PUBLIC HEARING TUESDAY, MAY 17, 6:45 PM O.C. COMMUNITY DEVELOPMENT PROGRAM PHYSICAL IMPROVEMENT PROJECT

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1 PUBLIC HEARING TUESDAY, MAY 17, 6:45 PM O.C. COMMUNITY DEVELOPMENT PROGRAM PHYSICAL IMPROVEMENT PROJECT A Public Hearing was held on Tuesday, May 17, 20ll at 6:45 PM in the boardroom of the Village Hall, 7 Stage Road, Monroe, NY. The purpose of the Public Hearing was to invite public comment and suggestions regarding projects to be considered for funding under the Orange County Community Development Program for improvements as follows: 1] Acquisition & Disposition of Real Property. 2] Public Works, public facilities or site improvements. 3] Code Enforcement (Housing & Health Codes). 4] Clearance, Demolition & Rehabilitation for Public Use or Economic Development. 5] Housing Rehabilitation Loan and Grants. 6] Special Projects for Elderly and Handicapped. 7] Provision of Public Services (Shelters, Clinics, Senior Nutrition, etc.). 8] Payment of Non-federal Shares of Other Grant Programs. 9] Relocation Payments and Assistance. Present: Mayor Purcell; Trustees Chan, Wright and Eppinger Also present: DPW Supt. Smith and Village Clerk Carey Absent: Trustee Gormley Two people were present for the Public Hearing. Mayor Purcell read the Public Hearing Notice. There was no written correspondence received. Comment followed. DPW Supt Smith explained what he would like to submit for this year. He would like to do a single year grant for $125,000. If we only get $100,000, we wouldn t be tied to that amount as we would for a multi-year grant. Supt. Smith s plan would be to repave Forest Ave., Brooks Ave., Charlton Place and Franklin Ave. Estimated Cost is $217,000, $125,000 through O.C. Community Development and $95,000 next year through CHIPS money. Plus whatever we can budget during next year s budget process. Trustee Wright asked if the Historical House, 400 Stage Road, would qualify. Supt. Smith if it falls within the census block it would. Trustee Chan asked if sidewalks on Route 17M adjacent to the Historical House would qualify. Supt. Smith said there isn t enough room for a sidewalk. Mayor Purcell commented that one of the issues that came up during the kick-off meeting was that if we submit for a multi-year grant, we are tied into it. If there are cut backs and we are tied into a multi-year grant (3-years), we can t reapply. So if we go year by year we get the full grant we can do another project. Supt. Smith said we know we qualify until year Community Development moves slowly, we are still waiting for our 2010 Grant Award applied for in 2009, due to the federal government budgeting money but not releasing it. We ve had verbal confirmation that we received the money. We may not do the work for this grant until On a motion by Trustee Chan seconded by Trustee Wright and carried, the hearing was closed at 7 PM.

2 BOARD OF TRUSTEES MEETING TUESDAY, MAY 17, 2011 The second meeting of the month of the Board of Trustees was held on Tuesday, May 17, 2011 at 7 PM, following the Public Hearing on the Orange County Community Development Program projects for consideration. The meeting was held in the Boardroom of the Village Hall, 7 Stage Road, Monroe, NY. The meeting was called to order by Mayor James Purcell who led in the pledge to the flag. Emergency exits were announced. Present: Mayor Purcell; Trustees Gormley, Chan, Wright and Eppinger Also present: Attorney Bonacic, DPW Supt. Smith, Treasurer Murray, Police Chief Giudice, Building Inspector Wilkins and Village Clerk Carey BUDGETARY TRANSFERS / MODIFICATIONS: On a motion by Trustee Wright seconded by Trustee Chan, with all in favor, it was: RESOLVED, the Board of Trustees authorized the Treasurer to make the following fund transfers / modifications to balance the budget: FROM: TO: A Contingency A Auditor Contractual $ Budget Modifications A1560 Safety Inspection Fees A Engineering Contract l A1603 Vital Statistics A Vital Statistics A2115 Planning Board Fees A Pl Bd Engr Contract 9, A2665 Sales of Equipment A Trans Hwy Reserve 29, A2680 Insurance Recoveries A Workers Comp 16, A2770 Misc Revenue A St Maint Genl Exp 26, A3089 State Aid Other A Court Genl Exp (81.04) A3889 Other Culture & Recreation A St Maint Exp 27, A4320 COPS A PD Grant Exp 119, F2680 Insurance Recoveries F Workers Comp 9, PD COPIER MAINTENANCE AGREEMENT: Capital Reserve A Workers Comp 20, A Transfer Hwy Rsv 55, A Transfer VH Rsv 17, A Transfer Empl Benefits Rsv 25, A Transfer Crane Pk Rsv 10, A Transfer Parkland Rsv 70, A Transfer Hwy Rsv 29, TE Interfund Transfer 125, On a motion by Trustee Wright, seconded by Trustee Gormley, and carried, it was: RESOLVED, in accordance with the Village Procurement Policy, the Board of Trustees approved the following maintenance agreement for the Police Department copier: Sharp AR208D (S/N ) for period of 4/6/11 through 4/15/2012 in the amount of $ charged to line A

3 PLANNING BOARD SEC Y STATUS CHANGE FROM INDEPENDENT CONTRACTOR TO P/T EMPLOYEE STATUS: On a motion by Trustee Wright seconded by Trustee Eppinger it was: RESOLVED, the Board of Trustees approved the classification change for the Planning Board Secretary position currently held by Deborah R. Proulx from independent contractor to P/T Planning Board Secretary, effective 6/1/2011 at an hourly salary of $15/hour. O.C. Department of Personnel will be notified. F/T TEMPORARY DISPATACHER POSITION EXTENSION OF DANIEL BENNET: On a motion by Trustee Wright seconded by Trustee Eppinger, it was: RESOLVED, due to an extended leave of absence of F/T Dispatcher James Arndt, and the immediate need to fill the shifts, the Board of Trustees approved, Daniel Bennet provisionally, for an additional 3-months, May 10, 2011 through August 10, 2011, to fill the full-time dispatcher position at the hourly rate of $16.91/hour. Mr. Bennet s provisional appointment will be returned to part-time status at the end of the 3-months. ORANGE COUNTY COMMUNITY DEVELOPMENT PROGRAM FUNDING APPLICATION FY/2012: On a motion by Trustee Gormley seconded by Trustee Chan, it was: RESOLVED, the Village of Monroe Board of Trustees authorize Mayor Purcell, the chief elected official of the Village of Monroe, to submit its application for consideration under the FY/2012 Orange Urban County Consortium Community Development Program. They further certify that they have read and understood the Orange Urban County Consortium Community Development Guidelines for the FY/2012 program year, and have met all of its applicable requirements and the information contained in the application is accurate and true to the best of their knowledge. We are submitting for reconstruction and repaving on Forrest Ave., Brooks Ave., Charlton Place and Franklin Ave FORD ESCAPE XLT LEASE AMENDMENT: see minutes 4/19/11 page 71 On a motion by Trustee Gormley seconded by Trustee Chan, it was: WHEREAS, following award of the bid to lease a 2011 Ford Escape and securing the lease, we were informed that a municipal lease was $9 more a month, and WHEREAS, Healey Brothers of Goshen, New York is still the lowest bidder adding the additional $9/month to their bid. NOW, THEREFORE, BE IT RESOLVED, the Board of Trustees approve an amendment to the lease of the 2011 Ford Escape XLT through Healey Brothers in the amount of $374/month, leased for 36 months / 12,000 miles.

4 AUCTIONS INTERNATIONAL SALE OF SURPLUS EQUIP JOHN DEERE 544E LOADER BID AWARD AMENDMENT: (see page 78) Auctions International has notified us that the bid for the 1989 John Deere 544E Loader awarded by the Board at their May 3, 2011 Meeting was banned due to the 10 day payment time limit. DPW Supt. Smith has recommended awarding the bid to the next responsible high bidder. On a motion by Trustee Eppinger seconded by Trustee Wright, it was: RESOLVED, the Board of Trustees rescinded their resolution of May 3, 2011, Minutes Page 78, awarding the bid for the 1989 John Deere Loader (ID# DW544EB526508) to on line user awson2456 due to their non-compliance of the 10-day payment terms. It is further RESOLVED, the Board of Trustees hereby awards the bid for the 1989 John Deere Loader (ID# DW544EB526508) to Auctions International s next responsible bidder, Dave Resertarits in the amount of $21,755. Money received shall be put into the Highway Equipment Reserve Account A SACRED HEART CHURCH PARISH CARNIVAL7/28-31, 2011: Chief Giudice commented that Lieutenant Melchiorre spoke to Sacred Heart personnel today. More information is needed before signing off. A representative was present from Sacred Heart and said he was given a copy of the letter received last year and is working to conform to all that was required. This matter was tabled to the June 7, 2011 Meeting. BOURBON STREET BAR & GRILL JULY 1 ST TENT WITH BANDS & 78 MILLPOND PARKWAY: Bourbon Street Bar & Grill (Scott Benoit), 78 Mill Pond Parkway, filed an Events Application to extend their business outside under a tent from 4-9:30 PM during the downtown July 4 th celebration with fireworks on July 1 st. Building Inspector Wilkins commented that the Building Department issued an Appearance Ticket to answer charges of a violation to our noise ordinance. Mayor Purcell said as it stands they haven t been convicted of any violations. Trustee Wright commented there is no backup information on the Building Department Memo. Mayor Purcell said insurance is in place, there is a layout design submitted and their authorization letter from the landlord giving permission to hold the event in the parking lot adjacent to their business. Chief Giudice will contact Mr. Benoit to go over requirements. Trustee Eppinger said he read the insurance certificate and the aggregate is inconsistent with the application ($3 million not $2 million required). Attorney Bonacic commented that if an applicant comes to the Board that isn t the actual owner, we do not have to do a Local Law to require that. Village Code allows for criteria information at the Board s request. The event application can be amended to require the owners authorization if the applicant s not the owner, include a separate form. MONROE CONCERT SERIES SPONSORED BY THE VILLAGE THROUGH THE MONROE ACTIVITIES COMMITTEE: Chief Giudice received the application and will sign-off on it with the stipulation that the Police Department work closely with the committee especially on the first event to insure everything runs smoothly. Mayor Purcell asked Attorney Bonacic about the insurance and whether since insurance falls under the village, is a special waiver needed? Attorney Bonacic said to advise Marshall & Sterling of the event and make sure we are in compliance with our policy terms so they disclaim in the event of a problem. On a motion by Trustee Wright seconded by Trustee Eppinger, and carried, it was:

5 RESOLVED, the Board of Trustees approved the Village of Monroe Activity Committee s summer concert series on the north end of Crane Park with local restaurants and non-profits on the paved roadway on Mill Pond Parkway. Inflatables for children will be stationed at Airplane Park. This approval is contingent upon appropriate insurance being in place under the Village s policy with Marshall & Sterling Insurance and coordination and sign-off by Police Chief Giudice. MAYOR S REPORT: CHAMBER UPDATE: Mayor Purcell reported that the Chamber of Commerce hit a stumbling block in that they can t use the Monroe Chamber of Commerce name. There was a legal issue and a tax issue using it. The group is moving ahead and has changed the name to Greater Monroe Chamber of Commerce. A new application for a 501-c (6) status and tax exemption will be filed. ROSCOE HOUSE UPDATE: DPW Supt. Smith, employee Jesse Hedges, Mayor Purcell and an architectural engineering firm met at the Smith House on Lakes Road recently to inspect the house as part of the negotiations with WC Lincoln Corp. The house is a disaster! The cost estimate to repair the house is $3 million dollars. We have to look into how we want to handle further negotiations. We can t afford to renovate it. The architect gave their price per square footage. The house has been totally destroyed. There was a broken water pipe that caused the center floor to cave in. The roof has caved in. All the windows are broken. The floors are lifted and twisted. It is a total ruin! PUBLIC COMMENT 4 # OF PEOPLE PRESENT TIME: 7:30 PM. Superintendent Smith reported his department has started reading water meters. Town accounts that have outstanding balances will be disconnected starting tomorrow, May 18 th. Monday, May 23 rd the DPW will begin chip sealing roads. They will be on Forge Road, Winchester Drive, Cunningham Drive, Seals Drive, Reed Road, Lois Lane, Nancy Court, Pope Lane, Timber Hills and Whitman Place. On Tuesday and Wednesday roads will be done on Fitzgerald Court and all of Friedman Homes. Then on High Street from Gilbert Street to Newbury Street. Tomorrow, May 18th, Supt. Smith will be finalizing the price with Reclamation to do Schunnemunk Street from Route 208 to the end of the village line. Work will run from the end of May to the first part of July. Mayor Purcell commented that Sunday morning May 22 nd at 11 AM Mrs. DeAngelis group hopes to plant the flowers at the 9-11 memorial in Crane Park and the flower beds around the Mill Pond. The hanging baskets are being prepared for hanging. ADOURNMENT / EXECUTIVE SESSION: On a motion by Trustee Gormley seconded by Trustee Chan, and carried, following a short recess, the Board went into Executive Session 7:30 PM for Attorney Client Privilege. Respectfully submitted, Virginia Carey, Village Clerk