GOVERNMENT OF ANDHRA PRADESH OUTSOURCING SERVICES TO THE APMSIDC

Transcription

1 GOVERNMENT OF ANDHRA PRADESH * * * * * BID DOCUMENT FOR OUTSOURCING SERVICES TO THE APMSIDC Tender Notice No. : T.No: 05/APMSIDC/ , Dt: Name of the Agency : and Address Implementing Agency : ANDHRA PRADESH MEDICAL SERVICES INFRASTRUCTURE DEVELOPMENT CORPORATION (AN ENTERPRISE OF GOVT. OF A.P.) Third Floor, DM&HS Office Campus. Sulthan Bazar, Hyderabad Phone Fax : AGENCY 1 MANAGING DIRECTOR

2 Tender Notice No.: 05/APMSIDC/ Dt: Sub: APMSIDC To provide services of Manpower on Outsourcing through Manpower supplying Agencies to APMSIDC Reg. ** ** ** TENDER OUTSOURCING SERVICES TO THE APMSIDC As per document attached. Cost of the Tender Document (Non Refundable): Rs.5,625/- (Rupees Five Thousand and Six Hundred and Twenty Five Demand Draft in favour of Managing Director, APMSIDC Tender Schedule Issued To: (Name & Address of the Firm) Sri AGENCY 2 MANAGING DIRECTOR

3 OUTSOURCING SERVICES TO THE APMSIDC Index 1. Details of Tender Notice : Page No Brief Description : Page No Tender Procedure : Page No Tender opening procedure : Page No Form II : Page No Annexure I : Page No Contract Service Agreement : Page No AGENCY 3 MANAGING DIRECTOR

4 Sir, NOTICE INVITING SEALED TENDER Sub: APMSIDC To provide services of Manpower on Outsourcing through Manpower supplying Agencies to APMSIDC Inviting Sealed Tenders from Outsourcing Consultancy Agencies - Regarding. * * * Section I. Details of Tender Notice. The ANDHRA PRADESH MEDICAL SERVICES INFRASTRUCTURE DEVELOPMENT CORPORATION (APMSIDC) invites Sealed Tenders form Outsourcing Consultancy Agencies for empanelment with APMSIDC for providing Human resources like Project Manager Cum DBA, System Administrator, Junior Architect, Civil Engineers, Electrical Engineers, Bio-Medical Engineers, Bio Medical Assistants, Computer Programmer, CAD Operators, Electrical Assistants, Technicians, Accountants, Junior Assistants, Data processing officers, Data Entry Operators, Drivers, Attenders, watchmen, Security Guards, etc. A complete set of Tender documents may be purchased on payment of non refundable fees of Rs. 5,625/- (Rupees Five Thousand Six Hundred and Twenty Five only) through D.D drawn in favour of the Managing Director, APMSIDC, SultanBazaar, Koti, Hyderabad. The Tenderer must fulfill the qualification criteria in the Tender document. The tender offers must be submitted on or before 3.00 P.M. on accompanied by Security Deposit as specified in the Tender document in the Office of the APMSIDC, Third Floor, DM&HS Office Campus. Sultan Bazaar, Hyderabad Tender offers will be opened in the presence of Tenderers or their Authorized Representative on at 3.30 P.M. in the Office of the APMSIDC, Third Floor, DM&HS Office Campus, Sultan Bazar, Hyderabad Schedule & Tender details: Cost of the Tender document Rs. 5,625/- Date of issue of Tender Document Last date and time for filing of Tenders upto 3.00 PM Date and time of opening Tenders Place of Opening Tenders upto 3.30 PM Office of the APMSIDC, Third Floor, DM&HS Office Campus. Sulthan Bazar, Hyderabad AGENCY 4 MANAGING DIRECTOR

5 Section 2, Brief Description: Sl. Contract Name of the Work Security Deposit No. period Providing manpower Rs.2,00,000/- (Rupees One year from the under Two Lakhs only) may be mentioned Categories: payable in the form of extended for Project Manager Cum Demand Drafts drawn one more DBA on any National Bank year subject System Administrator payable at Hyderabad in to Junior Architect, favour of the Managing satisfaction Civil Engineers, Director, APMSIDC, of their Electrical Engineers, Hyderabad. (Cheques performance Bio-Medical Engineers, will not be accepted). Bio Medical Assistants, Computer Programmer, CAD Operators, Electrical Assistants / Technicians, Accountants / Junior Assistants, Data processing officers, Data Entry Operators, Drivers Attenders, Security guard, watchman etc Cost of Tender document Rs. 5,625/- (Rupees Five Thousand and Six Hundred and Twenty Five only) in favour of Managing Director, APMSIDC, Hyderabad through Demand Drafts. 1. Detailed Tender documents are available at APMSIDC Office, III rd Floor, DM&HS Campus Sultan Bazar, Koti, Hyderabad The validity period of the Tender will be One year from the date of allotting the work and likely to be extended for one more year subject to satisfactory performance. 3. Tenderers are advised to go through this Tender document thoroughly. 4. Right to give preference, accept or reject any or all the Tenders without assigning any reason will be at the discretion of the Managing Director, APMSIDC. 5. The Tenderer shall quote his Rate both in words and in figures. 6. The Cost of the Tender Schedule will not be refunded under any circumstances and the document is not transferable. 7. The Security Deposit shall be refunded to the unsuccessful Tenderers, soon after deciding the Tenders and on submission of requisition from the concerned unsuccessful Tenderer to this effect. AGENCY 5 MANAGING DIRECTOR

6 8. The Tender Schedules received after the last date and time on account of any reason (including courier/postal delay) and Tenders received without Security Deposit shall be summarily rejected. 9. The Tenderer must keep his Tender valid for a period of (3) three months. If the Tenderer withdraws his offer with in the validity period, the Security Deposit will be forfeited. 10. Name of the Tenderer and mailing address should be written on the envelope. 11. Tenders will be accepted only from those who have purchased the Tender document and submit their offer in the original document only. 12. Telegraphic Tenders shall not be accepted. All the pages of the Tender should be signed by the owner of the firm or his Authorized Signatory supported with a copy of the Power of Attorney. 13. All correspondence should be made with the Managing Director, APMSIDC. Section 3. Tender Procedure 1. The Tenderer can submit the Tender either personally or through Authorized agents duly superscribed Tender for providing Man Power Supply to APMSIDC and shall be addressed to the Managing Director, APMSIDC, Sultan Bazar, Koti, Hyderabad. The name of Agency shall be noted on each cover. 2. The Agency shall submit three covers i.e., cover A Technical Bid and Cover B Financial Bid and a Cover C for keeping A & B covers. 3. Offers should be made in two parts namely, Technical Bid and Financial Bid in the format given in Tender document. Each Bid should be placed in separate envelope superscribed Technical Bid and Financial Bid as the case may be followed by the title mentioned above against Tender call. Cover A :-This cover should contain the following documents :- 1. Name of the Agency 2. Year of Establishment 3. Registered Office Address & Phone No. 4. Bankers and their addresses 5. Fax No Mobile No. AGENCY 6 MANAGING DIRECTOR

7 8. Manpower Agencies should be a Registered Partnership Firm / Company incorporated under Companies Act 1956 and produce the Registration Certificate accordingly. 9a. In case of Partnership Firm, a copy of Deed of Partnership or in case of a Company, a copy of Memorandum of Understanding (MoU) and Articles of Association should be enclosed. 9b. In case of Partnership Firm, a copy of list of partners with names and addresses or in case of company, list of directors with addresses should be enclosed. 10. Certificate of Experience in providing Manpower to any Government Organization / Government Undertaking for (2) years continuously should be enclosed. 11. TIN No. 12. The Agency should produce Income Tax Returns for the last (2) years (Proof of documents should be enclosed). 13. Details of Security Deposit of Rs. 2,00,000/- (Rupees Two Lakhs only) and a Demand Draft should be enclosed. 14. Registration Certificates under Labour Acts. 15. The Agency must have registered for P.F / E.S.I. and have minimum 200 employees on its rolls. Necessary proofs like Certification and Payment Proofs should be enclosed. 16. The Agency must have registered for Service Tax. Necessary proofs like Certification and payment details should be enclosed. 17. The Agency shall have Registration Certificate from the Labour Department for minimum of (200) Service Personnel (proof to be enclosed). 18. The Agency should enclose the Certificate of Rs lakhs turn over during the last 3 years in Manpower supply, duly certified by the Chartered Accountant and Supported by the Bank Statement. 19. Reference list of any three major clients with complete contact details, for whom services were provided during the last (3) years giving the nature and scope of services, method and technology applied, Manpower deployed and total value of the Contract. AGENCY 7 MANAGING DIRECTOR

8 20. List of full time key employees of the Agency with qualification experience (only senior Management) and the number of years of service in the Organization. 21. The Tenderer will have to submit the following declaration. a. That the firm was not black listed by any department in Andhra Pradesh State Government or other State/Central Government due to any reason. b. That the firm was not disqualified for any wrong declaration. c. That the firm agrees for disqualification of tender forms summarily in case of wrongful representation of facts when come to notice. 22. List of Certificates enclosed. Cover B :- It should contain Price Bid only (Form II). The Commission Charges of the Agency for sponsoring the services should be shown in Form II. 4. The Agency should possess Certificate of at least (2) years of Registration (Form VI) issued by Govt. of Andhra Pradesh, Labour Department, under Shops & Establishments Act The Certificate should be kept valid during the tenure of this Contract with APMSIDC. The Certificate should be enclosed. 5. The Agency shall observe and follow all the Rules and Regulations of the Contract Labour (Regulation and Abolition) Act 1970 & 1971 and the rules thus amended from time to time and further undertake to indemnify APMSIDC from all liabilities from the said Act and fulfil all requirements under AP Labour Welfare Act. 6. The successful Tenderer shall execute an Agreement within (30) Thirty days of finalization of Tender with APMSIDC on a Non-judicial Stamp Paper worth Rs. 100/- duly accepting the Terms and Conditions of APMSIDC for carrying the work and get it registered with the Registration Department in Hyderabad. 7. The Agency must submit Resumes for each category of requirement with qualifications required and description of the work. 8. The Bidder should have P.F. / ESI Registration (Certificate to be enclosed) according to the Acts of Government / Labour Laws. A minimum of (200) Employees should be covered under P.F./ ESI (Proof should be enclosed). AGENCY 8 MANAGING DIRECTOR

9 9. The Agency must possess Service Tax Registration and necessary proof should be enclosed and it is the responsibility of the Agency to pay it. 10. The Agency while quoting the Rate shall take into account all the applicable Taxes, Wages, Allowances and all other Liabilities as per Labour Laws/any other rules amended from time to time. No claims, whatsoever for any extra payment will be entertained at a later date. The Agency is solely responsible for any sort of legal complications whatsoever in this regard. The Agency, at a later date, shall not make any plea of ignorance on their part about all the Statutory Taxes / Payments such as Service Tax, Income Tax, TOT, EPF, ESI etc. 11. The Agency is solely responsible for the safety or accident related incidents of the persons they engage to APMSIDC. 12. The Agency shall submit Bank Statement duly attested by the Bank Authorities every month covering details of wages paid to the staff supplied to APMSIDC. 13. The Agency must give Wage slips to the persons engaged by them on 1 st of every month and EPF slips annually, ESI card should be issued to all sponsored employees. 14. The successful Agency can provide the existing employees upon the consultation with the administration. 15. The Agency is responsible for any loss occurred due to behavior of the persons employed by the Agency. 16. The Agency should implement all instructions issued by the Government/APMSIDC from time to time for the Welfare of Outsourcing Personnel. 17. The Rule of Reservation and Presidential Orders shall be followed In the Selection of Outsourcing Personnel by the Agency to have Social Justice. 18. Any Statutory Revision in Taxes will be allowed by the APMSIDC. 19. Every month, the Agency has to produce proof duly showing the remittance of EPF, ESI, as per Acts separately for the Personnel Outsourced to the APMSIDC and shall pay the remuneration given by the APMSIDC to all the employees and produce records before an Officer nominated by the APMSIDC for this purpose. Only upon production of proof of remittance of all Statutory Deductions and wages of previous month, Agency Commission for succeeding month will be cleared. AGENCY 9 MANAGING DIRECTOR

10 20. As per Finance (SMPC) Dept., Circular Memo No A/319/A2/SMPC/2007,Dated: , it is the responsibility of the Outsourcing Agency to bear out of its Commission, the Employer s contribution towards Provident Fund, E.S.I., Service Tax etc. The Outsourcing Agency will have to quote its Commission keeping all these payments in view and no additional amount other than the Commission will be given towards any of these items. 21. The Outsourcing Agency at the time of obtaining Contract Labour Licenses for supplying Manpower to the Principal Employer (APMSIDC) shall pay necessary fees and Deposit into the Government Treasury as per the provision of the said Act. 22. The Outsourcing Agency shall renew its licenses every year. 23. The work shall be carried out in all the days and if necessary on Sundays and Public holidays based on the requirement of the APMSIDC. Conditions / Qualification criteria : 1. Preference will be given to the Agency having ISO Certification. 2. The Security Deposit of Rs. 2,00,000/- (Rupees Two Lakhs only) submitted along with the Tender document by the successful Tenderer shall be treated as EMD. This will not bear any interest. The successful Tenderer has to pay further ½ % of Tender Contract value less the EMD already paid at the time of Tender by Demand Draft (Cheques are not accepted) obtained from any Nationalized Banks drawn in favour of Managing Director, APMSIDC, Sultan Bazar, Koti, Hyderabad at the time of concluding the Agreement. 3. The Agency shall have Registration Certification from the Labour Department for minimum (200) Service Personnel. 4. The Agency should necessarily have an exclusive Office in Hyderabad. 5. The successful Agency shall provide the required services at various circles and divisions of APMSIDC, if required. 6. If the persons deployed are found unsatisfactory by the APMSIDC, such persons have to be replaced by the Agency with suitable alternate with in a week. 7. The Agency should provide ID card to the individual as decided by the APMSIDC. 8. If the services of the Agency are found unsatisfactory or found not required for any reasons, the Agreement will be terminated by giving 2 (two) months Advance Notice. AGENCY 10 MANAGING DIRECTOR

11 9. To ensure proper crediting of EPF & ESI to the Departments concerned, the method suggested by the APMSIDC should be followed by the Agency. 10. The Agency has to submit the list of EPF Account of all the outsourced employees engaged in the Corporation. 11. The Agency shall have Annual Turnover of Rs lakhs for the last (3) years certified by Chartered Accountant and supported by the Bank Statement. 12. The Agency shall have Registration Certificates under various Labour Laws applicable to it. 13. The selected Agency shall supply the manpower as per requirement given by the APMSIDC. 14. The requirement of the services may vary as per actual necessity. 15. Except Financial Bid, all other Documents/Certificates/Enclosures should be in Cover-A Section 4. Tender Opening Procedure: 1. Tenders will be opened in the presence of Tenderers / Representatives. The Tenderers / Representatives who are present shall sign in a Register evidencing their attendance. 2. Pre - Bid Meeting discussions will be held, if necessary. 3. Cover A and C will be opened prior to the opening of Cover B (Financial Bid) by the APMSIDC and the documents will be scrutinized. The Technical Evaluation of the Tenders will be done based on the eligibility criteria, fulfilling conditions and documents submitted in Cover A. AGENCY 11 MANAGING DIRECTOR

12 FINANCIAL BID Form II PRICE BID Sl. No. Name of the work 1 Providing manpower to APMSIDC for the under mentioned Categories: Project Manager Cum DBA System Administrator Junior Architect, Civil Engineers, Electrical Engineers, Bio-Medical Engineers, Bio Medical Assistants, Computer Programmer, CAD Operators, Electrical Assistants/Technicans, Accountants/Junior Assistants, Data processing officers, Data Entry Operators, Drivers, Attenders, Watchmen, Security Guards, etc Name of the Agency Percentage of Agency s Commission In Figures Percentage of Agency s Commission In Words Note: The Statutory Contributions / Deductions :1, 4.75%, EPF@13.61% Service 12.36% on Agencies Commission. Signature of the Tenderer AGENCY 12 MANAGING DIRECTOR

13 Annexure-I Statement showing the particulars of outsourcing employees under the control of APMSIDC, Hyderabad. Sl. No: 1 Cadre Project Manager cum DBA Qualification B.Tech Degree in computer Engg / MCA along with experience in system administration and hardware. No. of Employees 2 System Administrators B.Tech Degree in computer Engg/MCA 2 3 Junior Architect B.Arch Degree 1 4 Junior Architect B.Arch Degree 1 5 Civil Engineers - AE B.Tech Degree 3 6 Civil Engineers JE B.Tech Degree 1 7 Electrical Engineers B.Tech Degree Bio-Medical Engineers Bio-Medical Assistants B.Tech Degree in Bio-medical Engg /Degree in life sciences Diploma in Bio-medical Engg /Degree in life sciences 10 CAD Operators Diploma in civil Engg Certificate in CAD Electrical Assistants / Technicians Accountants / Junior Assistants Data Processing Officers 14 Data Entry Operators Diploma in Electrical Engg or Equivalent 2 Commerce Degree with knowledge in accounts packages Any Degree and PGDCA 9 Graduation with Type Higher / Lower and computer skills. 15 Attenders SSC passed/vii class Security Guard SSC passed/vii class 1 17 Drivers 8 th class passed with valid driving license and experience 6 Grand Total AGENCY 13 MANAGING DIRECTOR

14 CONTRACT SERVICE AGREEMENT An Agreement made and executed for Providing services of Manpower on outsourcing through Manpower supplying Agencies to APMSIDC between the Chief Engineer, Andhra Pradesh Medical Services Infrastructure Development Corporation (APMSIDC), having its office at 3 rd Floor, DM&HS Campus, Sultan Bazar, Koti, Hyderabad, who has been authorized to enter into this agreement, herein after called the Corporation- which term shall mean and include its successors and assigns of the one part. and M/s, a company incorporated under the provisions of Companies Act, 1956 / a partnership firm registered under the Partnership Act, having its registered office at, an Agency engaged in supply of manpower to Public Sector Companies or Private Organizations on demand, herein after called the Agent which term shall mean and include its successors, assigns of the other part. Whereas the Corporation intends engaging man power for certain posts in various Wings, Divisions and Head Office of the Andhra Pradesh Medical Services Infrastructure Development Corporation (APMSIDC). Where as the Corporation invited Tenders from Manpower Agencies through Paper Notification and short listed the Firms / Companies for Empanelment for one year and which is likely to be extended for one more year based on the performance of the Manpower Supply Agency and the requirement of the Corporation. Where as the Firm / Company agreed to supply manpower as desired by the Corporation. Now, this Agreement witnesseth on the following Terms and Conditions; 1. This Agreement shall be in force for a period of One year from the date of the Agreement and likely to be extended for One more year based on the performance of the Manpower Supply Agency and requirement of the Corporation. AGENCY 14 MANAGING DIRECTOR

15 2. The Agency has agreed to supply Manpower as per the requirement of the Corporation, relating to the number of candidates, remuneration payable, scope and nature of the work, educational qualifications etc. 3. If the persons deployed are found unsatisfactory by the APMSIDC, such persons have to be replaced by the Agency with suitable alternative with in a week. 4. The Agency should provide ID card to the individual as decided by the APMSIDC. 5. The Agency must submit Resumes for each category of requirement with qualifications required and description of the work. 6. The Rule of Reservation and Presidential Orders shall be followed in the selection of Outsourcing Personnel by the Agency to ensure Social Justice. 7. The Agency shall submit Bank Statement duly attested by the Bank Authorities every month covering details of wages paid to the staff supplied to APMSIDC. 8. The Agency must give wage slips to the persons engaged by them on 1 st of every month and EPF slips annually, ESI card should be issued to all sponsored employees. 9. The Agency should comply with all instructions issued by the Government/ APMSIDC, from time to time for the Welfare of Outsourcing Personnel. 10. Any Statutory Revision in Taxes will be allowed by the APMSIDC. Every month, the Agency has to produce proof duly showing the remittance of EPF, ESI as per Acts separately for the personnel outsourced to the APMSIDC and shall pay the remuneration given by the APMSIDC to all the employees and produce records before an officer nominated by the APMSIDC for this purpose. Only upon production of proof of remittance of all Statutory deductions and wages of previous month, Agency Commission for succeeding month will be cleared. 11. The work shall be carried out in all the days and if necessary on Sundays and Public holidays based on the requirement of the APMSIDC. 12. The Agency is solely responsible for the safety or accident related incidents of the persons they have engaged to APMSIDC. 13. The Corporation agrees to make payment of agreed remuneration payable to the Manpower supplies on every first of succeeding month and %- Commission on the amount towards service charge on or before 5 th of the succeeding month. AGENCY 15 MANAGING DIRECTOR

16 14. The Agency has paid in Security Deposit of Rs. 2,00,000/- (Rupees Two Lakhs only) vide dated. This Security Deposit will not carry any interest and will be with the Corporation during the currency of this Agreement. 15. The Agency is solely responsible for any loss incurred by the Corporation when such loss is caused by the gross negligence of the Agent s personnel or Outsourced Personnel engaged. The Corporation is entitled to recover such loss from the Agency. 16. The Agency will be responsible as employer of the Manpower to maintain Personnel records such as pay rolls, attendance sheets, leave records, service records etc., which shall be readily available for scrutiny / inspection by the officials of the Corporation or Government. 17. The Agency shall, as employer, have exclusive Right to Terminate the services of any of its staff employed and to post a substitute in place of any of such person either suo motto or on demand by the Corporation. 18. The Agency shall not enter into sub-contracts or appoint any other Agent to perform the obligations arising under this Agreement. 19. The Corporation reserves the right to impose penalty for any irregularity committed by the person appointed by the Agency. 20. In case of any over payment or wrong payment made to the Agency, due to wrong interpretation of the provisions of this Agreement or otherwise due to over sight or calculation error etc., such payment will be deducted in the subsequent bills or failing that from the bill or bills and if any balance amount is left over the same would be recovered from the deposit of the Agency available with the Corporation. 21. The Payment will be made to the Agency based on the attendance certificate / other certificates issued by the respective Head of the Wings/AO/HODs for the days worked by the persons supplied by the Agency. 22. The Agency is alone responsible to meet any claims of the manpower supplied by it under any of the Labour Enactments such as Workmen s Compensation Act etc. 23. It shall be the endeavor of the Agency to supply persons of proven integrity and competence to the Corporation. 24. It is agreed between the parties that the Corporation should be free to send back any person to the Agency if the performance or conduct of such person is proved unsatisfactory. 25. If the services of the Agency are found unsatisfactory or found not required for any reasons, the Agreement will be terminated by giving Advance Notice of 2 (two) months. 26. To ensure proper crediting of EPF & ESI to the Departments concerned, the procedure suggested by the APMSIDC should be followed by the Agency. AGENCY 16 MANAGING DIRECTOR

17 27. The Agency has to submit the list of EPF Account numbers of all the employees engaged in the Corporation. 28. It is very clearly understood between the parties that the manpower supplied to the Corporation shall be treated under any circumstances as employees of the Corporation but continues to be under the control of Agency for all purposes except in relation to the actual work entrusted to such Manpower by the Corporation. 29. It is agreed between the parties that this Agreement is renewable for such further period(s) on such Terms and Conditions as mutually agreed between them. 30. It is further agreed between the parties hereto that the Courts in Hyderabad alone shall have Jurisdiction to try and or entertain any proceedings, suits, complaints or any other matter arising out of or touching or concerning this Agreement. 31. The Agency can provide the existing employees of other agencies upon the consultation with APMSIDC. 32. The Agency is responsible for payment of remuneration fixed by the Corporation and also as enhanced by the Government from time to time and the payment has to be made by 1 st of every month invariably. Any violation in this regard will be taken seriously. 33. The Agency should abide by the Service Conditions stipulated in G.O.Ms. No FW (SHDC Department) dt and also other Government Rules and Regulations communicated from time to time. 34. The Outsourcing Agency shall produce Remittance Certificate towards EPF & ESI contributions at the time of submitting the bill for the succeeding month. Any excess deductions made by Outsourcing Agency in violation of Government Instructions shall result in stringent action. 35. The Outsourcing Employees will not be discontinued without the acceptance of the Employer. The employee can be replaced on the ground of dissatisfactory service, indiscipline and more importantly cessation of need as determined by the Employer. In witness whereof the parties have signed this Agreement on the day, month and year above written. AGENT AUTHORIZED SIGNATORY OF CORPORATION AGENCY 17 MANAGING DIRECTOR