INVITATION FOR BIDS FOR THE SALE OF SURPLUS VEHICLES & EQUIPMENT. IFB No.: 2017-FP-16 Date Issued: October 5, 2017

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1 602 N. Staples, Corpus Christi, Texas p f INVITATION FOR BIDS FOR THE SALE OF SURPLUS VEHICLES & EQUIPMENT IFB No.: 2017-FP-16 Date Issued: October 5, 2017 The Corpus Christi Regional Transportation Authority of Corpus Christi, Texas, hereinafter called the "CCRTA," is selling various surplus vehicles and equipment. Sealed bids will be received at the office of the CCRTA Staples Street Center located at 602 N. Staples Street, Corpus Christi, Texas, 78401, until 3:00 PM (CST), Thursday, November 9, The vehicles and equipment are being sold as is to the highest bidder or bidders. Bidders are encouraged to attend a preview meeting scheduled for Thursday, October 19, 2017 at 3:00 PM at the CCRTA Operations Facility located at 5658 Bear Lane, Corpus Christi, Texas The purpose of this meeting is to inspect the vehicles and equipment. Copies of this Invitation for Bids (IFB) and information may be obtained from the CCRTA website at Further information may be obtained from Anna Hinojosa, Director of Procurement, or Sherrié Clay, Procurement Administrator, at (361) The following bid documents are applicable under this procurement: Invitation for Bid, Instructions to Bidders, Vehicle and Equipment Specifications, and Price Schedule (Appendix A), Request for Information (Appendix B), and Bidder Submission Checklist (Appendix C). The following bid documents must be submitted in a sealed envelope in order for your bid to be considered responsive: Price Schedule (Appendix A) signed and completed, and Bidder Submission Checklist (Appendix C). Please note, that the starting bid for all vehicles is $ There is no minimum bid for the equipment. Page 1 of 13

2 INSTRUCTIONS TO BIDDERS 1. GENERAL. The following instructions by the CCRTA are intended to afford bidders an equal opportunity to participate in the CCRTA s contracts. 2. EXPLANATIONS. 2.1 Any explanation desired by a bidder regarding the meaning or interpretation of these Instructions or any other bid documents must be requested in writing to the CCRTA's Procurement Department with sufficient time allowed for a reply to reach bidders before the submission of their bids. 2.2 Oral explanations or instructions will not be binding. Any information given to a prospective bidder concerning an invitation will be furnished to all prospective bidders as an amendment to the invitation if such information is necessary to bidders in submitting bids on the invitation or if the lack of such information would be prejudicial to uninformed bidders. 2.3 All communications regarding this solicitation - written, faxed, or ed - need to be made directly to the Procurement Department. Any violation could be grounds for disqualification. 3. SPECIFICATIONS Bidders are expected to examine the specifications, any drawings, standard provisions and all instructions. Failure to do so will be at the bidder s risk. Bids which are submitted on other than authorized forms or with different terms or provisions may not be considered as responsive bids The apparent silence of the specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of the specifications shall be made on the basis of this statement. 4. ALTERNATE BIDS. The RTA may also consider and accept an alternate form of bid submitted by a bidder when most advantageous to the RTA; however, any alternate form of proposal must be submitted for prior approval by the RTA. 5. INFORMATION REQUIRED Each bidder shall furnish the information required by the bid documents. The bidder Page 2 of 13

3 shall sign the Price Schedule and, when appropriate, the specifications, which documents shall collectively constitute the bidder s offer. Erasures or other changes must be initialed by the person signing the documents. Bids signed by an agent are to be accompanied by evidence of his authority unless such evidence has been previously furnished to the CCRTA Payment in full is due not later than five (5) business days from the time and date of award. Acceptable forms of payment are: U. S. Currency, Certified Cashiers Check or Money Order. Checks shall be made payable to: Corpus Christi Regional Transportation Authority. No personal checks will be accepted The successful bidder or bidders will be responsible for transferring the title of the vehicles at the Nueces County Courthouse. The appropriate paperwork will be provided by the CCRTA Removal: All vehicles and equipment must be removed within ten (10) business days from the time of payment. The Buyer will make all the arrangements and perform all work necessary, including packing, loading and transportation of the property. Property may be removed between the hours of 9:00 a.m. and 4:00 p.m., Monday through Friday, excluding legal holidays. A daily storage fee of $10.00 may be charged for any item not removed within the ten (10) business days allowed. 6. SUBMISSION OF BIDS. 6.1 Sealed Bids should be submitted in an envelope marked on the outside containing the bidder s name and address and bid description addressed to: Corpus Christi Regional Transportation Authority Attn: Procurement Department 602 N. Staples Street Corpus Christi, TX Bid For: Bid Due Date: Thursday, November 9, 3:00 PM 6.2 Bids must be submitted in sufficient time to be received and time-stamped at the above location on or before the published bid date and time shown on the Bid Invitation. Bids received after the published time and date cannot be considered. Any bids which are mislabeled or do not indicate the bidder s name or address as required above may be opened by the CCRTA solely for the purpose of identifying the bidder for return of the bid. 6.3 Schedule Bids shall be governed by the following schedule: October 5, 2017 IFB Issued Bid documents are available at the CCRTA Website: Page 3 of 13

4 October 19, Preview Meeting at 3:00 pm at the CCRTA s Operation s Facility located at 5658 Bear Lane, Corpus Christi, Texas October 26, 2017 Request for Information/Approved Equals Written Request for Information/Approved Equals (Appendix B) are due no later than 3:00 PM. Request for Information must be received via to procurement@ccrta.org or hand-delivered at the CCRTA's Staples Street Center located at 602 N. Staples Street, Corpus Christi, Texas October 31, 2017 CCRTA Response to Request for Information/Approved Equals Responses will be posted to the CCRTA Website: November 9, Bids Due Bids are due no later than 3:00 PM (Central Time). All Bids must be received at the CCRTA s Staples Street Center located at 602 N. Staples Street, Corpus Christi, Texas prior to deadline. November 14, 2017 Award Letters Issued (Tentative) 7. MODIFICATION OR WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by written or telegraphic notice received by the CCRTA prior to the exact hour and date specified for receipt of bids. A bid may also be withdrawn in person by a bidder or an authorized representative prior to the bid deadline; provided the bidder s identity is made known and he or she signs a receipt for the bid. 8. OPENING BIDS. All bids shall be publicly opened by the CCRTA as soon after the bid deadline as is reasonably practicable. Any bids which were received prior to the deadline but were not opened with the other bids due to inadvertence by the CCRTA shall be opened at a time designated by the CCRTA and announced to all bidders present at the bid opening who provided their names and phone numbers on the attendance list. 9. EVALUATION FACTORS. a. CCRTA will award the vehicle(s) and equipment to the highest responsible bidder(s). b. In the event identical bids are submitted which are determined by the CCRTA to be the highest responsible bids, if only one of such bidders is a resident of the CCRTA service area, the contract must be awarded to that bidder. Otherwise, the successful bidder shall be selected by the casting of lots as provided in Section of the Local Government Code. Page 4 of 13

5 10. RESERVATION OF RIGHTS. The CCRTA expressly reserves the right to: a. Reject or cancel any or all bids; b. Waive any defect, irregularity or informality in any bid or bidding procedure; c. Waive as an informality, minor deviations from specifications at a lower price than other bids meeting all aspects of the specifications if it is determined that total cost is lower and the overall function is improved or not impaired; d. Extend the bid opening time and date; e. Reissue a bid invitation, and f. Consider and accept an alternate bid as provided herein when most advantageous to the CCRTA. Page 5 of 13

6 VEHICLE AND EQUIPMENT SPECIFICATIONS 1.0 DESCRIPTION The CCRTA is selling surplus vehicles and equipment. Bidders are encouraged to attend the preview meeting on Thursday, October 19, 2017 at 3:00 p.m. at the CCRTA s Operations Facility located at 5658 Bear Lane, Corpus Christi, Texas to inspect the vehicles and equipment. This will be bidders only opportunity to inspect all vehicles and equipment. NO EXCEPTIONS. All vehicles and equipment will be Sold As Is and will no longer be the responsibility of the CCRTA after leaving the CCRTA s property. There are No Warranties and No Guarantees. 2.0 VEHICLE SPECIFICATIONS 2.1 There are ten (10) various types of unleaded gasoline vehicles for sale in As Is Condition listed below in the Vehicle Information table. 2.2 For all other vehicle features, please attend the Preview Meeting to be held on Thursday, October 19, 2017 at 3:00 p.m. at the CCRTA s Operations Facility located at 5658 Bear Lane, Corpus Christi, Texas This meeting is not mandatory; however, inspection of each vehicle is highly encouraged before bidding on any vehicles. VEHICLE INFORMATION UNIT YEAR MAKE/MODEL VIN # MILEAGE OPERATIONAL (Y/N) CONDITION FORD P/U F-150 1FTRX12WX6FA ,655 Y Good, Runs CHEVY 1500 C35 1GCJC39U37E ,354 Y Good, Runs FORD P/U F-150 1FTRF12W88KC ,357 Y Good, Runs FORD F-150 1FTRF12W68KC ,234 Y Good, Runs FORD P/U F-250 4X2 1FTNF205X8ED ,322 Y Good Runs FORD P/U F-250 4X2 1FTNF20518ED ,005 Y Good, Runs Page 6 of 13

7 FORD F-150 SuperCab 4x2 FORD F-150 SuperCab 4x2 FORD F-150 1/2 TON P/U FORD F-250 SuperCab 4X2 FORD F-250 SuperCab 4X2 1FTEX1CW7AKE ,500 Y Good, Runs 1FTEX1CW5AKE ,021 Y Good, Runs 1FTEX1CW9AKE ,915 Y Good, Runs 1FT7X2A64BEB ,334 Y Good, Runs 1FT7X2A66BEB ,837 Y Good, Runs 3.0 EQUIPMENT SPECIFICATIONS 3.1 Various equipment is for sale in As Is Condition listed below in the Equipment Information table: IT equipment Office supply equipment Finance equipment 3.2 For all other equipment features, please attend the Preview Meeting to be held on Thursday, October 19, 2017 at 3:00 p.m. at the CCRTA s Operations Facility located at 5658 Bear Lane, Corpus Christi, Texas This meeting is not mandatory; however, inspection of each piece of equipment is highly encouraged before bidding on any equipment. EQUIPMENT INFORMATION Quantity CCRTA Asset # Description Condition 1 1 Dell PowerEdge T310 Server 1 2 Dell PowerEdge T410 Server 3 3 Dell R510 Server Slightly Used No HDD Slightly Used No HDD Heavily Used No HDD Page 7 of 13

8 110 4 Tropos 4310 Mobile Routers Macom D28ITX Mobile & Portable Transit Radios Heavily Used Missing Antennas Heavily Used Missing Wiring Bookcase with two-drawer file cabinet Fair Black Metal File Cabinet, 4 drawer Fair Beige Metal File Cabinet, 4 drawer Fair Check imprinter/ribbon writer Fair 1 6 Barcode Scanner Fair 1 7 Two (2) HP 364A Toner Cartridges New 1 8 Xerox Fuser Module Ozone Filter New 1 9 Elite Image Toner Cartridge (replaces HP cartridge) New Page 8 of 13

9 APPENDIX A PRICE SCHEDULE IFB No.: 2017-FP-16 BIDDER Instructions: (1) Refer to "Instructions to Bidders" before completing Price Schedule. (2) Submit one (1) signed original of this Price Schedule to the CCRTA at 602 N. Staples St., Corpus Christi, TX On the outside of your sealed bid, provide the information as noted in Section 6 of the INSTRUCTIONS TO BIDDERS: (3) Bidders may submit bids for one or all of the vehicles and or equipment. Bids will be awarded to the highest bidders. The starting bid for all vehicles is $ There is no minimum bid for the equipment. VEHICLES Unit Year Make/Model VIN # Mileage Bid Price FORD P/U F-150 1FTRX12WX6FA , CHEVY 1500 C35 1GCJC39U37E , FORD P/U F-150 1FTRF12W88KC , FORD F-150 1FTRF12W68KC , FORD P/U F-250 4X2 1FTNF205X8ED , FORD P/U F-250 4X2 1FTNF20518ED , FORD F-150 SuperCab 4x2 FORD F-150 SuperCab 4x2 FORD F-150 1/2 TON P/U FORD F-250 SuperCab 4X2 FORD F-250 SuperCab 4X2 1FTEX1CW7AKE ,500 1FTEX1CW5AKE ,021 1FTEX1CW9AKE ,915 1FT7X2A64BEB ,334 1FT7X2A66BEB ,837 VEHICLE TOTAL $ Page 9 of 13

10 EQUIPMENT Quantity CCRTA Asset # Description Bid Price 1 1 Dell PowerEdge T310 Server 1 2 Dell PowerEdge T410 Server 3 3 Dell R510 Server Tropos 4310 Mobile Routers Macom D28ITX Mobile & Portable Transit Radios Bookcase with two-drawer file cabinet Black Metal File Cabinet, 4 drawer Beige Metal File Cabinet, 4 drawer Check imprinter/ribbon writer 1 6 Barcode Scanner 1 7 Two (2) HP 364A Toner Cartridges 1 8 Xerox Fuser Module Ozone Filter 1 9 Elite Image Toner Cartridge (replaces HP cartridge) TOTAL $ GRAND TOTAL (Vehicle(s) and Equipment) $ In submitting this bid, the undersigned certifies as follows: 1. Non-Collusion Certification: The undersigned BIDDER hereby certifies that it has made this bid independently, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to this bid, with any other BIDDER or with any other competitor; Page 10 of 13

11 2. Non-Conflict Certification: The undersigned BIDDER hereby represents and warrants that no employee, official, or member of the Corpus Christi Regional Transportation Authority's Board of Directors is or will be pecuniarily benefited directly or indirectly, in this Contract; and 3. Non-Inducement Certification: The undersigned BIDDER hereby certifies that neither it nor any of its employees, representatives, or agents have offered or given gratuities (in the form of entertainment, gifts, or otherwise) to any director, officer, or employee of the Regional Transportation Authority with the view toward securing favorable treatment in the awarding, amending, or the making of any determination with respect to the performance of this Contract. The undersigned BIDDER hereby further certifies that it has read all of the bid documents and agrees to abide by the terms, certifications, and conditions thereof. Printed Name: Title: Signature: Date: Name of Company: Business Address: (Street Address) (City) (State) (Zip Code) Mailing Address: (P.O. Box) (City) (State) (Zip Code) Telephone: Firm Owner: Firm CEO: (Office) (Fax) S.S. # or Tax ID #: ADDENDA ACKNOWLEDGMENT Receipt of the following addenda is acknowledged (list addenda number): Page 11 of 13

12 APPENDIX B REQUEST FOR INFORMATION/EXCEPTIONS/APPROVED EQUALS REQUEST (Please submit this form for each Request for Information/exception/approved equal) VENDOR: Page: PROJECT: PAGE: PARAGRAPH: SUBJECT: Request: Signature ************************************************************************************* *************** FOR CCRTA USE Approved: Disapproved: Clarification: Response: Chief Executive Officer/Designee Page 12 of 13

13 APPENDIX C BID SUBMISSION CHECKLIST In order for your bid to be deemed as responsive to the requirements of the IFB, please use the checklist below to be sure that your bid package includes all required documents. Bid Documents Required Check The following Bid documents must be submitted: 1. Price Schedule (Appendix A) in a sealed envelope 2. Bidder Submission Checklist (Appendix C) enclosed along with your sealed bid. 1. Price Schedule (Appendix A) 1 original sealed in an envelope. NO OTHER COPIES ARE TO BE SUBMITED. - Price Schedule (Appendix A) Bidder must: 1. List the Bidder Name at the top of the page. 2. Complete the Price Schedule by bidding only on the items you want to buy. 3. Printed Name 4. Title 5. Signature 6. Date 7. Name of Company (If applicable) 8. Business Address: Street, City, State, and Zip 9. Mailing Address: Street, City, State, and Zip 10. Telephone: Office and Fax 11. Firm Owner 12. Frim CEO 13. SS # or Tax ID # 14. Addenda Acknowledgement (If any addendums are issued, list each addendum.) (i.e. 1, 2, 3) 2. Bidder Submission Checklist (Appendix C) enclosed with your sealed bid. Page 13 of 13