Resolution on the appropriation of the net retained profit. Resolution on the ratification of the acts of the Executive Board

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1 KWS SAAT AG Notice of the Annual Shareholders Meeting on December 19, 2013

2 Convenience Translation KWS SAAT AG Einbeck ISIN DE Securities identification number The Company s Executive Board hereby invites you to the Annual Shareholders Meeting on Thursday, December 19, 2013, at 11 a.m. at the Company s premises in Einbeck, Grimsehlstraße 31, Germany. Agenda Presentation of the adopted financial statements of KWS SAAT AG, the financial statements of the KWS Group (consolidated financial statements) approved by the Supervisory Board, the Management Reports for KWS SAAT AG and the KWS Group for the fiscal year from July 1, 2012 to June 30, 2013, the Report of the Supervisory Board and the Explanatory Report by the Executive Board on the disclosures in accordance with Section 289 (4) and (5) and Section 315 (4) German Commercial Code (HGB) Resolution on the appropriation of the net retained profit Resolution on the ratification of the acts of the Executive Board Resolution on the ratification of the acts of the Supervisory Board Election of the external auditors of the financial statements of KWS SAAT AG and the consolidated financial statements for the fiscal year 2013/2014 2

3 Re item 1 on the agenda: Presentation of the adopted financial statements of KWS SAAT AG, the financial statements of the KWS Group (consolidated financial statements) approved by the Supervisory Board, the Management Reports for KWS SAAT AG and the KWS Group for the fiscal year from July 1, 2012 to June 30, 2013, the Report of the Supervisory Board and the Explanatory Report by the Executive Board on the disclosures in accordance with Section 289 (4) and (5) and Section 315 (4) German Commercial Code (HGB) These documents and the proposal on appropriation of the net retained profit can be obtained from the Company s Internet site at as of the day the Annual Shareholders Meeting is convened. They will also be available at the Annual Shareholders Meeting. The Supervisory Board has approved the annual financial statements of KWS SAAT AG as of June 30, 2013, and the annual financial statements of the KWS Group (consolidated financial statements) as of June 30, 2013, both of which were prepared by the Executive Board, at its meeting on October 23, 2013; the annual financial statements have therefore been adopted in accordance with Section 172 of the German Stock Corporation Act (AktG). Under Section 173 of the German Stock Corporation Act (AktG), the annual financial statements of KWS SAAT AG and the annual financial statements of the KWS Group (consolidated financial statements) do not therefore have to be approved by the Annual Shareholders Meeting, which means there is no proposed resolution on item 1 on the agenda. Re item 2 on the agenda: Resolution on the appropriation of the net retained profit The Executive Board and the Supervisory Board propose utilizing the net retained profit of 19,954,000 as shown in the annual financial statements of KWS SAAT AG for 2012/2013 as follows: Distribution of a dividend of 3.00 for each of the total of 6,600,000 shares 19,800,000 Net profit brought forward 154,000 Net retained profit 19,954,000 The dividend will be paid on or after December 20, Re item 3 on the agenda: Resolution on the ratification of the acts of the Executive Board The Supervisory Board and the Executive Board propose ratifying the acts of the members of the Executive Board in 2012/2013 for said fiscal year. 3

4 Re item 4 on the agenda: Resolution on the ratification of the acts of the Supervisory Board The Executive Board and the Supervisory Board propose ratifying the acts of the members of the Supervisory Board in 2012/2013 for said fiscal year. Re item 5 on the agenda: Election of the external auditors of the financial statements of KWS SAAT AG and the consolidated financial statements for the fiscal year 2013/2014 As recommended by the Audit Committee, the Supervisory Board proposes appointing Deloitte & Touche GmbH Wirtschaftsprüfungsgesellschaft, Hanover, as the external auditor of the financial statements of KWS SAAT AG and the consolidated financial statements for the fiscal year 2013/2014. Total number of shares and voting rights: The capital stock of the Company on the day this Annual Shareholders Meeting is convened is split into 6,600,000 bearer shares, each of which entitles the holder to one voting right. Of these, all are authorized to vote on the day this Annual Shareholders Meeting is convened. Eligibility to attend the Annual Shareholders Meeting: Under Section 15 of the Articles of Association, shareholders shall be eligible to participate in and exercise their voting rights at the Shareholders Meeting only if they register with the Company before the Shareholders Meeting and submit proof of their authorization to participate in the Shareholders Meeting and exercise their voting rights. This proof must relate to the beginning of the twenty-first day before the Annual Shareholders Meeting, i.e. at 0 hours and 0 minutes CET on November 28, The registration and written proof from the custodial institute in German or English of the shareholder s ownership of the shares must be received by the Company at the latest by midnight (CET) on December 13, 2013, at the following address: or by fax: After the registration and proof of shareholding have been received, the registration office will send admission tickets for the Annual Shareholders Meeting to the shareholders or the authorized agents appointed by them. So as to ensure that they receive admission tickets in good time, we ask shareholders to request an admission ticket to take part in the Annual Shareholders Meeting from their custodial institute as soon as possible. In this case, the custodial institute will perform the necessary registration work and furnish proof of shareholding. 4

5 Only persons who have furnished the special proof of their shareholding shall be regarded as shareholders by the Company and be eligible to take part in the meeting or exercise their voting right. Their authorization to attend or the number of votes they are entitled to cast is based solely on their shareholding on the date by which proof has to be furnished. The date by which proof has to be furnished does not constitute a cutoff date after which shares are not allowed to be sold. The authorization of shareholders to attend the meeting or the number of votes they are entitled to cast is based solely on their shareholding on the date by which proof has to be furnished, even if they sell all or part of their shares after that date. The same shall apply to shares purchased after that date. Persons who do not hold any shares on the date by which proof has to be furnished and do not become shareholders until after that date are entitled to attend or vote in accordance with their shareholding only if they obtain power of attorney or are granted authorization to exercise these rights. The date by which proof has to be furnished is of no significance as regards entitlement to dividends. We wish to uphold the tradition of holding the Annual Shareholders Meeting at our Company s headquarters. We therefore ask you to appreciate that, owing to the limited space and the large number of registrations we again anticipate for our Annual Shareholders Meeting, we can only issue a maximum of two admission tickets per shareholder this year. Voting by proxy: Shareholders who are eligible to take part in and vote at the Annual Shareholders Meeting, but do not wish to attend in person, can also have their voting rights exercised by an authorized agent, such as a bank or an association of shareholders. This authorization must be granted and revoked, and proof of it furnished to the Company, in written form. You can find more information on issuing a power of attorney in the documents sent to shareholders. Proof that power of attorney has been granted can be furnished, for example, by the authorized agent presenting the power of attorney upon admission on the day of the Annual Shareholders Meeting or by the proof being sent by post, fax or to the following address: or by fax: The above means of communication can also be used if power of attorney is granted by a declaration being issued to the Company; in this case, special proof that power of attorney has been granted is not necessary. The above means of communication can also be used to inform the Company directly that powers of attorney have been revoked. 5

6 Shareholders who wish to be represented by an authorized agent are asked to use the power of attorney form printed on the admission ticket. The power of attorney form can also be downloaded from the Company s Internet site at It can additionally be requested from the above address and by phone under Special requirements may apply if power of attorney is issued to a bank, an association of shareholders or person covered by Section 135 (8) of the German Stock Corporation Act (AktG) or another equivalent institute or company as defined in Section 135 (10) in conjunction with Section 125 (5) of the German Stock Corporation Act (AktG), as well as to revocation and proof of such power of attorney; shareholders are requested in such a case to contact the authorized agent in good time to agree on the form of the power attorney that agent may require. In addition, we offer shareholders who are eligible to attend and vote the option of having a proxy named by KWS SAAT AG to exercise their voting rights on their behalf and in accordance with their instructions. For this to be possible, a power of attorney and instructions on how to exercise the voting rights must be issued for the proxies named by the Company. The proxies named by the Company are not authorized to exercise the voting rights if they have not been given instructions on how to vote by the shareholders. The proxies named by the Company are obliged to vote in accordance with the instructions issued to them. The power of attorney and instructions must be issued in written form. The form for granting power of attorney and specifying instructions is printed on the admission ticket and is thus sent out to properly registered shareholders along with the admission ticket. It can also be downloaded from the Company s Internet site at It can also be requested from the address below and by phone under The power of attorney and instructions for the proxy named by the Company must be sent to the Company in writing at the address below: or by fax: Shareholders who wish to authorize a proxy named by the Company are requested to send the power of attorney along with their instructions on how to vote by post, fax or to the above address so that they are received by the Company by 12:00 noon (CET) on December 18, 2013, at the latest. You can find more details on issuing a power of attorney and instructions to the proxies named by the Company on the relevant forms. 6

7 Rights of shareholders under Sections 122 (2), 126, 127 and 131 (1) of the German Stock Corporation Act (AktG) Requests for additions to the agenda in accordance with Section 122 (2) of the German Stock Corporation Act (AktG) Shareholders whose combined stake constitutes a prorated share of the capital stock of 500,000 euros (or 166,667 shares) and prove that they have held them for the necessary time pursuant to Section 122 (2) sentence 1, (1) sentence 3 in conjunction with 142 (2) sentence 2 of the German Stock Corporation Act (AktG) can request that items be put on the agenda and published. Reasons or a proposed resolution must be submitted with each new item on the agenda. The request must be sent in writing to the Executive Board and be received by the Company at least 30 days before the Annual Shareholders Meeting, i.e. by midnight (CET) on December 18, 2013, at the latest. We ask you to send such requests to the following address: KWS SAAT AG, Vorstand, HV-Büro, Grimsehlstr. 31, Einbeck Unless they have already been published in the notice convening the Annual Shareholders Meeting, additions to the agenda that have to be announced will be published, promptly after having received, in the Electronic Federal Gazette and, in accordance with Section 121 (4a) of the German Stock Corporation Act (AktG), will be sent for publication to media of which it can be assumed that they will disseminate the information throughout the European Union. They will also be made available to shareholders at the Company s Internet site at Countermotions in accordance with Section 126 of the German Stock Corporation Act (AktG) Every shareholder has the right to put forward countermotions to the resolutions proposed by the Executive Board and Supervisory Board on items on the agenda at the Annual Shareholders Meeting. Countermotions received by the Company at the address below by at least 14 days before the Annual Shareholders Meeting, i.e. by midnight (CET) on December 4, 2013, at the latest, will be made available immediately along with the name of the shareholder, the reasons and any statement by management, on the Company s Internet site at or by fax: Countermotions sent to another address will be ignored. 7

8 Section 126 (2) of the German Stock Corporation Act (AktG) specifies reasons where a countermotion and its reasons do not have to be disclosed. They are stated on the Company s Internet site at Countermotions are considered to have been submitted only if they are put forward during the Annual Shareholders Meeting. The right of every shareholder to put forward countermotions on different items on the agenda during the Annual Shareholders Meeting without sending them to the Company beforehand remains unaffected. Nominations in accordance with Section 127 German Stock Corporation Act (AktG) Every shareholder has the right to submit nominations for the appointment of the independent auditor of the annual financial statements of KWS SAAT AG and the consolidated financial statements at the Annual Shareholders Meeting. Nominations received by the Company at the address below by at least 14 days before the Annual Shareholders Meeting, i.e. by midnight (CET) on December 4, 2013, at the latest, will be made available immediately on the Company s Internet site at or by fax: Nominations sent to another address will be ignored. Nominations by shareholders must be published only if they include the name of the nominated person, his or her profession and the place of residence (cf. Section 127 (3) in conjunction with Section 124 (3) of the German Stock Corporation Act (AktG)). The reasons for nominations do not have to be given. Section 127 sentence 1 in conjunction with Section 126 (2) of the German Stock Corporation Act (AktG) specifies further reasons where nominations do not have to be disclosed on the Internet site. They are stated on the Company s Internet site at Nominations are likewise considered to have been submitted only if they are put forward during the Annual Shareholders Meeting. The right of every shareholder to propose nominations during the Annual Shareholders Meeting without submitting them to the Company beforehand remains unaffected. Rights to information in accordance with Section 131 (1) of the German Stock Corporation Act (AktG) At the Annual Shareholders Meeting, every shareholder and shareholder representative can demand information on the Company s 8

9 affairs from the Executive Board, provided this information is required to permit proper assessment of the item on the agenda. The obligation to provide information also covers the legal and business relationships of the Company with an affiliated company and the situation of the group and the companies included in the consolidated financial statements. Requests for information must be submitted orally when the item on the agenda is under discussion. The Executive Board can refuse to disclose information under certain conditions, which are defined in more detail in Section 131 (3) of the German Stock Corporation Act (AktG). A detailed presentation of the conditions under which the Executive Board can refuse to disclose information can be found on the Company s Internet site at Further details of the rights of shareholders under Sections 122 (2), 126, 127 and 131 (1) of the German Stock Corporation Act (AktG) can be obtained on the Company s Internet site at Reference to the Company s Internet site The information and documents in accordance with Section 124a of the German Stock Corporation Act (AktG) can be obtained on the Company s Internet site at The results of votes will be published on the same Internet site after the Annual Shareholders Meeting. The Notice of the Annual Shareholders Meeting will be published in the Federal Official Gazette on October 24, Einbeck, October 24, 2013 The Executive Board P. von dem Bussche L. Broers H. Duenbostel E. Kienle Chairman of the Supervisory Board: Andreas J. Büchting Executive Board: Philip von dem Bussche (CEO) Léon Broers Hagen Duenbostel Eva Kienle (Deputy) Registered Office: Einbeck Commercial Register: Göttingen HR B

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