Greater Manchester Learning Trust Trust Board Meeting Minutes

Transcription

1 Greater Manchester Learning Trust Trust Board Meeting Minutes Quorum: 3 (met at this meeting) Chair: Suzannah Reeves Clerk: Gary Pugh Date of meeting: 14 September 2016 Venue: Parrs Wood High School Attendance Name Director type End of Term of Office date Suzannah Reeves (Chair) Trustee P Andy Shakos Trustee, Headteacher P Bushra Jamil Trustee P Tom Mc Donald Trustee P Salim Uddin-Khandakar Co-opted Trustee P Carol Culley Trustee Ap Mary Powell Trustee Ap Dave Bradford Co-opted Trustee Ap Mark Welsby Co-opted Trustee Ap Present (P) / Apologies (Ap) / Absent (A) Others present Name Gary Pugh Role Clerk, One Education Agenda Items 1 Apologies Apologies were accepted from Dave Bradford, Carol Culley, Mary Powell and Mark Welsby. 2 Appointment of chair and vice chair Chair election Suzannah Reeves was elected Chair, unopposed, for a period of one year. Vice chair election Bushra Jamil was elected Vice Chair, unopposed, for a period of one year. Suzannah Reeves elected Chair. Trust Board 14 Sep 16 Bushra Jamil elected Vice Chair Trust Board 14 Sep 16 1 Template Copyright One Education Ltd 2016

2 3 Appointment of clerk One Education clerking services were approved for one year. One Education clerking services approved for one year. Trust Board 14 Sep 16 4 Declaration of interest in an item on this agenda There were no pecuniary interests expressed regarding any of the agenda items. 5 Minutes of the previous meeting ( ) and matters arising The minutes of the previous meeting were approved as an accurate record of the meeting. A copy was signed for retention on file. Matters arising Item 5, Page 3 The work to develop for approval the Executive Principal job description, person specification and terms and conditions will be carried out by the Pay and Performance Committee. Membership of this committee was approved at this meeting under item 8, below. Item 8, Page 4 Q. Has GMLT insurer AON provided written confirmation that the insurance will cover the required liabilities? Yes. There were no other matters arising. Develop the Executive Principal job description, person specification and terms and conditions Pay and Performance Committee 15 Feb 17 6 Formal approvals Articles of Association The board reviewed the articles. No issues were raised and the Articles of Association were approved. The name of the trust and the academy The board recognised that the trust has been incorporated under the name Greater Manchester Learning Trust, and the joining school will continue under the name Parrs Wood High School. No issues were raised and names Greater Manchester Learning Trust (GMLT) and Parrs Wood High School (PWHS) were approved. 2 Template Copyright One Education Ltd 2016

3 Aims, vision and values The headteacher (HT) presented a draft statement of GMLT s aims, vision and values which he had prepared in collaboration with trust board member Mary Powell (MP). The board reviewed the document and considered and approved some changes to the wording. No issues were raised and the statement of GMLT aims, vision and values was approved, subject to the approved changes in wording. The HT will the amended statement to board members for information. Trust Board membership The board reviewed its membership and the following points were raised or highlighted in discussion. The members of the trust have appointed five trustees: Carol Culley, Bushra Jamil, Tom McDonald, Mary Powell and Suzannah Reeves. The trust board has appointed three co-opted trustees: Dave Bradford, Salim Uddin-Khandakar, Mark Welsby. Andy Shakos is appointed as a trustee ex officio as HT of PWHS. Two positions are held to allow for additional trustees as the trust grows. Appointments may be made, for example, to fill an identified skills gap such as legal experience, or to represent a new school joining the trust. No issues were raised and the membership of the Trust Board was approved. Articles of Association approved. Trust Board 14 Sep 16 The name Greater Manchester Learning Trust approved. Trust Board 14 Sep 16 The name Parrs Wood High School approved. Trust Board 14 Sep 16 Statement of GMLT aims, vision and values approved, subject to the approved changes in wording. the amended statement of GMLT aims, vision and values to board members for information Trust Board 14 Sep 16 HT 6 Oct 16 Membership of the Trust Board approved. Trust Board 14 Sep 16 7 Constitutional documentation The HT presented the constitutional documentation for review and approval. The following points were raised or highlighted in discussion. All documents were based on standard templates by trust solicitors Browne Jacobson. Code of Governance The HT will add page numbers for ease of reference and insert the composition of the local governing body (LGB) as indicated in paragraph 5. 3 Template Copyright One Education Ltd 2016

4 No issues were raised and the Code of Governance was approved, subject to the approved amendments. All trustees signed the Code of Governance agreement. Those not present will sign the agreement by the time of the board meeting on 6 October. Scheme of Delegation No issues were raised and the Scheme of Delegation was approved. Terms of Reference (TOR): Trust Board The TOR include responsibility for trust wide policies. A review of all PWHS policies will be needed. Where appropriate, they will be translated into trust wide policies. Those policies already due for review will be addressed first. All will need to be approved, some at committee level, and ratified by the trust board. No issues were raised and the Trust Board TOR were approved. TOR: LGB Q. Is the LGB accountable for performance management of their school s HT? Yes. The LGB will carry out the HT s performance management in consultation with the Executive Principal (EP) and make any recommendations for pay progression to the trust board. No issues were raised and the LGB TOR were approved. TOR: Finance Committee No issues were raised and the Finance Committee TOR were approved. TOR: Personnel Committee No issues were raised and the Personnel Committee TOR were approved. TOR: Risk and Audit Committee No issues were raised and the Risk and Audit Committee TOR were approved. TOR: Standards Committee No issues were raised and the Standards Committee TOR were approved. Disclosure and Barring Service (DBS) checks DBS checks for all trustees are in progress. GMLT logo The HT presented some draft logos for consideration and the following points were raised or highlighted in discussion. There will be a GMLT logo for the trust, while PWHS and future schools joining the trust will retain their own separate logos to reinforce their individual identities. The HT and Salim Uddin-Khandakar (SUK) will meet separately to develop proposals for the GMLT logo. Code of Governance approved, subject to the approved amendments. Trust Board 14 Sep 16 4 Template Copyright One Education Ltd 2016

5 Trustees not present to sign the Code of Governance agreement. Trust Board 6 Oct 16 Scheme of Delegation approved. Trust Board 14 Sep 16 Trust Board TOR approved. Trust Board 14 Sep 16 LGB TOR approved. Trust Board 14 Sep 16 Finance Committee TOR approved. Trust Board 14 Sep 16 Personnel Committee TOR approved. Trust Board 14 Sep 16 Risk and Audit Committee TOR approved. Trust Board 14 Sep 16 Standards Committee TOR approved. Trust Board 14 Sep 16 Meet to develop GMLT logo proposals. HT, SUK 15 Feb 17 8 Trust Board matters Declarations of Pecuniary Interest All trustees signed a declaration form. Those not present will sign the form by the time of the board meeting on 6 October. Academies Financial Handbook, new director responsibilities Sep 2016 The board received and noted the revised handbook. 2016/17 Trust Board and committees meeting schedule The board received and noted the schedule. Committee structure and membership The board considered the structure and membership of committees as follows: LGB: Emma Caulfield, Simon Ferris, Alison Firth, David How, Dave Midgley, Cath Millington, Abigail Sterne. Finance Committee: Bushra Jamil, Salim Uddin-Khandakar, Suzannah Reeves. Pay and Performance Committee: Bushra Jamil, Mary Powell, Suzannah Reeves. Risk & Audit Committee: Dave Bradford, Carol Culley, Mark Welsby. Standards Committee: Tom McDonald, Mary Powell, Suzannah Reeves. No issues were raised and the committee structure and memberships were approved. Trustees personal profiles The board received and noted the current profile information. Each trustee will review their own profile and feed back any changes to the HT. Trust and Academy Key Performance Indicators (KPIs) 5 Template Copyright One Education Ltd 2016

6 The HT presented a draft proposal for a set of KPIs by which the trust and individual academies within the trust would be measured. The following points were raised or highlighted in discussion. The board considered the proposal too broad, including some entries that more properly belong in the School Improvement Plan (SIP), or form part of the work of the Audit Committee. The KPIs need to be a set of metrics each with a level against which performance can be assessed. The HT will develop the proposal further. Trustees who have experience of KPI models were invited to share them with the HT. Trustees not present to sign the Declaration of Pecuniary Interest. Trust Board 6 Oct 16 LGB membership approved. Trust Board 14 Sep 16 Finance Committee membership approved. Trust Board 14 Sep 16 Pay and Performance Committee membership approved. Trust Board 14 Sep 16 Risk and Audit Committee membership approved. Trust Board 14 Sep 16 Standards Committee membership approved. Trust Board 14 Sep 16 Review personal profile information and feed back any changes to the HT. Each trustee 6 Oct 16 Further develop the KPI proposal. HT 15 Feb 17 9 Headteacher s briefing report The board received and noted the HT s report on PWHS Summer 2016 exam outcomes. The following points were raised or highlighted in discussion. Outcomes were very positive. A-level outcomes were the strongest results in a number of years and GCSE outcomes were the highest in the school s history. GCSE outcomes showed an improvements in both the levels of progress (LOP) metric, and the grades five A* to C including English and Maths (5A*-C, incl E&M) metric. The attainment gap between Pupil Premium students and the whole population has narrowed. The board recognised the hard work of the staff in achieving these outcomes and recorded their thanks to all. The HT noted that he had already passed on to staff the many positive comments received in s from trustees. 2016/17 admissions stand at 323 in Year 7 (Y7). Sixth form admissions are very strong at 236, which significantly increases the ongoing viability of the sixth form. Q. Have the new Y7 students settled in? Yes. The school held a bonding session for students at the Challenge 4 Change facility in Trafford Park which was a great start to the year. Older students have also stepped up to support 6 Template Copyright One Education Ltd 2016

7 Y7. The sixth form common room has been completely refurbished over the Summer and is a very impressive facility. 10 Policies for review and approval There were no policies for review. 11 AOB There was a discussion of confidential matters, under Part B. Details are recorded in a Confidential Appendix to these minutes. The Confidential Appendix is not for release into the public domain. There was no other business. Date and time of next meeting: Thursday, 6 October 2016 at 7.00pm Part B Confidential Details of items discussed under Part B are recorded in a Confidential Appendix to these minutes. The Confidential Appendix is not for release into the public domain. 7 Template Copyright One Education Ltd 2016