MEMORANDUM. Board of Trustees. Dan Wietecha, Superintendent. DATE: September 1, Budget

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1 Jack Phillips Supervisor Kathleen McQueen Clerk Steve Wiswasser Treasurer Dan Wietecha Superintendent Cindy Cronk Trustee Denise McCrimmon Trustee Al Rosekrans Trustee Dan Stockwell Trustee MEMORANDUM TO: FROM: Board of Trustees Dan Wietecha, Superintendent DATE: September 1, 2018 RE: 2019 Budget Attachments: Tip No. 51 Ask Hard Questions Before Approving a New Program 2019 Budget Recommendation (dated ) Budget Process: Development of the 2019 Budget began in early July Input and budget requests were solicited from Department Heads and their Committees through late August. My budget recommendation as Superintendent is hereby submitted to the Board of Trustees (BOT) by the September 2 deadline. Over the coming months the BOT will discuss and revise the budget, hold a public hearing, and adopt the budget by the end of the year. Multi-Year Planning: The past two years, we ve used a multi-year approach to the budget. The intent was to plan ahead to make sure that long-term needs were recognized across departments and to avoid surprises. Last year, we simplified the format to focus on just the significant changes such as added staff, construction projects, or replacement vehicles. They are listed in the notes for each department, as well as gathered in a single summary page in the budget recommendation. Additionally, I discuss some of the future changes identified by Department Heads and their Committees in my budget comments below. This year, the Planning Commission overhauled its Capital Improvements Plan (CIP) process. I ve incorporated the projects from the forthcoming CIP document in my budget recommendation. However, the timing is a bit off the Planning Commission s required public hearing on the CIP is scheduled for September 11. I debated whether to include the CIP projects grouped together in the Capital Projects Fund (Fund 401). Instead, I decided to budget the projects in individual departments (for example, a new police car is coded to the Police Department and road projects are coded to Public Works) Webster Road * P.O. Box 247 * Bath, MI * Fax:

2 Budget Recommendation: The recommendation is technically a balanced budget; although, it does utilize fund balance as discussed in detail in the Fund Balance section of this memo. This cover memo presents the highlights of my budget recommendation. General Fund Revenues Growth in property taxes is projected to be greater than recent years: about $50,000 in general property taxes and an extra $40,000 in police & fire millage. There is about $34,000 in added supplemental shared revenues from the State of Michigan. The main source of new revenues is due to the Township s general fund balance being above the policy target. About $250,000 could be spent to bring the Township back to the policy target. This is discussed in detail in the Fund Balance section in this memo. Three small grants are contemplated in the budget. For several years, we have gotten a grant for scrap tire collection; on August 6, BOT approved applying for this grant. An application for a risk mitigation grant is intended to offset the cost of Police cameras. And the Public Art Committee will propose a grant application for a mural. Personnel With a payroll over $2 million, employees are the Township s major expense; they are how we provide the services for our residents and businesses. They are committed to doing quality work, and I am proud of our employees. My budget recommendation includes a general wage increase of 2.5% - except for Police union contracts, minimum wage employees, a step increase for the Police Administrative Support, and step increases associated with several position/responsibility changes. The position/responsibility changes will be discussed in-depth over the coming months, but I felt it was important to accommodate them in my budget recommendation. Recast the Administrative Services Coordinator as a Communications Coordinator in order to bring greater consistency to both internal and external communication, as well as lessen the chance of some messages slipping through the cracks. Promote a position (most likely an existing employee) to be a working foreman to schedule, organize, and generally direct the Public Works employees. Combine the community outreach and service responsibilities from the Senior Center to the Parks & Recreation Director. This is discussed in greater detail under the Senior Center section of this memo. Assign the Zoning Administrator duties to the Planning Director. For my budget recommendation, I am estimating medical/health insurance with a 9% increase in the premium, which in the aggregate is about $16,000. We should have actual quotes for the coming year within a couple weeks. Ordinance Compliance For budget purposes, this position is largely unchanged. However, on the revenue side, I ve increased the reimbursements from DeWitt Township to better match actual hours the past couple years. Assessing Department In 2017, we added a part-time Assistant position with expectation the right hire could grow with the position. I recommend increasing the position from 20 to 24 hours per week. Clerk s Office I recommend additional training so the Deputy Clerk can attend the Clerk s Institute through the Michigan Association of Municipal Clerks. This is a three year program.

3 Administrative Services As mentioned in the annual report this spring, with the Administrative Services Coordinator no longer supervising Library or Senior Center employee, I propose recasting the position as a Communications Coordinator. This will formalize activities this position already performs and emphasize the importance of coordinating messages across different departments, audiences, and media. It would bring greater consistency to both internal and external communication, as well as lessen the chance of some messages slipping through the cracks. Creating this new position would require BOT approval. Computer Services We have put regularly used computers on a three-year replacement schedule. As these computers are upgraded, the old one will be used to upgrade the infrequently used computers when feasible. I recommend three new additions to our software. Pivot Point is a program used on the tablet used by the Assessor when measuring and inspecting in the field. Guardian Tracking is a human resources documentation program. Municode is the system we use to post the Township ordinances online. Since the cost of updating the online ordinances is based on the number of pages that are revised, it will be easier to budget annual updates rather than every few years. Plus, it means our online ordinances will be current. Building & Grounds In 2018 we started a multi-year schedule for parking lot repairs at $50,000 per year for five years ( ). The west side of the Fire Hall parking is planned for October after the nearby Lift Station 203 project is completed. In 2019, the parking lot work will continue on the east side of the Fire Hall. Replacement of the Police Station roof is scheduled for Police Department I recommend a step increase for the Police Administrative Support. The importance of this position in the department s operation cannot be overstated. Additionally, it is required to meet LEIN qualification. The two air conditioners for the Police Department are from when the building was new in 2003; they have been needing maintenance recently, costing $2,200 the last 3 years. They are recommended for replacement. The Tahoes are scheduled for replacement one each year The Department anticipates replacing car and body cameras in 2019; a risk mitigation grant will be applied for to offset a portion of the cost of the cameras. Fire Department The Chief anticipates replacing the rescue truck (estimated at $180,000 to $200,000) within the next couple of years. The vehicle replacement schedule has not yet been updated, but several other vehicles will likely be needed over the next decade. Fire apparatus are expensive, and the Police & Fire Board has recommended establishing a Truck Replacement Fund to help save for future truck purchases. My budget recommendation commits $200,000 to a Truck Replacement Fund. Department of Public Works I propose promoting a position (most likely an existing employee) to be a working foreman to schedule, organize, and generally direct the Public Works employees. Creating this new position would require BOT approval. We ve worked with Clinton County Road Commission and MDOT to submit for trail funding (CMAQ) along Saginaw and Marsh; the Township s share of construction was estimated about $36,000. Unfortunately, about 690 feet was left out of the plans. Adding it back in will add about $20,000. I budgeted $65,000 in order to cover additional design and engineering costs not covered by the CMAQ, but another estimate was as high as $77,000.

4 Parks & Recreation Department The update of the 5-Year Park Plan was completed early It should be a guide for future park improvements. Later this fall, the Bath Public Art Committee (BPAC) will request permission to apply for a grant to put a mural on the restroom building in Wiswasser Park. This would be paint by numbers mural to make it a true community project. The grant would cover the financial costs, and volunteer in-kind labor would provide the match. I propose combining the community outreach and service responsibilities from the Senior Center to the Parks & Recreation Director. The hours would be split 28 hours Parks & Recreation and 12 hours Senior Center, making this into a full-time position. This is discussed in greater detail under the Senior Center section of this memo. Senior Center The Senior Services Advisory Committee (SSAC) has proposed two major changes in the Senior Center operations, and I take one of them and propose changing it even further. SSAC and I have not had the chance to discuss any of these proposals, so details will need to be worked out in the next couple months before the final budget is voted. The first change proposed by SSAC is to adjust the meal program, particularly on Tuesdays. Meal attendance/sales have dropped off since the first of the year and have been difficult to predict the number of meals to prepare. This is generally attributed to having raised the non-resident rate to $5.00. Their proposal is to bring in prepared meals on Tuesdays (for example, Spagnuolo s chicken the first Tuesday of the month, Tommy s pizza the second Tuesday, etc). This is seen as a way to address unpredictable attendance/sales and reduce food costs while still providing a senior meal program five days each week. This adjustment would free up a day for the Head Cook to do grocery shopping, menu planning, and record keeping. The Assistant Cook would handle the meal reservations, pick-up, and money. The Dishwasher s hours would be reduced. The Coordinator s hours would also be reduced for not being needed to collect the money. My calculations for the revenues and expenses related to the food/meals differs from the SSAC. And the logistics and details of how this would work still need to be discussed and worked out, but I support trying this proposal. The second change proposed by SSAC is to reduce the organized activities (euchre, bridge, and bingo) to Monday, Wednesday, and Friday. Coupled with a greater use of volunteers to conduct daily activities (volunteers are already a big part of the bridge and bingo programs), would allow the Coordinator position to refocus responsibilities on outreach and services. Outreach would help recruit additional senior attendance and build the network with partners such as Tri-County Office on Aging (TCOA). Services would include programs at the Senior Center such as speakers and classes, referrals to resources such as 211 or MiCAFE, and collaborating with partners such as TCOA and the Mid Michigan Diaper Bank. I very much support the idea of greater use of volunteers for activities. I also support refocusing the Coordinator responsibilities on outreach and services. I propose a greater change by eliminating the Coordinator position and combining these responsibilities in the existing Parks & Recreation Director position; my budget recommendation divides the time at 28 hours per week with Parks & Recreation and 12 hours per week on Senior Center. Creating this new position would require BOT approval.

5 This would mean an even greater use of volunteers for daily activities at the Senior Center, in particular collecting money for the meal sales. It would also mean better joint efforts between the Senior Center and Parks & Rec, for example chair exercise and day trips. SSAC and I have not had the chance to discuss their proposal or my variation of it, so details will need to be worked out in the next couple months before the final budget is voted. My proposal is about $2,000 more than the SSAC version, so I used the higher cost in he budget recommendation pending working through the details. In future planning, SSAC also desires an expansion of the Senior Center building to provide additional space to accommodate growth in the Senior Center s programs and services. I have not seen an operational plan for a larger building. I advise carefully considering the Ask Hard Questions tip sheet before undertaking this project which will further test the Township s operational capacity and budget. Farmers Market The Farmers Market is an important and valuable element of community building. It provides a social setting and activities for neighbors to participate. It supports small scale agriculture, the local economy, and nutritious food access. Although it is inherently a small market, I encourage the Farmers Market Advisory Committee and the Market Manager to continue to seek ways to maintain steady customer attendance and sales. Downtown Development Authority The Downtown Development Authority (DDA) is a semi-autonomous entity. It sets its own budget subject to the BOT s approval according to the Township ordinance creating the DDA. Its by-laws do not mention a role for the Superintendent; accordingly, I include the DDA s budget proposal (with a minor fix for the GL code) here to keep all budget proposals in one place. Building & Zoning Fund I propose assigning the Zoning Administrator duties to the Planning Director. I see this as an improvement in customer service, since the Planning Director is here in the office (rather than in Kalamazoo) and already fields zoning questions from the public and from other staff. By statute, naming the Zoning Administrator is the BOT s authority. It would also require an amendment to our contract with Associated Government Services (AGS). Capital Projects Fund As noted earlier, I ve incorporated the projects from the CIP document in my budget recommendation. The projects are budgeted in individual departments (for example, a new police car is coded to the Police Department and road projects are coded to Public Works), not in the Capital Projects Fund. Sanitary Sewer Fund My budget recommendation reflects the sewer financial projections discussed at the BOT meeting on August 20. Fund Balance As discussed in June and July, the Township has a General Fund fund balance significantly above our policy target of 25% to 50% of expenditures. Some of this has been spent down with amendments to the 2018 Budget in the first half of the year, and I expect additional budget amendments in the latter half. These calculate to $250,541 available to spend in the 2019 Budget to bring the fund balance down to the policy target. This figure is relevant for two comparisons. When compared to the difference between my recommendation for General Fund expenses ($4,563,085) and revenues ($4,309,371), this shows that my recommendation uses $3,173 of fund balance more than the available amount. This is still well within the policy target range of 25% to 50%. When compared to one-time expenses within my budget recommendation, this shows that fund balance is not being used to fund ongoing operations.

6 LOCAL GOVERNMENT DOLLARS AND SENSE Tip No. 51: Ask Hard Questions Before Approving a New Program New programs add to the base budget and will become an on-going obligation of the organization. Recognize that once a program is funded, it inevitably creates or enlivens a constituency that will fight to continue the program in the future. Make sure that the organization can pay for a program now and in the future before approving it. Here are some questions to ask before approving a new program or activity. 1. What is the purpose of this program? 2. Why is it needed? 3. Why is this program being submitted at this time? 4. What are the specific intended outcomes of this program? 5. What are the measurable objectives? 6. What do you intend to measure to determine whether the program is a success? 7. What alternate service delivery approaches did you consider? Why were they rejected? 8. Where will the money come from to pay for it? How will costs be recovered? 9. Is this the full cost of the program or will it cost more in the future? 10. What other costs will be incurred such as equipment and building space? 11. How did you get by so long without it before? 12. What will happen if the program is not funded? Questions five through seven are directed to identifying measures of success before a program is adopted. Too often measurable objectives and outcomes are not developed until someone asks if the program is meeting its goals. Staff should be able to answer these questions to your satisfaction. If you are still concerned about a major new expenditure, request a study and/ or a special workshop to consider the item. 72

7 REVENUES /30/ Current Property Taxes 1,411,777 1,385,557 1,416,595 1,482,320 1,466, Police & Fire Taxes 1,158,968 1,165,485 1,208,584 1,161,177 1,249, Property Tax Collection Fees 168, , ,000 25, , Trailer Taxes 3,571 3,168 1,409 3, Interest on Taxes 2, ,500 1, Franchise Fees 52,249 52,670 50,000 44,164 50, Payment in Lieu of Taxes 9,312 3,000 3, STATE GRANTS 1,992 6,655 2,000 2, Liquor License Fees 7,054 7,698 2,500 2, State Sales Tax - Statutory 30,695 35,402 40,112 6,684 40, State Sales Tax - Constitution 891, , , , , METRO ACT REVENUE 12,378 12,050 12,000 11,955 12, Contributions from Local Units 45,800 46,144 46,000 46, ORGANIZATION/FOUNDATION GRANTS 55,000 5,000 7, Court Fees 37,356 33,974 35,000 15,440 30, Police Report Fees 1,455 1,300 1, , SEXUAL OFFENDER,REG, FEES, Fingerprinting Service Fees 710 1, Fire Report Fees Administration Charges - Sewer 40,000 45,000 45,000 45, Administration Charges - Water 6,000 6,000 6,000 6, OTHER FEES Sales 108,412 6,685 5, Parks and Recreation Charges 24,008 19,038 20,000 7,248 17, Interest 50,181 33,863 67,000 14,435 60, RENT 49,066 51,817 50,600 24,700 50, BCC RENT 5,595 6,930 3,000 3,150 4, WISWASSER PAVILION RENT 1,580 1,790 1,500 1,310 1, GAZEBO RENT (30) SOCCER PAVILION Other Revenue 2,153 12,471 2, ,500 REVENUES

8 Reimbursements - Housing Comm SPECIAL ASSESSMENTS 219 1,000 1, DONATIONS PARKS AND REC DONATIONS Reimbursements - Other 28,587 32,987 28,723 11,715 36, Refunds and Rebates 22,788 94,257 22,298 38, Operating Transfers In 7,500 10,000 10,000 10,000 TOTAL REVENUES 4,235,361 4,209,313 4,186,499 3,015,454 4,309, Calculated at $1,531,728 less 425 payment Bath to DeWitt ($65,000) $0.50 per occupied lot per month DEQ Scrap Tire Clean Up Grant Michigan Department of Treasury estimate Michigan Department of Treasury estimate East Lansing 425 payment to Bath ParPlan Grant Application $5,000 for police camera; MCACA grant application $2,500 for mural From Sewer Fund to offset office support From Water Fund to offset office support Based on registration fees for recreation programs balances with Collections for mowing enforcement, balances with DeWitt payment for Ordinance Compliance Officer, estimate 20 hours/week plus half of dues and training From Cemetery Fund to offset office and mowing/maintenance support PLANNING: Estimate 2% growth per year Estimate 2% growth per year REVENUES

9 EXPENSES /30/ DEPARTMENT DESCRIPTION ACTUAL ACTUAL BUDGET ACTUAL BUDGET 101 Township Board 177, , , , , Ordinance Compliance 83,662 86,345 91,218 52,206 84, Supervisor 14,421 16,218 20,270 9,784 20, Superintendent 110, , ,790 59, , Elections 28,382 14,976 42,985 2,668 10, Assessor 109, , ,037 59, , Legal Services 21,976 24,504 23,000 8,184 22, Clerk 172, , ,649 92, , Engineering 2, , , Administrative Services 83,701 71,395 81,455 39,014 84, Board of Review 1,286 1,437 2,615 1,432 3, Treasurer 183, , , , , Computer Services 117, , ,180 48, , Building & Grounds 100,216 92, ,100 32, , Police Department 1,302,243 1,341,601 1,470, ,786 1,495, Fire Department 647, , , , , Department of Public Works 716, , , , , Social Services 3,376 5,562 6,170 2,500 6, Parks & Recreation 80,973 67,512 79,665 27,582 91, Debt Service 39, Operating Transfers Out 555, , , ,850 TOTAL GENERAL FUND 4,552,813 3,864,753 4,212,431 1,684,074 4,563,085 EXPENSES

10 Dept Township Board /30/ Salaries 10,917 18,000 18,360 9,180 18, Staff salaries 12,870 10,055 13,000 13, Benefits 5,215 6,400 5,291 3,180 5, Benefits - Housing Commission Insurance and Bonds 113,035 99, , , , Mileage Reimbursement 1,000 1, Rentals 8,640 8,640 8,640 4,320 8, Miscellaneous 1, Community Promotion 17,918 3,802 4,500 3,324 4, Dues and Memberships 5,444 8,260 5,514 8,544 5, Education and Training 1, , ,000 TOTAL EXPENSES 177, , , , , Trustee salary set by BOT resolution 12/4/2017, increase 2.5% Committee stipends This is reimbursed by Housing Commission Estimate $68,711 property & liability; $40,000 workers compensation insurance CCEA $2500, music licenses $1300, entrepreneurial communities $300, committee/employee appreciation $ Michigan Townships Association Estimate $1000 per Trustee Township Board

11 Dept Ordinance Compliance /30/ Salaries 48,397 49,217 50,027 28,843 53, Benefits 28,382 28,962 30,221 15,693 18, Office Supplies Contractual & Professional Ser 5,228 6,318 7,500 6,908 9, Mileage Reimbursement Telephone Miscellaneous Dues and Memberships MOWING/ENFORCEMENT ,000 1, Education and Training , ,200 TOTAL EXPENSES 83,662 86,345 91,218 52,206 84, increase 2.5% estimate 9% increase in health insurance premium Ordinance Compliance

12 Dept Supervisor /30/ Salaries 11,450 15,000 15,300 7,650 15, Benefits 1,958 1,148 3,020 2,115 3, Office Supplies Mileage Reimbursement Miscellaneous Dues and Memberships Education and Training 168 1,000 1,000 TOTAL EXPENSES 14,421 16,218 20,270 9,784 20, Supervisor salary set by BOT resolution 12/4/2017, increase 2.5% Michigan Association of Township Supervisors Supervisor

13 Dept Superintendent /30/ Salaries 86,258 88,277 91,461 47,383 93, Benefits 21,036 20,376 27,469 11,211 27, Operating Supplies HIRING EXPENSES , Mileage Reimbursement Telephone Dues and Memberships Education and Training 1, , ,500 TOTAL EXPENSES 110, , ,790 59, , Per contract: Jan 1 lump payment in lieu of 5 days vacation, May 1 salary increase estimate 9% increase in health insurance premium Help wanted advertisements Michigan Municipal Executives, Emerging Local Government Leaders Superintendent

14 Dept Elections /30/ Salaries 14,817 6,877 17, , Office Supplies Operating Supplies 8,732 4,662 18,685 1,474 1, Mileage Reimbursement 610 1, Printing and Publishing 422 2, Postage 2,635 2,021 2, Repair and Maintenace - Equip Rentals 1, , TOTAL EXPENSES 28,382 14,976 42,985 2,668 10,200 PLANNING: election year in Elections

15 Dept Assessor /30/ Salaries 62,300 63,066 67,870 32,407 69, TEMPORARY SALARIES 2,100 7,383 15,382 8,078 18, Benefits 20,068 18,270 22,585 10,905 23, Office Supplies Contractual & Professional Ser 20,735 7,476 35,000 4,749 35, Mileage Reimbursement Printing and Publishing 171 1, Postage 7 2,752 2,000 1,901 2, Miscellaneous 170 2, Dues and Memberships 992 (1,792) 1, , Education and Training 2,597 1,807 3, ,500 TOTAL EXPENSES 109, , ,037 59, , increase 2.5% increase to 20 hours/week, increase 2.5% estimate 9% increase in health insurance premium PLANNING: Michigan Tax Tribunals expected to go across two years. Both Full Tribunal's have been disposed. No new fillings for 2018 to date (8/16/2018) Assessor

16 Dept Legal Services /30/ Contractual & Professional Ser 21,976 24,504 23,000 8,184 22,000 TOTAL EXPENSES 21,976 24,504 23,000 8,184 22, Legal Services

17 Dept Clerk /30/ Salaries 62,421 58,923 62,559 32,021 64, Staff salaries 41,848 42,971 42,743 21,495 43, Benefits 57,044 59,930 60,097 35,658 63, Office Supplies Operating Supplies Mileage Reimbursement Printing and Publishing 10,338 6,136 8,000 2,344 8, Miscellaneous Dues and Memberships Education and Training 81 1, ,500 TOTAL EXPENSES 172, , ,649 92, , Clerk salary set by BOT resolution 12/4/2017, budget 2.5% increase % increase estimate 9% increase in health insurance premium meeting synopsis Michigan Association of Municipal Clerks increase to send Deputy Clerk to MAMC Clerks Institute Clerk

18 Dept Engineering /30/ Contractual & Professional Ser 2, ,000 4,000 TOTAL EXPENSES 2, , , General meeting attendance every other month, minor miscellaneous engineering Engineering

19 Dept Administrative Services /30/ Salaries 47,287 48,090 48,886 25,019 51, Benefits 25,444 18,234 21,269 9,940 21, OFFICE SUPPLIES OPERATING SUPPLIES Mileage Reimbursement Printing and Publishing 10,881 4,908 10,200 3,865 10, Education and Training TOTAL EXPENSES 83,701 71,395 81,455 39,014 84, $2,500 increase estimate 9% increase in health insurance premium newsletters $3600 each (print & postage), 2 tax bill inserts $500 each (print), 4 sewer bill inserts $500 each (print) Administrative Services

20 Dept Board of Review /30/ Salaries 992 1,148 1, , Benefits Mileage Reimbursement Printing & Publishing Miscellaneous Education and Training TOTAL EXPENSES 1,286 1,437 2,615 1,432 3, new code for publishing of BOR schedule Board of Review

21 Dept Treasurer /30/ Salaries 61,609 59,418 62,559 32,021 64, Temporary Salaries 10, Staff salaries 29,825 41,565 41,858 21,211 42, Benefits 29,742 36,648 46,667 19,799 49, Office Supplies Operating Supplies 807 1, (373) Contractual & Professional Ser 33,768 36,796 30,000 23,264 40, Mileage Reimbursement Printing and Publishing 1, ,500 2, Postage 3,756 4,348 3,500 1,475 3, Miscellaneous 2, BANK TRANSACTION FEES 3,709 2,871 1,000 1,652 3, Education and Training ,000 1, PRIO PERIOD ADJUSTMENT 7,540 9,044 21,000 1,444 15,000 TOTAL EXPENSES 183, , , , , Treasurer salary set by BOT resolution 12/4/2017, increase 2.5% increase 2.5% estimate 9% increase in health insurance premium check stock (except payroll) financial audit $9,100, accounting support $24,000, and year end financials $7, tax bill mailing tax bill mailing refund collected taxes from past years plus interest, several pending Tax Tribunals Treasurer

22 Dept Computer Services /30/ Contractual & Professional Ser 45,829 45,779 44,000 22,698 45, Repair and Maintenace - Equip 20,305 35,561 19,425 4,191 27, Dues and Memberships 51,197 37,334 42,755 21,149 47,789 TOTAL EXPENSES 117, , ,180 48, , monthly contract $2500, managed servers $7200, managed workstations $ Replacement schedule $26,500, miscellaneous $ Software licenses (all departments) new: Pivot Point (assessing), Guardian (human resources tracking), update Municode (online) PLANNING: Replacement schedule BS&A Planning, Zoning and Engineering (PZE Module) $4,890 for implementation and training Computer Services

23 Dept Buildings & Grounds /30/ Office Supplies 1,753 1,605 2,000 1,169 2, Operating Supplies 15,813 7,953 10,000 1,313 10, Contractual & Professional Ser 2,300 1,200 1,200 1, GASOLINE/FUEL 4,659 4,623 6,000 2,585 6, Printing and Publishing ,000 2,095 4, Postage 3,786 5,337 6,000 1,779 6, Utilities 36,885 32,418 36,400 16,017 36, Telephone 13,000 14,000 15,000 6,976 15, Repair and Maintenace - Equip ,500 2, Repair and Maintenance - Other 6,626 2,756 2, , Miscellaneous Dues and Memberships Building Improvements 11,441 (122) 17, Land Improvements 14,400 10,500 50,000 50, EQUIPMENT PURCHASE TOTAL EXPENSES 100,216 92, ,100 32, , emergency generator agreement printing and 0.7 cents per black & white and 4.9 cents per color postage machine rental, PO box rental, postage, envelopes reroof Police Department $12,000, misc deferred maintenance $5, parking lot repair at Fire Hall (year 2) PLANNING: parking lots $50,000 per year over 5 years Buildings & Grounds

24 Dept Police /30/ Salaries 725, , , , , PART TIME SALARIES 4,484 5,215 10,512 3,618 10, Staff salaries 42,569 44,504 43,917 22,475 45, Salary - Chief 70, ,859 80,224 46,172 82, OVERTIME 41,611 30,049 27,547 8,549 27, Benefits 322, , , , , Office Supplies 1,759 1,459 2, , Operating Supplies 4,463 9,606 7, , Uniforms 6,257 6,540 11,000 4,788 9, CONTRIBUTIONS TO OTHER AGENCIES 2,000 2,000 2,000 2, Medical Evidence Exams 295 1, , Mileage Reimbursement GASOLINE/FUEL 24,645 27,454 29,000 14,390 30, Printing and Publishing 901 1,001 1,500 1, Telephone 5,356 5,069 5,800 3,630 7, Communications 7,397 8,197 7,500 2,688 8, REPAIR AND MAINTENANCE - VEHIC 10,941 16,324 17,665 13,862 17, Repair and Maintenance - Other 3,050 3,953 3, , Miscellaneous 2,007 2,931 3, , Education and Training 9,444 6,452 8,000 1,534 10, EQUIPMENT PURCHASE 18,477 8,428 11,450 1,682 17, Vehicle Replacement 28, ,000 TOTAL EXPENSES 1,302,243 1,341,601 1,470, ,786 1,495, per collective bargaining agreements increase to $22/hour per contract estimate 9% increase in health insurance premium 922- increase for actual costs from Added $9,000 to replace air conditioning units for building 960- Allow more Officer training and purchse new targets and simunition ammo for firearms traininig 921- $6,500 actual monthly charges, $500 to replace phones as necessary 977- Replace car cameras and body cams current cost estimates as of 7/18, apply for $5,000 ParPlan grant to offset cost Police tahoe pursuit 4x4 with change over cost PLANNING: COPS Grant was not awarded 11/27/2017, may consider re-apply in future Long term replace Bullet proof vests; grant may reduce by $4, Tahoe replacement schedule ( ) Police Department

25 Dept Fire /30/ Salaries 102, , ,998 51, , Salary - Chief 60,866 62,124 63,628 31,216 63, Officer's Pay 15,817 16,500 16,500 6,250 16, Benefits 37,996 34,353 39,730 19,477 42, Office Supplies 1,788 1,199 1, , Operating Supplies 6,969 6,245 15,000 1,872 15, Uniforms 5,869 3,970 4, , HIRING EXPENSES 2, ,000 1, Mileage Reimbursement , GASOLINE/FUEL 5,433 5,897 6,000 2,212 6, Printing and Publishing ,000 1, Utilities 13,348 19,024 13,200 10,227 21, Telephone 3,594 4,138 5,000 2,627 5, Communications 15,460 26,691 8,650 4,021 18, REPAIR AND MAINTENANCE - VEHIC 25,482 26,755 29,250 2,731 28, BUILDING REPAIR 17,686 4,730 8,000 7, Repair and Maintenace - Equip 26,089 3,903 12,650 3,591 12, Repair and Maintenance - Other 5,496 3,142 5, , Miscellaneous 232 2,713 5, , Dues and Memberships 1, Education and Training 10,485 16,192 16,500 6,036 16, Building Improvements ,401 4,000 4, Land Improvements EQUIPMENT PURCHASE 45,124 50,500 35,000 1,868 35, Vehicle Replacement 243,392 33, ,000 TOTAL EXPENSES 647, , , , , increase 2.5% increase 2.5% estimate 9% increase in health insurance premium committed for truck replacement fund PLANNING: need to address plan for staffing coverage need to review and update vehicle replacement schedule Fire Department

26 Dept Public Works /30/ Salaries 174, , ,893 93, , Temporary Salaries 1,585 2,243 2,775 2, Benefits 70,298 70,804 70,804 40,689 74, Operating Supplies 4,931 3,828 6,000 1,472 6, Uniforms 1,851 1,133 1, , TOM KING JUNK DAY 16,137 14,860 16,000 16,095 16, Telephone 3,732 3,307 3,600 1,597 3, REPAIR AND MAINTENANCE - VEHIC 3,708 2,356 5,000 1,243 5, Repair and Maintenace - Equip 1,189 1,326 5,000 1,140 5, Miscellaneous Education and Training 80 1,000 1, Building Improvements 2,571 2,500 2, EQUIPMENT PURCHASE 3,698 3,808 4,450 4,057 4, DRAINS 34,163 42,012 42,000 34,989 42, Roads 398, , ,000 12, ,000 TOTAL EXPENSES 716, , , , , increase 2.5%, promote "working foreman" $2 step estimate minimum wage $ estimate 9% increase in health insurance premium reallocated from Buildings & Grounds lawnmower $7,700 less $4,000 trade, weedwhips etc $ road projects $350,000 and local share Saginaw Pathway $65,000 PLANNING: minimum wage tied to inflation starting Jan lawnmower replacement rotation trucks, cars, van aging and some rust but mechanically maintained estimate $650,000 per year for 10 years to bring roads to "fair" PASER rating Dept of Public Works

27 Dept Social Services /30/ SOCIAL SERVICES 3,376 5,562 6,170 2,500 6,170 TOTAL EXPENSES 3,376 5,562 6,170 2,500 6, MiCAFE phone $420, BSCC $2500, Meals on Wheels $750, United Way 211 $ Social Services

28 Dept Parks & Recreation /30/ Salaries 25,513 25,365 26,274 13,444 25, Benefits 2,226 2,248 2,387 1,226 10, Office Supplies Operating Supplies Basketball Program 1,885 2,013 2, , Baseball Program 2,323 2,652 3,150 1,888 2, Soccer Program 2,595 1,195 2, , Other Recreation Programs 15,665 16,273 25,000 3,634 25, Mileage Reimbursement Printing and Publishing Telephone Repair and Maintenance - Other 23,059 13,248 11,696 4,732 15, Rentals 2,619 2,733 2,400 1,494 3, Miscellaneous Education and Training , Building Improvements 2, Land Improvements 2, EQUIPMENT PURCHASE TOTAL EXPENSES 80,973 67,512 79,665 27,582 91, increase 2.5% and $1.50 step, make full-time position with 28 hours P&R and 12 hours SC Basketball figure represents revenue from K-1 Basketball Clinic and grades 2/3 recreation basketball in past 12 months Baseball figure represents revenue collected during Baseball Soccer figure represents revenue collected during U6 Soccer Clinic Fall 2017 and Spring Friday Folders and Facebook boosts Repair and Maintenance includes water testing at Wiswasser Park $300, Soccer field dirt $676, mole bait $40, fertilizer $456, Soccer Field Spring Start Up and Fall Shut Off $450, Sprinkler raising $100, Round Up $40, Mulch, 442, Bark 300, Antifreeze $12, $12,500 weed spraying, including near fishing dock Potty rentals includes 6 beach, 7 JCMP & Soccer Park $150/month and pontoon rental $75 each time membership fees to MRPA & SMRPA $70, Conference $950 (every other year) BPAC proposes a mural at Wiswasser Park, the costs would be covered by a grant PLANNING: whole lake treatment for milfoil in review 5 year Park Plan for priority projects, department requested reconstruct boat launch parking lot in Parks & Recreation

29 Dept Operating Transfers /30/ TRANSFERS TO SENIOR CENTER 68,976 84,084 79,225 75, TRANSFERS TO FARMERS MARKET 10,000 10,000 10,830 12, TRANSFERS TO BUILDING & ZONING 55,364 57,138 58,457 72, TRANSFERS TO LIBRARY 61,651 55,548 3, TRANSFERS TO CAPITAL PROJECTS 12,000 2, Transfers to Debt Service 347,682 - TOTAL EXPENSES 555, , , , Operating Transfers

30 Fund Cemetery REVENUES /30/ Sales 7,850 5,450 4,000 5,250 4, Foundations 3,895 4,100 4,000 2,858 4, Interments 8,525 10,925 7,500 5,650 7, Interest TOTAL REVENUES 20,270 20,602 15,500 13,775 15,500 EXPENSES /30/ Operating Supplies 1,640 1,843 1,000 1,553 1, Utilities Repair and Maintenance - Other , , Miscellaneous Building Improvements Operating Transfers Out 7,500 10,000 10,000 10,000 TOTAL EXPENSES 9,704 13,444 14,400 1,908 14, tree & stump removal, headstone repair transfer to General Fund to offset part of office and mowing/maintenance expenses Cemetery Fund

31 Fund Senior Center REVENUES /30/ FUNDRAISING & DONATIONS 3,298 2,951 2,500 6,219 5, DONATION CONTINGENT 2,476 1,658 1, , SENIOR CENTER MEALS 28,802 31,841 54,500 13,811 35, Interest RENT 1, Other Revenue 5,836 11,109 10,000 3,975 6, Operating Transfers In 68,976 84,084 79,225 75,384 TOTAL REVENUES 111, , ,125 24, ,634 EXPENSES /30/ Salaries 55,691 65,053 70,808 31,998 59, Benefits 4,537 5,742 6,467 2,811 8, Office Supplies Operating Supplies 6,145 4,704 7,500 2,155 6, DONATION CONTINGENT 3, ,000 1, FOOD EXPENSE 24,524 28,747 41,250 10,776 27, PROGRAM COSTS 4,627 9,244 10,000 2,923 7, UTIILITIES 5,153 5,466 5,500 2,879 6, Repair and Maintenance - Other 889 1,594 1, , Miscellaneous Community Promotion EDUCATION AND TRAINING FUNDRAISING EXPENSE , Building Improvements 3,179 3,739 1,500 1, EQUIPMENT PURCHASE 1,367 1,000 1,000 TOTAL EXPENSES 110, , ,125 55, , Meal Program: average 40 meals/ day, 4 days/week, and 15 meals/tues, 50 weeks (8,750 total) - Daily: 3 low income meals, 28 resident meals, 9 non-resident/non-senior meals Senior Center Fund

32 - Tues: 2 low income, 10 resident, 3 non-resident/non-senior meals - Meal Prices: low income $0, resident $3.50, non-resident/non-senior $ Income from bridge, linedancing, day trips Cooks 2.5% increase, no change in hours (32 and 28) - Dishwasher, estimate minimum wage $9.35, reduce hours from 15 to 12 per week - bring in prepared meals on Tuesdays roll Coordinator duties into P&R Director, 12 hours SC and 28 hours P&R, emphasis on outreach and services - rely much more on volunteers for daily activities (check-in & meal sales, euchre, bridge, bingo) - $2000 placeholder 730-8,000 $3 and 750 meals $ mileage Linedancing Instructor approx $3,000, Health Department food license $543, events/programs, day trips Bath Days, Summer Solstice, Truck or Treat Michigan Association of Senior Centers, National Council on Aging PLANNING: building expansion in future, hire architect/engineer 1-2 years before construction potential grant funding, need to discuss operating costs computerized record keeping software proposed ADA van, need to discuss operating costs Senior Center Fund

33 Fund Farmers Market REVENUES /30/ FEDERAL GRANT: FMPP 27,582 30, FUND RAISING 4,717 7,747 9, , Interest RENT 5,860 3,975 3,380 1,365 4, Other Revenue OPERATING TRANSFERS IN 10,000 10,000 11,045 12,166 TOTAL REVENUES 48,314 53,016 24,265 2,318 24,566 EXPENSES /30/ SALARIES 10,929 11,849 11,045 4,812 11, SALARY 2,500 1, BENEFITS BENEFITS (FMPP) Operating Supplies OPERATING SUPPLIES (FMPP) 9,461 2, FUNDRAISING EXPENSE 3,355 3,192 4,000 3, CONTRACT AND PROF SERVICES (FMPP) 13,471 12, Mileage Reimbursement Printing and Publishing 1,318 1, , PRINTING AND PUBLISHING (FMPP) 759 1, Postage 1,719 1,787 1, , POSTAGE (FMPP) Telephone Miscellaneous Community Promotion COMMUNITY PROMOTION Dues and Memberships BANK TRANSACTION FEES Education and Training COMMUNITY PROMOTION 215 2, , COMMUNITY PROMOTION (FMPP) 1,304 4, TOTAL EXPENSES 48,158 42,987 24,265 7,345 24, Farmers Market Promotion Program grant ended 9/ Fall Feast, poinsettia sale, donations Budget estimate 8 vendors during summer and 5 vendors during winter to cover $10,455 base wage and FICA $10,455 base wage (2% increase) plus 25% of vendor fees FICA Postcard mailer for summer and winter markets Postcard mailer for summer and winter markets Cell phone food licenses Recode Community Promotion FROM here Michigan Farmers Market Association Credit card fees covered by FMC EBT grant Recode Community Promotion TO here Guest Chef ($150/month), Facebook ($50/month) Farmers Market Fund

34 Fund Downtown Development Authority (DDA) REVENUES /30/ DDA INCREMENT 7,547 18,817 18,500 62,973 62, Interest Other Revenue 5,000 TOTAL REVENUES 12,557 18,842 18,500 62,980 62,000 EXPENSES /30/ Operating Supplies 5, ,500 1, Contractual & Professional Ser 57 2,400 2,000 3, COMMUNITY OUTREACH , , Miscellaneous 1, BANK TRANSACTION FEES Education and Training 130 1,000 2, Land Improvements 10,000 1,900 20,000 TOTAL EXPENSES 7,489 3,468 18,500 2,010 28, Recode Community Promotion TO here Recode Miscellaneous TO here Couzens Park Improvements Recode Community Promotion FROM here Recode Miscellaneous FROM here Downtown Devel Auth Fund

35 Fund Building & Zoning REVENUES /30/ Zoning Application Fees 13,967 25,076 15,000 7,985 12, Building Permits 55,400 72,335 65,000 31,327 62, Trade Permits 60,201 51,796 45,000 23,794 47, Interest Operating Transfers In 55,364 57,138 58,457 72,300 TOTAL REVENUES 184, , ,457 63, ,800 EXPENSES /30/ Salaries 50,891 55,262 64,241 28,090 66, Temporary Salaries 2,796 5,153 4, Benefits 27,930 18,904 23,116 14,956 30, Office Supplies Operating Supplies Contractual & Professional Ser 85,910 80,398 86,000 31,312 85, Printing and Publishing 5,066 4,285 5,000 1,024 5, Miscellaneous 25 1,000 1, Dues and Memberships 732 1,106 1, , EDUCATION AND TRAINING 736 2,460 2, ,000 TOTAL EXPENSES 174, , ,457 82, , Budget calculated on one and half times 6 month figure rounded down Budget calculated on double 6 month figure rounded down Budget calculated on double 6 month figure rounded down % increase, $1200 step for Zoning Administration, code Planning Intern here (15 hours/week) instead of temporary employee rolled into 702 salaries estimate 9% increase in health insurance premium Budget calculated at 75% of Building and Trade permits, $3500 for 5 year Comp Plan update Maps, publishing zoning ordinance amendments Includes Economic Development Strategy meetings American Planning Association, Michigan Association of Planners Building & Zoning Fund