Place Time and Venue The meeting was held on Wednesday, April 25, 2012, 2.00 p.m. at Sukothai Room, Narai Hotel at 222 Silom Road, Bangkok.
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1 Enclosure No. 1 Minutes of Annual General Meeting of Shareholders No. 1/2012 Chumporn Palm Oil Industry Public Company Limited Place Time and Venue The meeting was held on Wednesday, April 25, 2012, 2.00 p.m. at Sukothai Room, Narai Hotel at 222 Silom Road, Bangkok. Board attendance 1. Mr. Somchai Sakulsurarat Chairman 2. Mr. Suthep Wongvorazathe Chairman of the Audit Committee & Independent Director 3. Assoc. Prof. Dr. Ninnat Olanvoravuth Audit Committee & Independent Director 4. Mr. Satit Chanjavanakul Audit Committee & Independent Director 5. Mr. Chusak Prachayangprecha Executive Director 6. Mr. Takon Tawintermsup Executive Director 7. Mr. Kitti Chatlekhavanich Director 8. Mr. Songridth Niwattisaiwong Director 9. Mr. Voravit Rojrapitada Director 10. Admiral Satirapan Keyanon Independent Director Board absent 1. Mr. Karoon Nuntileepong Director & Managing Director 2. Mr. Kreetha Matitanaviroon Independent Director 3. Mr. Pichet Nithivasin Director 4. Prof.Dr. Suntaree Yingjajaval Director Management attendant 1. Mr. Teoh Seng Leong Chief Executive Officer 2. Mr. Supisith Chorruangsak Deputy Managing Director 3. Mr. Prasit Pitoonjareonlap Finance & Accounting Director 4. Mrs. Ratsamee Pongjindanon Acting Assistant Finance & Accounting Director, Senior Internal Audit Manager 5. Ms. Sutisa Thainchai Senior Purchasing Manager 6. Mr. Phatchasak Chanthewi Senior Sales and Marketing Manager 7. Mr. Thawatchai Chomwarn Logistics Manager 8. Mr. Mongkol Siengsuttivong MIS Manager 1. AGM55MIN_e
2 9. Mr. Chan-a-nan Sukwong HR and Administration Manager Ayutthaya 10. Mr. Sorawat Ong-Ajchaowlerd Raw Material Procurement Manager 11. Mr. Rachoj Tawintermsup Secretary to MO Office 12. Ms. Wirarat Wiwattanatikul Company Secretary Other attendant 1. Assoc.Prof. Sahaton Rattanapijit Legal Adviser 2. Ms. Wichanee Poonpatcharapat Auditor representative, Ernst &Young Office Ltd. The meeting started Mr. Thawatchai Chomwarn, Logistics Manager, explained procedures of the meeting and voting methods of each agenda that shareholders would receive 4 pages of ballot after the registration which shareholders should sign ballots for all agendas. Each agenda, the Chairman would request all shareholders to vote. In case of disapproving and abstinent votes are casted, those ballots shall be counted by CPI s staff and all remaining votes would be counted as approving votes. Then, the Chairman would announce voting results of each agenda after all votes are completely counted. Mr. Somchai Sakulsurarat, the Chairman of Board of Directors, was the Chairman of the meeting and presided over the meeting. He introduced members of the board to the meeting and reported that there were 94 shareholders attending the meeting both by themselves and authorized by proxies which represented 148,445,372 shares or equivalent to 52.96% of total shares. As those 84 persons could form a quorum, the Chairman opened the meeting and asked the meeting to consider agenda as follows: Agenda 1 Adopt the Minutes of Annual General Meeting of Shareholders No.1/2011 The Chairman requested the meeting to adopt the Minutes No.1/2011 dated 27/4/2011. A copy of the Minutes had been sent with the invitation letter and posted on CPI s website. The meeting considered and asked to amend some typos as follows: 1. In agenda 7 of the invitation letter, the audit remuneration was amended from Baht 940,000 to 990, In the Minutes No. 1/2011, Mr. Teoh Seng Leong, Chief Executive Director, shall be added in the list of attendees and the approving vote written in agenda 7 shall be amended from 0.00% to be %.
3 3. In the Annual Report where issued Risk Factors of which subtopic mentioned to the competition between refineries, the information of refinery capability was amended from 8,185 CPO tons/hr. to be 8,185 CPO tons/day. Also, the Report 56-1 shall be amended in accordance with the said amendment. The meeting considered and unanimously adopted the Minutes No.1/2011 dated 27/4/2011 by majority votes as follows: Approved 151,210,074 votes equivalent to % Abstained 0 votes equivalent to 0.00% Agenda 2 Acknowledge the directors report for 2011 As Managing Director could not attend the meeting due to his father s passed away, the Chairman reported the Company s performance of 2011 to the meeting as follows: In 2011, the Company s sales revenue was Baht 4, million as the net profit was Baht million and the earning was Baht 0.59 per share. In 2010, the net profit was Baht million, increased by Baht million or equivalent to 132%. The financial statement ended of 2011, the total asset was Baht 3, million, increased by Baht million from last year which mostly summed from the current asset such as Trade Account Receivables and Inventory. Liabilities of the company totaled Baht 1, million, increased Baht million of which the majority was from Trade and Other payables, increased by Baht million as Loan increased Baht million. Shareholders equity totaled Baht 1, million, increased by Baht million or equivalent to 7% The Chairman reported that CPI has been holding 100% share of its subsidiary named CPI Agrotech Co., Ltd. of which business related to seed and seedling production for selling to agriculturists and people who are interested. CPI Agrotech has researched in palm breeding over 10 years and could be able to commercially distribute them after it used to only import seeds from aboard. The outstanding characteristics of its own breed could be described as giving more products, the tree is rather short, easy to harvest and durable for drought. Also, the company establishe Rojana Project as the new project which should have much progressed if it was not flooded at the end of 2011 caused from the Government s indistinct measures for flood prevent although Rojana Industrial Park had invested to build flood-
4 prevent barriers. Regarding the above case, Board of Directors considered to delay the project and would reconsider after the barrier was completely constructed in August The Chairman then asked the Chairman of Audit Committee to report its performance which could be summarized as follows:- 1. Reviewed quarterly and annual financial statement of the year 2011, required and informed that financial statement was conducted in accordance with laws and GAAP as expected before submitting to Board of Directors. 2. Supervised the internal control, reviewed the operation of Internal Audit Department including followed up solutions according to comments of Internal Audit Department and Audit Committee. 3. Reviewed the evaluation of Internal Control System in accordance with the format of Securities and Exchange Commission and Stock Exchange as well as submitted to Board of Directors for consideration and to company s Auditor to advise whether the system was appropriate enough and any flaws were found. 4. Considered and appointed Auditor and remunerations in order to Board of Directors propose to Shareholders meeting for approval. 5. Acknowledged the follow up and evaluation concerned to the great flood and solutions. report of The meeting acknowledged Directors performances and Audit Committee s Agenda 3 Approve the balance sheet, profit & loss statement as at December 31, 2011 The Chairman asked the meeting to consider and approve the balance sheet and profit & loss statements ended December 31, 2011 which were certified by auditors and approved by the Audit Committee. The meeting considered and approved the balance sheet and profit & loss statement as proposed by majority votes as follows: Approved 151,583,535 votes equivalent to %. Abstained 0 votes equivalent to 0.00%.
5 Agenda 4 Consider the dividend for 2011 s operation result The Chairman stated that in 2011 the company achieved the net profit Baht million as a profit per share was Baht Board of Directors considered and agreed to propose to Shareholders meeting to pay the dividend for the year 2011 by cash of Baht 0.24 per share, equivalent to 40.79% of the net profit according to the company s policy that the dividend paid to shareholders will not be less than 40% of the net profit after the tax payment in each year. Also, 280,289,020 ordinary shares rated Baht million and the payment would be on May 22, 2012 as it has been already reserved by laws. The meeting considered and unanimously approved to pay the dividend as proposal by majority votes as follows: Approved 151,583,535 votes equivalent to 100.0% Abstained 0 votes equivalent to 0.00%. Agenda 5 Consider to appoint directors to succeed those who completing their terms. The Chairman stated that in order to comply with laws and the company s Articles of Association and the Public Limited Company Act, one third of directors or equivalent must retire by rotation at every Annual General Meeting. At this year s meeting, there were 5 directors proposed to retire by rotation as follows: 1. Mr. Somchai Sakulsurarat Director 2. Mr. Kreetha Matitanaviroon Independent Director 3. Mr. Satit Chanjavanakul Independent Director 4. Prof.Dr. Suntaree Yingjajaval Director 5. Mr. Pichet Nithivasin Director Mr. Kreetha Matitanaviroon, Prof. Dr. Suntaree Yingjajaval and Mr. Pichet Nithivasin had already notified that they proposed not to be nominated and reappointed as directors for the coming term and suggested that the number of directors should be decreased. Thus, they only proposed 2 directors to be appointed for the coming term as follows:- 1. Mr. Somchai Sakulsurarat Director 2. Mr. Satit Chanjavanakul Independent Director The meeting considered and unanimously approved to re-elect 2 directors for another term as proposed by unanimously votes as follows:
6 Name Position Approved Disapproved Abstained Vote % Vote % Vote % Mr. SomchaiSakulsurarat Director 151,583, Mr. Satit Chanjavanakul Independent Director 151,583, Agenda 6 Consider director s remuneration and meeting allowance The Chairman proposed the meeting to consider director s remuneration for 2011 which was Baht 2,900,000 and requested the Chairman of Board of Directors to appropriately allocate. Also, the meeting allowance of directors, Audit Committee, Executive Directors for 2012 were proposed as follows:- 1. Board of Directors - Chairman 30,000 Baht / Meeting - Directors 15,000 Baht / Meeting 2. Audit Committee - Chairman 25,000 Baht / Meeting - Audit committee 20,000 Baht / Meeting 2. Executive Directors - Chairman 20,000 Baht / Meeting - Executive Directors 10,000 Baht / Meeting The meeting considered and unanimously approved the directors remunerations for 2011 amount of Baht 2,900,000 as well as the meeting allowance of Directors, Audit Committee, Executive Directors for 2012 by majority voting as follows: Approved 151,583,535 votes equivalent to % Abstained 0 votes equivalent to 0.00% Agenda 7 Consider to appoint an auditor and fix the audit fee The Chairman proposed the meeting to appoint the auditor and fix the audit fee which Board of Directors proposed to reappoint Mr. Sophon Permsirivallop, C.P.A. Registration No or Ms. Sumalee Reewarabandith, C.P.A. Registration No or Ms. Vissuta Jariyathanakorn, C.P.A. Registration No of Ernst & Young Office Limited to be the
7 company s auditor for 2012 and fix the remuneration of Baht 990,000 a year. Audit Committee also considered that the remuneration was reasonable when compared with other similar business and they are not the company s shareholder. In the event that those auditors are unable to perform their duties, Ernst & Young Office Limited is authorized to assign another of its auditors to perform the audit and express an opinion on the company s financial statement in their places. The meeting considered and unanimously agreed to reappoint those said auditors and fixed the audit fee as proposed by majority votes as follows: Approved 151,583,535 votes equivalent to 100.0% Abstained 0 votes equivalent to 0.00% Agenda 8 Consider other issues The Chairman asked if shareholders would like to raise any query and express opinions. A shareholder asked if the company was confident that the breeding developed by on its own is standard and has a good quality. Mr. Takon Tawintermsup explained that the company has researched and collected data as well as invited experts in breeding development to be advisors. So, it could be trusted that those seeds and seedlings are standard and have a good quality; also, the seeding breeding would increase the company s income. A shareholder asked why the company considered to establish the new factory in Rojana Industry Park since it has already got a factory in Chumporn province. The Chairman clarified that Rojana Industry Park is a choice to reduce transportation costs for distributing goods to Eastern and Central regions. A shareholder suggested to add more details about procession of palm plantations that was written in Report The Chairman would take a consideration. A shareholder asked if the company would keep producing and developing Reo products as well as wondered if the problem of cost control by Government would obstruct the company s performance. Mr. Takon Tawintermsup explained that the company has a policy to develop more various products. Formerly, Reo brand was set as a premium product but it had to be ceased because its name resembled to Leo, a beer brand. He also added that cost control by Government had obstructed the company s performance because the company could not take a benefits of free trade from AFTA which could made the company run the smooth business since
8 Government had not yet approved it as the Company had participated. Also, the cost control obstructed all systems of palm industry but obstacles from free trade in export and import would be lessened if AEC is effective. A shareholder asked the Chairman to pass his words to Government to consider if its cost control was appropriate since palm has been used as the raw material for fuel production. If fuels cost rose up, palm oil s cost should increase. Also, he added that the cost control could irregularly run the industry. A shareholder thanked to directors as they made a better performance although the stock slowly moved as well as complimented in case that inquiries could be clearly unambiguous answered with pleasure; also, thanked them and concerned committees who greeted a warm welcome during the factory visit. The Chairman also thanked to shareholders as they studied information and asked questions to make them clear. As there were no shareholders inquired or proposed any opinions, the Chairman thanked them who devoted their worth times to join the meeting, then closed the meeting. The meeting adjourned at 3.15 p.m. (Mr.Somchai Sakulsurarat) Chairman of the meeting
: : 2554 3,045,741 1,446,509 1,599,232 4,764,861 4,816,260 546,369 164,876 3.42 10.31 5.41 0.59 5.71 3,045,741 2554 4,816,260 2554 164,876 2554 4,124.24 96.04 3,726.33 91.39 4,445.04 92.29 4,294.49
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