INVITATION. to the shareholders of Swiss Prime Site AG to attend the 17th ordinary Annual General Meeting

Transcription

1 INVITATION to the shareholders of Swiss Prime Site AG to attend the 17th ordinary Annual General Meeting

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3 TUESDAY 11 APRIL Doors open at Stadttheater Olten Frohburgstrasse 5 CH-4600 Olten 1

4 AGENDA AND BOARD RESOLUTIONS 1 Approval of the Strategy and Management report, the annual financial statements of Swiss Prime Site AG and the consolidated financial statements for the 2016 financial year and adoption of the auditor s reports The Board of Directors recommends that the Strategy and Management report, the annual financial statements of Swiss Prime Site AG and the consolidated financial state ments for 2016 be approved and that the auditor s reports be adopted. 2 Consultative vote on the 2016 Compensation Report The Board of Directors recommends that the 2016 Compensation Report be ap proved in a non-binding consultative vote and that the corresponding auditor s report be adopted. Explanatory note The Compensation Report sets out the principles governing the compensation of the Board of Directors and the Executive Board. It also provides details of the compensation paid to the members of both bodies for the 2016 financial year. The Board is submitting the Compensation Report to a consultative vote by the shareholders. The Compensation Report can be found in Part 2 of the Annual Report, Corporate Governance and Compensation Report, on pages 25 to 42. The Annual Report is available for download from www. sps.swiss/en/media/downloads. 3 Discharge of the Board of Directors and the Executive Board for the 2016 financial year The Board of Directors recommends that its members and the members of the Executive Board be discharged from their responsibility for the conduct of business in Resolution on the appropriation of balance sheet profit Instead of the ordinary dividend payment, the Board of Directors recommends that a withholding-tax-exempt distribution be made from capital contribution reserves (see item 5). The Board recommends that the balance sheet profit be appropriated as follows: Balance brought forward CHF Net profit CHF Profit available for distribution CHF

5 Appropriation Transfer to general legal reserves CHF 0.00 Transfer to voluntary retained earnings CHF 0.00 Dividend payment CHF 0.00 Balance to be carried forward CHF Distribution from capital contribution reserves The Board of Directors recommends that a withholding-tax-exempt distribution of CHF 3.70 net per registered share be made from capital contribution reserves (except in respect of registered shares directly or indirectly held by the company). Based on the company s holdings of 1336 shares, the proposed distribution amounts to CHF *: Capital contribution reserves at CHF Distribution from capital contribution reserves CHF * Balance to be carried forward CHF * This amount is based on the registered shares outstanding as of 24 February 2017 and the 1336 such shares held by the company. In the event of share conversions from the outstanding convertible bond issue or changes in the number of shares held by the company, this amount will be modified accordingly when the distribution is made. Explanatory note Under the capital contribution principle, introduced in January 2011 as part of the Corporate Tax Reform II legislative changes, withholding-tax-exempt repayments from capital contribution reserves can be made to shareholders. Since the company has such reserves available, the Board would like, as it has done in prior years, to avail itself of the opportunity of making a withholding-tax-exempt distribution. If this resolution is approved, a distribution of CHF 3.70 per registered share will be made on 20 April Approval of the remuneration for the Board of Directors and the Executive Board Under Articles 29 and 32 of the Articles of Incorporation of Swiss Prime Site AG, each year the Annual General Meeting of shareholders has a binding vote on the maximum overall compensation paid to members of the Board of Directors and the Executive Board in the current financial year. 6.1 Board of Directors compensation The Board of Directors recommends that compensation to its members up to a maximum of CHF be approved for the 2017 financial year. 6.2 Executive Board compensation The Board of Directors recommends that the fixed and variable compensation of the Executive Board for the 2017 financial year be approved up to a maximum amount of CHF , subject to such additional amounts as may result from the appointment of new Executive Board members as specified in Article 32, paragraph 3 of the Articles of Incorporation. Explanatory note on item 6.1 The maximum amount recommended here comprises the basic director s fee paid to each Board member and the compensation 3

6 payable to members of Board committees. Its projected composition is as follows: Fixed compensation paid in cash CHF Share-based compensation 1 CHF Social-security contributions 2 CHF Total CHF ¹ Taxable value of the share award at grant date ² Comprises projected employer social-security contributions payable on fixed compensation and share-based compensation (based on the taxable value of the shares at grant date). Explanatory note on item 6.2 The maximum amount recommended here comprises fixed compensation, the maximum possible variable compensation valued at grant date and the resulting projected employer social-security contributions and statutory occupational pension-scheme contributions. Its projected composition is as follows: 3 Includes a contingency reserve of approximately 3% for each compensation component to cover unforeseen eventualities. The compensation effectively paid in 2017 will be reported in the 2017 Compensation Report which will be submitted to a consultative vote by shareholders. Further details of the principles governing the compensation paid to the Board of Directors and the Executive Board can be found in Part 2 of the Annual Report, Corporate Governance and Compensation Report, on pages 30 to Elections 7.1 Elections to the Board of Directors The Board recommends that the following persons be re-elected as members of the Board of Directors, each for a term of office running until the end of the next Annual General Meeting. Fixed compensation CHF Variable compensation 1 CHF Social-security contributions 2 CHF Total 3 CHF ¹ Maximum variable compensation, including cash bonus, assuming the maximum payout on all performance objectives is achieved and that the maximum Perfor mance Share Unit award is earned. The amount stated here takes no account of changes in the share price during the vesting period (the period between the grant date and the date the shares are definitively transferred to the plan participant). ² This comprises projected employer social-security contributions (based on the maximum amounts above and the value of the Share Performance Units at grant date), statutory employer contributions to the occupational pension scheme and other compensation components. Information regarding members of the Board of Directors can be found in the Annual Report, the Corporate Governance report and in the Board section of the Swiss Prime Site website, group/board-of-directors. The Board recommends: The re-election of Dr. Elisabeth Bourqui to the Board of Directors for a one-year term of office The re-election of Christopher M. Chambers to the Board of Directors for a one-year term of office The re-election of Markus Graf to the Board of Directors for a one-year term of office 4

7 7.1.4 The re-election of Dr. Rudolf Huber to the Board of Directors for a one-year term of office The re-election of Mario F. Seris to the Board of Directors for a one-year term of office The re-election of Klaus R. Wecken to the Board of Directors for a one-year term of office The re-election of Prof. Dr. Hans Peter Wehrli to the Board of Directors for a one-year term of office 7.2 Election of the Board Chairman The Board recommends: The re-election of Prof. Dr. Hans Peter Wehrli as Chairman of the Board of Directors for a one-year term of office shareholder representative for a further one-year term of office, lasting until the end of the 2018 Annual General Meeting. Explanatory note The independent shareholder representative proposed by the Board meets the independence requirements stipulated by law. Most notably, he is independent of the Board of Directors of Swiss Prime Site AG, has no direct or significant indirect investments in the company and holds no mandates from Swiss Prime Site AG. 7.5 Election of the statutory auditors The Board recommends that KPMG AG, Zurich, be elected as the company s statutory auditors for a further one-year term of office. 7.3 Election of the members of the Nomination and Compensation Committee The Board recommends: The re-election of Dr. Elisabeth Bourqui as a member of the Nomination and Compensation Committee for a one-year term of office The re-election of Christopher M. Chambers as a member of the Nomination and Compensation Committee for a one-year term of office The re-election of Mario F. Seris as a member of the Nomination and Compensation Committee for a one-year term of office 7.4 Election of the independent shareholder representative The Board recommends that Paul Wiesli, barrister-at-law, Advokatur Paul Wiesli, Feger gasse 26, P.O. Box, CH-4800 Zofingen, Switzerland, be elected as the independent 5

8 Composition of the Board of Directors The 2016 Annual General Meeting elected Dr. Elisabeth Bourqui and Markus Graf as new members of Swiss Prime Site AG s Board of Directors. In nominating these two new members, the Board has initiated the renewal process within its ranks planned for the years ahead. Hans Peter Wehrli Chairman Mario F. Seris Vice-Chairman Elisabeth Bourqui Board member Christopher M. Chambers Board member Markus Graf Board member Rudolf Huber Board member Klaus R.Wecken Board member 6

9 INFORMATION FOR SHAREHOLDERS ATTENDING THE ANNUAL GENERAL MEETING Documentation The 2016 Swiss Prime Site AG Annual Report, comprising three separate parts, will be available for inspection by shareholders from 2 March 2017 at the company s head office. All three parts of the report are available for download as PDFs from media/downloads. In accordance with our policy on sustainability, we have elected not to print all three parts. Delivery of documents All shareholders entered in the share register on or before 24 February 2017 will receive the following at their latest reported address: 1. Invitation to the Annual General Meeting 2. Registration card and reply envelope 3. Online shareholder services documentation: brief instructions and account-opening form 4. Swiss Prime Site AG Short Report Part 1: Strategy and Management Report Part 2: Corporate Governance and Compensation Report (including auditor s report) Part 3: Financial Report (including consolidated financial statements, Swiss Prime Site AG financial statements and auditor s report) An abbreviated version of the Strategy and Management Report (the Short Report) is enclosed with this invitation to the Annual General Meeting. These same documents will also be sent to shareholders entered into the share register between 27 February 2017 and 28 March 2017 (the cut-off date, see «Voting rights and closure of the share register» below). Admission cards The registration card can be used to request admission cards from the Swiss Prime Site AG Share Register, c/o Computershare Schweiz AG, P.O. Box, CH-4601 Olten, Switzerland. Such requests must be received no later than 5 April

10 Proxy representation by other shareholders or third parties Under Article 12 of the Articles of Incorporation, a shareholder may be represented at the Annual General Meeting by another shareholder or a third party. Such representation requires proxy authorisation in writing (see registration card).. Proxy representation by the independent shareholder representative The independent shareholder representative is Paul Wiesli, barrister-at-law, Advokatur Paul Wiesli, Fegergasse 26, P.O. Box, CH-4800 Zofingen, Switzerland. Should you wish your shareholder votes to be represented by the independent shareholder representative, please complete and sign the instructions in the proxy section of the registration card and send it to the company share register (at the address in «Admission cards» above) to arrive no later than 5 April The independent shareholder representative can only be instructed to carry out proxy voting instructions. He cannot represent shareholders in the exercise of any other shareholder rights. Any changes to electronic instructions already issued must be made no later than 9 April 2017, CEST. Voting rights and closure of the share register Shareholders entered in the share register on 28 March 2017 at CEST (the cut-off date) are entitled to vote at the Annual General Meeting. Shareholders who sell their shares after that date are not entitled to attend the Annual General Meeting. From 29 March 2017 until and including 11 April 2017 no new entries will be made in the share register. Please be advised that an admission check will be carried out in order to ensure that only registered shareholders or their representatives attend the Annual General Meeting, as stipulated in Article 12 of the Articles of Incorporation. Drinks will be served after the Annual General Meeting. Remote electronic voting via proxy instructions to the independent shareholder representative Shareholders can use proxy authorisations to send electronic instructions to the independent shareholder representative. Brief instructions and an account-opening form for the Sherpany shareholder platform are enclosed. Olten, 2 March 2017 Swiss Prime Site AG The Board of Directors 8

11 Paper: Refutura 100% recycled, the blue angel and FSC certified, CO 2 neutral 9

12 Headquarters Zurich Office Geneva Office Swiss Prime Site AG Frohburgstrasse 1 CH-4601 Olten Swiss Prime Site AG Prime Tower, Hardstrasse 201 CH-8005 Zurich Swiss Prime Site AG Rue du Rhône 54 CH-1204 Geneva Phone info@sps.swiss 10