Kern County Human Resources

Size: px

Start display at page:

Download "Kern County Human Resources"

Agatha Edwards
6 years ago
Views:

1 Kern County Human Resources Health Benefits Enrollment Form This form is to be used by probationary/permanent new hire employees who are eligible for the below medical, dental and vision coverage Medical, Dental, and Vision Benefits Premium Contributions Kern Legacy Select Uses Kern Medical hospital and Countyowned, Kern Health Care Network providers and contracted facilities. Kern Legacy Health Plan Network Plus Uses Kern Medical hospital and County-owned, Kern Health Care Network for both EPO and Plus tiers (includes Adventist Health Bakersfield Medical Center). County of Kern EPO Uses GemCare and Delano Medical Group providers with Dignity Health hospital and facilities. Kaiser Permanente Uses Kaiser Permanente contracted physicians and facilities including Adventist Health Bakersfield Medical Center. County of Kern POS Uses Anthem Blue Cross contracted providers and facilities. Employee only Employee + 1 Family (3 or more) includes Vision and includes Vision and includes Vision and includes Vision and includes Vision and DHMO PPO DHMO DHMO PPO DHMO PPO DHMO PPO PPO Dental Dental Dental Dental Dental Dental Dental Dental Dental Dental BI-WEEKLY PREMIUM BI-WEEKLY PREMIUM BI-WEEKLY PREMIUM BI-WEEKLY PREMIUM BI-WEEKLY PREMIUM $ 0 $ 0 $ 37 $ 39 $ 44 $ 46 $ 47 $ 49 $ 83 $ 85 $ 11 $ 14 $ 71 $ 74 $ 82 $ 85 $ 89 $ 92 $150 $153 $ 29 $ 32 $103 $106 $119 $122 $126 $129 $216 $219 IMPORTANT: Your completed New Hire Enrollment Packet and all required documentation must be received by Kern County Human Resources Health Benefits within 20 days of your hire date. Fax or forms are considered invalid and will not be processed. Please return completed forms to: Kern County Human Resources Health Benefits 1115 Truxtun Avenue 1st Floor, Bakersfield, California 93301

2 REQUIRED DOCUMENTATION FOR DEPENDENT ENROLLMENT ALL Dependents: Social Security number must be listed on form. Spouses/ Domestic partners: A copy of a marriage certificate/registration form must accompany the enrollment form. All Children: A copy of a birth certificate must accompany the enrollment form PLUS (if applicable): For adopted children: Court documents indicating final adoption. If the adoption is not final, court documents dated within the six months preceding an enrollment request indicating the adoption is pending. If neither of these documents is available, contact Kern County Human Resources Health Benefits at (661) For Guardianships: Court documents indicating a guardianship has been established. For Foster Children: Court documents indicating current foster care placement. For a child over the age of 26 who is permanently disabled: Certification by a physician of the permanent disability. (Contact Kern County Human Resources Health Benefits at (661) ) DEPENDENTS ELIGIBILITY SUMMARY (SEE ELIGIBILITY POLICY FOR OFFICIAL ELIGIBILITY RULES) THE FOLLOWING DEPENDENTS ARE ELIGIBLE FOR COVERAGE Spouse/Domestic Partner: Employee s legal spouse or registered domestic partner Natural or Step Child: Child who is under the age of 26 OR Unmarried child age 26 or older who is permanently disabled 1 Adopted Child: Employee s or employee s spouse s or domestic partner s legally adopted child under the age of 26; OR Employee s or employee s spouse s or domestic partner s unmarried legally adopted child age 26 or older who is permanently disabled 1 Guardianships: Unmarried child under the age of 26 for whom employee or spouse or domestic partner has legal guardianship, or had guardianship on the child s eighteenth birthday; OR Unmarried child age 26 or older for whom employee or spouse or domestic partner has legal guardianship and who is permanently disabled 1 1 Dependents age 26 or older who have never been covered by the plan may ONLY be enrolled upon employee s initial enrollment. An employee s initial hire date is their initial opportunity to enroll. If not enrolled upon the initial opportunity to enroll, they cannot be enrolled subsequently if they are age 26 or older. PLEASE NOTE: An incomplete form or failure to provide requested documentation will invalidate dependents enrollment. Enrollment forms are subject to audit and additional documentation may be required.

3 Please Print Clearly: COUNTY OF KERN HEALTH PLAN ENROLLMENT FORM Employee s Last Name First Name Middle Date of Birth Gender (M or F) Employee ID or SSN County Department: Daytime Phone Address M F Please indicate your choice of medical and dental plan by checking below. See previous page for employee s bi-weekly contribution amount. Please select ONE medical and dental plan option: Kern Legacy Select - Effective 1/01/2018 Kern Legacy Health Plan Network Plus Kaiser Permanente County of Kern EPO Plan County of Kern POS Plan Liberty Independence PPO Dental Plan Liberty Cobalt Plus Dental Plan (DHMO) If you make no dental plan selection, you will be enrolled in Liberty Independence PPO Dental Plan. Package includes Vision Plan: Vision Service Plan Please complete the following for yourself AND each dependent you are enrolling. Additional supporting documentation is REQUIRED to enroll dependents (See page 2 for additional information). Note that a Primary Care Physician MUST be listed, if you are enrolling in Kern Legacy and the County of Kern EPO plan option. LAST NAME FIRST NAME MI DATE OF BIRTH GENDER (M or F) PRIMARY CARE PHYSICIAN (MCS EPO and Kern Legacy) EMPLOYEE EMPLOYEE SSN SPOUSE/DOM. PARTNER SPOUSE/DOM. PARTNER SSN SSN SSN SSN SSN SSN SSN TO BE COMPLETED BY KERN COUNTY HUMAN RESOURCES EMPLOYEE BENEFITS Date of Hire Plan Code Effective Date

4 Are you or any of your dependents eligible for Medicare? YES NO Is your spouse/domestic partner a Kern County employee? YES NO IF YES, provide his/her Social Security Number - -. Do you or any of your dependents have any other insurance? YES NO IF YES, please provide information: OTHER INSURANCE: Name of Spouse/Domestic Partner/ Dependent (Subscriber) Employer Individual or Family Coverage Name of Insurance Company ID Number/Group Number Phone Number EMPLOYEE CERTIFICATION I understand that any employee who obtains or continues coverage for any dependent who is not eligible for coverage, who obtains or continues County-paid coverage for any dependent who is not eligible for County-paid coverage, is subject to disciplinary action up to, and including, dismissal pursuant to Civil Service Rule Such employee shall also be liable to the County for the greater of (1) actual claims paid, and (2) other costs incurred by the County for coverage provided to the ineligible dependent. I have read and understand the eligibility policy and certify that dependents listed on this form are eligible for coverage. I understand that enrollment of dependents will not occur unless required documentation is submitted with this form. If I list dependents on this form but do not attach the required documentation, the dependent will not be enrolled. I understand that this form may be selected for audit. If this form is selected for audit, I will be required to provide further documentation to verify the accuracy of the statements made on this form. I understand that it is my responsibility to notify Kern County Human Resources Health Benefits (not my departmental payroll clerk) of any changes in eligibility for any of my dependents. I understand that my completed Health Benefits Enrollment Form and any required documents must be received by Kern County Human Resources prior to my benefits effective date or I must wait until the open enrollment period to enroll dependent(s) or to choose between dental and/or medical plans. *** READ CAREFULLY, PLEASE! ***I understand that my employee contribution for Health Benefits will be deducted through payroll on a pre-tax basis UNLESS I have indicated a post-tax election by signing here. My signature on this line changes my election to post-tax : I have read and understand the foregoing statements and the Kern County Health Benefits eligibility policy. I certify under penalty of perjury under the laws of the State of California that all statements made on this form are true and correct. Employee Signature Date

5 Kern County HR County Administrative Office 1115 Truxtun Avenue, 1st Floor, Bakersfield, CA Telephone (661) Fax (661) Ryan J. Alsop County Administrative Officer Devin W. Brown Chief Human Resources Officer Important Notices As required by law, certain notices and documents are provided to all newly hired employees who are eligible for health benefits. Your Medical Plan Enrollment/Declination Packet contains these notices. Copies of these notices are available online at (see Polices & Notices ) or print copies can be requested by calling (661) COBRA COBRA is a federal law passed in 1986 (Public Law , title X) that requires most employers to offer continuation of health coverage at group rates in certain instances where coverage might otherwise end. HIPAA The Health Insurance Portability and Accountability Act (HIPAA - Public Law ) was enacted in The law provides comprehensive federal protection for the privacy of health information. In general, it states that a covered entity may not use or disclose an individual s healthcare information without permission except for treatment, payment or healthcare operations. Women s Health and Cancer Rights Act The Women s Health and Cancer Rights Act of 1998 requires all employer sponsored health plans that cover mastectomies to also cover related reconstructive surgery. Health Care Reform In March of 2010 the Patient Protection and Affordable Care Act (HR 3590) and The Health Care and Education Reconciliation Act of 2010 (HR 4827), collectively known as Health Care Reform, were signed into law. Among other things, Health Care Reform extended coverage to adult children through their 26 th birthday and eliminated lifetime maximums on certain covered benefits. Because the County s plans are considered to be grandfathered plans, certain provisions of the Act may not apply at this time. Medicare and Prescription Drug Coverage Starting January 1, 2006, prescription drug coverage was extended to everyone with Medicare coverage. The County has determined that prescription drug coverage offered to employees is creditable drug coverage. Health Insurance MarketPlace Coverage Options and Your Health Coverage The federal Affordable Care Act (ACA), often called health care reform, will require that most Americans have health insurance starting January 1, Acknowledgment By signing below, I indicate that I understand I must complete the attached page indicating the address for any dependent I enroll who does not live at my address, to be used for initial COBRA notice purposes. By signing below, I indicate that I have read and understood the documents/notices described above. I have been given copies of the following policies and/or documents: 1) COBRA Notification. 2) HIPAA Privacy Policy 3) Women s Health and Cancer Rights Act Notice 4) Health Care Reform (Extension of coverage, grandfathered plan, OB-GYN, Lifetime limits) 5) Medicare and Prescription Drug Coverage Notice 6) Medicaid and the Children Health Insurance Program (CHIP) 7) Health Insurance MarketPlace Coverage Options and Your Health Coverage Signature Date: This signed acknowledgment must be turned in with your health benefits enrollment or declination form.

6 COBRA Address Notification Form If you have a dependent that is covered by the group health plan whose legal residence is not yours (dependent child covered by court order, living with an ex-spouse, etc.), you are required to provide us with the proper address so an initial COBRA notice can be sent to them as well. Thank you for your assistance. This information must be provided to Kern County Human Resources Health Benefits upon commencement of coverage under the group health plan. COVERED DEPENDENT ADDRESS INFORMATION: 1. Name of covered dependent: 2. Name of guardian, ex-spouse, etc.: 3. Street address: 4. City: State: Zip: COVERED DEPENDENT ADDRESS INFORMATION: 1. Name of covered dependent: 2. Name of guardian, ex-spouse, etc.: 3. Street address: 4. City: State: Zip: COVERED DEPENDENT ADDRESS INFORMATION: 1. Name of covered dependent: 2. Name of guardian, ex-spouse, etc.: 3. Street address: 4. City: State: Zip:

7 Voluntary Benefits Acknowledgment I, (please print name), understand that all of the voluntary benefits listed on this page are available to me as a newly hired employee of the County: Deferred Compensation I understand that Kern County s Deferred Compensation plan is available to me as an employee of the County. Depending on my bargaining unit, I may be entitled to a 6% salary match paid by the County if I begin contributing to Deferred Compensation. If so, I will forfeit the match if I do not enroll. I acknowledge that I was provided information and an enrollment form and I understand I should contact the Treasurer/Tax Collector s office if I have questions about Deferred Compensation or to turn in my Deferred Compensation enrollment form. For more information call (661) or visit Voluntary Insurance Products**: Short-term Disability Insurance Long-term Disability Insurance Cancer Plan Group Term Life Insurance Universal Life Insurance Accident Plan Hospital Indemnity Plan Prepaid Legal Plan Critical Illness Plan ** I understand that some of these benefits are offered on a guaranteed issue basis (no health questions) only when I am a newly hired employee and may not be offered again that way in the future. I may elect to enroll in products from Chimienti & Associates by enrolling on-line at or calling 1 (877) Additional insurance products are available through Walter Mortenson and Associates (661) and Mills & Marling (661) Depending on my bargaining unit, I may have County-paid life insurance or other insurance products offered through my union. Kern County Human Resources Health Benefits can answer questions about County-paid insurance at (661) Flexible Spending Accounts (FSAs): Dependent Care FSA (maximum $5, per calendar year) Unreimbursed Medical FSA (maximum $2, per calendar year) I understand that I may elect to enroll in the County s pre-tax Kern$Flex Plans (IRS Section 125) flexible spending accounts on-line at If I do not have access to the internet, I may contact Kern County Human Resources Health Benefits at (661) for assistance. I have read, understood, and I acknowledge the information on this page. I am aware that if I elect to enroll in any of the above options, I must enroll or contact the respective plan administrator listed above by the enrollment date due (within one month of my date of hire). Signature Date

Kern County Human Resources Declination of Coverage and Certificate of Other Coverage

Kern County Human Resources Declination of Coverage and Certificate of Other Coverage As an eligible employee of Kern County I understand I have the option of accepting employee health benefits for myself,