Your 2016 Enrollment Guide

Transcription

1 Your 2016 Enrollment Guide Non-union salaried and hourly employees in Canada Enroll in your benefits online at

2 Schneider Electric is proud to provide valuable, comprehensive benefits to its eligible employees and their families. Review this guide and other communications you have received to learn about your benefit options for Additional plan details, including the below resources, can be found on the HR eguide (from Employee Experience > Benefits/Rewards > Benefits - Canada), or look for the HR eguide icon on your desktop. It is important that you take the opportunity during Open Enrollment to evaluate your personal situation and enroll in the benefit coverage that best helps you manage your health and wellness. Resources to help you enroll This enrollment guide Read this guide for an overview of your benefit options. If you wish to cover your spouse and/or child(ren), review their information and make updates as needed. Review your benefit options and make any changes, if needed. How to Enroll Job Aid Review the How to Enroll job aid for detailed steps on enrolling in your benefits. Sun Life Booklet Review the Sun Life booklet for detailed information about your group benefit coverage. Links to the above resources can be found on the HR eguide (from Employee Experience > Benefits/Rewards > Benefits - Canada) Table of Contents Eligibility 3 Enrolling in the Flex Plan 3 Qualifying Life Events 4 Employee and Family Assistance Program 4 Health and Dental 5 Health Spending Account (HSA) 7 Out-of-Province/Emergency Medical Coverage 7 Disability 8 Life and Accidental Death & Dismemberment (AD&D) Insurance 9 Retirement Savings Plans 10 Contact Information 12 2

3 Schneider Electric Flexible Benefits Plan Schneider Electric recognizes that each employee has different needs. A healthy single person may have fewer health and dental expenses than an employee with a family. That is why Schneider Electric offers a Flexible Benefits Plan ( Flex Plan ) designed to meet your needs today and in the future. The Flex Plan encourages you to take ownership of your benefits decisions and select the coverage that is appropriate for you and your family. The following benefits are Company-paid: Short-term Disability Basic Life and Accidental Death and Dismemberment (AD&D) Insurance Out-of-province/Emergency Medical You may elect the following coverage for a cost: Health Care Dental Care Long-term Disability Optional Life Insurance for you, your spouse, and/or child(ren) Eligibility You are eligible for the Flex Plan if you: Are actively working at least 20 hours each week (employees working less than 24 hours a week are not eligible for disability coverage), Are continuously employed at least as long as the waiting period, Are a resident of Canada, Have Provincial medical coverage, and Are not a union employee covered by a collective bargaining agreement. Your eligible* dependent(s) may have coverage if he/she: Note: Temporary employees may be exempt from all benefits and should refer to their offer agreement. When Coverage Begins Your coverage will become effective first day of hire for all benefits except short-term disability. To be eligible for short-term disability you must have 3 months of continuous service. Enrolling in the Flex Plan If you are a new hire, you have 31 days from your date of hire to enroll online at You will be responsible for choosing your coverage status, health and dental options, and other optional benefits. If you do not enroll within 31 days from your date of hire, you will be enrolled in Option 1 with Single coverage for both Health and Dental, and excess flex credits will be allocated to the Health Spending Account (HSA). The default for long-term disability is Option % coverage. During the open enrollment period, you have the option to change your benefit elections within specified dates. If you are a Quebec resident and you wish to opt out of health and/or dental coverage, you will be required to provide proof of comparable spousal coverage within 31 days of your date of hire, life event, or during the open enrollment period. If proof of comparable coverage is not received within the specified time frame, you will be in enrolled in the default coverage detailed in this guide. To submit your documentation to PeopleLink, please create a case in the Self-Service portal under category Benefits > Data Entry - Opt out (CA). Note: Open enrollment occurs annually. Is a resident of Canada, and Has Provincial medical coverage *Please refer to the Sun Life booklet for detailed definitions of these dependent(s). Note that if your child is 19 years or older and attending school, a Declaration Dependent Child/Full-time Student form will be requested annually. If the school he or she is attending is out of country, approval from Sun Life is required to maintain coverage. Refer to the How to Enroll job aid to initiate the approval process. Schneider Electric Benefits Program 3

4 Qualifying Life Events If you experience a qualifying life event during the year, you must contact PeopleLink within 31 days of the event in order to make changes to your benefit coverage. PeopleLink will need proof of your life event and the date it occurred in order to open the enrollment tool on for you to make updates to your benefit elections and/or add a dependent. Qualifying life events include: Qualifying Life Event Marriage or common-law partner for 1 year or more New child (birth or adoption) Divorce or separation Spouse involuntarily loses coverage (Does not include spouse electing to change or cancel coverage) Documentation Required Marriage certificate Signed, notarized declaration form Mail that shows a date of at least one year ago, with the common- law partner s names and the member s address Birth certificate or hospital child registry (must be an official document with the child s name and date of birth) Legal adoption document (must show employee as legal guardian) Separation certificate Divorce certificate Letter written jointly by member and spouse/commonlaw partner indicating the date of separation Confirmation from spouse s employer with coverage termination date Reminder: You should review all your coverage and ensure your beneficiary designations are up-todate for life insurance and pension benefits. If you add a dependent after 31 days following a qualifying life event, you will have to complete a Health Questionnaire Dependent Group Coverage form and receive approval from Sun Life for your dependent to obtain coverage. However, you can remove an eligible dependent at any time, without proof of an event. Refer to the How to Enroll job aid for more details on enrolling in your benefits. Employee and Family Assistance Program (EFAP) As part of our Wellness program, you or your eligible dependents can call Homewood for confidential assistance at any time during your employment with Schneider Electric. Homewood is available 24 hours a day, 7 days a week at Here are some examples of the free services available to you: Nutrition Lifestyle Changes Weight Management Smoking Cessation Legal Elder and Family Care Relationships Financial Childcare and Parenting Career Planning Workplace Issues Pre-retirement 4

5 Health and Dental You and Schneider Electric share the cost of health and dental coverage. Schneider Electric will provide you with flex credits to help pay for your coverage. Health Coverage Type Option 1 Option 2 Option 3 (Default Plan) Prescription Drugs* Pay Direct Card 50% 80% 90% Generic drugs If there is a lower-priced generic drug that is equivalent to a brand name drug, the eligible amount the Plan will reimburse you is based on the cost of the generic drug Prior Authorization For certain drugs, you will need to obtain a prior authorization from Sun Life in order for your claim to be eligible for reimbursement. You can obtain a list of drugs under this program by accessing Supplementary Health 50% 90% 100% Semi-private Hospital 0% 90% 100% Out-of-province/Emergency Medical Coverage Vision Care (i.e., lasersurgery, prescription glasses, contact lenses) 100%; $1,000,000 lifetime maximum for you and each insured dependent 100%; $1,000,000 lifetime maximum for you and each insured dependent 0% 90% $250 maximum every 12 months for each dependent child under age 18 and every 24 months for you and all other insured dependents 100%; $1,000,000 lifetime maximum for you and each insured dependent 100% $300 maximum every 12 months for each dependent child under age 18 and every 24 months for you and all other insured dependents * Dispensing fee cap: Flex Plan pays 100% of the dispensing fee up to $6.50 per prescription. If you choose the lowest level of coverage (Option 1), your flex credits will cover the monthly cost. If you have flex credits left over, you can transfer your excess flex credits to: Your Health Spending Account (HSA) to pay for expenses that qualify as a medical expense under the Income Tax Act (Default) The Group Registered Retirement Savings Plan (RRSP). If you select this option, you must complete your enrollment through Great-West Life. (Refer to page 10 for enrollment details.) If you choose higher levels of coverage (Options 2 or 3), your flex credits will pay part of the monthly costs. You will be responsible for paying the difference through payroll deductions. Important Things to Consider When Making Your Election This is your opportunity to protect yourself and your family from the high cost of health and dental claims. Make sure you elect the coverage you would need if an accident or illness were to occur. Will you need Supplementary Health Care coverage such as massage therapy or chiropractic treatments? If yes, keep in mind the claim is subject to a reimbursement level (% coverage per claim) as well as a calendar year maximum. See page Q-2 of your Sun Life booklet for details. You are locked into your option (including opt out) until either the next open enrollment period or qualifying life event, provided you are not on a leave of absence. Do you have a spouse that has coverage? Did you know you can coordinate coverage between the two plans? For more details see page T-6 in your Sun Life booklet. If you are on a leave of absence, such as disability or personal leave, you can t make a change to your coverage until you return to work. When making your election, ask yourself what coverage you would need in the event that you become disabled. Keep in mind that you will not be able to change coverage while you re on a leave of absence, even if you no longer have coverage through a spouse s plan. Have you read your Sun Life booklet? Read your Sun Life booklet along with this Enrollment Guide to determine the best coverage for you and your family. Schneider Electric Benefits Program 5

6 Health and Dental (cont.) Dental The Dental Plan covers dental care for you and your covered dependent(s). It includes preventive care like exams and cleanings. Options 2 and 3 cover more services and have a higher annual limit. Coverage Type Option 1 Option 2 Option 3 (Default Plan) Preventive/Periodontic/ 70% 90% 90% Surgical services Crown, Bridges 0% 50% 50% Dentures and Denture Parts 0% 50% 50% Orthodontics 0% 0% 50% Orthodontics Lifetime Maximum - - $2,000 Annual limit for all dental services combined $1,000 $1,500 $2,000 Monthly Flex Credits and Costs Health Flex Credit Health Cost Dental Flex Credit Dental Cost Single Coverage Opt Out $ $ Option 1 $57.72 $32.75 $37.70 $28.26 Option 2 $58.58 $59.51 $38.59 $44.29 Option 3 $59.42 $75.64 $39.44 $49.60 Single + 1 Coverage Opt Out $ $ Option 1 $ $74.53 $90.15 $66.48 Option 2 $ $ $91.88 $ Option 3 $ $ $93.59 $ Family Coverage Opt Out $ $ Option1 $ $87.98 $ $83.12 Option 2 $ $ $ $ Option 3 $ $ $ $

7 Health Spending Account (HSA) If you have excess flex credits you can enroll in an HSA. It can cover expenses that aren t covered by your group health or dental benefits. Please refer to your Sun Life booklet for details regarding what can be claimed, per the Income Tax Act. Contributions You have the option to deposit your excess flex credits into an HSA Eligible Dependent(s) You, your spouse, and any other dependent (e.g., a child, grandchild, or parent) for whom you are claiming a tax deduction in the taxation year in which the expenses were incurred Eligible Expenses Any expense that qualifies as a medical expense under the Federal Income Tax Act Plan Year January 1 December 31, 2016 Claim Submittal Deadline 60 calendar days from December 31 for prior plan year expenses Expiration Funds must be claimed within two benefit years, or you lose them. Sun Life Financial In this example, the employee has elected Option 1, Family Coverage for medical and dental. You will have $96.64 in excess flex credits deposited into your 2016 HSA each month. Activity Claims/HSA Balance Time Line Claims Submitted HSA 2016 balance deposited $96.64 per month* ($1, per year) 2016 HSA expenses $1,000 Purchased and submitted during 2016 (eligible out-of-pocket medical and dental claims submitted for reimbursement) HSA balance as of December 31,2016 (after submitting 2016 expenses) $ Vision claim incurred on December 27, 2016 (submitted towards 2016 HSA balance) 2016 HSA balance after submitting the vision expense 2017 medical expense (incurred on August 10, 2017) * Your flex credits are available when they are posted to your HSA on a monthly basis. $100 Submit February 29, 2018 (Deadline to submit claim is within 60 days of the end of the plan year.) $59.68 Remaining HSA balance to be used for 2017 eligible expenses $59.68 Submit claim towards 2016 HSA balance. (If not incurred by December 31, 2017, this amount is forfeited. You have until February 29, 2018 to submit 2017 claims). Out-of-province/Emergency Medical Coverage (Company-paid) This covers you and your eligible dependent(s) for all services and supplies eligible under your group benefits plan, if you have a medical emergency while you re travelling outside the province where you live. Note: If you opt out of medical and/or dental coverage, you will only have Out-of-province/Emergency Medical Coverage. Benefit Amount $1,000,000 lifetime maximum Europ Assistance Schneider Electric Benefits Program 7

8 Disability Questions? Get answers to your questions about benefits and the enrollment process by contacting PeopleLink, Monday through Friday, 8 a.m. to 6 p.m. Eastern time. Assistance is available in English and French. (per pg. 11). Short-term Disability (STD) Insurance (Company-paid) STD Insurance provides income protection if you become disabled and are unable to work for five or more consecutive business days due to a non-work related illness or injury up to 26 weeks. You automatically receive coverage based on your years of service. The amount of your STD payment is determined based on your years of service and is shown in the chart below: Tax Status Waiting Period Benefit Period Monthly Employee Cost STD income is taxable Three months of continuous service Up to a maximum of 26 weeks (based on your years of service) None. This benefit is Company-paid Acclaim Ability Management, Inc. *The maximum benefit payable is equal to what is payable as a maximum under the Employment Insurance benefit. Please review the Short-term Disability policy for detailed information including your role and responsibility and how to file a claim within the first 10 days of disability. Call: For benefit claims questions, please contact Sun Life at You can find the policy on the HR eguide (from html: Employee Experience > Benefits/Rewards > Leave of Absence Medically Necessary - Canada). Long-term Disability (LTD) Insurance (Employee-paid) LTD insurance ensures a source of continuing income for disability lasting longer than 26 weeks. You have the option to elect LTD coverage at either 66.67% (default) or 60% of your pre-disabililty monthly base earnings up to $11,000. Benefit Amount Option 1: 60% of monthly earnings to maximum of $11,000 Option 2: 66.67% of monthly earnings to maximum of $11,000 (Default Plan)* Tax Status Nontaxable; sales tax applies in Ontario and Quebec Definition of Disability 24 months own occupation; any occupation after 24 months Elimination Period 26 weeks Benefit Period To the end of the month in which you reach age 65 Termination of Insurance 65th birthday, or date of retirement, if earlier Monthly Employee Cost 60% Coverage: $0.599 per $100 of benefit 66.67% Coverage: $0.650 per $100 of benefit Example Calculation Employee with a monthly base salary of $7,166 (annual base salary $86,000/12) elects option 2 (66.67%). Monthly benefit is $4,779 ($7,166 * 66.67%). Monthly premium is $31.06 ($4,779/100 *$0.65). Sun Life Financial *Please note if your annual base earnings are $220,000 or greater, you would not benefit from electing 66.67% coverage level due to the $11,000 monthly maximum benefit. 8

9 Life and Accidental Death and Dismemberment (AD&D) Insurance Life and AD&D Insurance provides financial protection in the event of a death or accident. Basic Life Insurance (Company-paid) Benefit Amount Tax Status Termination Date Monthly Employee Cost 2x annual earnings ($700,000 maximum combined with Optional Life) Taxable 70th birthday, or date of retirement, if earlier None. This benefit is Company-paid; however, it is considered taxable income for tax purposes Sun Life Financial Basic Accidental Death and Dismemberment (AD&D) Insurance (Company-paid) Benefit Amount Tax Status Termination Date Monthly Employee Cost 2x annual earnings ($400,000 maximum) Taxable 70th birthday, or date of retirement, if earlier None. This benefit is Company-paid; however, it is considered taxable income for tax purposes Sun Life Financial Optional Employee/Spouse Life Insurance (Employee-paid) To enhance your Basic Life coverage, you may elect Optional Life Insurance coverage to provide an additional benefit to your beneficiary(ies) in the event of your death. You may also elect Optional Spouse and/or Child Life Insurance to provide a benefit to you if your spouse and/or child(ren) should die. Note: Premiums for Employee/Spouse coverage are based on age and tobacco-user status. These premiums will increase January 1 of the following year if you and/or your spouse move into a new age bracket. Coverage for employee/spouse Optional Life Insurance is subject to approval by Sun Life. Benefit Amount Employee/Spouse: Units of $10,000 to a max of $200,000 Monthly Employee Cost Example Calculation Coverage Termination Date Employee/Spouse: The rates per $1,000 of coverage per month are as follows: Age Nonsmoker Smoker 0 29 $0.05 $ $0.05 $ $0.07 $ $0.11 $ $0.22 $ $0.34 $ $0.54 $ $0.80 $ year old, non-smoker with $200,000 employee Optional Life Insurance has a monthly premium of $14.00 ($200,000 * 0.07/$1,000) Member s 65th birthday, or date of retirement, if earlier Sun Life Financial Schneider Electric Benefits Program 9

10 Life and Accidental Death and Dismemberment (AD&D) Insurance (cont.) Optional Child Life Insurance (Employee-paid) Benefit Amount Option 1: $5,000 per dependent child Option 2: $10,000 per dependent child Monthly Employee Cost Option 1: $1.14 Option 2: $2.28 Coverage Termination Date Member s 65th birthday, or date of retirement, if earlier Sun Life Financial Retirement Savings Plans Planning to Retire or Enroll? Visit the Canada Retirement pages on the HR eguide (from Employee Experience > Benefits/Rewards > Retirement - Canada) for: The DC Pension Plan (Manulife) The RRSP (Great-West Life) To be financially prepared when you leave the workforce and to be able to enjoy a comfortable retirement, you have to start planning for retirement today. Defined Contribution (DC) Pension Plan Contributions Eligibility Effective Date Enrollment Vesting You can contribute up to 5% of your annual earnings* The Company will match 100% of your contributions up to 5% of your earnings Permanent full-time or part-time employees The first day of the month coincident with or following your date of hire Go to You will need your plan s policy number and access code, which are located in the Manulife Your Enrollment Guide on the HR eguide The full value of your account belongs to you Manulife Financial * Annual earnings include your annual base salary, incentives, bonuses, and overtime. Overtime is capped at 10%. Group Registered Retirement Savings Plan (Group RRSP) When you enroll in the Group RRSP, the Company makes RRSP deductions from your salary and remits them on your behalf over the course of the year to Great-West Life (the Company s RRSP provider). Your immediate tax liability is reduced, since the tax you pay is based on your salary after your RRSP contribution. By contributing through payroll deductions, rather than contributing after you are paid, your net income increases providing you with more cash throughout the year. Contributions Enrollment Voluntary regular payroll deductions Lump-sum payment(s) via cheque Deposit with excess flex credits To enroll in the Group RRSP, complete the enrollment process online with Great-West Life at For more information on how to enroll, visit the RRSP Enrollment Guide on the HR eguide. Great-West Life 10

11 Questions? Contact PeopleLink. Assistance is available in English and French. Call: (Monday through Friday, 8 a.m. to 6 p.m. Eastern time) Don t forget! When you need more information about Human Resources processes, programmes, or services, the HR eguide is your online, on-demand resource. The user-friendly format is compatible with your computer or smartphone and does not require VPN access for most information. Visit: Schneider Electric Benefits Program 11

12 Contact Information Benefit Administrator Phone Web Address Health Sun Life Financial Dental Health Spending Account (HSA) Basic Life Accidental Death and Dismemberment Optional Life Short-term Disability* Acclaim Ability Management, Contact PeopleLink Contact PeopleLink Inc. (Acclaim) Long-term Disability* Sun Life Financial Contact PeopleLink Contact PeopleLink DC Pension Plan Manulife Financial Group RRSP Great-West Life Out-of-province/Emergency Medical Coverage Europ Assistance (US and Canada) (Mexico) (all other countries) Employee and Family Assistance Program (EFAP) Homewood Human Solutions (English) (French) (International) PeopleLink Schneider Electric Self-Service Portal *After you have submitted your disability claim through PeopleLink, you will be contacted directly by a claims manager. This guide has been prepared to help you understand what benefits you may be entitled to under benefit plans sponsored by the Company. Please keep this document with your other Plan materials to be sure you have all of your benefit information at hand. The official Plan documents will control in the case of any differences between them and the information provided here. While the Company expects to continue its benefit programmes, it reserves the right to terminate, suspend, withdraw, amend, or modify all or any part of these Plans at any time without notice. Any such change or termination of the Plans will be based solely on the decision of the Plan Sponsor and/or the Plan Administrator and may apply to any or all groups of employees, including active or disabled employees and current or future retirees and their dependent(s) as determined under the Plans. No supervisor, manager, or any other representative of the Company has any authority to enter into any written or oral agreement contrary to the foregoing or contrary to the terms of any Summary Plan Description (SPD) or applicable Plan document. Schneider Electric 5985 McLaughlin Road Mississauga, ON L5R1B8 Phone: This document has been printed on recycled paper October Schneider Electric. All Rights Reserved. All trademarks are owned by Schneider Electric Industries SAS or its affiliated companies _CA_GB