Payroll question and answer webinar 2016 contract 3 October 2016

Transcription

1 Payroll question and answer webinar 2016 contract 3 October 2016 Hosted by: Gareth Jones NHS Employers John Stevenson Electronic Staff Record (ESR)

2 What we ll cover today Quick recap on how the new pay system works Quick recap on how the new pay elements are inputted in to ESR Where will you get the information from? Detailed question and answer session

3 How pay works 2016 contract Four nodal points, not incremental, only one value per nodal point. Stage of training Nodal Point Value ( ) FY1 1 26,350 FY2 2 30,500 CT1-2, DCT1-2, ST ,100 CT3, DCT3, ST ,750 F1 (MF01), F2 (MF02), StR Core Training & Dental Core Training (MC51-53), StR Run-through and higher (MS01-08). Parallel codes for trust grade doctors now added.

4 How pay works 2016 contract Supplementary pay (non-pensionable): Pay for hours worked over 40 37% enhancement on night hours On-call availability allowance Weekend allowance Flexible pay premia (currently for Emergency Medicine, Psychiatry, GP, OMFS and Academia. Additionally 1,500 for LTFT during transition only) London weighting is the same as always.

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15 Pay protection Two categories of pay protection under Schedule 14: Section one the cash floor Section two paid on MN37 pay scale plus banding supplement. Which one trainees get (if eligible) depends on their stage of training. Eligible doctors will receive pay protection until their transition end date, or 3 August 2022, whichever is sooner.

16 Cash floor pay protection The cash floor is calculated once and shouldn t change, unless there has been a previous error. It is made up of: Basic salary (on the 2002 contract) the day before transitioning, plus; The value of the banding supplement at 31 October 2015 for the rota the doctor is working on the day before transitioning. Doctors are paid according to Schedule 2 of the TCS, but if their pay is lower than their cash floor, they will receive an additional pay protection element to make up the difference.

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18 Section two pay protection Protects what the doctor expected to earn by carrying on paying them on the MN37 scale plus a banding supplement. These doctors are still on the 2016 contract, they are just being paid according to Section two of Schedule 14. Basic salary is worked out as per the 2002 TCS, the doctor continues to increment on the MN37 scale. The banding supplement is worked out by using the banding questionnaire at Annex B of Schedule 14. Banding works exactly the same, with the exception that there is no Band 3.

19 Paying for additional work It may be agreed with the doctor to pay for additional hours of work instead of granting TOIL. This would be paid at the standard rate for the time which the work occurred, i.e. either at the normal rate or at the normal rate plus 37% for nights. Non-recurring elements are available on ESR for this purpose.

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22 Locum work Locum work is paid at the national locum rate detailed in the pay circular. These rates are included on ESR. Locum work will be where the doctor has agreed separately to be engaged as a locum, and is therefore separate to the substantive contract. However doctors and employers still have an obligation to work and to roster safely.

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26 Fines When the outcome of the exception reports has been agreed by the doctor and the educational supervisor, they will be reviewed by the guardian to check whether the below provisions have been breached. Fines will be levied when working hours breach one or more of the following provisions: a) The 48 hour average weekly working limit b) Contractual limit on maximum of 72 hours worked within any consecutive 7-day period c) Minimum 11-hour rest has been reduced to less than 8 hours d) Where meal breaks are missed on more than 25 per cent of occasions. In some cases, the guardian may need to review a pattern of exceptions to identify whether a fine is to be levied.

27 Application of fines Fines will be levied against the department where the doctor works, at 4x the applicable rate of pay for the time of the breach. The doctor will receive 1.5 times the applicable locum rate, and the guardian will retain the remainder for future disbursement.

28 Where will the information come from? The rota systems from Allocate and Skills for Health will show: average hours additional hours hours which attract a 37% enhancement whether or not an on-call availability is payable the weekend allowance frequency. Medical staffing will need to assess whether or not a doctor is entitled to any flexible pay premia, and also input the cash floor if applicable. Any additional hours worked, or fine payments, will need to be notified to payroll separately.

29 Skills for Health DRS system

30 Allocate e-rota system

31 Questions If a doctor is on the 2016 contract, but is being paid under section 2 pay protection i.e. on MN37 plus banding, how will it be visible nationally whether or not that doctor is on the new contract or the old contract? Will this be done by looking if the doctor has a transition start/end date entered on to ESR?

32 Questions Q. If a doctor is pay protected under section 2 (MN37 plus banding) and needs to be paid additional hours or a fine payment, what are they paid? A. They are paid the additional hours/fine at the 2016 contract rates. Q. How does this work on ESR?

33 Questions When entering hours that attract the night enhancement, do we enter additional hours AND night duty hours, or do we just enter the night duty hours? I.e. is the night duty element 37% of the hourly rate, or 137% of the hourly rate?

34 Questions position numbers When creating position numbers, which grade will need to be used going forwards? Currently the grade is MN37 which generates the salary range, will it be possible to assign MN37 and a nodal point to a position number?

35 Questions position numbers Q. We currently have an interface between Intrepid & ESR where trainee records come into ESR, with individual positions per Deanery Post Number. If we are now having to have different positions per person (dependent on protection etc) I think this means we can no longer use the Intrepid / ESR interface?

36 Questions position numbers Are the new pay scales being added to current position numbers or do new positions need to be set up with the new pay scales?

37 Questions position numbers Will we be able to have a mass upload to our current positions in ESR for the new pay scales to be added as we may have both MN37 trainees in a position on one rotational placement, then a trainee with a new payscale may rotate in to the same position later on.

38 Any more questions?

39 Resources available Terms and conditions and Pay Circular Implementation guidance for employers Factsheet on rota rules Guardian of safe working hours resources Regularly updated FAQs More resources are available, and will continue to be added to our website.

40 Thank you for attending the webinar today Contact us: Website: Facebook.com/NHSEmployers