Tanya Homann Tanya Homann, Purchasing and Textbook Inventory Manager

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1 Lockhart Independent School District RFQ Title: Strawn Computer Equipment PURCHASING DEPARTMENT P.O. Box 120 Lockhart, TX Phone: Fax: RFQ Due: Tuesday, May 17, 2015 at 2pm CST Issue Date: May 11, 2016 Page 1 of 8 RFQ # Tanya Homann Tanya Homann, Purchasing and Textbook Inventory Manager ALL BID PRICES F.O.B. DESTINATION SHIPPING AND HANDLING CHARGES PREPAID Federal Tax Exemption Number: Introduction and Instructions to Bidders: REQUEST FOR QUOTE FROM COOPERATIVE VENDORS The Lockhart Independent School District is requesting quotes for new Student Computers, Teacher Laptops, headphones, Chromebooks and Carts for our new elementary, Strawn Elementary, that will be opening up in August. Proposals (herein referred to as bid, RFP, Quote or proposal ) will be received by the Lockhart Independent School District at the office of the Purchasing Department, 105 South Colorado, Lockhart, TX The following instructions by the Lockhart ISD are intended to afford bidders an equal opportunity to participate in the request for proposals. Lockhart ISD reserves the right to reject any and all proposals submitted, to request additional information from one or all proposers, and negotiate any and all terms of the proposal if deemed necessary. All bidders must be a Purchasing Cooperative vendor. On the bid sheet please specify which purchasing cooperative the pricing is reflective of. Scope Lockhart Independent School District (LISD) requests proposals for desktop computers, Teacher Laptops, Chromebooks and carts from qualified vendors. The proposal should include a 3 year on-site parts and labor warranty for each computer and laptop. The computers and laptops will need to be setup and delivered to the locations indicated in this RFQ. One image will need to be loaded on all computers and laptops. One computer and one laptop will need to be sent with hard drives to our Technology department for them to load the image and then they will send it back to the vendor for duplication. Lockhart ISD has a Microsoft agreement. This quote request is a line item quote. There may be multiple vendors awarded. LISD reserves the right to increase/decrease the quantity of each item due to budget. Our current budget is $144,000.

2 Specifications Below are the minimum specifications for the desktops. The district will evaluate which solutions will work best. The district is not brand specific for any computer/laptop. The district currently has Dell, HP and M&A desktops and laptops. Desktop Computer Base Bid CASE: Black Mid-Tower PROCESSOR: Intel Core i5 MEMORY: 4 GB DDR3 Memory HARD DRIVE: 320GB SATA 7200 RPM HDD CDROM/DVD: None NETWORK: Integrated Realtek RTL8171E Gigabit Ethernet Controller Wireless Network: Integrated wireless card or wireless device attached VIDEO CARD: Integrated graphics and sound O/S: MS Windows 7 Home *Lockhart ISD securing Microsoft agreement MONITOR: 19 Widescreen LCD w/ speakers black MOUSE: 2 button USB optical mouse - black KEYBOARD: Black Universal USB keyboard USB PORTS: Must be in front and rear Sound PORTS: Must be in front and rear PATCH CABLE: 7ft Network Cable Blue SURGE PROTECTOR: 6-Outlets w/6ft cable MOUSE PAD: Mouse Pad OPTIONAL HEADHPHONES: Thinkwrite Headhpone w/mic or equivalent *** Equivalent or better parts may be used but must be specified on the proposal submittal sheet on the deviation section and included in the specification listing. Teacher Laptop Base Bid PROCESSOR: Intel Core i3 MEMORY: 4 GB DDR3 Memory HARD DRIVE: 320GB SATA 7200 RPM HDD CDROM/DVD: Optical Drive NETWORK: Integrated Realtek RTL8171E Gigabit Ethernet Controller WIRELESS: Integrated Wireless VIDEO CARD: Integrated graphics and sound O/S: MS Windows 7 PRO *Lockhart ISD securing Microsoft agreement DISPLAY: 14 Screen BATTERY LIFE: 6 8 hours LAPTOP BAG: 15.4 " Traditional Notepac Laptop Case or equivalent

3 3 Chromebook Base Bid MOTHERBOARD: Intel desktop motherboard PROCESSOR: All options MEMORY: 2 GB Memory HARD DRIVE: 16 GB SSD CDROM/DVD: None VIDEO CARD: Integrated graphics and sound O/S: MS Windows 7 Home *Lockhart ISD securing Microsoft agreement MONITOR: 11.6 LED HD DISPLAY CAMERA: Rotational camera (optional) BATTERY LIFE: 6 8 hours Google Chrome OS Management License per each Chromebook IPad Cases: Manufacture: Otterbox Defender Protective Case for IPAD Air 2 - Black or Gumdrop - Hideaway Case for ipad Air 2 or equivalent Case Size: IPAD Air 2 Chromebook Storage/Charging Cart Manufacture: Ergotron or equivalent Slot Size: Minimum 30 Slots Display Size: Security: Lockable Cart/Key Lock Apple Storage/Charging Cart Manufacture: Ergotron Tablet Management Cart or LocknCharge (L831214) or equivalent Slot Size: Minimum 30 Slots Apple Device: ipad Air 2 Security: Lockable Cart/Key Lock Management: Syncs via USB Charge Sync Kit: Lightning Cable Kit Delivery, Setup and Asset Tag Proposals must include delivery of all computers to all campuses/offices. The locations are within a 3 miles radius of each other. Setup and trash removal must be included in the price. (Trash removal needs to be offsite) There is no migration of existing computer files or application loads included in this proposal. Installing one image for each of the campuses on the appropriate computers is the only requirement. The district will provide the barcodes. The vendor will be required to provide a listing of serial numbers, asset tag, model, expiration date and warranty. This should be provided in an excel spreadsheet. Proposed Timeline RFQ sent out: May 11, 2016 Quotes Due: May 17, 2016 at 2pm Board Approval: May 23, 2016 Delivery and Installation must start by July 18, 2016

4 4 Campus List and Quantities Campus Alma Brewer Strawn Elementary Computer QTY Teacher Laptop QTY Head phones w/ mic Chromebook / w License QTY ipad Cases Chrome Book Cart Apple Cart SUBMITTAL INFORMATION All responses to this request for proposals must meet the following conditions to be considered: The Lockhart ISD will not be liable for any cost incurred in the preparation of any response; ed quotes WILL be accepted. The vendor is responsible for making sure all addendums are acknowledged. Visit the Lockhart ISD website at to view all addendums RIGHT TO INCREASE OR DECREASE QUANTITIES The DISTRICT reserves the right to increase or decrease quantities subject to the availability of funds during the period the bid/proposal is guaranteed to be firm. RIGHT TO REJECT PROPOSALS The DISTRICT reserves the right to accept or reject any or all proposals or any part thereof and to waive any and all minor informalities or technicalities in any part of the proposal not deemed to be in the best interest of the DISTRICT. TERMINATION FOR CAUSE The DISTRICT shall have the right to cancel or default all or part of the undelivered portion of the order if the contractor breaches any of the terms hereof, including warranties, if the contractor becomes insolvent or commits acts of bankruptcy. Other factors shall include service performance. CERTIFICATION OF PAYMENT Payment by the DISTRICT will be made within 30 days after the date on which the District receives the goods under the contract or the date on which the performance of services under the contract was completed, or the date on which the District received the invoice for the goods or services, whichever is later. FELONY CONVICTION NOTIFICATION A person or business entity that enters into a contract with the DISTRICT shall notify the DISTRICT if the person or an owner or operator of the business entity has been convicted of a felony. Such notice shall include a general description of the conduct resulting in the conviction. Failure to provide such information may result in termination of the contract. Vendors must complete and submit the Felony Conviction Affidavit included with the Bid/Proposal form. Furthermore, District Policy CH Local states that The District shall not consider for contract approval a business whose owner or operator has a criminal record that includes a conviction, deferred adjudication, plea of guilt, or no lo contendere for any felony offense. SUBMISSION OF RFQ All quotes, whether delivered by hand, mail or are due no later than Tuesday, May 17, 2016 at 2:00 PM, at the DISTRICT s Purchasing Office located in the Lockhart ISD Administration Office at 105 S. Colorado, Lockhart, TX to the attention of Tanya Homann, Purchasing Manager. Quotes can be ed to Tanya Homann at Ta nya.homann@lockha rt.t xe d.ne t LATE PROPOSAL All bids delivered will be stamped with the time and date as proof they were received on or before the requested time and date. Bids received after the requested time and date will be considered late and returned unopened. If a return address is not provided, a late bid will be opened for identification and returned. PROPOSAL FORM All proposals must be submitted on the proposal form furnished to insure uniformity. If there is a substitute product that vendor would like to propose, in addition to the product referenced, please make a copy of the quote form and submit it with your original bid. Please provide response on this bid even if you do not wish to participate, failure to send back quote form may result in deleting that company s name off our vendor list records.

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6 6 Representations & Certifications RFP # Proposer s Certification The undersigned affirms that he or she is duly authorized to execute this certification and Proposal response, that this company, corporation, firm, partnership or individual has not prepared this Proposal response in collusion with any other person, firm or entity making or considering making a Proposal response to LISD for any future District projects and that contents of this Proposal response as to prices, terms or conditions of said Proposal response have not been communicated by the undersigned nor by any employee or agent to any other person engaged in this type of business prior to the official opening of this Proposal response. The foregoing is true and correct. LISD, or any authorized representative of LISD, is authorized by the undersigned to contact any firm, institution, or person listed above to obtain information that LISD might determine as being desirable. The undersigned, by his/her signature, represents that he/she is authorized to bind the Proposer to fully comply with the terms and conditions of this Request for Proposal, including all forms and attachments included and/or referenced herein, if accepted within ninety (90) calendar days after Solicitation closing. Firm Name: Phone: Address: Fax : City: St Zip (Signature of Person Authorized to Sign Proposal) Date Title: Printed Name: (Please print or type) State of Texas Legislative Senate Bill No. 1, Section , Notification of Criminal History, Subsection (a), states "a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. COMPANY NAME AUTHORIZED COMPANY OFFICIAL'S NAME (Please Print) A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable. Signature of Company Official B. My firm is not owned nor operated by anyone who has been convicted of a felony. Signature of Company Official C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s) Details of Conviction(s) Signature of Company Official

7 7 RFQ # STRAWN COMPUTER EQUIPMENT SUBMITTAL SHEET Vendor Name: Main Address: Contact Name for this Proposal: Telephone number: Address: Cooperative Affiliation: please circle which Cooperative Pricing is being used BuyBoard DIR TCPN Region 2013 TPASS Other: Delivery Dates: Expected Delivery Date: complete installation of all computers: Days to *** This quote is a line item quote. Multiple vendors may be awarded*** Please breakout the cost of the unit as requested in form. Desktop Computer Model Qty CPU/ Monitor Patch Cable Mouse Pad Surge Protector Deployment Warranty Imaging/ Tag Total Cost 180 Teacher Laptop Model Qty Laptop Deployment Warranty Imaging/ Tag Total Cost ChomeBooks w/license Model 34 Qty Chrome Book Chome License Deployment Warranty Imaging/ Tag Total Cost 120 Head Phone Model Qty Unit Cost Total Cost 85 ipad Case Qty Unit Cost Total Cost 60 ChomeBook Cart Model Qty Unit Cost Total Cost 4 ipad Cart Model Qty Unit Cost Total Cost 2 **With this submittal sheet, submit a copy of the specification sheet for each specified item.** Any and all exception or deviations must be noted on bid submittal below: By signing below you agree to participate in this bid with the Lockhart ISD and you attest to the Representations and Certifications of this bid: Submitter s Signature:

8 The local government officers are as follows: Lockhart ISD School Board of Trustees Brenda Spillmann, President, Steve Johnson, Vice President, Tom Guyton, Secretary, Michael Wright, Jessica Neyman, Carl Cisneros, John Reyes, Susan Bohn, Lockhart ISD Superintendent of Schools

9 Form W-9 (Rev. August 2013) Department of the Treasury Internal Revenue Service Name (as shown on your income tax return) Request for Taxpayer Identification Number and Certification Give Form to the requester. Do not send to the IRS. Print or type See Specific Instructions on page 2. Business name/disregarded entity name, if different from above Check appropriate box for federal tax classification: Individual/sole proprietor C Corporation S Corporation Partnership Trust/estate Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) Other (see instructions) Address (number, street, and apt. or suite no.) City, state, and ZIP code Exemptions (see instructions): Exempt payee code (if any) Exemption from FATCA reporting code (if any) Requester s name and address (optional) List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on the Name line to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Social security number Employer identification number Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. citizen or other U.S. person (defined below), and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. Sign Here Signature of U.S. person General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. The IRS has created a page on IRS.gov for information about Form W-9, at Information about any future developments affecting Form W-9 (such as legislation enacted after we release it) will be posted on that page. Purpose of Form A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, payments made to you in settlement of payment card and third party network transactions, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the Date withholding tax on foreign partners share of effectively connected income, and 4. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting, is correct. Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester s form if it is substantially similar to this Form W-9. Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: An individual who is a U.S. citizen or U.S. resident alien, A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, An estate (other than a foreign estate), or A domestic trust (as defined in Regulations section ). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section 1446 on any foreign partners share of effectively connected taxable income from such business. Further, in certain cases where a Form W-9 has not been received, the rules under section 1446 require a partnership to presume that a partner is a foreign person, and pay the section 1446 withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid section 1446 withholding on your share of partnership income. Cat. No X Form W-9 (Rev )