Canada-South Africa Chamber of Business The Risk Mitigation & CSR Services Series Tuesday October 1 st, London

Transcription

1 Canada-South Africa Chamber of Business The Risk Mitigation & CSR Services Series Tuesday October 1 st, London Implementing Procedures to Mitigate the Risk of Bribery and Corruption in Developing Countries Steven Beharrell, Partner Fasken Martineau LLP, London

2 What is the legal source of the risks? Domestic law affecting the Resource Company e.g. Bribery Act, FCPA, Corruption of Foreign Officials Act, etc.

3 What is the legal source of the risks? Long Arm Jurisdiction FCPA US entities anywhere; Public Bribery abroad; books and records Issuers Transactions touching the USA Bribery Act UK entities anywhere private and public bribery The Bribery Act applies to a foreign company failing to prevent bribery anywhere (so-called "Corporate Offence"): If it carries on any business in the UK Regardless of where the bribery occurs Regardless of where it is incorporated or managed Even if the UK office is not involved CFPOA Extended to all international activities of Canadian nationals or residents Books and records

4 What is the legal source of the risks? New anti-corruption laws and renewed vigour in anti-corruption in countries where operations are situated e.g. Russia e.g. China

5 What is the legal source of the risks? Money laundering and anti-terrorist laws Bribery is an offence, so therefore the proceeds are proceeds of crime

6 What is the legal source of the risks? World Bank, Export Credit and other agencies Blacklist Canada leads with 195/250 black listed entities; next is USA with 46 Events of default

7 Sources of exposure Competition Whistleblowers Government regulatory and enforcement agencies and Embassies DoJ, SEC, SOCA, RCMP Change of government Reporting requirements Dodd-Frank, EU Transparency Initiative; Canada initiative Mining Association of Canada and Prospector and Developers Association Audit (Siemens) Self-reporting

8 FCA Top 10 No one is immune Siemens (Germany) $800 million * KBR/Halliburton (USA) $579 million BAE (UK) $400 million * Snamprogetti/ENI (Holland/Italy) $365 million * Technip (France) $338 million Daimler AG (Germany) $185 million Alcatel-Lucent (France) $137 million * JGC Corporation (Japan) $218.8 million Magyar Telekom/Deutsche Telekom (Hungary/Germany) $95 million Total SA (France) $398 million * All members of the TSJK Consortium contractors to Bonny LNG, Nigeria

9 The lesson? These large international businesses: Weren t taking the risks seriously Were easy to catch leaving trails of paper; plenty of witnesses; accounting records In the case of TSJK Consortium, apparently relied on their US partner (KBR) that they would avoid liability When caught, mostly failed to cooperate early enough In summary they did not have the right culture or adequate procedures in place

10 What are anti-corruption procedures and how can they help? Procedures have to be the outward reflection of a culture Without an anti-corruption culture, they are useless Everything starts at the top Clear message from UK and US prosecutors/ regulators: Company must have a top down culture of compliance, with certain key elements in place if it is to avoid criminal prosecution for bribery or corruption

11 Once the culture is set, what are the procedures which must be put in place? First, there must be a Risk Assessment Both the US sentencing guidelines and the UK MOJ s guidance on the Bribery Act provide for Risk Assessment as the initial step to a compliance programme The US sentencing guidelines states that a reduction in recommended sentence can only be made if the company conducts a periodic risk assessment

12 The Risk Assessment - Scope Internal Risk this could include deficiencies in: Employee knowledge of a company s business profile and understanding of associated bribery and corruption risks Employee training or skills sets The company s compensation structure or lack of clarity in the policy on gifts, entertaining and travel expenses

13 The Risk Assessment - Scope Country Risk this type of risk could include: Perceived high levels of corruption as highlighted by corruption league tables published by reputable Non- Governmental Organizations such as Transparency International Factors such as absence of anti-bribery legislation and implementation and a perceived lack of capacity of the government, media, local business community and civil society to effectively promote transparent procurement and investment policies A culture which does not punish those who seek bribes or make other extortion attempts Facilitation Payments illegal under UK and Canadian law

14 The Risk Assessment - Scope Transaction Risk this could entail items such as transactions involving charitable or political contributions, the obtaining of licenses and permits, public procurement, high value or projects with many contractors or involvement of intermediaries or agents Partnership Risks this risk could include those involving foreign business partners located in higher-risk jurisdictions, associations with prominent public office holders, insufficient knowledge or transparency of third party processes and controls

15 The outcome of the Risk Assessment is procedures to avoid or mitigate risk Procedures must be in writing Best means of preventing an offence Without them, certainty of criminal rather than civil prosecution Only defence to the UK corporate offence Procedures must be adequate For the size of the company For the risks identified

16 What must the procedures include? Management Support and Resources Top down direction Resources appropriate to the size of the organisation to cover: Risk appraisal Monitoring Functional support Guidance Training Reporting procedures

17 What must the procedures include? Written Standards and Controls The company must document in writing all elements of the programme including: A Code of Conduct and Statement of Ethical Principles, setting out the key principles which will apply The anti-corruption policy of the company, including accountability of all personnel, the minimum requirements of conduct and channels for escalating issues and seeking advice Detailed process controls, including necessary due diligence on all potential agents, joint ventures and contractors Research tools available to staff, such as databases and specialist agencies Documentation and record keeping Guidance on gifts and corporate entertainment both by the company and by suppliers and customers

18 What must the procedures include? Training and Communication E-learning Face-to-face Document and record attendance Self-certification

19 What must the procedures include? Monitoring, Auditing and Communication Consider a standing Board Committee Compliance will include the following elements: Policing the requirements of the programme Annual self-certification of non-breach by members of the staff Terms for an ethics hotline Annual risk assessment Review of the register of gifts and entertainment Review of all appointments of advisers and contractors, including joint venture partners, agents, consultants, suppliers and subcontractors

20 What must the procedures include? Enforcement Incentives Discipline HR Legal Compliance Employment terms

21 What must the procedures include? Delegated Authority Individuals with substantial control over policy making must ensure that specific high level personnel are given responsibility Day-to-day oversight Reporting back

22 What must the procedures include? Review of risks and programme s responsiveness Particularly for: New markets New territories New product lines Annual appraisal

23 What must the procedures include? Whistleblowing Facility Anonymity and confidentiality Hotline Enquiries and reporting Feed back to the whistleblower

24 In particular watch for the Red Flags Abnormal cash payments Pressure exerted for payments to be made urgently or ahead of schedule Payments being made through 3rd party country, eg. goods or services supplied to country 'A' but payment is being made, usually to shell company in country 'B Abnormally high commission percentage being paid to a particular agency. This may be split into 2 accounts for the same agent, often in different jurisdictions Private meetings with public contractors or companies hoping to tender for contracts

25 Red Flags Lavish gifts or hospitality being received Individual never takes time off even if ill, or holidays, or insists on dealing with specific contractors him/herself Making unexpected or illogical decisions accepting projects or contracts Unusually smooth process of cases where individual does not have the expected level of knowledge or expertise Abusing decision process or delegated powers in specific cases Agreeing contracts not favourable to the organisation either with terms or time period

26 Red Flags Unexplained preference for certain contractors during tendering period Avoidance of independent checks on tendering or contracting processes Raising barriers around specific roles or departments which are key in the tendering/contracting process Bypassing normal tendering/contractors procedure Invoices being agreed in excess of contract without reasonable cause Missing documents or records regarding meetings or decisions Company procedures or guidelines not being followed The payment of, or making funds available for high value expenses or school fees etc. on behalf of others

27 Questions for the Board Has the right tone at the top been set and communicated? Has an adequate Risk Assessment been carried out and updated regularly and for each new initiative? Do we have adequate written policies and procedures to address the risks identified? Do we adequately communicate and train on the policies and procedures? Have we provided incentives for compliance and disincentives for non-compliance? Do we adequately enforce the procedures by continuous monitoring and regular compliance audit? Have we adequately resourced and supported compliance? Do we adequately review on a regular basis the effectiveness of the programme? Do we understand the process to be applied when an offence is suspected? Is that process adequate?

28 Conclusion Every company should: Be aware of their own law, laws with which they may become inadvertently involved and the laws of the country in which business is being done Undertake a comprehensive risk assessment Create an anti-corruption culture Put in place a programme to give teeth to its anti-corruption culture, appropriate to its size, business and the risks assessed Ensure that the programme is resourced, managed, enforced and kept up to date

29