58 th Annual Report Notice of Annual General Meeting

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1 HINDUSTAN PETROLEUM CORPORATION LIMITED (A Government of India Enterprise) REGISTERED OFFICE : 17 JAMSHEDJI TATA ROAD, MUMBAI NOTICE NOTICE is hereby given that the 58 th ANNUAL GENERAL MEETING of the Members of Hindustan Petroleum Corporation Limited will be held on Thursday, September 16, 2010 at A.M. at Y.B. Chavan Auditorium, at Yeshwantrao Chavan Pratishthan, General Jagannathrao Bhonsle Marg, Mumbai to transact the following business : ORDINARY BUSINESS: 1. To receive, consider and adopt the Balance Sheet as on March 31, 2010, Profit and Loss Account for the year ended on that date and Reports of the Board of Directors and Auditors thereon. 2. To declare Equity Dividend for the Financial Year To appoint a Director in place of Shri P.K. Sinha, who retires by rotation and is eligible for 4. To appoint a Director in place of Shri L.N. Gupta, who retires by rotation and is eligible for 5. To appoint a Director in place of Shri B. Mukherjee, who retires by rotation and is eligible for SPECIAL BUSINESS : 6. To consider and, if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution RESOLVED that Dr. Gitesh K. Shah who was appointed as Additional Director of the Company by the Board of Directors under Article 112 of the articles of Association of the Company with effect from and who holds office under the said Article and pursuant to Section 260 of the Companies Act, 1956 upto the date of this Annual General Meeting, and who is eligible for re-appointment under the relevant provisions of the Companies Act, 1956, and in respect of whom the Company has received a notice in writing from a member signifying his intention to propose him as a candidate for the office of the Director, be and is hereby appointed as a Director of the Company liable to retire by rotation. BY THE ORDER OF THE BOARD Shrikant M. Bhosekar Company Secretary Date : August 05, 2010 Regd. Office : 17, Jamshedji Tata Road Churchgate, Mumbai

2 NOTES : 1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THE MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE INSTEAD OF HIMSELF AND SUCH PROXY NEED NOT BE A MEMBER OF THE COMPANY. Proxies in order to be effective, must be deposited at the Registered Office of the Company not less than 48 hours before the time of the meeting. 2. The Explanatory Statement made pursuant to Section 173(2) of the Companies Act, 1956 in respect of the item No. 6 of the Notice is annexed herewith. 3. Dividend on Equity Shares as recommended by the Directors for the year ended March 31, 2010, if approved at the meeting, will be payable to those eligible members whose names appear: (1) As Beneficial owners, as on September 06, 2010 as per the list to be furnished by National Securities Depository Ltd. and Central Depository Services (India) Ltd. in respect of shares held in electronic form, and (2) As Members in the Register of Members of the Company as on September 06, 2010 after giving effect to all valid share transfers in physical form lodged with the Company on or before September 06, (3) In terms of circular no. MRD/DoP/Cir-05/2009 dated 20 th May, 2009 issued by Securities and Exchange Board of India (SEBI), it is now mandatory for the transferee of the physical shares to furnish copy of PAN card to R&T Agents for registration of transfer of shares. Transferees are requested to submit copy of PAN card alongwith Transfer Deed duly completed and physical share certificate(s). 4. Members are requested to bring their copies of the Annual Report to the Meeting. Members / Proxies attending the Meeting should bring the Attendance Slip, duly filled, for handing over at the venue of the meeting. 5. (a) Members holding shares in physical form are requested to advise immediately change in their address, if any, quoting their Folio number(s), to M/s. Link Intime India Pvt. Ltd., the Registrars at their address given below. (b) Shareholders holding shares in dematerialised form are requested to advise immediately change in address, if any, quoting their respective Client ID / DP ID Nos., to their respective Depository Participants only and not to M/s. Link Intime India Pvt. Ltd., or to the Company. 6. (a) Members holding shares in physical form, who have not given the Bank Particulars / Mandate, ECS Mandates earlier or if there is any change in the details, are requested to send the same quoting the Folio number(s), to our Registrars M/s. Link Intime India Pvt. Ltd. on or before September 06, (b) All Shareholders who are holding shares in Dematerialised form are requested to advise change, if any, in details of their bank account / ECS mandates to their respective Depository Participants immediately to enable the company to pay the dividend accordingly. 7. Members are hereby informed that Dividends which remain unclaimed / unencashed over a period of 7 years have to be transferred by the Company to Investor Education & Protection Fund constituted by the Central Government under Section 205A and 205C of the Companies Act, We give below the details of Dividends paid by the Company and their respective due dates of transfer to the said Fund of the Central Government if they remain unencashed. 8

3 Date of declaration of Dividend for the year Month & year of Dividend transfer to the Fund (Final) Oct (Interim) Jan (Final) Oct (Interim) Jan (Final) Oct (Final) Oct (Interim) Jan (Final) Oct (Final) Oct (Final) Sep It may please be noted that no claim can be made by the shareholders for the unclaimed Dividends which have been transferred to the credit of the Investor Education & Protection Fund of the Central Government under the amended provision of Section 205B of the Companies (Amendment) Act, In view of the above regulation, the shareholders who are yet to encash the dividend are advised to send requests for duplicate dividend warrants in case they have not received the Dividend Warrants for any of the above mentioned financial years and / or send requests for revalidation of unencashed Dividend Warrants still held by them to the Registrars and Transfer Agents of the Company so that dividends can be encashed. 8. The address of Registrars and Transfer Agents of the Company is as follows : M/s. LINK INTIME INDIA PVT. LTD. Unit:HINDUSTAN PETROLEUM CORPORATION LTD. C-13, Pannalal Silk Mills Compound LBS Marg, Bhandup (West), Mumbai Telephone No.: Fax No.: Appointment / Re-appointment of Directors At the ensuing Annual General Meeting, S / Shri P.K. Sinha, L.N. Gupta and B. Mukherjee retire by rotation and being eligible, offer themselves for re-appointment. 9

4 EXPLANATORY STATEMENT IN PURSUANCE OF SECTION 173(2) OF THE COMPANIES ACT, Dr. Gitesh K. Shah was appointed as an Additional Director on the Board effective In terms of Section 260 of the Companies Act, 1956 and Article 112 of the Articles of Association of the Company, he holds office upto the date of this Annual General Meeting and is eligible for re-appointment. The Company has received a notice proposing the candidature of Dr. Gitesh K. Shah for the office of a Director in terms of Sections 255 & 257 of the Companies Act, Dr. Gitesh K. Shah was the former Chairman of the Gujarat Alkalies & Chemicals Limited and is Chairman of Harita Projects Private Limited. None of the Directors other than Dr.Gitesh K. Shah are interested in the resolution. BY THE ORDER OF THE BOARD Date : August 05, 2010 Regd. Office : 17, Jamshedji Tata Road Churchgate, Mumbai Shrikant M. Bhosekar Company Secretary 10

5 ANNEXURE TO ITEMS 3 TO 5 OF THE NOTICE Details of Directors seeking appointment / reappointment at the 58 th Annual General Meeting (in pursuance of Clause 49 of the Listing Agreement) Name of the Director P.K. Sinha L.N. Gupta B. Mukherjee Dr. Gitesh K. Shah Date of Birth 18/07/ /08/ /05/ /10/1961 Nationality Indian Indian Indian Indian Date of Appointment 01/03/ /06/ /02/ /12/2009 on the Board Qualifications IAS IAS FCA D.Sc (Organic Post Graduate M.A. (Economics) Chemistry) USA in Economics MBA, Birmingham Ph.D. (Organic M.Phil in Social University Chemistry) Sciences Gujarat University Masters Diploma M.Sc. (Organic in Public Chemistry) Administration Gujarat University List of Directorships Indian Oil Engineers Petronet India Harita Projects held in other Corporation Ltd. India Limited Limited Pvt. Ltd. Companies Bharat Petroleum Indian Strategic CREDA HPCL Corporation Petroleum Biofuel Limited Limited Reserves HPCL Mittal Limited Services Limited Central HPCL Biofuels Pollution Limited Control Board (CPCB) 11

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