ANNUAL INFORMATION RETURN CONCERNING TRANSFERRED FOREIGN DIVIDENDS

Transcription

1 Finnish Tax Administration Verohallinto 1 January 2016 A131/200/2015 Version 3.1 ANNUAL INFORMATION RETURN CONCERNING TRANSFERRED FOREIGN DIVIDENDS DATA FILE SPECIFICATION Year 2016

2 Table of contents 2 1 CHANGES ON THE PREVIOUS YEAR INTRODUCTION DESCRIPTION OF THE FIXED-LENGTH FILE FORMAT DATA FILE SPECIFICATION... 7

3 1 CHANGES ON THE PREVIOUS YEAR 3 No changes were made on the previous year.

4 2 INTRODUCTION 4 The deadline is 3 February 2017 for e-filed reports. This is an information return for reporting dividend payments from foreign companies, paid to both natural and legal persons resident in Finland. The following statutes define the legal basis of the information-reporting requirement: 15 of the Act on Assessment Procedure (Laki verotusmenettelystä; Lagen om beskattningsförfarande 1558/1995), and the official decision of the Tax Administration on common obligations to submit information. If you have made payments to nonresidents (instead of payments to Finnish tax residents) so that the source of the payments was Finland, use the Itemization of payments to nonresidents/persons with limited tax liability (VSRAERIE) to report them. The information-reporting requirement concerns dividends based on shares of foreign corporations and FDR certificates, i.e. share certificates recorded in the Finnish book-entry system and dividends on any other foreign shares. To compute the tax payable in Finland, any foreign tax for the same dividend can be subtracted to the extent that the relevant tax convention prescribes. Your filing must also indicate whether the company is a stock-exchange listed corporation. Under 33 a, Income Tax Act, 'listed' means that the shares (or at least one series of shares) are publicly traded at the following markets, at the time when the company makes the decision to pay out dividend: (1) The Stock Exchange list or Pre list of NASDAQ OMX Helsinki Oy; (2) Other regulated market in the European Economic Area or other regulated and authority-controlled market outside it; (3) As of 9 November 2007, within a Multilateral Trading Facility, MTF, in the European Economic Area, if the shares are being traded with the consent of the Company, or at the Company s request. If the company made the decision to distribute dividends in a currency that is not the euro, you must convert the amounts and report their euro equivalents using the current exchange rate valid on the date of conversion. If you have made payments to Individual Retirement Account holders (as provided by the legislation on long-term savings / Laki sidotusta pitkäaikaissäästämisestä 1183/2009) you do not have to report them. The format is: Integer and seven decimals, no separator characters use implied decimal. Example 1: The company pays 2 euros and 8 cents as dividend per share. Write Example 2: To write 0.1 cents (one thousandth of a euro) write The maximum quantity of characters for an integer is five (in the case of euros). Example 3: To write you must use leading zeros and write , and similarly to write write

5 5 Making corrections If you detect any inaccuracies or incorrect data in your filings, you should take care of the necessary corrections as soon as possible, even before transmitting the data if possible. To avoid errors please check all the mandatory payor data and records carefully, including the identifiers Business ID and personal identity codes, formats, document types, payment types and amounts of money. Note: Filings with inaccuracies and incorrect information will be sent back to you for correction. For more information on making corrections, see How to correct submitted information returns ( > Precise Information > e-filing > IT developers > Data format specifications).

6 3 DESCRIPTION OF THE FIXED-LENGTH FILE FORMAT Data elements are placed according to their positions with no blank spaces between the fields. 6 TABLE 1 EACH FILING BEGINS WITH AN 8-CHARACTER IDENTIFIER IN CAPITAL LETTERS. Data flow Foreign dividends paid or intermediated during 2016 File identifier VSULKOSE When the file has a fixed length, enter all information in character format. Enter leading zeros in the fields where you report amounts of money. Write the euros and cents with no separator characters in between. Example: For 1,681 euros and 89 cents, write If you do not know the amount of money, fill the field with zeros. Do not write any minus or plus signs. Amounts of money cannot be negative. The format is: Integer and seven decimals, no separator characters use implied decimal. Left-justify all alphabetical information. The letter P indicates mandatory information. The required character set is ISO (ISO-Latin-1).

7 4 DATA FILE SPECIFICATION 7 When the fixed-length format is used, the length must be 286 characters. Fixedlength: Data position Data element Mandatory P 1 8 IDENTIFIER OF THE FILING (=VSULKOSE) Yes 8 9 DOCUMENT TYPE Yes 1 Permissible values: 0 = Addition (original record) 1 = Deletion (deletes the original record) 2 = Addition for correction (replaces the deleted original record) Please observe the following instructions if the information in the previously submitted records has been inaccurate or incomplete: Submit the original again and call it 1 (Document type = Deletion). Then submit the new, corrected set of records and call it 2 (Document type = Addition). 10 RESERVE SPACE 1 Permissible values: 'No data' or '0 to 9'. Length BENEFICIARY'S PERSONAL IDENTITY CODE OR BUSINESS ID Personal identity code format is ddmmyy-nnnt. The hyphen character (-) stands for the century of birth: Year of birth in 1800's + (plus sign) Year of birth in 1900's - (minus sign) and Year of birth in 2000's A (capital 'A'). Yes 11 Use the bb format for Business ID codes, where the 'b' characters denote blank spaces. Please check that all ID codes are correct. There is a risk of taxes being imposed on the wrong person if the information in this field is inaccurate AMOUNT OF DIVIDEND PER SHARE Yes 12 Justify on the right, pad with leading zeros, do not write a plus or minus sign. Maximum quantity of characters for an integer is five. For cents, always use seven decimals. Enter the amount of dividend payable on one share of the company as the corporate decision to distribute dividend has set it out.

8 8 Fixedlength: Data position Data element Mandatory P Length Enter the amount in euros and cents without a decimal separator (for write pay attention to the leading zeros and for enter ) RESERVE SPACE TAX WITHHELD AT SOURCE Yes 10 Justify on the right, pad with leading zeros, do not include a plus or minus sign. Enter the total amount of taxes withheld at source in the foreign country. Fill the field with zeros if no foreign taxes were withheld NET AMOUNT OF DIVIDENDS PAID Yes 12 Justify on the right, pad with leading zeros, do not include a plus or minus sign. Enter the net of what was paid per share, after any foreign taxes withheld at source and after any service fees, (i.e. the net of the arithmetical product of share quantity and amount per share). If you paid the dividends in a noncash form e.g. in the form of corporate stock or shares of the distributing company, the value to enter in this data element is the quote value of new shares in the company valid on the date of distribution BENEFICIARY'S NAME 70 Left-justify, use uppercase letters ACCOUNT OPERATOR S BUSINESS ID Yes 11 Write the account operator's or other intermediary's Business ID as ' bb', where the two 'b' characters denote blank spaces THE DATE OF THE DECISION TO DISTRIBUTE DIVIDENDS Use the DDMMYYYY format. Enter the date when the company has made the decision to distribute the dividends. If you do not know this date, enter an approximate date that you consider probable and likely. Such an estimated date should fall on the calendar year of reporting unless the company has set a date of commencement of the payment (pos ) that comes after the calendar year of reporting. Yes 8

9 DATE OF COMMENCEMENT OF THE PAYMENT Use the DDMMYYYY format. If the company has set a later date for the actual payment of the dividends when making the decision to distribute them, enter the first date when they are payable and can be drawn. This date must fall on the calendar year of reporting THE 'X' TRADING CODE OF THE DIVIDEND- DISTRIBUTING COMPANY The APK Finnish Central Securities Depository Ltd (Suomen Arvopaperikeskus) issues 'X' codes to listed companies; enter it as 'XNNNNNNNN' NAME OF THE DIVIDEND-DISTRIBUTING COMPANY Left-justify, use uppercase letters COUNTRY CODE OF THE DIVIDEND- DISTRIBUTING COMPANY Yes 70 Yes 2 Use the ISO 3166 standardised two-character system of country codes (such as SE, DK etc.). You cannot enter 'FI' in this field. For all country codes of the ISO 3166 standard, visit: odes/country_names_and_code_elements.htm). 248 TYPE OF THE DIVIDEND-DISTRIBUTING COMPANY AT DECISION DATE 1 Stock-exchange listed company ( 33a.2, Income Tax Act.) 2 Other type of company. Yes QUANTITY OF SHARES (Pcs) Yes 16 Justify on the right, pad with leading zeros, do not include a plus or minus sign. Write how many shares the beneficiary owned on the date of the decision to distribute dividend, or alternatively, on the clearance date. The maximum quantity of characters for an integer is 10. If the quantity is an uneven figure, you must use the 6 trailing characters to indicate the decimals as necessary. Example: For 12 shares held, enter and similarly, for shares held, enter RESERVE SPACE 22