Request for Quotations (Supply of Computer, UPS, Printer, USB Dongles, & Soft wares) Project: TAF-Education/SEA II Project

Transcription

1 RFQ No: TAF-EDU-MARCH Request for Quotations (Supply of Computer, UPS, Printer, USB Dongles, & Soft wares) Project: TAF-Education/SEA II Project Issue on: 30 Mar, 2016 Closing on: 17 April, 2016

2 Introduction: The Asia Foundation (TAF) The Asia Foundation is a non-profit, non-governmental organization committed to the Development of a peaceful, prosperous, just, and open Asia-Pacific region. Drawing on 60 years Of experience, the Foundation supports Asian initiatives to improve governance, law, and civil Society; women's empowerment; economic reform and development; sustainable development & The environment; and international relations. With a network of 18 offices throughout Asia, an Office in Washington, D.C., and its headquarters in San Francisco, the Foundation addresses these Issues on both a country and regional level. In Afghanistan, the Foundation supports four main Priority program areas: governance and law, women s empowerment, education, and survey and Knowledge development. In addition, the Office works in three exploratory areas: regional Cooperation, economic growth and development and development, and conflict management and Peacebuilding. CHECKLIST OF DOCUMENTS INCLUDED IN RFQ Documents / Content to be included in the RFQ Yes No Request for quotation Please explain if No has been checked. Bidder s declaration Activities/ Tasks Only IT Supply Companies should provide quotations for the supply of items listed below, (Logistic companies are not eligible to apply for this RFQ). Specifications: 1. Desktop Computers Specification: Desktop Computer: Quantity 12 6th generation Intel Core i Processor (Quad Core, 3.20GHz Turbo, 6MB, w/ HD Graphics 4600) 4GB, NON-ECC, 1600MHZ DDR3, 2DIMM 500GB 3.5inch SATA (7.200 RPM) Hard Drive 16X DVD+/-RW Removable Media Storage Device 100/1000mpbs Ethernet Port LAN card Internal Dell Business Audio Speaker Intel Integrated HD Graphics 4600 KB212-B USB 104 Quiet Key Keyboard, English MS111 USB Optical Mouse 18.0 inch Anti-Glare LCD Monitor

3 3 Year local Basic Hardware Replacement Warranty 2. Windows Operating System: Quantity 12 Windows 10 Professional down gradable to windows 8.1 and 7 professional 64-bits (non-open licensed) 3. Microsoft Office: Quantity 12 MS Office 2013 Package (non-open licensed) 4. Antivirus Software: Quantity 12 Kaspersky Anti-Virus 2016 Essential Protection(non-open licensed) 5. Black and White Printer: Quantity 6 LaserJet Pro P1102 Printer 6. UPS Un-interruptible Power Supply: Quantity 18 SANTAK 1KVA offline UPS- Genuine 7. USB Internet Modem Dongle: Quantity 12 6Mbps HSPA + USB Modem Plug & Play, CD-free installation Automatic Network Selection High-capacity phone book / SMS box HSPA+ packet data service with a max transmission rate of 21.6Mbps TIME FRAME The purpose of this RFQ is to identify and hire a vender to provide the above listed items and deliver them to The Asia Foundation office. Announcement of RFQ March 30,2016 Pre-Bid Conference (10 am sharp at The Asia Foundation) April 05,2016 Responses to pre-bid questions published if any April 06,2016 Last date for submission of quotation April 17,2016 Evaluation of quotation(rfq) and identification of agency April 24,2016 Agreement with selected agency May 01,2016 Service / Product delivery and payment Terms: Payment method: The supplier will be paid through an Account payee check after satisfactory delivery of products specified above and technical confirmation by the related department.(no advance payment to the vendors) Delivery time line: ASAP ( please mention the delivery date in your quotation) Mode of Shipment: Door to Door.( TAF will not be responsible for any custom clearance either outside or inside the country)

4 Submission of your quotations: 17 April, 2016 at 03:00 pm TAF Procurement Department in sealed envelope which should be stamped and signed by the company authorized person and name mentioned below in block letters, listing the RFQ number and name. Submission of Quotation: Quotation must be submitted based on the requirements specified. Vendors must provide all requisite information under this RFQ and clearly and concisely respond to all points set out in this RFQ. Any proposal, which does not fully and comprehensively address this RFQ, may be rejected. However, unnecessary elaboration as well as brochures or other presentations to accompany the quote and beyond the requirements is not encouraged. Prices & Terms of Contract: Vendors (locally registered) must quote price in Afghani (or please mention exchange rate in Afghanis). 1. The Asia Foundation shall deduct the applicable tax (currently 2%) on any contract as required by Afghan Law and will make the direct deposit to the Da Afghanistan Bank if supplier cannot provide the registration certificate or the registered certificate are against to their business. If still awarded for the contract in this case (7% tax) will be deducted from the total amount of contract and will be deposit to the Da Afghanistan Bank. As the tax withholding entity, The Asia Foundation, Kabul (TAF-AG) is required to remit the income tax amount withheld directly to the Ministry of Finance designated account by the 10th day of the month following the transaction. The Asia Foundation, Kabul TAF-AG will issue an income tax withholding certificate to the contractor/vendor listing the gross payment, the amount of income tax withheld and the net contract payment along with a copy of the payment form and deposit receipt for transfer made to the designated Ministry of Finance account. More detailed information on Afghanistan contract tax withholdings can be obtained at the website of the Ministry of Finance Afghanistan, 2. Copy of AISA Certificate along with TIN number or registration certificate from Authorized governmental agencies are needs to be submitted along with the quotation. 3. Your quotation will be accepted and payment will be proceeding as per your business title. 4. The Asia Foundation is paying for any kind of supply and service, Account payee check by the name of your company not by the name of person (this is not an open check). 5. Penalty is applicable to the selected company in case of late delivery. 6. You should have Bank account according to your business title. 7. Your quotation should be signed and stamped.

5 8. TAF will disburse payment(s) of the allocated budget based on the time line in the contract. No Advance Payment. 9. TAF reserves the right to cancel this process without further notice to the vendors. Contacts: All inquiries regarding this RFQ may be directed to the TAF Procurement Unit at All questions regarding this RFQ must be submitted in writing and over .

6 Please Mark: a) I certify that I ve provided quote and are agreed with your payment terms and condition. Signature and or stamp: Name: Company Name: address: Mobile Phone: Address: Procurement Department The Asia Foundation Kabul TAF-AG Office located at House # 861, Sub Street# 1, Shirpur Project behind Ghazanfar bank, Kabul. Afghanistan.