CHAPTER IV 1 of 60 WITHDRAWAL FROM THE CONSOLIDATED FUND AND THE PUBLIC ACCOUNT

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1 CHAPTER IV (Contd ) SUB-SECTION IV-MANNER OF PAYMENT Due-Date 359. Pensions fixed at monthly rates are payable monthly on and after the first day of the following month; Provided that when there is a variation in the rate of a pension consequent on the disbursment of the commuted value of a portion thereof, pension for the broken part of the month at the original rate may be paid before the end of month If the first day(including Sunday) of the following month is a Public Holiday on which Pensions are not disbursed at the treasury, the Collector may, if he thinks fit, direct the Payment of Pension to be made on the last working day of the month to which the pension relates except in the case Pension for the month of March which shall be paid on or after the first working day of the succeeding month. PAYMENT OF CLAIMS 361. Save as hereinafter provided, a pensioner must be take payment in person after identification by comparison with the Pension Payment Order. Pension up to Rs. 300 per month may, as far as practicable, be disbursed in cash at the treasury at the request of the pensioners A pensioner specially exempted by the orders of competent authority from personal appearance, female pensioner not accustomed to appear in public, or a pensioner who is unable to appear in consequence of bodily illness or infirmity, may receive his or her pension through a representative upon the production of a life certificate signed by a responsible Government servant or by some other well-known and trustworthy person. CHAPTER IV 1 of 60

2 Note:- In special circumstances Collectors and heads of departments are empowered to exempt pensioners from personal appearance for the purpose of drawing pensions A pensioner of any description, who produces a life certificate signed by some person exercising the powers of a Magistrate under the Criminal Procedure Code, or by any Register or Sub-Registrar appointed under the Indian Registration Act, 1908, or by pensioned officer who, before retirement exercised the powers of a Magistrate, or by any gazetted officer, or by a retired gazetted officer in respect of these pensioners only who draw pension from the same treasury from which he himself draws his own pension, or by a police officer not below the rank of Sub-Inspector in charge of a Police Station or by a Post master, a Department Sub-Postmaster, or an Inspector of Post Officers, or by a Class I Officer of the Reserve Bank of India or an Officer of the State Bank of India or a Sub-Accountant appointed as an Agent or as an Accountant at a branch of the State Bank of India, or an Officer of a subsidiary bank of the State Bank of India, or by a Member of the Madhya Pradesh Legislative Assembly or by the Sarpanch of Gran Panchayat or by a bank included in the Second Schedule to the Reserve Bank of India Act 1934, in respect of a pensioner drawing his pension through that bank is exempted from Personal appearance. A pensioner not resident in India in respect of whom his duly authorised agents produces a life certificate signed by a Magistrate, a Notary, a Banker or a diplomatic Representative of India is exempted from personal appearance Payment of pensions to police pensioners may be made in accordance with the rules in this section, but if the disbursing officer entertains any doubt as to the identity of such a pensioner, he may require the local Inspector of Police to identify him. The Inspector would then be responsible for the correct identification of the pensioner A pensioner not resident in India may with the permission of Reserve Bank of India draw his pension in India through a duly authorised agent, processing a legally valid power of attorney, who must produce a life certificate on each occasion, unless CHAPTER IV 2 of 60

3 the duly authorised agent ha executed an indemnity bond to refund overpayment in which case he has to produce the life certificate at least once a year A pensioner of any description resident in India is exempted from personal appearance if he draws his pension through an agent who has executed a bond to refund overpayments and procedure at least once a year a life certificate signed by a person authorising under Rule 363 to sign such certificate. The life certificates so collected should be forwarded to the Accountant General every year in April The pension of a person drawing his pension through an authorised agent who has executed a bond to refund overpayments, shall not be paid on account of a period of more than a year the date of the life certificate last received, and the disbursing officer shall be on the watch for authentic information of the decease of any such pensioner, and on receipt thereof, shall promptly stop further payments. Note:- A list of agents approved by the State Government who have executed the necessary bond of indemnity is given in Annexure to Subsidiary Rule When a pensioner is a minor, or is for any other reason incapable of managing his own affairs, and has no regularly appointed manager or guardian, the Collectors may, on application by, or behalf of the pensioner, and subject to such conditions as he may impose, declare any suitable person to be the manager or guardian for the purpose of receiving, on behalf of the pensioner, the pension due to him, and payments of pension may be made to such manager or guardian in the same way as to the original holder, provided that sufficient proofs are forthcoming at the time of each payment of the original holder being alive and eligible to receive the pension for the period covered by the payment. Such declaration may, at any time, be revoked or altered at the description of the Collector. FORMS OF PENSION BILLS AND CONNECTED CERTIFICATES. 369(1) Save as hereinafter provided in this rule, claims for payment of pensions shall be presented on bills in a form similar to Form M. P. T. C. 40, a copy of which will be CHAPTER IV 3 of 60

4 supplied by the disbursing officer to each pensioner or his agent or representative. The bill must be duly receipted by the pensioner or by some other person authorized to give legal acquittance on his behalf, and if the pensioner cannot sign his name, his thumb-impression the thumb or the great toe impression being duly attested by a well-known and respectable person shall be taken on the bill. Save as provided in Subsidiary Rule 376 (a) the Pensioner's portion of the Pension Payment Order must invariably be presented with the bill. In the case physically handicapped pensioners who are unable to sign or put their thumb/great toe impression and purdahnashin ladies, quittance by seal mark attested by some well-known and respectable person may be accepted in lieu of signature or thumb/great toe impressions. Note:- The anticipatory pension of non-gazetted Government servants shall be drawn on a separate establishment pay bill in Form M. P. T. C. 24. (2) Instead of requiring each individual pensioner to present a separate bill in Form M. P. T. C. 40, the disbursing officer may, subject to such general or special instructions as the Accountant-General may issue in this behalf, prepare a single bill in Form M. P. T. C. 41 for on account of each class of pensions. On this plan the receipt of each pensioner appearing personally shall be taken in the column provided for the purpose, while separate receipts shall be appended to the bill in support of payments, if any, made at the sub-treasury, or on life certificates, note being made in the latter case on the separate receipt of the names of the persons actually receiving the money. On all such documents shall be entered the number of the entry in the bill In cases(other than those specified in Rules 365 and 366) where the pensioner desires to draw pension through an agent or a representative nominated by him, a life certificate must accompany every pension claim for the months of June and December. The life certificates shall be signed by a person authorised under these rules to sign such certificates and must be dated not earlier than the last day of the month concerned. CHAPTER IV 4 of 60

5 371. When a pensioner draws his pension through an agent or representative, the claim must be supported by the written authority of the pensioner to pay the pension to the agent or the representative nominated by him to receive payment on his behalf. In such cases, the endorsement "Received payment" must be signed by the pensioner and a separate receipt which need not be stamped shall be endorsed by the agent or the nominee, as the case may be, in token of having actually received the payment Where the determination of pension cannot be fixed for a precise date, and subject to provisions of S. R. 373, the pensioner's bill must be accompanied by a certificate in Form M. P. T. C. 42 duly signed by a person authorised to sign life certificate under S. R (1) A declaration in the following form shall be obtained half yearly (in May and November) from all recipient of family pension except widows whose pension is terminable on their re-marriage; HALF YEARLY DECLARATION OF PENSIONERS WHOSE PENSIONS ARE TERMINABLE ON THEIR MARRIAGE OR REMARRIAGE. " The certificate is to be attached to the pension bills for May and November. Pension Payment order No I hereby declare that I am not married/that I have not been married during past six months. Place Date Signature Name of pensioner CHAPTER IV 5 of 60

6 To be signed by a responsible officer or well known person. correct. I certify to the best of my knowledge and belief that the above declaration is Place Dated Signature Designation (2) In the case of a window recipient of family pension, the above declaration will not be necessary. Instead an undertaking in the following form will be obtained from the widow at the time of first payment of pension:-- " I hereby declare that I have not been remarried and I under take to report such an event promptly to the pension disbursing office. Place Signature Dated Name of widow P. P. O. No correct. I certify to the best of my knowledge and belief that the above declaration is Place Dated Signature of responsible officer or a well known person Name CHAPTER IV 6 of 60

7 Designation (3) Every pension-disbursing officer shall submit to the Accountant-General, Madhya Pradesh, a statement showing particulars and date of last payment of pensions in respect of the cases to furnish the above declaration(except that furnished by the widow recipient of family pension) in the months of June & December. 373-A(1) Retired class I officers are required to furnish half yearly a declaration in May and November each year in the prescribed form about acceptance/nonacceptance of any commercial employment within two years from the date of their retirement. (2) Retired Government servants, other than Class IV servants, are required to furnish half yearly a declaration in May & November each year in the prescribed form about acceptance/non-acceptance of employment under any Government out side India. (3) In cases where employment mentioned in (1) and (2) above has been accepted without obtaining Government's approval, the pension-disbursing officer will seek Government's orders before making further pension payments. 374-A. A Treasury Officer will in case of death of a pensioner governed by the Family Pension Scheme for the State Government Employees, 1966, start paying family pension to the widow/widower on receipt of death certificate of the pensioner and the Application in Form M. P. T. C. 42-A for the grant of family pension to her/him, and he will also send as intimation in this regard to the Accountant-General in Form M. P. T. C. 42-B. RATE OF EXCHANGE FOR CONVERSION OF PENSIONS FIXED IN ANOTHER CURRENCY. CHAPTER IV 7 of 60

8 375. The payment in rupees of pensions fixed in sterling or in other foreign currency shall be regulated by such general or special instructions as may be issued by the Government in this behalf. In issuing Pension Payment Orders for such pensions, the Accountant-General will either mention the exact amount to be paid in rupees, or indicate the rate at which the amount stated in sterling or in any other currency shall be paid. CHECKS TO BE APPLIED BY THE DISBURSING OFFICER 376. (a) On appearance of a pensioner claiming payment of a pension, his personal marks shall be checked by the disbursing officer and the signature to the receipt compared with the facsimile of the signature pasted on the original payment order. If a pensioner cannot sign his name, his thumb/great toe impressions on the receipt shall be compared with the original impression already taken on the Disburser's half of the Pension Payment Order. In cases of doubt, the payment may be made on the strength of the resemblance between the pensioner and his photograph where one is pasted on the Disburse's half of the Pension Payment Order, pending the final decision of any question which may arise about identification marks, signature or finger impressions. A pensioner drawing a pension for the first time shall also be required to produce his personal copy of the letter of the Accountant-General forwarding his Pension Payment Order to the Treasury Officer, and his signature or thumb/great toe impression on the bill shall be compared with the specimen signature and thumb impression received with the Pension Payment Order. (b) Special risk of fraud exists in the Payment of pensions of women who do not appear in public. Particular care shall, therefore, be taken in the identification of such cases. The descriptive rolls when originally prepared and the periodical certificates of the continued existence of such women should be attested by two or more persons of respectability in the town, village or paragana When a pensioner draws his pension through another person, the disbursing officer must take special precautions against fraudulent presentation of claims and satisfy himself of the existence of the pensioner and of the identity of the payee CHAPTER IV 8 of 60

9 before any payment is ordered, and if he feels any suspicion, shall refer it to the pensioner before payment. Note:- In so far as Disbursing Officer is concerned, the authority of a person to receive payment of pension on behalf of a pensioner, shall be deemed to remain unimpaired until its termination by the death of the pensioner, or otherwise, becomes known to the Disbrusing Officer. RECORD OF PAYMENT 378. Every payment must be entered on the reverse of both portions of the Pension payment Order and attested by the signature of the disbursing officer. In the case of pensions paid at a sub-treasury to which only a copy of the Order is supplied under rule 355, the Sub-treasury Officer shall make the entry on the Pensioner's portion of the Order and on his copy, while the Treasury Officer at the headquarters treasury shall, from the concerned voucher, make the necessary note on his original of the Order. PAYMENT OF PENSIONS BY POSTAL MONEY ORDER 379. The payment of pensions may be made by postal money orders at the option of the pensioner. When this mode of payment is adopted the following rules shall be observed:-- (1) A Pensioner who elects to have his pension paid by money order should present in person to the Treasury Officer a declaration to that effect with his copy of the Pension Payment Order. The Treasury Officer should then identify the pensioner as laid down in Subsidiary Rule 376, and make him understand that his pension will be remitted by money order provided his non-employment certificate reaches the treasury before the 10th of each month. After this has been done he should paste the declaration and both copies of the Pension Payment Order in a separate file register headed "Pensions Payable by money Order". On a date not later than the 10th of each month, the Treasury Officer should arrange to make out a money order form for each CHAPTER IV 9 of 60

10 pension recorded in the file mentioned above less money order commission and make corresponding payment entries in the table at the backe of the Pension Payment Order. Such money orders should be addressed to those pensioners only from whom the nonemployment certificates and no marriage certificates, when necessary have been received in the treasury before the 10th of a month. The Treasury Officer should sign the money order form and initial the entries on the back of the Pension Payment Orders after comparing the three documents carefully. (2) In order to minimise the risk of fraud, the Treasury Officer should compare the signature on the money receipt every month with the pensioner's signature on the Disburser's portion of the Pension Payment Order. The Treasury Officer should also satisfy himself once a year, in such manner as he thinks desirable that the pensioner is actually alive. In token of having done so, he must endorse on the schedules of payments for the month of April each year a certificate to the effect that he has satisfied himself that the pensioners were actually alive on the dates on which the pensions were remitted to them. (3) In case of a female pensioner whose pension is terminable on marriage or remarriage, a declaration in the form prescribed in S. R. 373, shall be obtained by the Treasury Officer before remitting the pensions for the month of June and December. In other cases, where determination of Pension cannot be fixed for a precise date the Treasury Officer should, before remitting the pension for the months of June and December, obtain from the pensioner a certificate in form M. P. T. C. 42. (4) The Collector should arrange with some village official or other suitable subordinate agency, such as the police, for reporting promptly to the Treasury Officer the death of a pensioner whose pension is paid by money order. CHAPTER IV 10 of 60

11 (5) It will not be necessary to prepare separate pension for such payments. The payment should be shown in a separate schedule, which will serve as voucher. A certificate in the following form in the handwriting of the Treasury Officer should be endorsed on the schedule:-- "Certified that I have satisfied myself that all payments noted in the schedule have actually been remitted by money order". Note:-1- In the schedules for January and July each year, an additional certificate on the following form should be added:- "Certified (1) that I have obtained from each pensioner a declaration that he has not received any remuneration for serving in any capacity under Government or under a Local Fund during the past six months, and (2) that in all cases where determination of a pension cannot be fixed for a precise date, I have obtained the certificates in Form M. P. T. C. 42 or the declarations in the form prescribed in S. R. 373, as the case may be. " Note: 2- The words or the declaration in the form prescribed in S. R. 373 as the case may be' appearing in the certificate No. (2) will be added in the certificate attached to the schedule for January only vide S. R (6) The amount to be remitted should not be paid to the post office in cash but by transfer to the credit of the post office. The money order forms should be sent to the post office with a certificate by the Treasury officer that the amounts of the money orders and the fees thereon have been credited to the post office in the treasury account by transfer. (see subsidiary Rule 182). (7) In the schedule for the month following the month of payment the Treasury Officer will furnish the following certificate: "Certified that I have satisfied myself that all persons included in the schedule for the previous month have been paid to the proper persons and that I have CHAPTER IV 11 of 60

12 obtained all money order receipts in support of these payments and filed them in my office. " (8) The Treasury Officer is only responsible to supply complete and correct information regarding such pensioners. (9) The Treasury Officer should arrange to get a sufficient supply of the post-card size non-employment certificate forms from the Controller Stationery and Text Books M. P. Bhopal. (10) The Treasury Officer should give pensioners all the information necessary to enable them to take advantage of the concession and particularly instruct them as to the manner in which form referred to in clause(9) above is to be used and the purpose which it is intended to serve. Note:- The procedure authorised in this rule may be applied mutains mutandis to pensions payable at a sub-treasury or any other disbursing office. 380(1) Where owing to old age or infirmity, or in consequence of some physical disability, it is not possible for a pensioner to present in person to the Treasury Officer, a declaration electing to have his pension paid by money order, the Treasury Officer may accept instead a written declaration signed by the pensioner and duly verified under his seal by a gazetted officer, a magistrate, a tahsildar, a naibtahsildar, a Development Assistant, a police officer not below the rank of Sub- Inspector in-charge of police station or any Government Officer or equivalent rank having his headquarters at the place where the pensioner is living for the time being. The Officer verifying the declaration shall specify the circumstances in which he holds that it is not possible for the pensioner, to present the declaration in person to the Treasury Officer. (Govt. of India's correction slip 624 to Central Treasury Rule 361(1)). (2) Should the pensioner be physically incapable of signing the declaration, the Treasury Officer may authorise payment on production of a certificate from the Civil Surgeon of the district or a registered medical partitioner to the effect that the CHAPTER IV 12 of 60

13 pensioner is alive but is unable to sign the required declaration. In such case, the pension may be paid to the heir, not being a minor, who would receive payment of the arrears of pension in the event of the pensioner's death provided it is certified by the Collector that the person claiming to be the heir is in fact the heir and continues to be the heir throughout the period for which he draws the pension. SPECIAL RULES APPLICABLE TO POLITICAL PENSION. 381(1) The special rules regulating the payment of political pensions are contained in the Annexure to this section(see also Subsidiary Rules 344 to 346 and 387). (2) A Treasury Officer has nothing to do with claims to succeed to, or to participate in, political pensions or allowances, but should direct applicants to apply to the Collector. (3) Descriptive Rolls of Political Pensions--when sanction is applied for to the payment of a political pension, the Collector should prepare a descriptive roll of the pensioner in form appended to the Annexure to this section and forward it with the application. CONDITIONAL PENSIONS, ETC 382. In some cases political pensions are granted on condition that certain required services are duly performed, or as in the case of temple grants, that the shrine or temple is maintained etc. In these a certificate is required from the Collector on the receipt for the pensions that the condition (whatever it is) has been fulfilled. PAYMENT OF COMMUTATION MONEY 383. (1) The payment of the commuted value of a portion of a pension can be made upon the authority issued by the Accountant-General only to, and upon the receipt of, the person legally entitled to receive it, and not otherwise. (2) In every order authorising the payment of the commuted value of a portion of a pension, the Accountant-General will specify the date up to which the pension may be paid at the old unreduced rate. The pensioner's title to receive the CHAPTER IV 13 of 60

14 commuted portion of the pension ceases from that date. No payment of pension for a subsequent day should be made until a revised Pension Payment Order has been received from the Accountant-General. If, however, in any ease, the commuted portion of the pension to which the pensioner was not entitled under this article has been paid to him before the receipt of the Accountant-General's order authorising the payment of the commuted value, the commuted portion so paid shall be deducted from the amount payable in commutation. A note will be made on the old Pension Payment Order of the amount deducted, before both halves of the Order are returned to the Accountant-General to enable the latter to issue a revised Pension Payment Order. GRATUITIES 384. Gratuities including Death-cum-Retirement Gratuities shall not be paid except on an authority received from the Accountant-General to whom the sanction is communicated by the sanctioning authority or by another Audit Officer. Payment can be claimed on the letter of authority itself, and no separate bill is necessary and shall be made in the same manner as laid down in subsidiary rules 530 and 531 in relation to Provident Funds. Note:-1 When at the option of the Gratuitant the gratuity is drawn by the head of an office for disbursement, he shall furnish to the Accountant-General, within a month of the date of drawal, a certificate of disbursement. Note: 2- The gratuity Pay Order and the payment Authority for commutation of pension received from the Accountant-General, Madhya Pradesh must be kept in the personal custody of the Disbursing Officer so that an unauthorised person shall not have access thereto. Sub-section V-Periodical Identification of Pensioners GENERAL RULES 385. (1) On the first appearance of a pensioner on or after the first of April each year, the disbursing officer shall, except in the case of pensioner whose specimen CHAPTER IV 14 of 60

15 signatures are attached with the Pension Payment Order, take an impression of the thumb and all the figures of the pensioner's left hand on the pension bill. The pensioner shall then be identified from the particulars given in the Disburser's portion of the Pension Payment Order or in the Audit Register as the case may be. Identification shall also be made by an examination of the impressions given on the bill with those attached to the Pension Payment Order, or kept in the Audit Register, or reference to the pensioners' photograph where one is passed on the Disburser's portion of the Pension Payment Order, if he cannot be identified by other means with absolute certainty. (2) Except persons who have been gazetted Government servants, and persons who have been specially exempted by the Government on the ground that there can be no difficulty in future identification, all pensioners shall be liable to the operation of this rule. (3) Purdahnashin ladies and illiterate pensioners give a thumb impression on their bills in the presence of the person who grants the life certificate, in case of illiterate pensioners who personally attend the paying officer, before the disbursing officer In all cases referred to in Subsidiary Rules 362, 363 and 368, the disbursing officer must take special precautions to prevent impositions and must, at least once a year, receive proof independent of that furnished by the life certificate of the continued existence of the pensioner. For this purpose, the disbursing officer shall, save in cases of exemptions from personal appearance allowed by orders of competent authority, require the personal attendance and due identification of all male pensioners who are not incapacitated by bodily illness or infirmity from so attending and in all cases where such inability may be alleged, he shall require proof thereof in addition to the proof submitted of the pensioner's existence. (The disbursing officer is personally responsible for any payment wrongly made, and in all cases of doubt, he must consult the Accountant-General). Note: 1- A pensioner of rank may be privately identified by the disbursing officer and need not be required to appear at the disbursing office. CHAPTER IV 15 of 60

16 Note: 2- The rules in this sub-section do not apply to cases governed by subsidiary rule 379. Note: 3- Whenever payment of pension is made on production of life certificate an entry (say "I. C. ") should be made in the case for the month of payment on the reverse of the Pension Payment Order. This will enable the disbursing officer to ascertain later at a glance the period for which the pensioner has not attended in person and to send out a call for his personal attendance which may conveniently be dispatched through the messenger sent by him to receive payment of pension in the month previous to that in which his presence is required. Exception:--In a case where a pension claim submitted by a pensioner is supported by a life certificate granted under the provisions of S. R. 363, by gazetted officer, whose specimen signature is on record with the Treasury Officer or by a Government Officer exercising the powers of a Magistrate under the Criminal procedure Code or by a Register or Sub-Register appointed under the Indian Registration Act, under their respective seals of office personal appearance of the pensioner at the Treasury will not be insisted upon. The Treasury Officer, however, in all cases of doubt, will be competent to obtain proof of the existence of the pensioner independent of that furnished by the life certificate. SUB-SECTION IV-UNDERWIN PENSION AND ARREARS. GENERAL 387. (1) Unless the Government by general or special orders direct otherwise, a pension remaining underway for more than a year shall cease to be payable by the disbursing officer. If the pensioner afterwards appears or a claim is presented on his behalf, the disbursing officer may make the payment but the arrears can be paid:--- (i) if the amount in arrears does not exceed Rs. 5000/- or with the previous sanction of the Collector of the district in which the pension payment office is located if it exceeds Rs. 5, 000/- but does not exceed CHAPTER IV 16 of 60

17 10, 000/- provided that in both cases the arrears are not be paid for the first time; and (ii) in all other cases with the sanction of the authority by whom the pension was sanctioned; Provided that if in any case a pension remains undrawn for three years in the case of a service pension or six years in the case of a political pension it cannot be paid without the authority of the Accountant-General. Note:- If the suspension of payment is attributed to error or neglect by any Government officer, the Accountant-General may direct payment of the arrears on his own authority. (Government of India's correction No. 640 to Treasury Rule 369 (1) of the Central Treasury Rules, Vol. I) (2) A gratuity payment order shall remain in force for one year only, and no such order shall be retained in a disbursing office if payment has not been made on it within a year of its issue. Note: 1- Gratuity payment order remaining undisbursed or over one year, shall be re-validated by the Accountant-General, Madhya Pradesh without any formal reference to the authority by which such gratuity was sanctioned. Note: 2- The procedure applicable to service gratuity shall be applicable to the death-cum-retirement gratuity. DEATH OF PENSIONERS 388(1) Subject to any rule or order made by the Government in this behalf, the payment of arrears of pension due in respect of a deceased pensioner shall be regulated by the following rules:- (a) pension can be drawn for the day of man's death; the hour at which death takes place has no effect on the claim. CHAPTER IV 17 of 60

18 (b) On the death of a pensioner, payment of any arrears actually due may be made to his heirs, provided that they apply within one years of his death. They cannot be paid thereafter without the sanction of the authority by whom the pension was sanctioned to be obtained through the Accountant-General. Provided that if the arrears do not exceed Rs. 10, 000/- and the case presents no peculiar features, the Accountant-General may pass the arrears on his own authority. (c) Subject as provided in the preceding clauses, pension claimed on behalf of a deceased pensioner may be paid without the production of the usual legal authority:-- (i) to the extent of Rs. 5000/- under the orders of the Collector after such enquiry into the rights and title of the claimant as may be deemed sufficient:-- Note:- The limit Rs. 5,000/- refers to the net and not to the gross amount. (ii) for the excess over Rs. 5000/- under the orders of the State Government on execution of an idenmnity bond, with such sureties as they may require if they are satisfied of the right and title of the claimant and consider that undue delay and hardship would be caused by insisting on the production of letters of administration. Note: 1- The form of indemnity bond mentioned in this clause prescribed for use in this State has been standardized and printed as Form M. P. T. C. 18 The sureties accepted for joining in such bond should be of proved financial ability to meet the obligations undertaken. The bond is exempted from stamp duty. Note: 2- The powers of the State Government under this clause will be exercised by respective Department of Government. CHAPTER IV 18 of 60

19 In the case of doubt, payment should be made only to the person producing legal authority. (iii) A pensioner may make nomination of one or more than one of the members of his family, during his life time, for payment of the life time arrears of pension to such nominee(s) on the following form, which will be submitted by him, in person, to the pension disbursing officer, who will make a note of it on both halves P. P. O. under his signature, and disburse the life time arrears of pension, on death of the pensioner, to such nominee after proper identification without production of legal authority. Forms of Nomination for Life Time arrears of pension; " I hereby nominate the person/persons mentioned below who is/are member(s) of my family, and confer on him/them the right to receive, to the extent specified below, any arrears of pension that remains unpaid in the event of my death. " Name and Relationship with Age Amount of share addresses of the pensioner of arrears of pe- nominee(s) nsion payable to each. (1) (2) (3) (4) CHAPTER IV 19 of 60

20 Dated this day of , at Signature of the Pensioner Witness to Signature Presented on at Signature of pension Disbursing Officer Date Designation Note:- The pensioner shall draw lines across the blank space below the last entry to prevent the insertion of any name after he has signed. (2) Any person claiming as the heir of a deceased pensioner should be required to produce the Pensioner's half of the Pension Payment Order, or if no Pension payment Order has been issued, the copy of the order in which sanction to the pension was communicated to the pensioner or his heir. CHAPTER IV 20 of 60

21 (3) After payment of arrears of pension, both portions of the Pension Payment Order shall be returned to the Accountant-General with a report of the date of death of pensioner, except in the case of pensioners governed by the Family Pension Scheme for State Government Employees, 1966, in which case the pensioner's portion of the Pension Payment Order will be returned to the widow/widower. REPORTS TO THE ACCOUNTANT-GENERAL 389. Every pension disbursing officer shall submit to the Account-General every six months a statement of cases of failure to draw pensions. The statement shall be prepared in two parts, one part showing the names of all pensioners who have not drawn their pension for six years or for three years, according as the pensioners are classed as political pensions or other pensions, and the other part showing the names of pensioners other than those included in the former part, who have not drawn their pensions for more than one year. The reason for the non-drawal, if known, shall be stated against each name. The disburser's portions of the Pension Payment Orders of all pensioners whose name are included in part I of the statement, as also of deceased pensioners, where the arrears of pensions due are not claimed within one year of the pensioner's death, shall be returned to the Accountant-General along with the statement. The disbursing officer shall sort out such cases by examining the file of Pension payment Orders every month [Deleted.] SUB-SECTION VII-MILITARY PENSIONS 391. Without prejudice to the generality of provisions made in this chapter, and subject to such general or special orders as the Government may issue in this behalf, to the procedure to be observed by disbursing officers in making payments to Military pensioners may be prescribed by departmental regulations. 1 CHAPTER IV 21 of 60

22 Note:- Detailed instructions for the payment of Military pensions are contained in the book, entitled "Pension Payment Instructions" issued by the Controller of Defence Accounts(pension), Allahabad Special care shall be taken in identifying Military pensioners claiming single payments. The mere production of a letter purporting to have been issued by a Defence Accounts Officer, shall not be considered sufficient for this purpose. Such payments to European pensioners will, as a rule be made by the Defence Department itself. CHAPTER IV 22 of 60

23 ANNEXURE ( See Subsidiary Rule 381) Special Rules for Political Pensions PLACE AT WHICH PAID 1) Payments of a political pensions exceeding Rs. 100 amount may not be transferred from one treasury to another without the sanction of the State Government. 2) payments of the following kinds of pensions may not be transferred from the treasury of the district to which the pensions properly appertain:-- (a) Pensions granted in compensation for abolition of a right to collect dues or revenue. (b) Pensions granted on condition of duties to be performed or service rendered within the district(e. g., temple grants). TIMES AT WHICH PAID 3. ) The following are the times fixed for the payment of pensions:-- Annual pensions The month of December. Half yearly pensions The months of June and December Quarterly pension The month of March, June, September and December. Payments should be made in each case of the amount of pensions due on account of all months preceding that above-named, provided that any amount payable in any of the above-named months may be paid in any subsequent made, if sufficient reason is given for non-appearance at the proper time. CHAPTER IV 23 of 60

24 4). The intervals of payment of a pension may be shortened(i. e., an annual pension may not be made payable half-yearly, etc. ) except with the sanction of the State Government given after regular application under section 5 of the pensions Act(XXIII) of 1871). PERSONS TO WHOM PAID 5) When a single pension is payable to more than one person either conjointly or in fixed shares, any of such shareholders may, by a written application, request the Collector to make payment of his share to any other shareholder, and may withdraw such request. The Collector, if he accepts such application, shall make a note of it in his register of Pension Payment Order and shall make payment accordingly; Provided that if the pension is dependent as to amount or any other condition upon the existence of the absentee so applying, the absentee must renew his application every, giving the necessary evidence of his existence. 6) Except as provided in the preceding rule, a pension can be paid only if all the shareholders are present in person or by duly authorized agents. It may not be paid in installments at different times. 7) A share in a joint may not be separated, except with the sanction of the State Government, after regular application under section 5 of the pensions Act (XXIII) of 1871). 8) When a political pensioner is a minor or is for any other reason incapable of managing his own affairs, and has no regularly appointed manager or guardian, the Collector may, on application by the pensioner or by any friend of the pensioner, declare any suitable person to be his guardian for the purpose of receiving on his behalf the pension due to him, and payments of pension shall be made to such guardian in the same way as to the original holder. Such appointment may be revoked or altered at the discretion of the Collector. ENQURIES AS TO IDENTITY OF CLAIMANTS CHAPTER IV 24 of 60

25 9) The State Government may, if any pensioner is of such rank or social position that the fact of his or her existence must be a matter of public notoriety, exempt the pensioner from the rules prescribing presentation of a life certificate and direct that the treasury shall receive as evidence of the Pensioner's existence the countersignature, upon the pensioner's receipt, of the Collector or senior Assistant Collector of the district in which the pensioner ordinarily resides. In the cases in which political pensioners are exempted from personal attendance, the Disbrusing officer, if the entertains any doubt which he has no convenient means of removing, shall refer the case to the Government through his immediate superior for orders, but payment of the pension may not be suspended pending the result of such reference. 10) When a pension is payable, not to a particular person by name but to the holder of a specified office(e. g., the manager of a temple), the Collector may declare, for purpose of payment of the pension, who is the holder of the specified office, and may, if in cases of dispute, he considers it necessary, withhold payment until the dispute is duly determined. RECORDS TO BE KEPT ON THE SUBJECT OF PENSIONS. 11) Every Collector shall maintain a register of political pensions payable by himself showing:-- (1) origin and nature of pension, and on what ground given; (2) the amount and period of payment; (3) the orders of Government sanctioning its payment; (4) the names and residences of the holders with specification of shares, if such exist in the Government order; 5) reference to the Register of Pension Payment Order; CHAPTER IV 25 of 60

26 6) whether for life only; or it is heritable, the manner and extent to which it will descend, with quotation of orders affecting it; 7) any conditions as to application of the money or as to rendering service or abstaining from collecting dues, attached to the grant of the pension; 8) any other matters worthy of note in connection with the pension. 12. Sufficient space should be sent apart in the register for each pension Entries are to be made from time to time under the signature of the Collector. 13. Correspondence, application, orders and cases affecting each pension in the register, shall, so far as convenient, be kept in separate compilations, so that the history and circumstances of each pension may be readily as certifiable. 14. When a pension is transferred from one to another the Collector from whose district it is transferred shall send couple of the register entry, together with all correspondence, etc., affecting the pension, to the Collector to whose district it is transferred. REGARDING CLAIMS RELATING TO PENSIONS 15. When a claim is made under section 5 of the Act relating to any pension or grant, the Collector, if after such examination and enquiry as he thinks proper, considers that the claims should be heard and adjudicated, shall fix a day for the hearing of it and shall given notice thereof to all actual holders of the pension. 16. At the time appointed(or at any other time to which the enquiry may be adjourned), the Collector shall proceed to hear the claim and may call for and examine such witnesses and documents as he may deem necessary. 17. If the Collector considers that the commie should be admitted or partly admitted, he shall draw up a report setting forth--- CHAPTER IV 26 of 60

27 (1) the origin and nature of the pension; (2) the amount and period of payment; (3) the Government order sanctioning it; (4) conditions of inheritance or otherwise attaching to it; (5) nature of the present claim; (6) manner in which Government are affected by it; (7) persons to whom notice has been issued under rule, distinguishing those who have been present at the enquiry. (8) opinion on the claim; (9) recommendation on the case. The case shall then be sent through the Accountant-General for the orders of the State Government. 18. If at any time during the enquiry the Collector is of opinion that the matter in dispute is one in the decision of which the Government, so far as the pension or grant is concerned, has no interest, actual or contingent, he may give the claimants a certificate, under section 6 of the Act, that the claims may be tried in a civil court. 19. Thereafter, on receiving the copy of the decision and decree of the civil court, certified under is hand, the Collector shall report the case as prescribed in rule 17. GENERAL 20. The Collector shall report to the Accountant-General the death of any person to whom any pension or grant is payable by him, and if in consequence of the death any steps are necessary to be taken with reference to the terms and CHAPTER IV 27 of 60

28 conditions of the pension or grant, he shall submit the case for orders as prescribed in rule In every communication sent to the Accountant-General on behalf of a pensioner which requires action in his office, the number of Pension payment Order invariably be quoted, for tracing the name of the pensioner in the register maintained in the Accountant-General's office. 22. If a Collector be of opinion that the terms and conditions of a pension or grant are not being carried out by the holder or holders, he shall call upon the holder or holders to give such explanation as he may require, and may, if he thinks proper, withhold payment and report the case for orders under rule If a political pension is undrawn for more than six years the Collector shall return the payment order to the Accountant-General. The order may afterwards be reclaimed on reappearance of the pensioner, but payment of arrears may not be made without sanction of the State Government--- This rule is applicable to the case of non-appearance owing to the death as well as that of non-appearance due to other causes. 24. Collectors in all proceedings under these rules are subject to the same control under which they ordinarily act in revenue and treasury matters. Subsidiary Rule 381(3) Descriptive Roll of son/ widow of... whose pension has been sanctioned in the letter No dated from Original No the Name of Personal Heigh Date Accountant of the marks t of General's pen sion present Birth payment Order. Pensione CHAPTER IV 28 of 60

29 payment Order. Pensione r feet Inche year Mont Day s h (1) (2) (3) (4) (5) (6) (7) (8) Religion, caste or tribe Residence State Pargana Village Present Pension Term of continuance of the pension for life or in perpetuity General remarks (9) (10) (11) (12) (13) (14) (15) this column. *If the pensioner is minor, the name of the guardian should also be stated in Pension Payment Order. Forwarded to the Accountant-General, Madhya Pradesh, for issue of a Date Collector Section VII- Payments for purchase of Stores CHAPTER IV 29 of 60

30 INTRODUCTORY Note:- In this section the terms "Stores" is used to indicate all articles and materials required for the public service and coming into a Government servant's possession for various purposes, and includes stationery, furniture, machinery, tools and plants, etc Subject to such general or special rules or subsidiary instructions as may be issued by the Government for the guidance of Government servants who are required to make purchase of stores on Government account, the payments for acquisition of stores required for the public service, shall be regulated in accordance with the provisions of this section; except in so far as they are supplemented or varied by special departmental regulations. Local purchase of petty articles or consumable stores of office contingent grants are not subject to the rules in this section. PURCHASES IN INDIA-PURCHASES THROUGH THE INDIAN STORES DEPARTMENT (1) Without prejudice to the generality of the provisions contained in this Chapter with regard to withdrawal of money from the Consolidated Fund and the Public Account of the State for disbursement of Government account, the procedure relating to payments for stores purchased through the Indian Stores Department may be regulated by special orders issued by the Government in this behalf. (2) Subject to the provisions of clause(1) above, payments will in the first instance be made by the Deputy Accountant-General, Industries and supplies, by means of cheques drawn on any treasury or the Bank and subsequently adjusted to the debit of the State accounts. Provided that, when the amount payable is less than one rupee, the payment will be made by the indenting officer concerned in accordance with the procedure applicable to contingent expenditure. CHAPTER IV 30 of 60

31 Note:-- Bill will be prepared by the supplier and submitted in triplicate. In the case of bills paid by the Deputy Accountant-General, Industries and Supplies, unless there are special instructions to the contrary, the consignee should retain the triplicate copy of the bill for record in his office. The particulars and the amounts of such bills should be noted in the memorandum of expenditure in his contingent bill, which need not be supported by a copy of the bill as is required in the case of other work bills mentioned in Subsidiary Rule OTHER PURCHASE IN INDIA 395. Subjects as hereinafter provided, the provisions of section V shall apply generally to payments for stores purchased in India otherwise than through the Director-General, Industries and Supplies, New Delhi As a general rule, payment for supplies is not permissible unless the stores have been received and surveyed. Payments prior to verification of quality and quantity of the materials may be permitted in exceptional cases only, provided that adequate safeguards exist to secure the Government against all losses in the event of the materials being found short or defective. In all such cases a bill based of the materials being found short or defective. In all such cases a bill based on actual measurement must be obtained as soon as possible after payment has been made for submission to the Accountant-General If not provided otherwise by departmental regulations, bill presented in support of payments for purchase of stores shall be accompanied by a certificate that the articles detailed in the vouchers have been actually received and entered in the stock register. A reference to the page number of the stock register in which such supplies or stores have been entered, should be given by the drawing officers on the bills of the supplies, invoices, etc. It should also be certified that their quantities are correct and their quality good and according to specifications, that the rates paid are not in excess of accepted or market rates and that suitable notes of payment have been made in the indents and invoices concerned to prevent double payment. The authority, unless it is a general one, under which the purchase is made, shall also be quoted. In addition to the above certificates a further certificate that" the rules CHAPTER IV 31 of 60