Total Appropriations made during the year Nil Nil Balance in Profit & Loss Account carried over to Balance Sheet DIVIDEND AND TRANSFER TO RESERVES Your Company has ongoing construction projects for which funds are required. In view of the ever increasing liquidity requirements, your Directors have not recommended any dividend for the financial year ended 31 st March 2017 (previous year Nil dividend). Your Directors have not transferred any amount to any reserves during the year. UN-LISTED PUBLIC COMPANY STATUS AND DISSEMINATION BOARD Your Company was an Exclusively Listed Company with Madras Stock Exchange (MSE). The MSE has, subsequent to its decision to discontinue the activities as recognized stock exchange, placed your Company on the Dissemination Board of National Stock Exchange (NSE) which has allowed buying and selling of Shares of your Company on the dissemination Board with effect from 9 th January Accordingly, MSE has advised that your Company has ceased to be a listed Company with MSE with effect from 9 th January Accordingly, your Company has, during the financial year ended 31 st March 2017, complied with the requirements of Companies Act, 2013, as are applicable to an un-listed public limited company. The Company Identification Number (CIN) of your Company has also changed from 18
20 L45201TN1988PLC to U45201TN1988PLC in the records at the web-site of the Ministry of Corporate Affairs at in line with change in the status of the Company from listed public limited company to unlisted public limited company. Your Company s shares are available for buying and selling through the Dissemination Board of National Stock Exchange as a non-listed public Company. As mandated by Securities & exchange Board of India (SEBI) vide its Circular No.SEBI/HO/MRD/DSA/CIR/P/ 2016/110 dated as amended on , promoters of the companies placed on dissemination board are to either provide an exit offer to non-promoter shareholder or to list the company s equity shares at an Exchange having nationwide trading operations. Your Board of Directors have had several deliberations on this matter with the promoters and having regard to the practicable implementation of the SEBI Circular decided to have equity shares of the Company listed for dealings with the Metropolitan Stock Exchange of India (MSEI) which is a Stock Exchange recognized by SEBI having nationwide trading operations. An application has been made to MSEI for listing of the equity shares of the Company which is being processed by the MSEI. MANAGEMENT DISCUSSION AND ANALYSIS A. Industry Structure and Developments Your Company is a building construction company specializing in the construction of multi storied apartments and complexes for residential and commercial use. Your Company undertakes construction project in and around Chennai and their upcoming and fast growing suburbs. B.Performance Your company reported a total turnover of Rs lakhs during the year ended 31 st March 2017 as against a turnover of Rs lakhs during the previous year which has increased by 72.81%. The profit before tax was Rs lakhs during the year ended 31 st March 2017 as against Rs lakhs achieved during the previous year which has increased by 64.86% The net profit after tax was Rs lakhs during the year ended 31 st March 2017 as against Rs lakhs during the previous year which has increased by 97.92%. It may be noted that your Company follows the completion contract method for accounting for development projects and accordingly, the revenue, costs and profitability pertaining to the projects is recognized in the Profit & Loss Account only during the year in which the project is completed. The variation in the turnover and profits are mainly due to this method of accounting followed by the Company. Until the project is completed, the cost incurred including the apportioned expenses are carried over in contract work-in-progress. The value of contract work-in-progress of projects at cost which are at various stages of progress and on which profits are yet to be recognized as on 31 st March 2017 is Rs lakhs as against Rs lakhs during the previous year. C. Segmentwise Performance The activities of your Company falls under single segment namely Construction of Buildings Residential & Commercial). Your Company has completed the development project titled Rajparis Sarovar at Medavakkam, Chennai and Rajparis Ram nivas at Pallavaram, Chennai. Your Company is awaiting Government approval for its various proposed development projects at Madambakkam Chennai. D. Concerns Elevated land prices, raw material prices and interest rates remains a concern. Sub-dued demand for residential units is still prevalent. Delay in obtaining Government clearance for launching development projects are also slowing down the scale of operations. 19
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