PLEASE NOTE DATE AND LOCATION CHANGE

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1 PLEASE NOTE DATE AND LOCATION CHANGE Regular Meeting Tuesday, January 11, 2011 Board of Directors North Bend School District #13 A Regular meeting of the North Bend School District #13 Board of Directors will be held Tuesday, January 11, 2011, beginning at 7:00 p.m., at the North Bend High School Hall of Champions at 2323 Pacific Avenue, North Bend, OR. Agenda 1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE 2. AGENDA CHANGES/ APPROVAL OF AGENDA 3. TOUR OF HALL OF CHAMPIONS BUILDING Mike Forrester/Boyd Bjorkquist 4. PUBLIC PARTICIPATION A. Public Comments The Board welcomes comments and questions from the public. If you wish to address the Board this evening, please fill out a Public Participation sheet, available on the table and give it to the Board Secretary. When recognized by the Board Chair, please approach the microphone at the table. We ask that you limit your comments to three (3) minutes. If more than one person will be addressing the same topic, we ask that you appoint a spokesperson to speak for the group. Speakers may offer objective criticism of school operations and programs, but the board will not hear complaints concerning individual school personnel. (Policy BDDH: Public Participation in Board Meetings) 5. ACADEMIC FOCUS High School 6. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Student Representatives Tashina Stillmaker and Madison Waldrop B. Board Reports and Communication i. Policy Committee Anthony/Kurt ii. Ecumenical Homeless Committee Carol Salisbury iii. Board Goal Reports iv. Other reports and communications C. Association Reports i. OSEA Robin Bridges ii. NBEA Tanya Sinko D. Business Manager Financial Report Sherri Flora E. Superintendent BJ Hollensteiner i. Board Appreciation Month - January ii. Good News a. The Mr. and Mrs. Michael L. Keiser Fund of The Oregon Community Foundation awarded $5,000 grant for renovation of the Clyde Allen Field, applied for by Brad Horning. F. North Bend School Foundation Report Mike Forrester 7. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes i. December 13, 2010

2 8. NEW BUSINESS DISCUSSION A. Policy Review First Read i. BBFA Board Member Ethics and Conflicts of Interest (highly recommended) ii. BBFB Board Member Ethics and Nepotism (highly recommended) iii. GBC Staff Ethics (highly recommended) iv. ACA Americans with Disabilities Act (optional) v. GBA Equal Employment Opportunity (required) 9. NEW BUSINESS ACTION 10. OLD BUSINESS DISCUSSION 11. OLD BUSINESS ACTION A. Facility Plan - 2nd read (revised for changes discussed at Dec. meeting) B. Resolution to Adopt Long Term Facility Plan C. Resolution to Impose Construction Excise Tax D. Discussion/Adoption of Board Goals 12. BOARD COMMENTS (Brief comments of items of interest) 13. INFORMATION ONLY A. Enrollment Numbers B. Board Social with Coos Bay District Board scheduled for Monday, January 17, 2011, 6:00-8:00 p.m., All American Pizza Co-op., 275 Golden Avenue, Coos Bay C. Special Board meeting scheduled for Monday, January 24, 2011, 5:00 p.m., Iowa Lighthouse Project Board training D. Next Regular Board Meeting scheduled for Monday, February 14, 2011, 7:00 p.m., North Bend Council Chambers. 14. ADJOURN

3 To: From: RE: North Bend School District Board of Directors Sherri Flora, Business Manager Financial Report January 2011 Board meeting Summary Report Included in the January Board packet is the Revenues and Expenditures Summary Report forecasted for for the District s General Fund. The report provides actual information for revenues and expenditures from July 1 through December 31, 2010 and estimated from January 1, 2011 through June 30, The total revenues and expenditures are presented and compared to the current year budget. All expenditures by function are within budgeted appropriation amounts. Estimated ending fund balance as of June 30, 2011 is $1,351,330 or approximately 6.44% Funding Scenarios Also, included in the January Board packet is a summary of the estimated budget shortfall for North Bend School District based on four funding scenarios (highlighted green area). These funding scenarios include: 1. flat funding 2. funding based on Education Committee 3. funding based on Education Partners 4. funding based on a 5% reduction The various funding scenarios for show the estimated increase or decrease in revenue compared to (highlighted blue area). The estimated shortfall for at the various funding scenarios is highlighted at the bottom of the page. The shortfall includes estimated roll up costs of $250,000 plus the PERS rate increase of $644,000. The estimated shortfall also includes the loss of AARA funding and the use of carryover funds during

4 NORTH BEND SCHOOL DISTRICT Revenues and Expenditures SUMMARY GENERAL FUND TOTALS Forecast Budget % of Budget REVENUES: Local Sources Property taxes $ 4,400,000 $ 4,400, % Other local Sources 465, , % Intermediate Sources County School Funds 37,548 25, % State Sources School Support Fund 12,820,512 13,328, % Common School Fund 215, , % State Managed Co Timber Miscellaneous 4, Federal Sources State Fiscal Stabilization Funds 285, , % Education Jobs Funds 507, Federal Forest Fees 40,000 40, % Beginning Fund Balance 2,195,995 1,900, % Cumulative Revenue 20,972,442 20,642, % EXPENDITURES BY OBJECT 100 Salaries 7,285,000 7,454, % 200 Employee Benefits 3,356,000 3,632, % 300 Purchased Services 8,154,000 7,907, % 400 Supplies 327, , % 500 Capital Outlay 6, Dues, Fees, Other 148, , % 700 Transfers to other Funds 345, , % 810 Contingency - 723, Unappropriated Ending FB Cumulative Expenditure 19,621,112 20,642, % EXPENDITURES BY FUNCTION Instruction 12,500,000 12,578, % Support Services 6,775,900 6,993, % Community Services 212 2, % Debt Service / Transfers 345, , % Contingencies - 723, Unappropriated Ending FB Cumulative Expenditure 19,621,112 20,642, % 5% minimum Estimated Ending Balance $ 1,351,330 $ 1,032, % SUMMARY Board rep 1/6/2011

5 September 29, 2010 ODE State School Fund Formula Revenue for Distribution-All Districts: $4,058,713,357 Estimated District % of SSF % % % % Estimated District SSF $ 18,509,432 $ 18,638,578 $ 19,555,509 $ 17,905, State School Fund Budgetary Estimates Worksheet North Bend School District Sept. 29, 2010 Estimate of Funding for district without SFSF and EduJobs $ 17,501,794 Sept. 29, 2010 Estimate of Funding for district SFSF 285,924 Sept. 29, 2010 Estimate of Funding for district EduJobs 507,060 Total Estimate of Funding as of 9/29/10 $ 18,294, Scenario 1 Scenario 2 Scenario 3 Scenario 4 Flat Funding Educ Committee Education 5% reduction (Buckley) Partners below State K-12 Funding Level $ billion $ billion $6.235 billion $ billion Estimated State-wide allocation of State School Funds $ 4,106,334,528 $ 4,134,985,631 $ 4,338,407,722 $ 3,972,436,669 Estimated Increase or (Decrease) over SSF Funding Level $ 214,654 $ 343,800 $ 1,260,731 $ (388,895) Steps and PR taxes (150,000) (150,000) (150,000) (150,000) Other roll up costs (100,000) (100,000) (100,000) (100,000) AARA staffing (Fund 203/244) (50,000) (50,000) (50,000) (50,000) PERS rate increase (644,000) (644,000) (644,000) (644,000) use of carryover (760,000) (760,000) (760,000) (760,000) Estimated shortfall $ (1,489,346) $ (1,360,200) $ (443,269) $ (2,092,895)

6 Minutes Regular Meeting Monday, December 13, 2010 Board of Directors North Bend School District #13 A Regular meeting of the North Bend School District #13 Board of Directors will be held Monday, December 13, 2010, beginning at 7:00 p.m., in the North Bend City Council Chambers at 835 California Street, North Bend, OR. Agenda Explanation 1. CALL TO ORDER, ROLL CALL, FLAG PLEDGE A. In attendance: Board Chair Deb Reid; Board Members: Bob Adams, Kurt Brecheisen, Anthony Collins, Doug Gauntz, Megan Jacquot, and Carol Salisbury; Superintendent, BJ Hollensteiner; Board Secretary, Karen Hollingsworth. 2. AGENDA CHANGES/ APPROVAL OF AGENDA A. With no changes requested, the agenda was approved by consensus. 3. GOOD NEWS BJ Hollensteiner A. Principals have been tracking data on classroom transitions (kids moving smoothly from one activity to another). There were three things they looked at: are there transitions in place, are the kids buying in to the transitions, and are the transitions being done within three minutes. The results were really good, which tells us the staff is working really hard and good instruction is going on throughout the day. B. There were about 650 wrestlers and 250 swimmers in town on December 10 and 11. This was the 25 th year for the Coast Classic and there were 33 teams represented. This brings about $200,000 into the local economy. C. The school holiday programs are in process; some were held last week and more will be held this week. 4. PUBLIC PARTICIPATION The Board welcomes comments and questions from the public. If you wish to address the Board this evening, please fill out a Public Participation sheet, available on the table and give it to the Board Secretary. When recognized by the Board Chair, please approach the microphone at the table. We ask that you limit your comments to three (3) minutes. If more than one person will be addressing the same topic, we ask that you appoint a spokesperson to speak for the group. Speakers may offer objective criticism of school operations and programs, but the board will not hear complaints concerning individual school personnel. (Policy BDDH: Public Participation in Board Meetings) A. Public Comments i. Amber Mareski and Band students upcoming events for the bands and choirs were announced ii. Several students spoke about the Western International Band Clinic (WIBC) they attended. There were 11 students from North Bend selected to attend, and all of the students felt they got a lot of really good training in both music and leadership. They brought back ideas that they are implementing with the various bands. B. Other - none 5. THANK YOU Carol Salisbury A. Donations i. Sears cash donation ii. Scott and Caren Farlow cash donation iii. Karl Bender owner of 3 B's Nursery donated 20 Cypress trees, 5 for each school.

7 6. ACADEMIC FOCUS North Bay A. Colleen Reeves, Lyn Farrer, Karen Dorsey, and Rosalind Meyer performed a demonstration of what a Response To Intervention (RTI) data team meeting would look like. Each grade level team meets about every 4-6 weeks to review data. 7. COMMUNICATIONS Items not on the agenda such as announcements, invitations and information of interest A. Student Representatives Tashina Stillmaker and Madison Waldrop Not present B. Board Reports and Communication i. Board Goals a. Deb and Megan met to work on the Working Agreements. They will try to get packets together for the January Board meeting. b. Deb called Denise Gould at SWOYA. The national movement for the Boys and Girls Clubs is to become more involved in the education community. They are interested in setting up meetings to discuss how this can happen without adding more work for teachers. c. Deb talk to Jan Willis, City Administrator, about the Construction Excise Tax. d. Social get-together with Coos Bay School Board members: looking at Monday, January 17, 6:00-8:00 p.m. at the pizza place on Golden Avenue in Coos Bay. This would be purely a social meeting with no agenda. e. Anthony met with the Hillcrest PTA Board about having a permanent student achievement award. He will be making contact with others. f. Carol working with BJ and Sherri on putting together information on the ideas that came from negotiations that could financially benefit staff and/or the district. ii. Ecumenical Homeless Committee Carol Salisbury a. North Bend has had as many as 71 homeless students. b. Carol reports on those numbers and the needs of the families to the Ecumenical Committee and they take that information back to their respective churches to find ways to possibly help these families. c. The Maslow Project has served 133 homeless youth. iii. Conference Reports Megan Jacquot/Deb Reid a. Megan, Deb and BJ participated in presenting on the Iowa Lighthouse Project. b. Megan attended session on bargaining and rebuilding trust after a difficult bargaining session as well as hot topics and new legal issues going on. Everybody is worried about what s going to happen now that there are no reserve funds. c. Deb attended a workshop by Tony Wagner on global achievement gap. C. Association Reports i. OSEA - no report ii. NBEA Tanya Sinko a. Curious about the data taken from the Iowa Lighthouse Project what does it show and how is it being used? b. Reported on activities of the Leadership class at the high school. c. Deb thanked Tanya for her help with E-School. D. Business Manager Financial Report Sherri Flora i. Update on State Revenue forecast. It shows an increase of about $70 million for the state due to an adjustment in state tax withholdings, an accounting change. This increases revenue for this biennium, but makes deeper cuts for the next biennium. We still have forecasts coming in March and May. ii. Estimated ending fund balance as of June 30, 2011 is $1,349,329 or approximately 6.45%.

8 E. Superintendent BJ Hollensteiner i. Law Conference topics: blogs and social networks, ELL, hiring of new staff. ii. Meeting with Pentamation representative about E-School. iii. Keeping up with politics and money. F. Director of Special Programs, Pat Johnson, introduced Emerald Mayfield, the new school nurse. 8. ACTION / CONSENT AGENDA ITEMS A. Board Meeting Minutes i. November 8, 2010 ii. November 16, 2010 iii. November 22, 2010 B. New hire recommendation i. Emerald Mayfield, School Nurse We are very pleased to have Emerald join the district, she is an experienced nurse who has worked as a home health nurse and is well versed in writing protocols and managing numerous medical issues. MOTION to approve the Action/Consent Agenda as presented. Motion By: Megan Jacquot Second by: Kurt Brecheisen Vote: passed unanimously 9. IOWA PROJECT DISCUSSION A. Creating a Clear Focus for Improvement of Student Learning Doug Gauntz Three weeks ago the Board completed Module 5 on creating a clear focus. There are three more sessions to complete the course. 10. AUDITORS REPORT Report by Hough, MacAdam & Wartnik, LLC, Certified Public Accountants A. Clean audit with no qualifications. There were no misappropriations or budget losses. The district is in compliance with grants, with no violations. 11. NEW BUSINESS DISCUSSION A. Construction Excise Tax and Examination of Facilities Plan Megan Jacquot The Excise Tax would be levied on new construction only and at the rates of $.53/sq. ft. for non-residential and $1.05/sq. ft. for residential. The funds would go to schools for maintenance and capital improvement projects. It is estimated the district could bring in about $20,000 for the first year. The funds could also be used to pay down the bond for the North Bay Roof Project. i. Public Comment a. P J Keizer spoke in opposition b. Terry Ouderkirk spoke in opposition; stated newspaper poll shows most responders are not in favor c. letter from Carolyn Thompson read into record in opposition ii. Board comments: a. Deb: Coos Bay is not planning to pursue b. Kurt: echo opinions Board is hearing c. Put it on the January agenda. We can adopt the Facilities Plan either way. iii. Facilities Plan 1 st read A facilities plan is necessary in order to implement the construction excise tax. a. Add North Bay land to the plan.

9 12. NEW BUSINESS ACTION A. Change of Calendar for January Regular Board meeting Deb Reid In light of the Duck s win and inclusion in the National Bowl on Monday the 10 th, it has been requested we move the Board Meeting to Tuesday, January 11, so people are able to watch the game. It was suggested that the meeting be held at the Hall of Champions building. MOTION to change the January 2011 Regular Board meeting to January 11 th in the Hall of Champions building. By: Bob Adams Second: Kurt Brecheisen Vote: passed unanimously B. Math Textbook Adoption Oregon Focus on Math BJ Hollensteiner As you are aware we have been focusing on student achievement in math for the last two years. We did not adopt new texts for the 2009 school year but since then a series specifically written for the OR state standards has become available. Staff have reviewed the materials and some have used them as supplemental and are finding them excellent teaching materials. Because they are aligned with the OR standards, these texts will be better than the current ones adopted 9 years ago. We are not able to buy the texts for all staff but are targeting 6, 7, and 8 grades. Sixth would get a set for each classroom and 7 th and 8 grades would get 45 to be shared between teachers. This is a full adoption but we are reaching the point where use of these materials will surpass what I would consider to be supplemental. The cost is between $16,000 to $18,000 and will come from the textbook budget. MOTION to adopt Oregon Focus on Math textbooks as recommended. By: Carol Salisbury Second: Megan Jacquot Vote: passed unanimously C. OSBA Ballot Deb Reid Each Board may vote (once as a Board) no later than December 15. i. RESOLUTION 1 amends the OSBA Constitution to provide that the dues of the association may be increased annually by the Urban CPI as approved by the OSBA Board of Directors. ii. RESOLUTION 2 amends the OSBA Constitution to align language with governance changes approved by members in November iii. RESOLUTION 3 adopts the proposed 2011 OSBA Legislative Policies and Priorities. iv. OSBA Board of Directors Regional Member (Samuel Lee) MOTION to direct Board Secretary to vote for the Board as follows: Resolution 1 (no) Resolution 2 (yes) Resolution 3 (yes) Samuel Lee as Board of Directors Regional Member (yes) By: Bob Adams Second: Kurt Brecheisen Vote: passed unanimously 13. OLD BUSINESS DISCUSSION A. Rotating Board Meeting locations for The Board would visit each school one time for academic focus. This will be built into the calendar in July. B. School Alignment Committee BJ Hollensteiner Over the last year discussions have begun to review the alignment of the grades K-6. One of the major factors is the allow staff to work together in PLC s to coordinate curriculum, materials, and have time to review student data across grade levels so programs can be developed for students equally across the district. As the district moves into the Response to Intervention program it has become more obvious we need to look at putting grade level teams together. Another issue that has been discussed is isolation of one grade level of

10 students in one building and multiple in another building thus making it very difficult to place and/or separate students into groups that are the most beneficial. This committee would be made up of parents, community members, and staff and would meet and discuss the various issues and then make recommendations to the Superintendent and DLT which would then be forwarded to the Board. The committee would begin work in January and have a recommendation ready in March. If any Board member would like to serve on the committee, please Karen. 14. OLD BUSINESS ACTION A. School Calendar Change The 2A basketball tournament is going to be at North Bend High on March 3 and 4. It would be best not to have students in school on those days. The proposal has been modified to change only February 7 to a regular school day and March 3 as an inservice day. There are only a couple of games scheduled on March 4, and those should not disrupt the campus, so that could be left as a regular school day. MOTION to change the calendar to as recommended: February 7 as a regular school day and March 3 as an inservice day. By: Megan Jacquot Second: Carol Salisbury Vote: passed unanimously B. Adoption of Board Goals Deb Reid Motion to table discussion and/or adoption of the Board Goals until the January meeting. By: Carol Salisbury Second: Megan Jacquot Vote: passed unanimously 15. BOARD COMMENTS - None (Brief comments of items of interest) 16. INFORMATION ONLY A. Enrollment Numbers for November 17. ADJOURNED at 9:30 p.m.

11 Oregon School Boards Association North Selected Bend School Sample District Policy 13 Code: BBFA Adopted: 5/08/06 Board Member Ethics and Conflicts of Interest No Board member will use his/her official position or office to obtain personal financial benefit or detriment or to avoid financial gain or detriment for him or herself, relatives, household members or for any business with which the Board member, household member or a relative is associated. This prohibition does not apply to any part of an official compensation package, honorarium allowed by ORS , reimbursement of expenses, or unsolicited awards of professional achievement. Further, this prohibition does not apply to gifts from one without a legislative or administrative interest. Nor does it apply if the gift is under the annual $50 gift limit from one who has a legislative or administrative interest in the district any matter subject to the decision or vote of the Board member. District-provided meals at board meetings are acceptable under the reimbursement of expenses exception. I. Conflicts of Interest Business means any corporation, partnership, proprietorship, enterprise, association, franchise, firm, organization, self-employed individual or any legal entity operated for economic gain. This definition excludes any income-producing tax exempt 501(c) not-for-profit corporation with which a public official or a relative of the public official is associated only as a member or board director or in a nonremunerative capacity. Business with which a Board member or relative is associated means any private business or closely held corporation of which a Board member or relative is a director, officer, owner, employee or agent or any private business or closely held corporation in which a Board member or relative owns or has owned stock, another form of equity interest, stock options or debt instruments worth $1,000 or more at any point in the preceding year; any publicly held corporation in which a Board member or relative owns or has owned $100,000 or more in stock or another form of equity interest, stock options or debt instruments at any point in the preceding calendar year; or any publicly held corporation of which a Board member or relative is a director or officer. No Board member or relative will solicit or receive directly or indirectly during any calendar year any gift or gifts with an aggregate value in excess Relative in the conflict of $100 from any single source that could reasonably be known to have a legislative, administrative, regulatory, contractual, supervisory or judicial interest in the district. Relative context is defined as a Board member s spouse, 1 or domestic partner; any children of the Board member or of the Board member s spouse,; brothers, sisters, halfbrothers, half-sisters, spouses of siblings, and parents of a Board member or of spouse.; an individual for whom the Board member has a legal support obligation; or any individual for whom the Board member provides benefits arising from the Board member s public employment or from whom the Board member receives benefits arising from that individual s employment, aunts, uncles, nieces, nephews and stepparents. 1 The term spouse includes domestic partners. Board Member Ethics and Conflicts of Interest - BBFA 1-7

12 Member of the household means any person who resides with the public official. No Board member will solicit or receive, either directly or indirectly, any pledge or promise of future employment based on any understanding that the Board member s vote, official action or judgment would be thereby influenced. No Board member will attempt to use or use for personal gain any confidential information gained through his/her official position or association with the district. A Board member will respect individuals privacy rights when dealing with confidential information gained through association with the district. If a Board member participates in the authorization of a public contract, the Board member may not have a direct beneficial financial interest in that public contract for two years after leaving the Board the date the contract was authorized. Individual Board members and the Board as a public entity are bound by the Code of Ethics for public officials as stated in Oregon law. Potential Conflict of Interest Potential conflict of interest means any action or any decision or recommendation by a Board member that could result in a financial benefit or detriment for self or relatives or for a business with which the Board member or relatives are associated, unless otherwise provided by law. A Board member must publicly declare a potential conflict of interest. A Board member may, after declaring his/her potential conflict of interest, either vote or abstain on the issue. Abstaining from a vote does not meet the legal requirement of publicly stating a potential conflict. Actual Conflict of Interest Actual conflict of interest means any action or any decision or recommendation taken by a Board member that would result in a financial benefit or detriment to self or relatives or for any business with which the Board member or relatives are associated, unless otherwise provided by law. A Board member must publicly declare an actual conflict of interest. The Board member may not vote lawfully if an actual conflict of interest exists unless a vote is needed to meet a minimum requirement of votes to take official action. Such a vote does not allow the Board member to participate in any discussion or debate on the issue out of which an actual conflict arises. Class Exception It will not be a conflict of interest if the Board member s action would affect to the same degree a class consisting of all inhabitants of the state, or a smaller class consisting of an industry, occupation or other group including one of which or in which the person, or the person s relative or business with which the person or the person s relative is associated, is a member or is engaged. For example, if a Board member s spouse is a member of the collective bargaining unit, the Board member may vote to approve the contract, as it will affect all members of that class to the same degree. However, if the collective bargaining unit is very small, the class exception may not apply. Similarly, if the contract contains special provisions that might apply only to particular persons, then the class exception may not apply. For example, if a Board Board Member Ethics and Conflicts of Interest - BBFA 2-7

13 member s spouse is the only one in the bargaining unit that has a doctorate and there is a pay differential for employees with doctorates in the collective bargaining agreement, the Board member should not vote on the contract. II. Gifts Board members are public officials and therefore will not solicit or accept a gift or gifts with an aggregate value in excess of $50 from any single source in a calendar year that has a legislative or administrative interest in the district any matter subject to the decision or vote of the Board member. All gift related provisions apply to the Board member, their relatives, and members of their household. The $50 gift limit applies separately to the Board member, and to the Board member s relatives or members of household, meaning that the Board member and each member of their household and relative can accept up to $50 each from the same source/gift giver. Gift means something of economic value given to a Board member without valuable consideration of equivalent value, which is not extended to others who are not public officials on the same terms and conditions. 1. Gift means something of economic value given to a Board member without valuable consideration of equivalent value, which is not extended to others who are not public officials on the same terms and conditions. 21. Relative in the gift context means the spouse of the Board member; the domestic partner of the Board member; any children of the Board member or of the Board member s spouse; siblings, spouses of siblings or parents of the Board member or of the Board member s spouse; any individual for whom the Board member has a legal support obligation; or any individual for whom the Board member provides benefits arising from the Board member s public employment or from whom the Board member receives benefits arising from that individual s employment. 32. Member of the household means any person who resides with the Board member. Determining the Source of Gifts Board members should not accept gifts in any amount without obtaining information from the gift giver as to who is the source of the gift. It is the Board member s personal responsibility to ensure that no single source provides gifts exceeding an aggregate value of $50 in a calendar year, if the source has a legislative or administrative interest in the district any matter subject to the decision or vote of the Board member. If the giver does not have a legislative/administrative interest, the ethics rules on gifts do not apply and the Board member need not keep track of it, although they are advised to do so anyway in case of a later dispute. Determining Legislative and Administrative Interest A legislative or administrative interest means an economic interest distinct from that of the general public, in any action subject to the decision or vote of a person acting in the capacity of a Board member. For example, everyone within a county has a general interest in the fire department, but the person who sells the uniforms to the fire department has a legislative/administrative interest in the fire department that is distinct from the general public. Determining the Value of Gifts Board Member Ethics and Conflicts of Interest - BBFA 3-7

14 The fair market value of the merchandise, goods, or services received will be used to determine benefit or value. Fair market value is the dollar amount goods or services would bring if offered for sale by a person who desired, but was not obligated, to sell and purchased by one who is willing, but not obligated, to buy. Any portion of the price that was donated to charity, however, does not count toward the fair market value of the gift if the Board member does not claim the charitable contribution on personal tax returns. Below are acceptable ways to calculate the fair market value of a gift: 1. In calculating the per person cost at receptions or meals the payor of the Board member s admission or meal will include all costs other than any amount donated to a charity. For example, a person with a legislative or administrative interest buys a table for a charitable dinner at $100 per person. If the cost of the meal was $25 and the amount donated to charity was $75, the benefit conferred on the Board member is $25. This example requires that the Board member does not claim the charitable contribution on personal tax returns. 2. For receptions and meals with multiple attendees, but with no price established to attend, the source of the Board member s meal or reception will use reasonable methods to determine the per person value or benefit conferred. The following examples are deemed reasonable methods of calculating value or benefit conferred: a. The source divides the amount spent on food, beverage and other costs (other than charitable contributions) by the number of persons whom the payor reasonably expects to attend the reception or dinner; b. The source divides the amount spent on food, beverage and other costs (other than charitable contributions) by the number of persons who actually attend the reception or dinner; or c. The source calculates the actual amount spent on the Board member. 3. Upon request by the Board member, the source will give notice of the value of the merchandise, goods, or services received. 4. Attendance at receptions that qualify as an exception to the gift definitionwhere the food or beverage is provided as an incidental part of the reception is permitted without regard to the fair market value of the food and beverage provided. Value of Unsolicited Tokens or Awards: Resale value Board members may accept unsolicited tokens or awards that are engraved or are otherwise personalized items. Such items are deemed to have a resale value under $25 (even if the personalized item cost the source more than $50), unless the personalized item is made from gold or some other valuable material that would have value over $25 as a raw material. Entertainment Board Member Ethics and Conflicts of Interest - BBFA 4-7

15 Board members may not solicit or accept any gifts of entertainment over $50 in value from any single source in a calendar year that has a legislative or administrative interest in the districtany matter subject to the decision or vote of the Board member unless: 1. The entertainment is incidental to the main purpose of another event (i.e. a band playing at a reception). Entertainment that involves personal participation is not incidental to another event (such as a golf tournament at a conference); or 2. The Board member is acting in their official capacity for a ceremonial purpose. A Entertainment is ceremonial when a Board member appears at an entertainment event for a ceremonial purpose when at the invitation of the source of the entertainment who requests the presence of the Board member at a special occasion associated with the entertainment. Examples of an appearance by a Board member at an entertainment event for a ceremonial purpose include throwing the first pitch at a baseball game, appearing in a parade and ribbon cutting for an opening ceremony. Exceptions The following are exceptions to the ethics rules on gifts. 3. Campaign contributions are not considered gifts under the ethics rules. 4. Gifts from relatives and members of the household are permitted in an unlimited amount; they are not considered gifts under the ethics rules. 5. Informational or program material, publications, or subscriptions related to the recipient s performance of official duties. 6. Contributions made to a legal expense trust fund if certain requirements are met. 7. Food, lodging, and travel generally count toward the $50 aggregate amount per year from a single source with a legislative/administrative interest, with the following exceptions: a. Organized Planned Events. Board members are permitted to accept payment for travel conducted in the Board member s official capacity, for certain limited purposes: (1) Reasonable expenses (i.e., food, lodging, travel, fees) for attendance at a convention, fact-finding mission or trip, or other meeting do not count toward the $50 aggregate amount IF: (a) The Board member is scheduled to deliver a speech, make a presentation, participate on a panel, or represent the district; AND i) The giver is a unit of a: a) Federal, state, or local government; b) An Oregon or federally recognized Native American Tribe; OR Board Member Ethics and Conflicts of Interest - BBFA 5-7

16 c) Non-profit corporation that receives less than 5 percent of its funding from a for-profit entity. (b) The Board member is representing the district: i) On an officially sanctioned trade-promotion or fact-finding mission; OR ii) Officially designated negotiations or economic development activities where receipt of the expenses is approved in advance by the Board. (2) The purpose of this exception is to allow Board members to attend organized, planned events and engage with the members of organizations by speaking or answering questions, participating in panel discussions or otherwise formally discussing matters in their official capacity. This exception to the gift definition does not authorize private meals where the participants engage in discussion. 8. Food or beverage, consumed at a reception, meal, or meeting IF held by an organization and IF the Board member is at the event to give a speech or answer questions as part of a scheduled program representing the district. Again, this exception does not authorize private meals where the participants engage in discussion. Reception means a social gathering. Receptions are often held for the purpose of extending a ceremonial or formal welcome and may include private or public meetings during which guests are honored or welcomed. Food and beverages are often provided, but not as a plated, sit-down meal. 9. Food or beverage consumed by Board member acting in an official capacity in the course of financial transactions between the public body and another entity described in ORS (56)(b)(I)(Ii). 10. Waiver or discount of registration expenses or materials provided to Board member at a continuing education event that the Board member may attend to satisfy a professional licensing requirement. 11. A gift received by the Board member as part of the usual or customary practice of the Board member s private business, employment or position as a volunteer that bears no relationship to the Board member s holding of public office. Honoraria A Board member may not solicit or receive, whether directly or indirectly, honoraria for the Board member or any member of the household of the Board member if the honoraria are solicited or received in connection with the official duties of the Board member. The honoraria rules do not prohibit the solicitation or receipt of an honorarium or a certificate, plaque, commemorative token or other item with a value of $50 or less; or the solicitation or receipt of an honorarium for services performed in relation to the private profession, occupation, avocation or expertise of the Board member or candidate. END OF POLICY Board Member Ethics and Conflicts of Interest - BBFA 6-7

17 Legal Reference(s): ORS to ORS to ORS to ORS ORS ORS ORS ORS ORS ORS 659A.006 OAR to OR. ATTY. GEN. OP (1978) OR. ETHICS COMM N, OR. GOV T ETHICS LAW, A GUIDE FOR PUBLIC OFFICIALS (2008). HR5/27/10 RC Board Member Ethics and Conflicts of Interest - BBFA 7-7

18 North Bend School District Code: BBFB Adopted: Board Member Ethics and Nepotism In order to avoid both potential and actual conflicts of interests, Board members will abide by the following rules when a Board member s relative or member of the household is seeking and/or holds a position with the district: 1. A Board member may not appoint, employ, promote, discharge, fire, or demote or advocate for such an employment decision for a relative or a member of the household, unless the Board member complies with the conflict of interest requirements of ORS Chapter 244; 2. This policy does not apply to decisions regarding unpaid volunteer positions unless it is a Board member position or another Board-related unpaid volunteer position (i.e. a Board committee position); 3. A Board member may not participate as a public official in any interview, discussion, or debate regarding the appointment, employment, promotion, discharge, firing, or demotion of a relative or a member of the household. A Board member may still serve as a reference or provide a recommendation. For the purposes of this policy, a member of the household means any person who resides with the Board member and relative means: 1. The Board member s spouse 1 or domestic partner; 2. Any children of the Board member, or his/her spouse, or his/her domestic partner; and 3. Brothers, sisters, half-brothers, half-sisters, brothers-in-law, sisters-in-law, sons-in-law, daughtersin-law, mothers-in-law, fathers-in-law, aunts, uncles, nieces, nephews, stepparents, stepchildren, or parents of the Board member, or the parents of his/her spouse, or his/her domestic partner. Class Exception It will not be a conflict of interest if the Board member s action would affect to the same degree a class including the Board member s relative or household member. For example, if a Board member s spouse is a member of the collective bargaining unit, the Board member may vote to approve the contract, as it will affect all members of that class to the same degree. However, if the collective bargaining unit is very small, the class exception may not apply. Similarly, if the contract contains special provisions that might apply only to particular persons, then the class exception may not apply. For example, if a Board member s spouse is the only one in the bargaining unit that has a doctorate and there is a pay differential for employees with doctorates in the collective bargaining agreement, the Board member should not vote on the contract. END OF POLICY 1 The term spouse includes domestic partners. Board Member Ethics and Nepotism - BBFB 1-2

19 Legal Reference(s): ORS to ORS ORS 659A.309 OAR to OAR OR. ETHICS COMM'N, OR. GOV'T ETHICS LAW, A GUIDE FOR PUBLIC OFFICIALS (2008). HR8/28/08HR5/27/10 RC Board Member Ethics and Nepotism - BBFB 2-2

20 North Bend School District 13 Code: GBC Adopted: 3/9/2009 Staff Ethics I. Conflict of Interest No district employee will use his/her district position to obtain personal financial benefit or avoidance of financial detriment or financial gain or avoidance of financial detriment for relatives, household members or for any business with which the employee, household member or relative is associated. This prohibition does not apply to any part of an official compensation package, honorarium allowed by ORS , reimbursement of expenses, or unsolicited awards of professional achievement. Further, this prohibition does not apply to gifts from one without a legislative or administrative interest. Nor does it apply if the gift is under the $50 gift limit for one who has a legislative or administrative interest in the districtdistrictany matter subject to the decision or vote of the district employee. District employees will not engage in, or have a financial interest in, any activity that raises a reasonable question of conflict of interest with their duties and responsibilities as staff members. This means that: 1. Employees will not use their position to obtain financial gain or avoidance of financial detriment from students, parents or staff.; 2. Any device, publication or any other item developed during the employee s paid time shall be district property.; 3. Employees will not further personal gain through the use of confidential information gained in the course of or by reason of position or activities in any way.; 4. No district employee may serve as a Board or budget committee member in the district. [;] 5. An employee will not perform any duties related to an outside job during his/her regular working hours or during the additional time that he/she needs to fulfill the position s responsibilities; nor will an employee use any district facilities, equipment or materials in performing outside work.; 6. If an employee authorizes a public contract, the employee may not have a direct beneficial financial interest in that public contract for two years after leaving district employment. the date the contract was authorized. If an employee has a potential or actual conflict of interest, the employee must notify his/her supervisor in writing of the nature of the conflict and request that the supervisor dispose of the matter giving rise to the conflict. In order to avoid both potential and actual conflicts of interests, district employees must abide by the following rules when an employee s relative or member of the household is seeking and/or holds a position with the district: Staff Ethics - GBC 1-6

21 1. A district employee may not appoint, employ, promote, discharge, fire, or demote or advocate for such an employment decision for a relative or a member of the household, unless he/she complies with the conflict of interest requirements of ORS Chapter 244. This rule does not apply to employment decisions regarding unpaid volunteer position, unless it is a Board-related position. 2. A district employee may not participate as a public official in any interview, discussion, or debate regarding the appointment, employment, promotion, discharge, firing, or demotion of a relative or a member of the household. An employee may still serve as a reference, provide a recommendation, or perform other acts that are part of the normal job functions of the employee. 3. More than one member of an employee s family may be hired as a regular district employee. In accordance with Oregon law, however, the district may refuse to hire individuals, or may transfer current employees, in situations where an appointment would place one family member in a position of exercising supervisory, appointment or grievance adjustment authority over another member of the same family. [Employees who are members of the same family may not be assigned to work in the same building except by the superintendent s approval..] In the conflict of interest context, a member of the household means any person who resides with the employee and relative means: 1. The employee s spouse 1 or domestic partner; 2. Any children of the employee, or his/her spouse, or his/her domestic partner; and 3. Brothers, sisters, half-brothers, half-sisters, brothers-in-law, sisters-in-law, sons-in-law, daughtersin-law, mothers-in-law, fathers-in-law, aunts, uncles, nieces, nephews, stepparents, stepchildren, or parents of the employee, or his/her spouse, or his/her domestic partner. II. Gifts District employees must comply with the following rules involving gifts: Employees are public officials and therefore will not solicit or accept a gift or gifts with an aggregate value in excess of $50 from any single source in a calendar year that has a legislative or administrative interest in the district.districtany matter subject to the decision or vote of the district employee. All gift related provisions apply to the employee, their relatives, and members of their household. The $50 gift limit applies separately to the employee, and to the employee s relatives or members of household, meaning that the employee and each member of their household and relative can accept up to $50 each from the same source/gift giver. 1. Gift means something of economic value given to an employee without valuable consideration of equivalent value, which is not extended to others who are not public officials on the same terms and conditions. 2. Relative in the gift context means the spouse of the employee; the domestic partner of the employee; any children of the employee or of the employee'semployee s spouse; siblings, spouses of 1 The term spouse includes domestic partners. Staff Ethics - GBC 2-6

22 siblings or parents of the employee or of the employee'semployee s spouse; any individual for whom the employee has a legal support obligation; or any individual for whom the employee provides benefits arising from the employee'semployee s public employment or from whom the employee receives benefits arising from that individual'sindividual s employment. 3. " Member of the household" means any person who resides with the employee. Determining the Source of Gifts Employees should not accept gifts in any amount without obtaining information from the gift giver as to who is the source of the gift. It is the employee s personal responsibility to ensure that no single source provides gifts exceeding an aggregate value of $50 in a calendar year, if the source has a legislative or administrative interest in the district.districtany matter subject to the decision or vote of the district employee. If the giver does not have a legislative/administrative interest, the ethics rules on gifts do not apply and the employee need not keep track of it, although they are advised to do so anyway in case of a later dispute. Determining Legislative and Administrative Interest A legislative or administrative interest means an economic interest distinct from that of the general public, in any action subject to the official decision of an employee. For example, everyone within a county has a general interest in the fire department, but the person who sells the uniforms to the fire department has a legislative/administrative interest in the fire department that is distinct from the general public. legislative/administrative interest in the fire department that is distinct from the general public. A decision means an act that commits the district to a particular course of action within the employee s scope of authority and that is connected to the source of the gift s economic interest. A decision is not a recommendation or work performed in an advisory capacity. If a supervisor delegates the decision to a subordinate but retains responsibility as the final decision maker, both the subordinate and supervisor s actions would be considered a decision. The district does not have a legislative or administrative interest in its employees, therefore the employee can accept meals and passes to district sporting events, for example, provided by the district. can accept meals and passes to district sporting events, for example, provided by the district. Determining the Value of Gifts The fair market value of the merchandise, goods, or services received will be used to determine benefit or value. Fair market value is the dollar amount goods or services would bring if offered for sale by a person who desired, but was not obligated, to sell and purchased by one who is willing, but not obligated, to buy. Any portion of the price that was donated to charity, however, does not count toward the fair market value of the gift if the employee does not claim the charitable contribution on personal tax returns. Below are acceptable ways to calculate the fair market value of a gift: 1.7. In calculating the per person cost at receptions or meals the payor of the employee s admission or meal will include all costs other than any amount donated to a charity. Staff Ethics - GBC 3-6