Wapello Community School District Board of Directors Regular Meeting

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1 Notice of Public Meeting Wapello Community School District You are hereby notified that the Board of Directors will meet: March 12, 2014 at 6:00 p.m. Central Administration Office 406 Mechanic Agenda 1. Call to Order 2. Roll Call 3. Approval of Agenda (action) 4. Community Forum (information) 5. Special Commendation (information) 6. Students of the Month for February (information) Tate Boysen Miss McCulloh Hannah Chaney Miss Bostian & Mrs. Brown Alex Garza Miss Bostian Vianey Granado Mrs. Thornburg Ashley Hahnbaum Mrs. Thornburg Dakota Maish Mrs. Brown Ruger McNeil Mrs. Thornburg Hunter Moss Mrs. Thornburg Brandon Ruth Mr. Brown Mireya Salas Mrs.Brown Brianna Smith Mrs. Thornburg Paige Strickland Miss McCulloh Hope Villagrana Mrs. Salazar 7. Approval of Minutes (action) 8. Approval of Bills (action) 9. Approval of Fundraisers (action) 10. Financial Report (action) 11. Administrative Reports (information) a. Superintendent/Curriculum Coordinator b. JH/HS Principal c. Elementary Principal d. AD e. Technology Director 12. Personnel (action) a. Resignations i. Caleb Hainey ii. Nate Miller JH Girls Assistant Track Coach iii. Aundrea Patrick Basketball Cheerleading b. Hires i. Nate Miller JH Assistant Boys Track Coach ii. Dawn Schulte JH Assistant Girls Track Coach 13. New Business a. Consideration to Set Date and Time for Public Hearing for FY 15 Budget (action) b. Presentation by Shawn Maine (information) c. Consideration to Approve National Soils trip for Wapello FFA (action) d. Consideration to Approve Construction Recommendations (action) e PBIS Update (information) f. Consideration to Approve Contract with Southeast Iowa Jump Start Academy (action) g. Consideration to Approve PK Restructuring for (action) h. Consideration to Approve First Reading of Revised Policy 513 (Compulsory Attendance) (action)

2 i. Consideration to Approve Proposed Reductions for School Year (action) j. Consideration to Set April 21 as a Student Contact Day (action) k. Consideration to Set Date for Budget Work Session (action) l. Consideration to Set Date and Time of April Meeting (action) 14. Adjournment

3 Wapello Community School District Board of Directors Regular Meeting The Wapello Board of Education met in open session for their regular monthly meeting at 6:00 p.m. at the Central Administration Building Board Room. Those present included Duane Boysen, Traci McCleary, Larry Miller, Rob Pritchard, Matt Stewart, Supt. Peterson, Brett Nagle, Steve Bohlen, Bill Plein, Nate Miller, Board Secretary, Eric Small, and a representative of the news media was also present. Approval of Agenda: Motion by McCleary and seconded by Miller to approve the agenda. Motion carried with a 5 aye vote. Community Forum: Special Commendations: Kaci Small, Monique Peck, and Micah Peck were congratulated for their nominations for the 2104 National Life Group Life Changer of the Year Award. Group Speech was well represented at the State Speech Contest with one group receiving a Division I rating and several groups with a Division II rating. The Wrestling team continues to have great success, 6 wrestlers advandced to districts and the team advanced to the Regional Duals. Ryley Howell is now ranked nationally at his weight class. The January Students of the Month were recognized and congratulated by the board. Approval of Minutes: Motion by Stewart and seconded by McCleary to approve the minutes as printed. Motion carried with a 5-0 voice vote. Approval of Bills: Motion by McCleary and seconded by Miller to approve the bills presented for payment with added pre approvals. Motion carried with a 5-0 voice vote. Financial Report: Motion by Stewart and seconded by Miller to approve the financial report for January Motion carried with a 5-0 voice vote. Approval of Fundraisers: Activities Director Bill Plein presented the list of proposed fundraisers to the board. Those included: Wapello FFA PRCA Rodeo Wapello High School Library Book Fair

4 Motion by McCleary and seconded by Stewart to approve the fundraisers. Motion carried with a 5-0 voice vote. Administrative Report: Supt. Peterson ALICE Training Teacher Leadership and Compensation Grant Weight Room Open House Last Day of School is now May 30 th for the students and June 2 for teachers Jump Start Academy Standards Based Grading SAI Executive Leaders Preschool Possibility of re-vamping the preschool program for next school year Elementary Principal, Brett Nagle 5 th and 6 th Grade will be participating in the Mad About Money February 25 and February 27 will be a second Parent/Teacher Conference for all students which is a change from previous years Core Standard Based Reporting School Wide Title I Iowa Assessments will be during the 2 nd week of March, Mr. Nagle will be meeting with all classes to disucss the importance of the testing PBIS-SWIS Data High School Principal Steve Bohlen Mr. Troyer again received a Southeast Iowa Builders Association Grant in the amount of $1,75 both this year and next year, he will be purchasing a new Mig Welder with these funds. Staff Breakfast on Friday morning will be provided by the FFA February 25 and 27 will be the final Parent/Teacher Conferences Iowa Assessments will be the week of March 10 Mad about Money 2 will be presented as a financial responsibility seminar for the students Hearing tests for 7 th graders are upcoming Director of Technology, Nate Miller R-Schools Chrome Books are coming from a vendor to try out Bandwith may need to be upgraded in the future Eventual replacement of the Fiber Optic Ring between the two buildings Brite Bytes Survery

5 Athletic Director Bill Plein Tournament Season for the Winter Sports Wellness Center Open House Revenue Proposals R-School Program Possible Changes to the Athletic Conference may be forthcoming Athletic Banquet Meeting is tonight and the Winter Athletic Banquet date will be set at that meeting Personnel 1. Resignations - None 2. Employment - None New Business: Receipt of Initial Proposal from the Wapello Education Association: Brandon Brown and Jason Marshall, representing the Wapello Education Association delivered the association s initial proposal for collective bargaining. Superintendent Peterson accepted the proposal on behalf of the district. Consideration to Accept Bid For Elementary Library Flooring: Ms. Watson and Mrs. Moser presented the bids for new flooring in the Elementary Library, bids were received from Rheindschmidt s and Ertz Carpet for both carpet and cork flooring. Motion by McCleary and seconded by Miller to accept the bid from Rheindschmidt s in the amount of $6, Motion carried with a 5-0 voice vote. Consideration to Approve Rodeo Contract - The contract from Barnes PRCA Rodeo has been received by the district. The change in the amount of the contract from $25,000 to $29,000 includes Barnes paying the specialty act. Motion by McCleary and seconded by Stewart to approve the contracts with the stipulation that the word employer be removed from the bottom of the contract underneath the signature line of the contract. Motion carried with a 5-0 voice vote. Consideration to Approve Yearbook Contract: Megan Brown presented the yearbook contract with Walsworth Publishing, and also had a comparison from another company, Entourage who offers some competitive pricing on their yearbooks. Motion by Stewart and seconded by McCleary to table the awarding of a contract for 2015 Junior and Senior High Yearbooks. Motion carried with a 5-0 voice vote. K-6 PBIS Update Brett Nagle and Angela Sutherland from the Elementary PBIS Committee gave the update on PBIS activities and statistics regarding the PBIS program at the elementary building.

6 Presentation on Teacher Leadership and Compensation Application Superintendent Peterson gave the board a presentation on the Teacher Leadership and Compensation Grant that the Instructional Council worked on. Superintendent Peterson told the board, the district should hear back in the next 60 days or so if our grant was one of the accepted proposals. Discussion on Financial Outlook for Superintendent Peterson gave the board a prelimninary look at the financial outlook in regards to the FY15 budget. Consideration to Approve Memebership in Louisa Development Group Motion by McCleary and seconded by Miller to renew the $100 membership with the Louisa Development Group. Motion carried with a 5-0 voice vote. Consideration to Purchase Vehicle Gary Spitznogle had received bids for a district car from the three Louisa County Car Dealers: The bids were as follows: Mincer Ford 2014 Ford Taurus, $19, Ford Fusion, $18,000 Delzell Brothers 2013 Chrysler 200, $18,000 Wiele Chevrolet 2014 Chevrolet Malibu - $19, Chevrolet Cruze - $17,300 Motion by McCleary and seconded by Pritchard to purchase the 2014 Ford Taurus from Mincer Ford in the amount of $19,150. Motion carried with a 5-0 voice vote. Consideration to Approve PO For Cardio Equipment Motion by McCleary and seconded by Stewart to approve the PO to Bickel s for the Cardio Equipment for the new Weight Room. The funds for this purchase will come from the donation from the Kent Feeds Charitable Trust. Motion carried with a 5-0 voice vote. Consideration to Set Special Meeting Date for Purpose of Delivering the District s Initial Proposal to the WEA. The date to return the proposal will be done in conjunction with the previously scheduled for February 24, 2014 at 5:00 p.m. Set Date for March Board Meeting and other special meetings: Motion by Miller seconded by McCleary to set the February Board Meeting for Wednesday, March 12 at 6:00 p.m. Motion carried with a 5-0 voice vote. Adjournment: Motion by Pritchard and seconded by McCleary to adjourn. Motion carried with a 5-0 voice vote. Duane Boysen, President Eric Small, Secretary

7 Wapello Community School District Board of Directors Special Meeting 2/24/2014 The Wapello Community School District Board of Directors met for a Special Meeting on Wednesday, February 5, 2014 at 5:00 p.m. at the District Administration Office Board Room. Those present included Duane Boysen, Traci McCleary, Larry Miller, Rob Pritchard, Matt Stewart, Superintendent Peterson, Director of Maintenance Brad Wedeking, Mark Fisher of Metzger Johnson Architects, Justin Myers of Myers Construction. A member of the news media was also present. Motion by McCleary and seconded by Miller to approve the agenda. Motion carried with a 5 0 voice vote. Approval of Fundraisers The following fundraisers were presented for approval Soccer Camp for PK 8 Soccer Clothing Elementary PBIS T Shirt Sales Elementary St. Patrick s Day Green Necklaces and Hat Day NHS Minute to Win It Poms Kids Camp Poms Spring Fling Poms Mens Handsome Pageant High School Math Pi Day T Shirt Sales Motion by Miller and seconded by Stewart to approve the fundraisers that were presented for approval. Motion carried with a 5 0 voice vote. Approval of Yearbook Contract Megan Brown reported that the prices of the yearbook have been lowered to $34 from $35 and $9 down from $10 respectively. Walsworth also agreed to waive the shipping charges. Megan said that she still preferred the Walsworth yearbook and software over the Entourage, but the prices are still higher with Walsworth. She found all positive reviews with Entourage and could not find a single bad review regarding the quality of the yearbooks. Motion by McCleary and seconded by Miller to approve the contract with Walsworth Yearbooks for the School Year. Motion carried with a 4 1(Stewart) voice vote. Work Session Regarding Phase II of High School Construction Mark Fisher and Justin Myers were present to give some updated pricing on some finishes on Phase II of the construction project. Glass has been installed in the doors Punch List Items and Fire Marshal s list of items that needed to be completed have been completed and addressed. Mark will give written documentation to the Fire Marshal, Jerry Trimble who will in return respond in writing that the district does have the ability to occupy the weight room, a final Certificate of Occupancy will be granted at the completion of the project. Stone Veneer Samples are en route and should be here sometime this week.

8 Colors and Fonts will be sent to Traci McCleary for her review for the metal fascia, the letters, along with font designs The contractor did have some concerns regarding the over flow roof drains. Since the drains are designed to be used in an overflow situation when the main roof drains are clogged, and they were concerned to see some ice in the drains. The contractor is hoping that snow blew into the drain and then melted and then refroze. Pricing for the bronze window frames has not been received yet. The architect and contractor did caution the district that some of the newer cardio equipment draws more amperage than originally anticipated and thought that there could possibly need to be some re wiring done to accommodate the increased load if needed. The architect presented to the board a two different drawings showing a proposed bench outside of the entry way. There was some discussion as to the location of the bench and the location of the overhang. The bench could be moved back under the overhang to keep anyone sitting on the bench out of the conditions. The consensus of the board was to leave the bench where it currently is shown on the drawing given to the board tonight. Floor Finishes A number of alternates and materials were discussed at the last meeting. Mark suggested considering a walk off mat onto the other flooring. Mark took the board through a handout that was given regarding the different flooring options. The terrazzo flooring carried a surcharge of 15% due to the small size of the job. It carried a price of $10,700. Rubber sheet goods ½ thick, 1 color tiles would be approximately $5,850. Ceramic Tile or quarry tile would cost between $3,900 and $5,500. Colored Concrete 1 thick topping ($6/sf +$2.50 for color) would be approximately $3,300 there would be an additional charge of $1,600 for stamped and color and an additional $500 for an abrasive mixture added. Carpet Tile, commercial grade, glued down would be $1,600. Mark also priced a metal grate to try and catch the elements would be an additional $1,000. All of the above prices do not assume a $2,000 credit for not using the VCT tile that was in the original specifications. Duane asked about the carpet tiles and the life expectancy, Mark thought that they should last longer than 5 years and are designed to be replaced as necessary. Only the worn tiles would need to be replaced and the outside tiles that do not see the wear that the main traffic aisles would see. The choices for the carpet tiles and designs would actually give the district more choices than with terrazzo. The cost of the design will depend on the number of colors and the intricacy of the design. The board was in agreement to use the carpet material and the grate just inside the door to catch the majority of the elements coming in from the outside. Superintendent Peterson asked if the base color of the carpet needed to be decided before the logo would be designed. The students will design a logo that will fit in a 10 square foot radius medallion in the carpet tiles. Matt Stewart asked about the condensation that will form on the windows of the upper windows of the tower structure. Mark said that the engineer did study that and did not think it would be a problem. The district can put a fan in the top of the structure or consider a ventilator to bring in fresh air. Matt just wanted to make sure that it would not become a problem after it is built, and wanted it known that it could be a potential problem down the road. Superintendent Peterson noted that all the items that were talked about on the 2/5 meeting were discussed tonight. Mark Fisher noted that the east doors going out of the weight room have the conduit and junction boxes are in the area to tie those doors to the security system, but until those doors are added to the current security monitoring, a stand alone system that would probably cost no more than $1,000 could be installed that would give an audible alarm if the doors are open.

9 Mark asked if the district would be in favor of allowing Klingner and Associates to come up and take some photographs for marketing, and portfolio s, they will make an appointment with the High School Office to get those photos taken. There were two ventilators that were in use in the former weight room, one is still being used and the second was to be removed. The contractor asked if they district would like to leave it in place, disconnecting the power, and closing off the ductwork, and leaving it if the district should want to use it down the road to ventilate another area that is not currently air conditioned. The board was in favor of disconnecting the fan and leaving the fan in place, this should result in an approximately $1,200 deduct for leaving the fan in place and taking the necessary steps to disconnect the wiring and close off the ductwork and insulate around the fan. The roofing subcontractor that was being used has reportedly gone out of business. Myers Construction was notifying the district that a change will be made; they will continue to use the same 2 nd tier sub contractor and make them the first line subcontractor for the project. Mark Fisher noted that when this happens the contractor is obligated to let the owner know that a change is taking place. Motion by Miller and seconded by Stewart to go into Exempt Session per code of Iowa 20.17(3) STRATEGY MEETING OF PUBLIC EMPLOYER CONCERNING CONTRACT NEGOTIATIONS. Roll call vote was taken with all members voting aye. Motion by Miller to come out of exempt session and seconded by Stewart. Roll call vote was taken with all members voting aye. Motion by Pritchard and seconded by Miller to adjourn the meeting at 9:04 p.m. Motion carried with a 5 0 voice vote. Duane Boysen, President Eric Small, Secretary

10 WAPELLO SCHOOL - FINANCIAL STATEMENT February 2014 ON LOAN FROM ISCAP 0 FUND COMPARISONS General Management PPEL Capital Projects Debt Service Nutrition Scholarship PTO Agency Total of Fund Fund Fund Fund Fund Fund Fund All Funds Jul-13 $942, $68, $225, $318, $314, $37, $ $2, $1,908, Aug-13 $606, $68, $221, $616, $342, $34, $ $2, $1,893, Sep-13 $551, $72, $243, $603, $370, $17, $ $2, $1,862, Oct-13 $1,344, $186, $315, $596, $395, $25, $ $2, $2,867, Nov-13 $1,469, $211, $326, $597, $423, $17, $25, $3, $3,075, Dec-13 $1,374, $204, $314, $522, $451, $12, $25, $3, $2,907, Jan-14 $1,328, $210, $405, $270, $458, $13, $24, $3, $2,716, Feb-14 $1,151, $209, $295, $158, $486, $9, $24, $3, $2,340, Mar-14 $ Apr-14 $ May-14 $ Jun-14 $ Expenditures to Date $3,935, $134, $204, $691, $383, $188, $40 $ $5,539, Percent Remaining In Fund 46.48% 16.09% -1.80% 59.86% 48.80% 40.43% 97.34% 10% Fund Description Value Value Value Value Value Value Value Value Total General Cash $364, General ISJIT, Cash Reserve $41.86 General ARRA, Title I $106, General IDEA Part B, ARRA $0.07 General ARRA, State Stabilization $0.23 General SBW, Money Market $565, General ISB CD $105, General ISJIT Payschools Registration $8, Management Cash $209, PPEL Cash $240, PPEL Track Investment $55, Capital Projects Cash $99, Capital Projects ISJIT Investment $58, Debt Service Cash $486, Nutrition Fund Cash -$27, Nutrition Fund ISJIT Payschools Registration $37, Scholarship Fund Cash $24, FCS Agency Fund Cash PTO Agency Fund Cash $3, Total $1,151, $209, $295, $158, $486, $9, $24, $3, $2,340,393.20

11 Wapello School Cash Summary Report February 28, 2014 Fund Beginning Balance Revenue Expenditures Ending Encumbrances Payables Unencumbered 10 General Fund 542, , , , , Management Fund 210, , , , , Capital Projects 212, , , , , PPEL Fund 349, , , , , Debt Service 458, , , , Lunch Fund -21, , , , , Scholarship Fund 24, , , PTO Agency Fund 3, , , Additional Accounts ** Track Investment 55, , ** ISJIT Investment Cash Reserve - GF ** ISJIT Investment 58, , SILO Funds ** ISJIT Investment 106, , ARRA - Title I ** ISJIT Investment IDEA Part B ** ISJIT Investment State Fiscal Stablization ** State Bank of Wapello 565, , Money Market ISJIT - Payschool 8, , Registration Fees ISJIT - Payschools 35, , , Student Lunch ** Iowa State Bank 91 Day CD 105, , Report Totals $2,716, $628, $1,004, $2,340, $ $ $1,402,124.12

12 Caleb Hainey 104 North Main St Wapello, Iowa Eric Small Board Secretary/Business Manager 406 Mechanic Street Wapello, Iowa Dear Mr. Small I am writing this letter to inform you of my resignation from the Wapello Junior High Boys Track position for the spring of 2014 effective immediately. I appreciate the opportunity for letting me get this position. It was a great experience that I enjoyed very much. I hope you have no problem filling this position. Thanks again and sorry for the late notice. If you need anything please contact me at (563) Sincerely, Caleb Hainey

13 Eric Small Fwd: Resignation... 1 message Bill Plein Tue, Feb 25, 2014 at 1:09 PM To: Mike Peterson Eric Small Begin forwarded message: From: Nate Miller Subject: Resignation... Date: February 25, :46:10 PM CST To: Bill Plein I would like to resign my position as the Jr High Girls Assistant Track Coach effective immediately. Thanks, -- Nate Miller IT Coordinator Wapello Community School District

14 3/7/14 Dear Wapello Athletics Department, I am writing to inform you that I will be resigning from my position as the varsity basketball cheerleading coach. I deeply enjoyed my time as a coach, and learned a great amount from my cheerleaders the last two years. Thank you for allowing me this wonderful opportunity. Unfortunately life is beginning to become busy, and I will not be able to put in the time I would like to coaching the girls. I hope this is not an inconvenience, and would be more than willing to help with the transition to make it easier. I personally know that Shannon Keen would like to step into my position, and has taken the time to take notes on how I coach. Please contact me at to discuss this more if need be. Once again, I deeply appreciate the opportunity that I was given as being a coach for Wapello High School. I wish the program further success, and I will deeply miss the responsibilities affiliated with coaching. Sincerely, Aundrea Patrick

15 Extracurricular Contract With Coach/Sponsor THIS CONTRACT, is entered into by and between Nathan Miller and the Board of Directors of the Wapello Community School District, located at Wapello, County of Louisa, State of Iowa. WITNESSETH, that in consideration of a salary of One Thousand Five Hundred Forty-Four 00/ Dollars ($1,544.00) per school year, Coach agrees to perform the duties of Assistant JH Boys Track Coach as determined by the Board or its duly authorized representative, such salary payable as follows: Payment will be made with the issuance of a separate check at the time of completion of this contract. AND IT IS FURTHER AGREED: 1. That the term shall commence on the 19th day of March and shall include 68 days of service and such other time as may be assigned to coach post-season tournaments or other related duties. Ending: May 25, That an amount equal to the pay for one day of service shall be deducted from the salary of the Coach for each day of service not performed if absence from duty with pay is not authorized by the Board or the leave policy in effect. 3. That if the Coach is discharged or is released by mutual agreement before the completion of the term, final settlement shall be made so the total amount which the Coach shall have received shall be an amount equal to the product of the number of days of service multiplied by the amount considered as pay for one day of service. 4. That the Coach shall attend, outside of regular school hours as established by the Board, such professional meetings as might be called by school authorities for coordinating the work of the Coach in the school program. 5. That the Coach shall present a certificate with coaching endorsement, or an authorization, to the secretary of the Board of Directors of the school district before accepting payment of any part of the annual salary. 6. That this contract shall be invalid if the Coach is under contract with another Board of Directors in the State of Iowa to coach covering the same period of time. THIS CONTRACT shall be without force and effect unless it is in the hands of the Board bearing the signature of the Coach on or before the 2 nd day of April, Dated 2014 Coach Dated March 12, 2014 _ President, Board of Directors Wapello Community School District

16 Extracurricular Contract With Coach/Sponsor THIS CONTRACT, is entered into by and between Dawn Schulte and the Board of Directors of the Wapello Community School District, located at Wapello, County of Louisa, State of Iowa. WITNESSETH, that in consideration of a salary of One Thousand Four Hundred Four 00/ Dollars ($1,404.00) per school year, Coach agrees to perform the duties of Assistant JH Girls Track Coach as determined by the Board or its duly authorized representative, such salary payable as follows: Payment will be made with the issuance of a separate check at the time of completion of this contract. AND IT IS FURTHER AGREED: 1. That the term shall commence on the 19th day of March and shall include 68 days of service and such other time as may be assigned to coach post-season tournaments or other related duties. Ending: May 25, That an amount equal to the pay for one day of service shall be deducted from the salary of the Coach for each day of service not performed if absence from duty with pay is not authorized by the Board or the leave policy in effect. 3. That if the Coach is discharged or is released by mutual agreement before the completion of the term, final settlement shall be made so the total amount which the Coach shall have received shall be an amount equal to the product of the number of days of service multiplied by the amount considered as pay for one day of service. 4. That the Coach shall attend, outside of regular school hours as established by the Board, such professional meetings as might be called by school authorities for coordinating the work of the Coach in the school program. 5. That the Coach shall present a certificate with coaching endorsement, or an authorization, to the secretary of the Board of Directors of the school district before accepting payment of any part of the annual salary. 6. That this contract shall be invalid if the Coach is under contract with another Board of Directors in the State of Iowa to coach covering the same period of time. THIS CONTRACT shall be without force and effect unless it is in the hands of the Board bearing the signature of the Coach on or before the 2 nd day of April, Dated 2014 Coach Dated March 12, 2014 _ President, Board of Directors Wapello Community School District

17 Item 13a Object: Consideration to Set Date and Time for Public Hearing for FY 15 Budget Background: Iowa Code requires that we have a public hearing before we certify our FY 15 budget. I recommend that we have the public hearing during our April board meeting. Item 13b Object: Presentation by Shawn Maine Background: Shawn would like to address the board regarding a community improvement project. Item 13c Object: Consideration to Approve National Soils trip for Wapello FFA Background: Cole is requesting permission to take the Soils Judging Team to the national competition in Oklahoma. His request is included in the packet.

18 To: Wapello Board of Education, Superintendent Peterson, High School Principal Bohlen, and Activities Director Plein Subject: National Soils trip for Wapello FFA From: Cole Rushing, Ag Ed Instructor I am requesting permission for the Wapello FFA to attend the National Soils judging contest held in Oklahoma City, Oklahoma from April 29 through May 1 st. We currently have the reigning state champion team and had to qualify before we could ever attend. This is the first year Wapello FFA has ever had a national qualifying soils judging team. I am requesting that the following students travel to OKC that were on the state winning team: Collin McNeil, Kimberlee Ewart, Keegan Lanz, Tucker Massner, and Sean Mears. The registration costs will be covered by the cash award by the state FFA association. Students pay for their meals. Of course we expect all of those attending to be in good standing academically and have a reputation for compliance with school rules in the classroom and the laws of our community. They will be expected to make up their work as requested by their classroom teachers Thanks for your consideration. Sincerely, Cole Rushing

19 Item 13d Object: Consideration to Approve Construction Recommendations Background: Traci will have recommendations for the board regarding color, font, etc Item 13e Object: 7-12 PBIS Update Background: Representatives from the 7-12 PBIS Planning Committee will present the board with an update of their activities. Item 13f Object: Consideration to Approve Contract with Southeast Iowa Jump Start Academy Background: We have an opportunity to partner with SCC to increase offerings to our students. Under this agreement, Wapello is able to join with 4 other districts to form what is called the Jump Start Academy. This partnership will give our students opportunities to take courses in Automotive Technology, Animations/Graphic Design, and Construction Technology. The agreement is included in the packet.

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28 Item 13g Object: Consideration to Approve PK Restructuring for Background: We recommend changing our preschool program from full days to half days. Many districts run half day programs instead of full day programs. This change will allow us to serve more students and generate more revenue. This can be done with little to no additional cost. Item 13h Object: Consideration to Approve First Reading of Revised Policy 513 (Compulsory Attendance) Background: This revision reflects new requirements that have been put into Iowa Code.

29 Code No COMPULSORY ATTENDANCE Parents within the Wapello Community School District who have children over age four (4) and enrolled in the statewide preschool program, over age five (5) and enrolled in the District s kindergarten program, or over age 6 and under age 16 by September 15, in proper physical and mental condition to attend school, shall have the children attend the school district at the attendance center designated by the board. Students shall attend school the number of days school is in session in accordance with the school calendar. Students of compulsory attendance age shall attend school a minimum of 175 days. Students over age four (4) on September 15 and enrolled in the statewide preschool program and studetns over age five (5) on September 15 and enrolled in the District s kindergarten program, may not attend the minimum days only if the student s parent notifies the District in writing of the parent s intent to remove the child from the preschool program and/or from enrollment in the District. Students not attending the minimum days must be exempted by this policy as listed below or, for students in grades 7-12, referred to the County Attorney or, for students in grades KE-6, referred to the Attendance Cooperation process. Exceptions to this policy include children who: have completed the requirements for graduation in an accredited school or had obtained a high school equivalency diploma; are attending religious services or receiving religious instruction; are attending an approved or probationally approved private college preparatory school; are attending an accredited nonpublic school; or, are receiving competent private instruction. It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exemptions listed above. The principal shall investigate the cause for a student's truancy. If the principal is unable to secure the truant student s attendance, the principal should discuss the next step with the school board. If after the school board action, the student is still truant, the principal shall refer the matter over to the County Attorney for students in grades Truant students who have not yet completed sixth-grade will be subject to the Attendance Cooperation Process outlined in the supporting administrative regulation. The school will participate in mediation if requested by the county attorney. The superintendent shall represent the school district in mediation. The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

30 Approved: 8/17/1995 Reviewed: 1/11/2001; 12/08/2005; 02/14/2008; 1/12/12 Revised:

31 Item 13i Object: Consideration to Approve Proposed Reductions for School Year Background: Declining enrollment means that we must continue to look for ways to operate more efficiently. We have included our proposed reductions for Please contact me if you have any questions regarding the proposal.

32 Proposed Reduction Savings Cumulative Savings Rationale Restructure PK to 1/2 day sessions $38,000 $38,000 This will allow us to serve more students without having to increase staffing. Many districts run 1/2 day programs. This also brings us in line with the funding from the state. For PK students, each student counts as.5 By having a 1/2 day program, we will bring ouselves into alignment with the level of funding we receive. Eliminate one 6th grade position $42,799 $80,799 Declining elementary enrollment dictates that 6th grade would be two sections next year. Elementary Music Reduced $38,347 $119,146 Elementary Art reduced to 63% $4,560 $123,706 Our K 12 music classes would be covered by the remaining full time music instructors. If the elementary music position is reduced, then we would not look at music when it comes to cuts in future years. We would still offer all of our elementary music classes, and we would still have Band and Choir at the 7 12 level. No classes would be eliminated. The only thing that would be affected is individual lessons at the 7 12 level. These would still happen, just not as often. Declining elementary enrollment. Next year, we will lose a section of 6th grade and we will also not be offering specials to PK. Reducing elementary art to 63% reflects the loss of these two sections. Again, you can't teach kids who aren't there. This year, the 7 12 art teacher has full sections, so it isn't feasible to have her come and teach elementary art. If that situation changes in future years, we will need to revisit this area. Eliminate one associate position $12,181 $135,887 Decreased student need. Brett has worked with the SPED teachers and they have determined that we can reduce one associate position and still meet the needs of students. Eliminate Basketball Cheerleading $1,791 $137,678 Participation in this activity has been low. Even with this reduction, the district provides many activities for students. Eliminate Wrestling Cheerleading $1,955 $139,633 Even with this reduction, the district provides many activities for students.

33 Item 13j Object: Consideration to Set April 21 as a Student Contact Day Background: We need to decide by March 15 if we are going to use April 21 as a makeup day. Given the number of snow days we have had this year, I would recommend that we change April 21 to a student contact day. Item 13k Object: Consideration to Set Date for Budget Work Session Background: We would like to schedule a work session so that we may review the FY budget with you before our publication deadline Background: April 9 is the 2 nd Wednesday Item 13l Object: Consideration to Set Date and Time of April Meeting

34 Check Journal ( Reprint ) Fiscal Year: 2014 Check Number Date Vendor ID Vendor Name Invoice Invoice Date PO Number Ereq Num PO Date Description Account Number Account Description Journal Number: 800 Check Journal Posted: 02/12/2014 Computer Checks Bank Account :A - State Bank Direct Deposit Accrued Payable Payment /11/2014 STABAN State Bank Of Wapello 2FICA /13/ /13/2014 Non-Certified Bi-Weekly Cash In Bank 2, Payable Account -2, Cash Account Payable Account Invoice Total: -3, , FICM /13/ /13/2014 Non-Certified Bi-Weekly Cash In Bank Payable Account Cash Account Payable Account Invoice Total: USIT /13/ /13/2014 Non-Certified Bi-Weekly Cash In Bank 3, Payable Account -3, Cash Account Payable Account Invoice Total: -3, , FICA /13/ /13/2014 Non-Certified Bi-Weekly Pre-sch. Soc. Sec. Class Social Security Social Security Social Security Social Security Spec Ed Transp S.S Social Security Social Security Soc. Sec Social Security Social Security Social Security Social Security JH Sci Social Security Social Security Sci Social Security Social Security Social Security Social Security Social Security Invoice Total: -3, , FICM /13/ /13/2014 Non-Certified Bi-Weekly Pre-sch. Soc. Sec. Class Social Security Wapello Community School Dist. 03/06/ :00:52 PM Page 1

35 Check Journal ( Reprint ) Fiscal Year: 2014 Check Number Date Invoice Account Number Vendor ID Vendor Name Invoice Date PO Number Ereq Num PO Date Account Description Description Direct Deposit Accrued Payable Payment Social Security Social Security Social Security Spec Ed Transp S.S Social Security Social Security Soc. Sec Social Security Social Security Social Security Social Security JH Sci Social Security Social Security Sci Social Security Social Security Social Security Social Security Social Security Invoice Total: Check Total: -11, , Bank Account :A - State Bank 11, Total of Computer Checks -11, Journal Number: 810 Weight Room Equipment Posted: 02/13/2014 Computer Checks Bank Account :A - State Bank 11, /13/2014 biccyc Bickel's Cycling & Fitness /13/ /06/2014 weight room equipment Ppel Equipment -24, , Invoice Total: -24, , Check Total: -24, , Bank Account :A - State Bank 24, Total of Computer Checks -24, Journal Number: 818 February Invoices Posted: 02/14/ , Bank Account :A - State Bank /14/2014 J&SELE J & S Electronic Systems CNIN /07/ /14/2014 copier service ISL Copier Service Agreements -1, , Invoice Total: -1, , CNIN /07/ /14/2014 copier service ISL Copier Service Agreements Invoice Total: Check Total: -1, , /14/2014 LOUDEV Louisa Development Group Wapello Community School Dist. 03/06/ :00:52 PM Page 2

36 Check Journal ( Reprint ) Fiscal Year: 2014 Check Number Date Vendor ID Vendor Name Direct Deposit Invoice Invoice Date PO Number Ereq Num PO Date Description Accrued Account Number Account Description Payable Payment /18/ /13/ membership dues Board Dues & Fees Invoice Total: Check Total: /14/2014 SEMENG Seminole Retail Energy Services, LLC /13/ /14/2014 natural gas Gas - Natural -2, , Invoice Total: -2, , Check Total: -2, , /14/2014 UNIPAR United Parcel Service YE /08/ /14/2014 shipping boxes Postage Invoice Total: Check Total: /14/2014 USBANK U.S. Bank Equipment Finance /26/ /14/2014 copier lease Copier Rentals -1, , Invoice Total: -1, , Check Total: -1, , Bank Account :A - State Bank 5, Total of Computer Checks -5, Journal Number: 826 Check Journal Posted: 02/19/2014 Computer Checks Bank Account :A - State Bank 5, /18/2014 STABAN State Bank Of Wapello 2FICA /13/ /13/2014 Certified Staff Cash In Bank 16, Payable Account -16, Invoice Total: -16, , FICA /13/ /13/2014 Non-Certified Correction Payro Cash In Bank Payable Account Invoice Total: FICM /13/ /13/2014 Certified Staff Cash In Bank 3, Payable Account -3, Invoice Total: -3, , FICM /13/ /13/2014 Non-Certified Correction Payro Cash In Bank Payable Account Invoice Total: USIT /13/ /13/2014 Certified Staff Cash In Bank 26, Payable Account -26, Invoice Total: -26, , Wapello Community School Dist. 03/06/ :00:52 PM Page 3

37 Check Journal ( Reprint ) Fiscal Year: 2014 Check Number Date Vendor ID Vendor Name Invoice Invoice Date PO Number Ereq Num PO Date Description Account Number Account Description 3FICA /13/ /13/2014 Certified Staff Direct Deposit Accrued Payable Payment Social Security Social Security Social Security Social Security Social Security Social Security -4, , S.S./Medicare Fed. Early Int. Social Sec State Early Int. Soc. Sec Social Security Soc. Sec Elem SCI Teacher SS Social Security Social Security Social Security Social Security Social Security Social Security JH Sci Social Security Social Security -3, , Social Security Sci Social Security Social Security Social Security Social Security Social Security Social Security Social Security Social Security Social Security Invoice Total: -16, , FICA /13/ /13/2014 Non-Certified Correction Payro Social Security Invoice Total: FICM /13/ /13/2014 Certified Staff Social Security Social Security Social Security Social Security Social Security Social Security -1, , S.S./Medicare Fed. Early Int. Social Sec State Early Int. Soc. Sec Social Security Soc. Sec Elem SCI Teacher SS Wapello Community School Dist. 03/06/ :00:52 PM Page 4

38 Check Journal ( Reprint ) Fiscal Year: 2014 Check Number Date Invoice Account Number Vendor ID Vendor Name Invoice Date PO Number Ereq Num PO Date Account Description Description Direct Deposit Accrued Payable Payment Social Security Social Security Social Security Social Security Social Security Social Security JH Sci Social Security Social Security Social Security Sci Social Security Social Security Social Security Social Security Social Security Social Security Social Security Social Security Social Security Invoice Total: -3, , FICM /13/ /13/2014 Non-Certified Correction Payro Social Security Invoice Total: Check Total: -66, , Bank Account :A - State Bank 66, Total of Computer Checks -66, Journal Number: 831 Check Journal Posted: 02/25/2014 Computer Checks Bank Account :A - State Bank 66, /25/2014 smaeri Eric Small /22/ /25/2014 Printer for Bus Garage Trans. Equip Invoice Total: Check Total: Bank Account :A - State Bank Total of Computer Checks Journal Number: 856 Vocal & Band Music Posted: 02/27/ Bank Account :A - State Bank /27/2014 pepper J.W. Pepper & Son Inc /10/ /10/2014 band music High School Band Invoice Total: /17/ /17/2014 vocal music High School Vocal Wapello Community School Dist. 03/06/ :00:52 PM Page 5

39 Check Journal ( Reprint ) Fiscal Year: 2014 Check Number Date Vendor ID Vendor Name Direct Deposit Invoice Invoice Date PO Number Ereq Num PO Date Description Accrued Account Number Account Description Payable Payment Invoice Total: /17/ /27/2014 vocal music High School Vocal Invoice Total: /14/ /01/2014 band music High School Band -4 4 Invoice Total: -4 4 Check Total: Bank Account :A - State Bank Total of Computer Checks Journal Number: 861 Industrial Arts Posted: 02/27/2014 Computer Checks Bank Account :A - State Bank /27/2014 MENIOW Menards /21/ /24/2014 returns - resale Ind. Arts Resale Items Invoice Total: /31/ /04/2014 Ind. Arts Resale lumber Resale Items Invoice Total: /10/ & /11/2014 Industrial Arts supplies Resale Items Safety Equipment Invoice Total: Check Total: Bank Account :A - State Bank Total of Computer Checks Journal Number: 864 Check Journal Posted: 02/27/ Bank Account :A - State Bank /28/2014 STABAN State Bank Of Wapello 2FICA /27/ /27/2014 Non-Certified Bi-Weekly Cash In Bank 2, Payable Account -2, Cash Account Payable Account Invoice Total: -3, , FICM /27/ /27/2014 Non-Certified Bi-Weekly Cash In Bank Payable Account Cash Account Payable Account Invoice Total: USIT /27/ /27/2014 Non-Certified Bi-Weekly Wapello Community School Dist. 03/06/ :00:52 PM Page 6