MINUTES OF THE MONTHLY MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SAGAPONACK July 11, 2016

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1 MINUTES OF THE MONTHLY MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF SAGAPONACK July 11, 2016 A duly held meeting of the Board of Trustees was held at the Village Hall at 3:00 PM on Monday, July 11, The meeting was called to order by Mayor Donald Louchheim with a pledge of allegiance to the flag. Those members present were Deputy Mayor Lee Foster and Trustees Joy Sieger, Lisa Duryea Thayer and William Barbour. Also present was Village Clerk/Treasurer Rosemarie Cary Winchell, Village Attorney Anthony Tohill, Village Planner Rich Warren and Village Engineer Drew Bennett. LAND PLANNING ITEMS OLD BUSINESS Site Plan Daniel Barry 85 Old Farm Lane Site plan application for proposed retaining wall and fill No new information was submitted by the applicant. Connie Steensma & Richard Prins 110 Gibson Lane Site plan application for proposed retaining wall and fill Tim Rumph of Araiys Design, Adam Velocik of James Merrill Architects and the owner Mr. Prim were present. Rich Warren, planning consultant for the Village reviewed his report of July 6, He explained that at the last meeting, the Board seemed satisfied with the plan but needed additional information to demonstrate that the proposed indoor pool in the underground tunnel was above the water table and that the drainage control plan be revised to reflect the new 3 rainfall requirements as opposed to the old requirement of a 2 rainfall. Mr. Warren noted that a revised drainage plan had been submitted with the new data along with a cross section of the conditional tunnel showing that the proposed indoor pool is above the water table. Mr. Warren continued explaining that the project is proposing to import new soils and export spoils which would result in a net importation of approximately cubic yards of material. He noted that he would recommend approval of this site plan with 5 conditions as follows: 1

2 1. construction will be completed in compliance with the Stormwater Pollution Prevention Plan prepared by The Raynor Group, P.E.L.S., P.L.L.C., dated May All proposed changes in the topographic elevations to be compliant with the Grading Plan (GD-1) prepared by Araiys Design, last dated June 24, There shall be no more than cubic yards of material imported to the site 4. No dewatering shall be permitted for the construction that is proposed. If dewatering is determined to be necessary based upon a change in the site conditions, the applicant shall return to the Trustees for reconsideration of the project. 5. At the conclusion of the construction, the applicant shall supply an as-built survey submitted demonstrating compliance with the plans approved. Drew Bennett, engineer consultant for the Village, reviewed his July 8, 2016 report. He noted that the applicant has done a nominal job of managing site soils leaving the south lawn area unchanged in grade which should be acceptable for managing sheet flow across the property and that the minimal grade changes around the house will not affect the sheet flow crossing to the south yard. He continued stating that the drainage design is for a 3 rainfall and conforms to Village standards and that the SWPPP prepared by The Raynor Group is acceptable. He concluded stating that he found the engineering elements of the site plan acceptable with the conditions listed in Mr. Warren s report of July 6, Mr. Tohill noted that he had an issue with the wording on the Raynor survey as it seems to overstate the use of the proposed relocated barn as being converted to a 2 story framed dwelling. Adam Velocik, architect for the applicant, confirmed that the relocated barn will be connect to the main residence by the conditioned tunnel, that the 1 st Floor will remain as a roofed accessory structure and that the 2 nd floor will be converted into habitable space. The following resolution was offered by Deputy Mayor Foster and seconded by Trustee Lisa Duryea Thayer and adopted unanimously: WHEREAS; Connie Steesma and Richard Prinns are the owners of 110 Gibson Lane, and WHEREAS; said applicants have applied to this Board for site plan approval for the construction of a new single family residence and the use of an existing barn, a structure that has enjoyed a prior renovation, and WHEREAS; the application has been approved upon his review by Drew Bennett the Village s consulting engineer, and WHEREAS; the Board has provide an opportunity for the public to comment and there has been no public comments, and WHEREAS; this matter does not need to be referred to the Suffolk County Planning Commission, and WHEREAS; this is a Type II matter under the State Environmental Quality Review Act, and WHEREAS; InterScience Research Consultants as planning consultants to the 2

3 Village Planning Board has reviewed this matter and has provided a report with recommendations including conditions; NOW THEREFORE IT IS RESOLVED that this application is approved subject to compliance with the 5 conditions expressed as items a, b, c, d, and e on page two of a certain written report of InterScience dated July 6, NEW BUSINESS Subdivision Applications 40 Narrow Lane, LP 40 Narrow Lane Pre- application for a proposed 5 lot subdivision with 50% open space Mr. Wayne Bruyn, Esq. represented the applicant. He explained that the property is a acre lot located on the northeast corner of Sagg Road and Narrow Lane with a single family residence located on the southeast corner of the property with the rest of the property with the balance being open farm land. He also noted that it is located in an R80 Zone and in the ag overlay district. Mr. Bruyn also noted that the application include three maps: one showing the a standard yield of 5 lots each over 80,000 sf, a planned residential development with 50% open space and 5 lots along Narrow Lane including the existing residence. The third plan shows 4 oversized lots with no open space. Mayor Louchheim noted that these plans have not yet been reviewed by the Village consultants as the Board wanted a chance to review the plan first to discuss the location of the open space. It has been the custom of this Board with all subdivisions to try and maximize for the public benefit of the open space which would place it along the road. Mr. Bruyn noted that his client was trying to encourage an east/ west farming direction as opposed to the current north south farming to allow for longer rows. Richard Warren noted that under the Village s code there is a requirement of showing a park area on the standard yield plan which may still provide 5 lots but it should still show the park area. Mr. Warren also noted that if we are going to go forward with the plan, the Board should decide which plan they want to go forward with before they schedule a public hearing. Mr. Tohill noted that there is a history with this Board having the open space along the road as is evident with the Wolffer application just south of this parcel on Sagg Road. He suggested that the cluster plan be revised to move them east towards the existing house leaving the Sagg Road and Narrow Lane corner of the property open. Mr. Bruyn noted that he will bring the Board s suggestion back to his client and submit revised plans. Mr. Bryan was instructed to submit any new information by July 29 th in order to continue this application to the August 8 th meeting. 3

4 NOTE: Richard Warren was excused from the meeting. Time: 3:40pm MINUTES MONTHLY WORKSESSION Ms. Winchell noted that the Board will have the June 13 th Planning/WS meeting, the June 20 th monthly meeting and the July 1 st special meeting available for the Board s approval at next week s meeting. CORRESPONDENCE The Board reviewed the Southampton Town Police Dept. monthly report for June 2016 as well as the Legislative Update from NYCOM. Trustee Sieger asked Ms. Winchell to list all the ambulance calls on the monthly report under on heading of ambulance calls as opposed to the specific type of ambulance call. OLD BUSINESS 285 Parsonage Lane Drainage Plan Mr. Bennett noted that the property owner submitted a revised drainage plan which now involves one drain and two dry wells as opposed to the original plan which proposed 5 dry wells and 2 or 3 drains. Mr. Bennett noted that since the property owner reestablished the verge by digging it up and added gravel and soil and sod, it allow for the drainage into the verge which has greatly improved the drainage in this area however, this one drain would certainly further improve this area. Mr. Tohill noted that if the Board agreed to this, he would have to draft a resolution that would include the terms of a revocable license agreement where I would need to try out the language I would use on Drew Bennett first because it s really and engineering project. Mr. Tohill noted that it should be calendar for the Board s next meeting. Home Rule Request from Senator LaValle for S.7259/A.9823 Mr. Tohill noted that this Home Rule Request would rescind the Act of 1818 as if it did not occur. Mr. Tohill noted that none of the other municipalities in the Town of Southampton have approved this request. Deputy Mayor Foster suggested that the Town Trustees and the Village Board should sit down and talk about the issues. 4

5 NEW BUSINESS Assembly Permit Applications The Board reviewed assembly permit applications for the Luxe Magazine Party Open House for July 29th at 423 Parsonage Lane from 6:00pm until 8:30pm and for the Iovino Party, a private party with a live band, on August 27 th from 6:00pm until 12:00pm at 9 Gibson Lane. Charles McArdle of People Pool Valet Company explained that the parking for the Lux Magazine Party will be along the flag driveway and the overflow will be on north side of Parsonage Lane continuing to the east of the property. Trustee Sieger noted that she will visit the area and report back to the Board at next week s meeting when the Board will act on the application. Mr. McArdle has also been hired for the parking for the Iovino party. Mr. McArdle noted that he has contacted the White family to use their field on Sagg Road south of Bridge Lane. Mr. McArdle noted that his staff will also Assembly Permit Letter of Intent The Board reviewed a letter of intent from the Hamptons Contemporary Design Fair for June 8, 2017 at 183 Sagg Road. The Board reviewed this requested and decided that it was more of a commercial venture and that it would require at least a week of set up and take down which is an activity that they do not support. Request for Support of the Preservation Project for Hedges Farmhouse The Board reviewed a request from Mary Wilson of the Southampton Town CPF program for the preservation of the Hedges Farmhouse at 602 Town Line Road. No one had an issue with this request. Bridgehampton FD Sagg Bridge The Bridgehampton Fire Department requested that the Village request that the bridge over the railroad track on Sagg Road be rated as an R bridge. Mr. Tohill noted that the proper agency to address this is the Long Island Railroad. Pierre s request for outside seating The Board reviewed a request from Pierre s for outdoor seating in front of the store on Sagg Main Street on Village property consisting of one bench, two tables and four chairs. Mr. Bennett recused himself from the meeting as this is a client of his. Mr. Tohill explained that if the Board wanted to allow the seating, there would have to be a license agreement which would be revocable which would include language for dates and times of the seating be placed on Village property, that they would allow for the passage of pedestrians, that this would not be precedent setting and that they would have to submit liability insurance naming the Village as additionally insured. 5

6 Mr. Webber, owner of Pierre s explained to the Board his request for the seating which he noted would add to the comfort of his customers. The pros and cons of the seating was discussed. It was agreed that Mr. Webber could temporarily place 2 small tables and 4 chairs in this area for this week so that the Board could assess the impact. They will then revisit the request at next week s meeting. DISCUSSION ITEMS Mayor Louchheim noted that since the Town Trustees no longer have jurisdiction in the Village, we no longer have any restrictions for dogs on the beaches. It was agreed that the Board would like to prohibit dogs on the beach during the day from 9:00am to 5:00pm from May 15 th until September 15. Village Attorney Tohill will draft a local law for the Board s review. FINANCIAL The Mayor asked the Board to review the financials and present any questions at next week s meeting. BOARD/COMMITTEE REPORTS The Board will give their reports at next week s meeting. PUBLIC INPUT There was no public input. ADJOURNMENT On the motion of Deputy Mayor Foster and a second by Trustee Sieger the Board unanimously voted to adjourn the meeting into Executive Session. Time Noted: 4:25 pm EXECUTIVE SESSION There was no action taken in Executive Session and it was adjourned at 4:45pm. Rosemarie Cary Winchell, CMC Village Clerk-Treasurer 6