Macquarie Private Portfolio Management. Adviser Guide: MPPM IMA Account Opening. Prepared: March Contact us:

Transcription

1 Macquarie Private Portfolio Management Adviser Guide: MPPM IMA Account Opening Prepared: March 2013 Contact us: Ph: Web: MPPM Adviser Resources Mail: Macquarie Private Portfolio Management 1 Shelley Street, Sydney, NSW 2000

2 How to use this guide 1. Identify & select investor type: - Refer to information provided under each investor type confirming sections of the application and additional documentation/requirements that need to accompany your application Individual or Joint investor (slide 5) Companies and Non corporate trusts including SMSF (slide 6) Corporate trusts including SMSF and Associations (slide 7) Deceased estates and registered co-operatives (slide 8) Government bodies and Foreign companies (slide 9) Sole trader and Accounts for minors (slide 10) Partnerships (slide 11) 2. Next Steps: Next steps 3. Resources Account Opening Resources 4. Appendices: Sample Application all scenarios (slide 13 to 18) Sample Investment Policy Statement (slide 19) Sample Direct debit form (slide 20) Sample MPPM security transfer form (slide 21 to 25) Note: Click on links to navigate through the guide 2

3 Next Steps To ensure your client s application is processed correctly, have you: Confirmed you are using the current application booklet dated February 2010 Updated to December 2012 Completed all required sections of the application as per instructions in this guide (slides 5 to 11) Completed the funding amount for your client s portfolio (Section 9) Obtained client signatures on the application form including witness signatures all applicants (Section 16) Completed and obtained client signatures for the Investment Policy Statement form Completed the Adviser details and the Identification Verification Procedure for your client including providing a certified copy of primary identification (sections 17 & 18) Provided any supporting documentation required as per instructions in this guide including FSC/FPA identification form(s) (slides 5 to 11) Where applicable please ensure that you have also included: Completed and signed Direct Debit request form Completed and signed Security Transfer form and supporting documentation if your client is funding their portfolio through transfer of securities or managed funds If your client is funding their portfolio with a margin loan send both a copy of this application and the margin lending application to the margin lender for approval. Once completed please send the completed application to: Macquarie Private Portfolio Management 1 Shelley Street, Sydney, NSW 2000 For any enquiries please contact our client service team on

4 Account Opening Resources IMA agreement and application booklet Date of current application booklet is December 2012 Date of current Hard copy application booklet is February 2010 and must contain an updated agreement flyer dated 17 December 2012 a sticker confirming the updated agreement must be on the declaration page Security Transfer form (PDF) or Security Transfer form (Excel) Direct debit form FSC/FPA Identification forms: Individual Company (Australian & Foreign) Corporate & Non Corporate Trusts or Superannuation Funds Partnership Incorporated Body, Unincorporated Body or Associations Registered Co-operative Government Bodies For additional resources and forms please refer to the MPPM resources website 4

5 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Requirements / Supporting documentation Individual Applicant Example: Joe Blogs Section 1(a) all details of individuals incl. name, address, DOB, TFN, occupation Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed The individual The individual (or attorney under a Power of Attorney) FSC/FPA Individual form for signatory If signing under power of attorney - certified copy of the power of attorney, certified copies of primary identification in relation to you and FSC/FPA Individual form. Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Joint Applicants Example: Joe Blogs & Jane Blogs Section 1 all details of individuals incl. name, address, DOB, TFN, occupation for all applicants Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Each individual investor All investors (or attorney under a Power of Attorney) FSC/FPA Individual form for each signatory If signing under power of attorney - certified copy of the power of attorney, certified copies of primary identification in relation to you and FSC/FPA Individual form Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required 5

6 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Requirements / Supporting documentation Australian Companies Example: Joe Blogs Pty Ltd Section 1 (for each authorised signatory/director) incl. name, address, DOB, occupation Section 2 for company details all details incl. company type, name, ABN, TFN, registered address, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed The company One director (for a sole director company) OR Two officers (e.g. directors or a director and secretary) OR As required by the constitution/ rules of the company FSC/FPA Australian and foreign companies Identification form FSC/FPA Individual form for each signatory ABN and D&B search Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Non Corporate Trusts (including superannuatio n funds) Example: Section 1 for each authorised signatory/trustee incl. name, address, DOB, occupation Section 3 for Trust details (eg. self-managed superannuation fund) incl. trust type, name, ABN, TFN, nature of business activity Authorised financial adviser must complete section 17 and 18 The trustees of the trust All trustees FSC/FPA trusts and trustees identification form FSC/FPA Individual form for each signatory A copy/extract of the trust deed showing the trust name, trustee(s), name(s) of beneficiaries, name(s) of settlor, trustee(s) signatures with witness signatures and dates of execution. Provide certified copies of any supplementary deeds to the trust deed if required (for example change of beneficiaries, additional settler) Joe Blogs ATF Joe Blogs Super Fund Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with Securities Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required 6

7 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Identification and additional documentation requirements Corporate Trusts (including superannuatio n funds) Example: Joe Blogs Pty Ltd ATF Joe Blogs Super Fund Section 1 for each authorised signatory/director incl. name, address, DOB, occupation Section 2 for corporate trustee details incl. company type, name, ABN, registered address, nature of business activity Section 3 for trust details (eg self-managed superannuation fund) incl. trust type, ABN, TFN, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed The corporate trustee Two officers (e.g. directors or a director and secretary) OR As required by the constitution/ rules of the company OR One director (for a sole director company) FSC/FPA trusts and trustees identification form FSC/FPA Individual form for each signatory A copy/extract of the trust deed showing the trust name, trustee(s), name(s) of beneficiaries, name(s) of settlor, trustee(s) signatures with witness signatures and dates of execution. Provide certified copies of any supplementary deeds to the trust deed if required (for example change of beneficiaries, additional settler) Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Associations (Incorporated or Unincorporate d) Section 1 for each officer/authorised signatory incl. name, address, DOB, occupation Section 2 for association details incl. investor type, name, ABN, TFN, registered address, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Incorporated Associations -The name of the incorporated body OR Unincorporated Associations - Officers on behalf of the unincorporated body Incorporated Associations - applications must be completed under common seal and witnessed by two officers. All officers must specify their title. Unincorporated Associations-appointed officers FSC/FPA associations identification form FSC/FPA Individual form for each signatory A copy of signed meeting minutes showing which officers can open and operate the account (signed by a minimum of 2 office holders) Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required 7

8 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Identification and additional documentation requirements Deceased Estate Section 1 all details of individuals incl. name, address, DOB, TFN, occupation Section 4 in name of deceased estate The executors of the estate (as trustees for the trust) The executor FSC/FPA Individual form for each signatory Copy of the death certificate Certified copy of the grant of probate or letters of administration Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Registered Cooperatives Section 1 for each officer/authorised signatory incl. name, address, DOB, occupation Section 2 for registered co-operative details incl. investor type, name, ABN, TFN, registered address, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities The name of the registered co-operative Appointed officers All applications must be completed under common seal and witnessed by two officers. All officers must specify their title FSC/FPA identification form for registered co-operatives FSC/FPA Individual form for each signatory Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required 8

9 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Identification and additional documentation requirements Government Body Section 1 for each officer/authorised signatory incl. name, address, DOB, occupation The name of the government body Appointed officers FSC/FPA associations identification form for government bodies Section 2 for government body details incl. investor type, name, ABN, TFN, registered address, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed FSC/FPA Individual form for each signatory For Foreign government bodies, information about beneficial ownership/control must also be provided Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Foreign* Companies Section 1 for each authorised signatory/director incl. name, address, DOB, occupation Section 2 for company details incl. company type, name, ABN, registered address, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed The company One director (for a sole director company) OR Two officers (e.g. directors or a director and secretary) OR As required by the constitution/ rules of the company FSC/FPA Australian and foreign companies identification form FSC/FPA Individual form for each signatory Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities * Foreign documentation where any document relied on as part of the procedure is in a language that is not English, it must be accompanied by an English translation prepared by an accredited translator. 9

10 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Identification and additional documentation requirements Sole Trader Section 1(a) all details of individuals incl. name, address, DOB, TFN, occupation Section 5 all details of sole trader incl. full business name, ABN, principal place of business, nature of business activity The individual and the business name The sole trader FSC/FPA Individual form for each signatory Provide a certified copy of registration of business name. Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities Investing for a child under 18 (minor) Section 1 in parent or guardian s name all details of individuals incl. name, address, DOB, occupation Section 4 in name of minor Authorised financial adviser must complete section 17 and 18 The parent or guardian (as trustees for the minor) The parent or guardian FSC/FPA Individual form for each signatory Certified copy of the minor s birth certificate. Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities 10

11 Investor types and Application requirements Investor type Application sections to complete Whose name must the account be in Who signs Identification and additional documentation requirements Partnerships & Partners Section 1 for each partner incl. name, address, DOB, TFN, occupation Section 2 for partnership details incl. investor type, name, ABN, TFN, registered address, nature of business activity Authorised financial adviser must complete section 17 and 18 Investment Policy Statement form must be completed and signed MPPM Security Transfer form must be completed and signed if the client is funding their portfolio with securities The principals of the partnership The partners FSC/FPA partnership and partners identification from FSC/FPA Individual form for each signatory Certified copy/extract of the partnership agreement showing the names of the partners, signatories, dates of execution Provide a certified copy of any updates to the partnership (if applicable) Funding with securities - unrealised gains report required (with stock list, cost base and cost date) - other forms such as ASTF may also be required 11

12 Appendices 12

13 Sample Application Section 1 Individuals, Joint applicants, Trustees, Authorised signatories, Directors Section 1 continued Individuals, Joint applicants, Trustees, Authorised signatories, Directors 13

14 Sample Application continued Section 2 Company, Corporate Trustee, Partnership, Association, Registered Co op, Government Body Section 3 Trust or other entity Section 4 Account designation minors & deceased estate only Section 5 Sole trader only Section 6 Tax Status 14

15 Sample Application continued Section 7 Withdrawal signing instructions Section 8 Authorised contact Section 9 Funding your portfolio 15

16 Sample Application continued Section 10 Nominated bank account Section 11 Regular withdrawal plan Section 12 Tax invoices Section 13 Reporting Section 14 Adviser fee details Section 15 - Declarations 16

17 Sample Application continued Section 16 Signatory section Section 17 Adviser details 17

18 Sample Application continued Section 17 Identification verification procedure Section 17 continued Identification verification procedure 18

19 Sample Investment Policy Statement Investment Policy Statement Investment Policy Statement continued 19

20 Sample Direct Debit form Direct Debit form Direct Debit form continued 20

21 Sample Security Transfer Form MPPM security transfer form MPPM security transfer form Issuer sponsored holdings 21

22 Sample Security Transfer Form MPPM security transfer form Issuer sponsored holdings continued MPPM security transfer form Broker (chess) sponsored holdings 22

23 Sample Security Transfer Form MPPM security transfer form Broker (chess) sponsored holdings continued MPPM security transfer form Other custodian 23

24 Sample Security Transfer Form MPPM security transfer form Other custodian continued MPPM security transfer form Managed funds 24

25 Sample Security Transfer Form MPPM security transfer form Limited power of attorney MPPM security transfer form Declarations & Signatories to the security transfer form 25