RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT MARKETING DEPARTMENT 2 nd FLOOR, 1-AJC BOSE ROAD KOLKATA

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1 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT MARKETING DEPARTMENT 2 nd FLOOR, 1-AJC BOSE ROAD KOLKATA PHONE No: /1868 / FAX No. : OPEN TENDER NOTIFICATION Tender No. RO-EAST/KOL/ /HW-001 dtd 28/03/2014 Sealed tenders are invited for supply of Laptops & Laser Printers Last date & time for receipt of Tender is 14/04/2014 by 1530 HRS(IST) Tenderers who are interested can download the tender documents from RINL Website: and submit their offer before 14/04/2014, 1530 Hrs (IST) with requisite documents. Tender documents can also be collected By Hand from RINL s Marketing Office, Kolkata The bidder should refer to RINL s website regularly for any corrigendum. - RM-East/Kolkata 1

2 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT (A Government of India Enterprise) INDEX Invitation for Tender No. RO-EAST/KOL/ /HW-001 dtd 28/03/2014 for supply of Laptops & Laser Printers Part No. Description No. of pages Page Nos Notice of invitation to Tender Annexure -I Technical Specification of Laptops & Laser Printers Annexure - II Instructions to Tenderers Annexure - III Proforma of Price Bid 1 11 Annexure - IV Check List 1 12 Annexure - V Letter of Authority from established Manufacturer 1 13 Annexure VI General Conditions of Acceptance to Tender (Total: 16 pages)

3 RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT KOLKATA , INDIA Tel: /1868 / Fax: OPEN TENDER NOTICE FOR SUPPLY OF LAPTOPS & LASER-PRINTERS INVITATION TO TENDER NO. RO-EAST/KOL/ /HW-001 dtd 28/03/ NOTICE INVITING TENDERS FOR SUPPLY OF LAPTOPS and LASER-PRINTERS 1.1 Rashtriya Ispat Nigam Limited (RINL), Visakhapatnam Steel Plant (VSP), hereinafter referred to as PURCHASER, hereby invites tenders from Indigenous suppliers only for supply of LAPTOPS and LASER-PRINTERS, confirming to Technical specifications at Annexure -I of tender documents. 1.2 QUANTITY: The PURCHASER intends to purchase 05 LAPTOPS & 15 LASERJET PRINTERS, confirming to Technical specifications at Annexure-I of tender documents. 1.3 Make of the ITEMS: Laptops : HP/Lenovo/Dell Laser Printers: HP/Samsung 1.4 DELIVERY: The delivery should be completed within 10 days from the date of award of supply contract VSP Reserves the right to reject offers not meeting VSP s Schedule /to consider offer with best delivery schedule(s) 1.5 INSTALLATION: Once the material is delivered at the Purchaser s location the installation of the machines (Laptops and Laser Printers) have to be furnished within the above said period of 10 days. Installation will mean unpacking the machines, installation of softwares, and establishment of connectivity (LAN etc.) followed by final satisfactory functioning of machines as authenticated by the authorized person available at the installation location. 1.6 Tenderers should submit their tenders in two parts: Part-A: Techno-Commercial Bid and Part-B: Price Bid A Proforma as given in Annxexure -III of the Tender Documents is prescribed for Part- B : Price Bid. All the tenderers are advised to submit their Part-B: Price Bid only in the prescribed proforma. Any other terms and conditions other than the price mentioned in the price bid shall not be taken into consideration. 3

4 1.7.0 BID MONEY/EMD: Each tender shall be considered only if Bid money in Indian Rupees by means of either a Demand Draft or Pay Order drawn on any Scheduled Bank in favour of Rashtriya Ispat Nigam Ltd. Payable at Kolkata for an amount Rs /- ( Rupees Ten Thousand only ) is submitted along with Part-A: Techno-commercial Bid Tenders received without the EMD / Bid Money of requisite value will be summarily rejected. Bid money shall not accrue interest. 1.8 Tenders will be accepted up to 1530 Hrs. (IST) on 14/04/2014. Techno-Commercial part of the Tender (Part-A) will be opened immediately in the presence of the Tenderers or Authorised Representatives of the Tenderers, who may choose to be present. The date and time of price bid opening shall be intimated separately to technically and commercially acceptable tenderers. Price Bids (Part-B) of those Tenderers who have been Techno- Commercially accepted shall be opened in the presence of the Tenderers or Authorised Representatives of the Tenderers who may choose to be present Tenders submitted against NIT/Tender shall not be returned in case the tender opening date is extended / postponed. Tenderers desirous to modify their offer/terms may submit their revised/supplementary offer(s) within the extended TOD, by clearly stating the extent of updation done to their original offer. The employer reserves the right to open the original offer along with revised offer(s) 1.9 All the tenders shall be evaluated on the basis of landed Net of CENVAT / VAT Tenderers should carefully go through the ITT (Instructions to Tenderers) given at Annexure II and Tender submitted should be in confirmation of the same Tenderers should drop the Tenders duly completed in all respect in the Tender Drop Box placed at RINL s Marketing office located at: Rashtriya Ispat Nigam Limited Visakhapatnam Steel Plant 2 nd Floor, 1- AJC Bose Road Kolkata Notwithstanding anything specified in this Tender Document, RINL, in his sole discretion, unconditionally and without having to assign any reason, reserves to himself the rights: a) To accept or reject the lowest tender or any other tender or all the tenders; b) To accept any tender in full or in part; c) To reject the offers not conforming to the tender terms and conditions. REGIONAL MANAGER(EAST) 4

5 (ANNEXURE -I TO TENDER No. RO-EAST/KOL/ /HW-001 dtd 28/03/2014) TECHNICAL SPECIFICATION OF IT HARDWARE. 1. Heavy Duty Laser Printers (A4 size) with networking and duplex (MONO) A. Specifications: Parameter Parameter Parameter Number Name Value 1. Resolution (in dpi) Mono 1200x1200 or above 2. Paper size A4 3. Print Speed in PPM 32 or above (A4 size) 4. Connectivity Hi-Speed USB 2.0; Host USB; 10/100/1000 Gigabit networking 5. Duplexing Automatic two side printing 6. Warranty All peripherals will be covered by onsite warranty for a period of 3 (three) years from the date of installation /commissioning or 37 months from the date of receipt and acceptance by RINL whichever is earlier. 7. Make HP / Samsung 8. Duty Cycle or more page per month 9. Processor 800 MHz or better 10. RAM 256 MB or more 11. Power Input 220-volt input voltage: 220 to 240 VAC (+/- 10%, 50/60 Hz (+/- 2 Hz) 12. eprint capability Yes B. Special Instruction: 1. All the Printers should be supplied in Factory Sealed boxes with system OEM seal, failing which the material may be rejected. 2. Letter from OEM on their letter head confirming to warranty as per this tender should be supplied at the time of supply. 3. OEM should have online 24x7 customer complaint/service support. 4. Supplier should Quote model No. & Part No. and submit complete technical data sheet long with offers. Without indicating Model No. & Part No., offer will be liable to be disqualified. 5

6 2. Laptops A. Specifications: Parameter Parameter Parameter Number Name Value 1. Processor Mobile Intel Core i5, 3427U, 2.4 GHz with 3 MB cache or better 2. Memory 4 GB DDR RAM expandable upto 8 GB 3. HDD 500 GB, 5400 rpm (min.) or above SATA 4. Display 14 (35.6 cm) or above (TFT) active Matrix Wide Screen 5. DVD Writer Integrated DVD Writer 8x and Integrated stereo speaker 6. Video controller Integrated Intel HD Graphics 7. Wireless Integrated Wireless Intel b/g/n, Integrated Blue tooth Connectivity 8. Key Board Key Board with Touch Pad 9. Expansion Port 3 USB, 10/100/1000 Ethernet card, RGB or S-Video or VGA/HDMI, 3 in one card reader, Microphone, stereo Head Phone 10. Operating MS Windows 8 Pro preinstalled & Norton/ McAfee/ e-trust System & other software, Antivirus Software latest Version 11. Power Supply 230V, 50Hz AC Supply with rechargeable Battery Pack Comprising of LI-ION battery Suitable for approx. 4 hrs operation complete 12. Carry Case To be provided 13. Chipset & Intel 6 series or higher chipset on DEM Mother board Motherboard 14. Resolution 1280x768 WXGA or higher 15. Warranty 3 years from the date of installation/ commissioning or 37 months Terms from the date of receipt and acceptance of the material by RINL whichever is earlier. However, the Warranty for the battery shall be one year from the date of acceptance by RINL 16. Audio/Visual DTS Sound+, stereo speakers, single integrated digital Microphone or dual array microphone on models with HD webcam 17. Make HP/Lenovo / Dell 6

7 (ANNEXURE -II TO TENDER NO. RO-EAST/KOL/ /HW-001 dtd 28/03/2014.) INSTRUCTIONS TO TENDERERS 1.0 ESTABLISHMENT OF CREDENTIALS OF VENDORS: A tenderer who responds to this tender, is requested to furnish copies of the following documents separately in a sealed envelope super scribing CREDENTIALS and the ITT REFERENCE OR ADVERTISED TENDER REFERENCE as the case maybe along with the tender preferably : a) Authorization Certificate from the OEM. b) Excise, sales Tax certificates and copy of PAN Card. c) List of Purchase orders / contracts executed for any organization for same or similar items. Kindly note that the above information is required to assess the credibility of the Vendor.. The Vendor shall produce originals of the above documents for verification, if RINL / VSP so desires. RINL / VSP s decision in this regard is final. 2.0 GENERAL INFORMATION / DATA / DOCUMENTS TO BE FURNISHED BY TENDERERS: 2.1 The tenderers are requested to fill up the check list as at Annexure - IV of the Tender document. 2.2 The tenderers are requested to submit the letter of authorization from the OEM as per the Annexure V. 2.3 In case where RINL/VSP decides to procure the material from one or more sources (only one offer shall be submitted by companies using same equipment/facilities/address) and if it comes to notice of RINL/VSP at any stage during the finalization of the tender or after placement of order/execution of the contract that offers have been made by the companies using same equipment/facilities/address then such offers/orders shall be rejected/cancelled forthwith and the party(s) shall be blacklisted from all further dealings with RINL/VSP for a period of 2 years. Bid money/emd/security deposit etc if any shall be forfeited. Decision of RINL/VSP in this regard shall be final and binding. 3.0 SUBMISSION OF OFFERS: QUOTING OF PRICE(S): The price per Unit quoted should be inclusive of all charges ( applicable taxes, installation & delivery charges etc.) considering the respective VSP locations ( As mentioned at Annex. VI ). It may be noted that unit price is to be quoted both in figure and words in the format enclosed at Annexure-III VALUE ADDED TAX (VAT): VAT will be effective in the respective States of Eastern Region ( i.e. West Bengal, Odissa,Bihar). Tenderers should have valid VAT Registration certificate and shall confirm submission of VAT invoice. 3.2 Tenderer s Central & State sales Tax, VAT Reg. no etc are to be necessarily indicated in the offer. 7

8 4.0 TERMS OF PAYMENT: % of the value of each consignment shall be made against submission of bills along with accepted GARNs (Goods Acceptance / Rejection Note) issued by PURCHASER after complete installation at respective locations. 4.2 Payment shall be made by NEFT/RTGS mode only. 4.3 The price bid should only contain the price quoted and other financial terms should be given in the techno-commercial bid and not in any other accompanying documents or statement. 5.0 VALIDITY OF THE OFFER: 5.1 Each tenderer shall keep his offer firm and valid for acceptance by RINL for a period of 45 (Forty Five) days from the date of openings of tenders. 6.0 BID MONEY/EMD: 6.1 Each tender shall be considered only if Bid money in Indian Rupees by means of a Demand Draft or Pay Order drawn on any Scheduled Bank and payable to Rashtriya Ispat Nigam Ltd. at Kolkata for an amount Rs. 10,000/- ( Rupees Ten thousand only) is submitted along with Part-A: Techno-commercial Bid. 6.2 Tenders received without the EMD / bid Money of requisite value will be summarily rejected. 6.3 The EMD/ Bid Money must be submitted along with Techno-Commercial Bid (Part-A). Tenders received without the EMD / Bid Money of requisite value will not be considered by RINL. 6.4 The EMD / Bid money shall be forfeited: a) if a Tenderer withdraws or modifies his Bid during the period of Bid validity specified by the Tenderer. 7.0 OTHER GENERAL POINTS RELATING TO THE PREPARATION / SUBMISSION / DESPATCH OF THE OFFER: 7.1 The detailed offer together with its enclosures should be submitted as Part-A - Techno- Commercial Bid in a sealed envelope along with EMD. Part-A should contain all details on technical specifications, other information/ data/ documents/ confirmations. Confirmation with regard to information/ data/ documents to be furnished by tenderers as per Para 1.0 and 2.0 above are also to be enclosed in Part-A. Part-B: Price Bid should be submitted separately in the prescribed proforma at Annexure-III to the Tender Documents. 8

9 7.2 Each page of the offer should be numbered consecutively, referring to the total number of pages comprising the entire offer, at the top right-hand corner of each page. 7.3 Each page of the offer should be signed by the authorized representative of the Tenderer. 7.4 The envelopes containing Part - A & Part-B should be superscripted as: Part-A: Techno-Commercial Bid, Part-B: Price Bid. Then, these two sealed envelopes containing Part-A and Part-B should be placed in another envelope which should bear, in Block capital letters, superscripting "Tender for supply for supply of Laptops and Laser Printers, Tender No. RO-EAST/KOL/ /HW- 001 dtd 28/03/2014" The envelopes referred to in para 7.4 above should be placed in another envelope which should be addressed to the Regional Manager (East), Rashtriya Ispat Nigam Limited, Visakhapatnam Steel Plant, 2 nd Floor, 1-AJC Bose Road, Kolkata , West Bengal, India and should bear in Block Capital Letters the superscription "OFFER IN RESPONSE TO TENDER NO. RO-EAST/KOL/ /HW-001 dtd 28/03/2014 DUE ON 14/04/2014". This envelope should also be sealed. The name and address of the Tenderer should be mentioned on this envelope as well Tenders will be accepted upto 1530 Hrs (IST), on 14/04/2014. The Techno-Commercial bid of the tenders shall be opened immediately thereafter in the presence of the tenderers or authorised representative of the tenderers, who may choose to be present Evaluation and rejection of offers RINL Evaluates technical and commercial acceptable offers on Total cost inclusive of VAT basis Offers which deviates from the vital conditions (as illustrated below) of the tender shall be rejected. a. Non submission of complete offers, appending signature on the offer and the prescribed formats. b. Receipt of Offers after due date & time. c. Receipt of offers by or Fax. 7.7 The price quotations should be given in only in the price format and not in any other accompanying documents or statement. No revision in the terms and conditions quoted in the offer will be entertained after the last date and time fixed for receipt of tenders. 8.0 COMPLETENESS OF THE TENDER: 8.1 Each Tenderer should ensure that the aforesaid conditions for submission of offers are duly complied with. Failure to furnish correct and detailed information as called for will render the concerned tender liable to rejection. 9.0 PUNITIVE ACTIONS (as per Company Policy) TO BE TAKEN AGAINST AGENCIES WHO SUBMIT FALSE/FORGED DOCUMENTS TO VSP. 9.1 If it comes to the notice of VSP at any stage from request for enlistment/ tender document that any of the certificates / documents submitted by applicants for enlistment or by bidders are found to be false/ fake/ doctored, the party will be debarred from participation in all VSP 9

10 tenders for a period of 2 years including termination of contract, if awarded. EMD/ Security Deposit etc. if any will be forfeited. The contracting Agency in such cases shall make good to VSP any loss or damage resulting from such termination Right to reject tenders: 10.1 RINL/VSP does not pledge itself to accept the lowest or any other tender and reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity tendered and tenderes shall supply the same at the rate quoted Authorisation 11.1 Representative of the tenderers are required to produce letter of authorization, if they are to be permitted to attend tender/price bid opening. 10

11 ANNEXURE-III TO TENDER NO. RO-EAST/KOL/ /HW-001 dtd 28/03/2014 PROFORMA FOR PART B: PRICE BID 1. Name of the Tenderer : 2. Address : 3. CST Number : 4. State Sales Tax Number : Particulars Laptop Laser Printer Basic Price (Per Unit) VAT (@...%) in Rs Total Unit Cost in Rs. Quantity Offered Total Cost in Rs SIGNATURE OF THE PARTY 11

12 SL. NO. (ANNEXURE-IV TO TENDER NO RO-EAST/KOL/ /HW-001 dtd 28/03//2014) SEE PARA 2.1 OF INSTRUCTIONS TO TENDERERS CHECK-LIST TO BE FILLED UP AND SENT ALONG WITH TECHNO - COMMERCIAL BID PART-A OF YOUR OFFER TENDER TERMS AS REQUIRED BY VSP TO BE CONFIRME D BY PARTY ACCEPTED / NOT ACCEPTED 1 Name and address of the Tenderer 2 Quantity offered: a. Laptops (at Kolkata) b. Laser Printers 05 All to be delivered at Kolkata (15 ) 07 No s : To be delivered at Kolkata No s : To be delivered at Patna -- 04No s: To be delivered at Bhubaneswar 3 Technical specification To be confirmed as per Annx-I of tender document 4 Delivery schedule To be confirmed as per Para 1.4 & of Open Tender Notice 5 Manufacturer To be confirmed as per Para 1.3,1.3.1 & of Open Tender Notice 6 Payment terms To be confirmed as per Cl. 4.0 of Annx-II of ITT 7 Price Basis To be confirmed as per Cl.3 of Annx-II of ITT 8 EMD / Bid Money To be confirmed as per Cl.6 of Annx-II of ITT 9 Arbitration & Jurisdiction To be confirmed as per Cl 3 of Annx-VI of ITT 10 Other terms and condition of ITT To confirm acceptance... Signature and Name of the Tenderer 12

13 (ANNEXURE-V TO TENDER NO RO-EAST/KOL/ /HW-001 dtd 28/03/2014) LETTER OF AUTHORITY FROM ESTABLISHED MANUFACTURERR OF (Laptops and Laser Printers) (See 2.2 of Annexure -II of the Tender Documents) TO WHOMESOEVER IT MAY CONCERN We,... a principal manufacturer / distributor of Computer Hardware of (place)...do hereby authorise M/s...(Name and address of Seller) to make an offer in response to this invitation to tender. We,... a principal manufacturer of Computer Hardware do hereby convey our consent to supply Computer Hardware to the tendered specification through M/s...(Name and address of Supplier) as per the terms and conditions of the tender. No Company/Firm or individual other than M/s...is authorised to represent us in regard to this business against this specific tender. In the event, the offer made by M/s...being considered by RINL for acceptance both M/s...and ourselves shall be jointly and severally responsible for the due and timely performance of the Acceptance to Tender. We hereby extend our full guarantee and warranty for the goods offered for supply against this Invitation to Tender by the above firm. Yours faithfully (NAME) for & on behalf of M/s... (Signature and Name of Computer Hardware Manufacturer with seal) Note: This letter of authority should be on the Letter-Head of the and should be signed by a person competent and having the power of attorney to bind the Computer Hardware Manufacturer. This letter of authority should be submitted in original along with Part- A: Techno-commercial bid. 13

14 Kolkata Bhubaneswar Patna (ANNEXURE-VI TO TENDER NO. RO-EAST/KOL/ /HW-001 dtd 28/03/2014) GENERAL CONDITIONS OF ACCEPTANCE TO TENDER 1.0 TERMS OF PAYMENT: % of the value of each consignment shall be made against submission of bills along with accepted GARNs (Goods Acceptance / Rejection Note) issued by PURCHASER after complete installation at respective locations. 1.2 Payment shall be made by NEFT/RTGS mode only. 1.3 The price bid should only contain the price quoted and other financial terms should be given in the techno-commercial bid and not in any other accompanying documents or statement. 2.0 Particulars and Locations of Delivery of Goods: 2.1 Ordered goods will be delivered at 6 different locations as per the following breakup: Sr. Location State QUANTITY Total Address Contact No. Laser Printers Laptops Person(s) 1 RO West Bengal RINL-VSP, 2nd Floor, 1-AJC Bose Road,Kolkata Kuldeep Singh Or Sonu Kumar 2 BSO SYD West Bengal West Bengal RINL-VSP, 2nd Floor, 1-AJC Bose Road,Kolkata RINL-VSP Stockyrad, Opp. Jalan Complex Gate No. 1,NH- 6,PO-Argori, Howrah BSO ODISSA RINL-VSP, IPICOL House, Annexe Building,2nd Floor, Near Rupali Square, Janpath, Bhubaneswar SYD ODISSA RINL-VSP Stockyard, Plot No. 370, Mauza- Atang, Cuttack Kuldeep Singh Or Sonu Kumar A K Dutta Bandna Mitra Bandna Mitra 3 BSO BIHAR RINL-VSP, West Canal Boring Road, Patna Gautam Das SYD BIHAR RINL-VSP Stockyrad, PO- Gadhochak, NH- 30,Patna Total Gautam Das 14

15 3.0 ARBITRATION AND JURISDICTION: 3.1 All disputes arising out of or in connection with the Acceptance to Tender shall be finally settled by Arbitration in accordance with the rules of Arbitration of the Indian Council of Arbitration and the Award made in pursuance thereof shall be binding on the parties. The Arbitration bench shall give a reasoned award. Cost of arbitration to be borne by the losing party. The venue of arbitration shall be Kolkata, India and language of arbitration shall be in English. 4.0 LEGAL INTERPRETATIONS: 4.1 The Acceptance to Tender and the arbitration shall be governed by and construed according to the laws of India for the time being in force. That in case of any legal proceedings are instituted against the purchaser, they shall be instituted in the appropriate Civil Courts of Kolkata and courts of Kolkata only shall have Jurisdiction. 5.0 All the other terms and conditions shall be as per VSP s Instructions to Tenderers and Tender Documents for supply of material. ITT for supply of material can be downloaded from VSP website ********* 15