Edinburgh Direct Aid. Report and Financial Statements. For the Year Ended. 30 th June 2011

Transcription

1 Report and Financial Statements For the Year Ended 30 th June 2011 Scottish Charity Reference SC

2 Report and Financial Statements For the Year ended 30 th June 2011 Contents Page Reference & Administrative Information 2 Report of the Trustees 3-5 Report of the Independent Examiner 6 Statement of Financial Activities 7 (including Income & Expenditure Account) Balance Sheet 8 Notes to the Accounts

3 Reference & Administrative Information Principal Address: 29 Starbank Road Edinburgh EH5 3BY Scottish Charity Number: SC Registered Trustees: Denis Rutovitz Alan Witcutt Andrew R. C. McLellan John A. D. Innes Management Committee: The following were members at the year end: Denis Rutovitz (Chair) David Reeks Jeanne Bell (Deputy Chair) James Harkins Irene Marshall (Secretary) Danny Graham Jean Horsburgh (Treasurer) Colin Cooper George McNeill Ian McHaffie Maggie Tookey Moritz Linkman Independent Examiner: John G. Norman, C. A. Norman, Downie & Kerr Ltd. Accountants: Norman, Downie & Kerr Ltd The Courtyard 130 Constitution Street Edinburgh EH6 6AJ Bankers: Bank of Scotland The Co-operative Bank 43 Comely Bank PO Box 101 Edinburgh 1 Balloon Street EH4 1AF Manchester M60 4EP - 2 -

4 Report of the Trustees For the Year ended 30 th June 2011 The trustees are pleased to present their report and the financial statements for the year ended 30th June 2011 Governance & Organisational Structure Edinburgh Direct Aid is constituted as a Trust registered in Scotland. The Trustees are ultimately responsible for its actions, but day-to-day running is delegated to a Management Committee which is elected at an annual meeting of all those who are signed up members of the organisation. EDA reports to, and is in compliance with the requirements of, the Office of the Scottish Charity Regulator (OSCR). EDA is an all-volunteer organisation: Trustees, officials, committee members and other helpers are all unpaid volunteers, excepting 1. Locally employed helpers in beneficiary countries 2. Staff appointed to carry out externally funded contracts. EDA does not use expensive advertising campaigns or percentage fund-raising Management structure and organisation The Officers of the association - Chairman, Deputy Chair, Treasurer, Secretary, Warehouse Manager and Transport Manager - execute the decisions of the Management Committee: these officials are elected at the Annual General meeting. In addition, individual managers may be appointed for particular projects. Mission Our mission was initially defined as provision of assistance to people suffering as a result of war and ethnic cleansing in the Balkans. This was later extended to include assistance to those in need as a result or war or natural disaster in any theatre in which we could mount an effective operation. Our aims are to deliver material aid directly to those in need to bring to them also the comfort of the friendship of our volunteers. to raise the awareness of our members, donors and supporters at home through communication of the experiences of our volunteers working abroad. Objectives & Review of Activities Particular goals are set according to circumstances and our capacities. In the period July June 2011 efforts were directed towards: Aid delivery to Bosnia Activities supporting special needs in Bosnia described in the annual report of the Christine Witcutt Memorial Fund. Pakistan In the period July 2010-June 2011 EDA s most important action was relief and early recovery work in Pakistan administered Kashmir (AJK), following the devastating floods of August This took place in the area of AJK close to where EDA has been working since the Earthquake in 2005: as a result we knew the country and could call on well-trusted volunteers and experienced local staff to carry out the aid program. The work was led by - 3 -

5 Report of the Trustees (continued) Objectives & Review of Activities (continued) Pakistan (continued) The work was led by Maggie Tookey and Yousaf Kureshi, who were appointed joint Country Directors in Pakistan. Maggie was supported by John Home Robertson who joined the team for part of the time. The total budget available for the work was some 60,000, of which 37,500 was contributed by the Scottish Government. Despite danger from frequent landslides ustable river crossings, impassable roads, and freezing conditions in 11,000 ft mountain villages a remarkable amount of work was accomplished. This was first and foremost to Maggie and Yousaf s indomitable approach and careful management; and also, in particular to the local people deciding priorities and many details of the work to be done; and contributing both money, insofar as they reasonably could, and critically, labour. Here is a very brief summary of what was done: Repaired: 14 footbridges, all river crossing points vital to the local communities. 1 Road bridge 2 water supply systems, entailing both pipline replacement and the construction of water settlement and storage tanks. 12 Mini-hydro plants. 15 unsafe embankments and flood protection walls. 9 Community water mills 12 major irrigation channels Rebuilt:.First aid post in Domail Bala Supplied: 300 solar lanterns to temp. shelter inhabitants 200 fuel efficient stoves Quantities of blankets, household goods and hygiene supplies Population benefited: approx 60,000 Kenya We continued our support for the Arise and Shine Community Centre and Orphanage in Kisumu. Main points: Power: following a favourable deal with Kenya Power, mains electricity was connected. Water: we had hoped for UNICEF funding to bring a pipe from a nearby spring, but access was denied by the owners of the land. In consequence the general water supply problem remains unresolved but we funded the conversion of a large and dangerous hole in the ground to a properly sealed and roofed underground water storage tank. This will be filled in the rainy season by runoff water, and will help the vegetable garden to survive dry periods. We have started negotiation with a German Round Table to fund a borehole Workshops: the container sent in the previous financial year was converted and partitioned into a small workshop, office and a storeroom. Classes in soap-making and sewing are now being run, and the workshop is used to produce articles for sale in the market

6 Report of the Trustees (continued) Objectives & Review of Activities (continued) Kenya (continued) Widows feeding and occupational therapy project: A sun-shelter and gathering place (a Banda ) was constructed for the 20+ destitute widows in the community. Twice a week good meals are provided, and the participants are encouraged to make and sell small handicrafts to supplement their income. This has been much appreciated and has become an ongoing commitment of 100 monthly. Gaza On an earlier visit, medical staff in Gaza expressed interest in help with continuing professional development. Responding to this interest, a small self-funded team comprising Denis Rutovitz and EDA s two medical advisors, Colin Cooper and Murray Carmichael visited in Sept Their presentations were well received and there was considerable discussion of how the Medical Colleges and Medical Schools here might be involved. Since then however, excepting for some arrangements for individual doctors to access College resources, there has not been follow-up from the Gaza side. In June 2010 we were asked to consider support for training facilities for disabled athletes in Gaza: we responded by making an initial donation of $5000 and are currently fund raising to provide further assistance. Financial Review Total income for the year was 83,085 of which 45,582 came from donations and fundraising (including gift aid) and 37,500 from a Scottish Government grant for aid to Pakistan. Given that EDA does not employ paid or commission fund-raisers, and spends a relatively small amount on publicity and advertising, we have been very well supported. We are extremely grateful to those many private persons who donated so generously and to the Scottish government, for its grant for emergency relief following the floods in Pakistan. Expenditure amounted to 80,412, as detailed in note 4 to the accounts. There was a net increase in funds of 2,673, leaving a balance of 8,882 carried forward - 3,225 in unrestricted funds and 5,657 in the restricted fund for flood relief in Pakistan. A number of fund raising events took place during the year An evening at The Nomad s Tent, a store in Edinburgh dealing mainly in imported middle Eastern and Asian handicrafts, raising a net amount of A dinner was organised in Birmingham to fundraise for further flood-recovery work in Kashmir. The local organisers estimated the attendance to be 10 times more than it actually was, and expenditure was proportionately high. Because some of those attending made very generous donations, the event eventually covered its costs. Sundry other fundraisers brought in amounts between 100 and 500, without substantial outlay on expenses. Signed on behalf of the Trustees, Denis Rutovitz Trustee Date: 31/3/

7 Report of the Independent Examiner To the Trustees of Edinburgh Direct Aid I report on the financial statements of Edinburgh Direct Aid for the year ended 30 June 2011 set out on pages 7 to 12. Respective responsibilities of the Trustees and Examiner The trustees of the charity are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations The charity trustees consider that the audit requirement of Regulation l0(1) (a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent examiner's statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 8 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. John G Norman CA Date: 31/3/2012 Norman, Downie & Kerr Ltd Chartered Accountants 130 Constitution Street, Leith Edinburgh EH6 6AJ - 6 -

8 Statement of Financial Activities For the year ended 30 June 2011 Unrestricted Restricted Total Total Note Funds Funds Incoming Resources: Incoming Resources from generated funds: Voluntary income: Grants 2-37,500 37,500 - Donations and fund-raising 3 6,759 38,823 45,582 28,465 Investment income: Deposit interest received Total Incoming Resources 6,762 76,323 83,085 28,469 Resources Expended Charitable Activities: Aid supplies & delivery costs 4 1,467 71,504 72,971 17,395 Cost of generating funds: Fundraising & publicity ,342 5,126 1,937 Governance / Administrative costs 4 2, , Total Resources Expended 4 4,321 76,091 80,412 20,257 Net Incoming Resources 2, ,673 8,212 Transfer between funds 8 (2,545) 2, Net movement in funds (104) 2,777 2,673 8,212 Balances brought forward 3,329 2,880 6,209 (2,003) Balances carried forward 3,225 5,657 8,882 6,209 The notes on pages 9 to 12 form part of these financial statements

9 Balance Sheet at 30 June 2011 Note Tangible Fixed Assets Current Assets Debtors 6 8, Cash at bank and in hand 6,840 11,946 15,564 12,449 Current Liabilities Creditors: Amounts due within one year 7 7,236 7,070 Net Current Assets 8,328 5,379 Net Assets 8,882 6,209 Funds Unrestricted funds 8 3,225 3,329 Restricted funds 8 5,657 2,880 Total funds 8,882 6,209 The financial statements on pages 7 to 12 were approved by the Trustees on 31 March 2012 and are signed on their behalf by: Denis Rutovitz Trustee Date: 31/3/2012 The notes on pages 9 to 12 form part of these financial statements

10 Notes to Accounts For the year ended 30 June Accounting Policies Basis of accounting The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008) and the Statement of Recommended Practice, Accounting and Reporting by Charities, issued in March 2005 Incoming resources Income from donations and grants is recognised when received provided there are no unfulfilled pre-conditions for use of the funds. Any income given for a particular purpose or resulting from a specific appeal is included in an appropriate restricted fund to be applied for that purpose. Income arising from gift aid is recognised when a claim has been made. Gifts in kind No valuation is placed on gifts in kind collected for direct distribution as aid. Any donated goods sold for cash are included as fund raising income at the time of sale. Foreign currencies Assets and liabilities in foreign currencies are translated into sterling at the rate of exchange ruling at the balance sheet date. Transactions in foreign currencies are translated into sterling at the date of the transaction or an average rate which approximates to the actual. Tangible fixed assets and depreciation Tangible fixed assets are stated at cost less depreciation. Deprecation is charged by the straight line method over the estimated useful life of each asset at the following rates per annum: Plant & equipment 25% Taxation Edinburgh Direct Aid is a Scottish Charity (SC ) and is exempt from corporation tax on its charitable activities. The trust is registered for VAT. Funds Unrestricted funds can be used in accordance with any of the charitable objects at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes

11 Notes to Accounts (continued) 2. Grants Scottish Government International Development Fund for Humanitarian Assistance to Pakistan 37,500-37, Donations & fund-raising Aid to Gaza 5,233 4,895 AIDS orphans Kenya 3,243 10,376 Aid to Pakistan 30,347 - Earthquake relief Unrestricted 6,759 12,415 45,582 28, Details of Resources Expended Aid supplies & delivery costs: Training grant for disabled athletes in Gaza 3,192 - Other aid to Palestine 5,166 2,155 Aid to Pakistan 58,043 - AIDS orphans, Kenya 5,103 8,789 Earthquake relief, Kashmir Tsunami relief - 3,500 Other aid convoy & delivery costs 1,467 2,701 72,971 17,395 Cost of generating funds: Fundraising & publicity 5,126 1,937 Governance / Administrative costs: Office costs 1, Independent examination & accountancy Depreciation Bank charges & other expenditure (Less) VAT recovered on expenditure (207) (783) 2, Total resources expended 80,412 20,257 No remuneration was paid to any Trustee or member of the Management Committee during the year

12 Notes to Accounts (continued) 5. Tangible Fixed Assets Plant & equipment Cost or Valuation At 1 July ,701 At 30 June ,701 Depreciation At 1 July ,871 Charge for period 276 At 30 June ,147 Net Book Value At 30 June At 30 June Debtors Accrued income - Gift aid & donations 8, Amount due from Christine Witcutt fund (see note below) 33-8, Edinburgh Direct Aid administers some funds for the 'Christine Witcutt Fund', a separate Scottish charity (SC ). 7. Creditors Amounts due within one year: Trustee's loan (see note below) 6,486 4,304 Amount due to Christine Witcutt fund (see note 6 above) - 2,045 Accruals & other creditors ,236 7,070 The trustee's loan from D. Rutovitz is unsecured and interest free

13 Notes to Accounts (continued) 8. Movement on Funds Restricted funds: At Movement in Resources At 1/7/10 Incoming Outgoing Transfers 30/6/11 (see notes below) Aid to Palestine (c) 2,325 5,233 (8,422) Pakistan flood relief (b) - 67,847 (62,697) 507 5,657 AIDS orphans Kenya (c) 48 3,243 (4,972) 1,681 - Earthquake relief (b) (507) - Total restricted 2,880 76,323 (76,091) 2,545 5,657 Unrestricted funds: Fixed assets (a) (276) General fund (c) 2,499 6,762 (4,045) (2,545) 2,671 3,329 6,762 (4,321) (2,545) 3,225 Total funds 6,209 83,085 (80,412) - 8,882 Notes: (a) The fixed asset fund represents the net book value of fixed assets. Depreciation is charged to the fund each year and the cost of assets purchased is transferred into it. (b) The balance of the Pakistan earthquake relief fund of 507 has been reallocated to Pakistan flood relief. (c) Deficit fund balances of 864 for Aid to Palestine and 1,681 for AIDS orphans Kenya have been covered by transfers from the general fund ( 2,545 in total). Funds will be transferred back if more income is received for these projects next year. 9. Analysis of net assets between funds Restricted Unrestricted Total Funds Funds Funds Fixed assets Debtors 6,307 2,417 8,724 Cash at bank & in hand (650) 7,490 6,840 Creditors - (7,236) (7,236) Total net assets 5,657 3,225 8,