TENDER NOTICE FOR SUPPLY OF VEGETABLE, FRUIT, BREAD & EGG.

Transcription

1 File No: 544/B/15/13/EHP/11/Admin Dated: 25/4/2015 TENDER NOTICE FOR SUPPLY OF VEGETABLE, FRUIT, BREAD & EGG. Open tenders are invited under two bid system for purchase of vegetable, fruit, bread & egg in the prescribed proforma from the interested parties / Reputed Organization Agencies for 300 bedded hospital for the year ( Costing Approximately Rs. 20,00,000). The tender document form and other details may be obtained from the office of the Medical Superintendent, ESIC Hospital, Parippally Distt. Kollam on any working day from 25/04/2015 to 15/05/2015 between 10 AM to 1 PM at a cost of Rs. 500/- ( Rs. Five Hundred only) to be paid by non refundable Demand Draft in favour of ESI fund A/C No. 1 on any nationalized bank. Cheque / Cash will not be accepted. The last date of submission of completed tender is upto hrs on 15/05/2015 and TECHNICAL BID will be opened on the same day i.e. 15/05/2015 at hrs The tender document can also be downloaded from ESIC website and such downloaded form should be accompanied by the non-refundable Bank draft of any nationalized bank for Rs. 500/- ( Rs. Five hundred only ) drawn in favour of ESI fund A/C No.1 towards the cost of sale of tender form. Open Tender must be sent in Sealed Envelopes superscribed as Vegetable, Fruit, Bread and Egg supply Tender. Medical Superintendent. E.S.I.C. Hospital, Parippally, Distt. Kollam 1

2 File No: 544/B/15/13/EHP/11/Admin Dated: 25/4/2015 TENDER NOTICE FOR SUPPLY OF VEGETABLE, FRUIT, BREAD & EGG. Open tenders are invited from Distributors/Dealers by Medical Superintendent ESIC Hospital, Parippally, Distt. Kollam: for purchase of vegetable, fruit, bread & egg for patient diet for Year (Costing Approximately Rs 20,000,00/-p.a.) EMD-Rs 50,000/-(Fifty Thousand only) Tender should be submitted in tender form, available along with terms & conditions in the office of Medical Superintendent at a price of Rs. 500/- ( Rs. Five Hundred only) to be paid by Demand Draft drawn in favour of ESI Fund Account No. 1, payable at Parippally. Tender form will be available on all working days and opened as per following Schedule: Date of Issue of tender forms 25/04/2015 to 14/05/2015 between hrs to hrs Last Date of receipt of tender 15/05/2015 till hrs Date of opening of tender- TECHNICAL BID 15/05/2015 at hrs Tenders received late or incomplete or not satisfying the procedure, will be rejected. Tenders must be sent in Sealed Envelopes super-scribing VEGETABLE, FRUIT, BREAD & EGG SUPPLY TENDER Bidders are free to quote for any one or more items. Tenders received late/ not satisfying the procedure prescribed in the tender document and/or received without Earnest Money Deposit and/or received without signed copy of general terms and conditions in token of acceptance thereof shall be treated as invalid and rejected summarily. Medical Superintendent reserves the right to enhance or reduce the quantity or to decide not to purchase any tendered item, to accept any tender in full or in part to reject any all or all Tenders at any time without assigning any reason thereof. MEDICAL SUPERINTENDENT. E.S.I.C. Hospital, Parippally, Distt. Kollam 2

3 Open tenders are hereby invited under two bid system (i.e. Technical bid & Financial bid) on behalf of the Medical Superintendent for supply of vegetable, fruit, bread & egg in the ESIC Hospital cum, Parippally, Distt. Kollam for the Year Cost of tender form is Rs. 500/- (Rs. Five Hundred Only) to be deposited through D.D. in favour of ESI Fund Account No. 1 Payable at Parippally, and submitted along with this tender documents. TERMS AND CONDITIONS 1. SUBMISSION OF TENDER FORM: i)tenderer should submit the tender form &document in two bids.viz A) TECNICAL BID: comprising of i) EMD Demand Draft of Rs 50,000/-(Fifty Thousand only) ii) Copy of latest registration under Sales Tax Department iv) a)copy of I.T. return of last 3 yrs i.e. Fy , Fy , FY iv) b) Copy of Balance sheet as on FY , FY , FY & Profit & Loss account for Y/E , , iv) c) Certificate from chartered accountant duly certifying Turnover, Gross profit, Net profit for Y/E , , v) Each page of tender document must be Duly signed by authorised person with the seal of agency. vi) Copy of 3 years experience of supply of Vegetables & Fruits to the Government/ Semi-Govt Hospitals/Organizations/ Private Orgnisations. Tech bid Comprising of above document must be enclosed in a separate sealed envelope super scribed as tech bid vii) Copy of valid registration with FSSAI(Food Safety and Standards Authority of India). B)PRICE BID :- i) Flat rate should be quoted for all the vegetable, fruit, bread & egg items.all rates should be quoted for this hospital for a period of one year. ii) Price bid must be enclosed in a separate single envelope Super scribed as PRICE BID and the pages must be signed with seal of agency. iii) It may be noted that the price bid will be opened only when technical bid qualifies and after examination of the sample submitted by respective tenderer. BOTH THE BIDS IN (SEPERATE SEALED ENVELOPES) MUST BE ENCLOSED IN A LARGE ENVELOPE SEALED AND SUPERSCRIBED AS VEGETABLE, FRUIT, BREAD & EGG TENDER AND MUST BE DROPPED IN THE TENDER BOX KEPT AT ADMINISTARTION BLOCK OF THIS HOSPITAL ON OR BEFORE 15/05/2015 BY hrs. 1. Earnest Money A) Earnest deposit amounting to Rs/- 50,000 (Rs Fifty Thousand only) should be deposited along with tender form by way of Demand Draft drawn on Nationalised Bank in favour of ESI Fund Account No. 1, payable at Parippally. The EMD deposited with the earlier tender will not be adjusted against this tender. Tender/ quotation without earnest money will not be entertained. B) In the event of withdrawal/ revocation of the tender before the date of acceptance the earnest money will be forfeited. C) The earnest money will, however, be returned without interest to the unsuccessful tenderer on finalisation 3

4 of tender. EMD of successful tenderer will be refunded on submission of requisite security deposit. D) Tenderers are advised to submit pre-receipt along with the application for refund of EMD, which will be released to unsuccessful tenderers as and when the tender is finalized. 2. Date and Time of Submission/ Opening of Tender Tender quotations complete in all respects should be dropped in tender box kept in the chamber of Medical Superintendent, Administration Block by hrs. On 15/05/2015 which will be opened at hrs on same day. In case the above day is declared as holiday, tenders will be accepted and opened on the next working day at the same time. Tenders received late will not be entertained. 3. Experience The contractors/ suppliers should have at least minimum 3 years experience of supply of vegetable, fruit, bread & egg to the Government/ Semi-Govt Hospitals/ Government Organizations/ Private organizations where minimum value of supply should be RS. 20 lakhs per annum during FY , FY , FY Each Copy of experience Certificate should be enclosed. 4. Period of Contract The contract will be valid for one year but the same can be extended by the Medical Superintendent on the existing rates and terms & conditions for another one year 5. Validity of Rates The price will be valid for one year from the commencement of the contract or up to expiry of contract and during the period of extension. 6. Place of Delivery Hospital Kitchen Department, ESIC Hospital Parippally Distt. Kollam Delivery Schedule. 1) Delivery schedule will be decided by the Medical Superintendent, ESIC Hospital, Parippally, or any other person authorized by him/her or on his/her behalf. 2) Vegetables & Fruits Supply will be made available between 09:00 AM to 11:00 AM or any time conveyed by the hospital authorities. 3) In case supply is not received till 11:00 AM or if the supply is not up to the standard, the supply will be returned back and the hospital authorities may purchase the same from the open market and the additional expenditure incurred due to the rate difference plus carriage charges will be recovered/deducted from the bill of the contractor. 4) The supply for Sunday and holidays should be made on previous working day. 5) In case of non-supply or late supply due to some logistic problem or unavoidable circumstances, intimation should be given as early as possible to the hospital authorities. 6) The fruits & vegetables Items should be to good quality and clean. 7) Bidder should have valid registration with FSSAI (Food Safety and Standards Authority of India). 8) As it is an emergency service the vegetables & fruits should be provided in time as per the requirements. While supplying the vegetables & fruit items it should be supplied in small bags/boxes. The delivery is to be made as and when required as per purchase order. 9) The weight of the packaging material will be deducted. 4

5 10) If the rates of the Vegetables & fruits increase in the market in future you will have to supply the items as per the rate already accepted for one year. 11) After submission of bills to this office the bill will be sanctioned as soon as possible 8. System of Payment. The contractor will prepare a Challan in the form specified by the Medical Superintendent in triplicate each time the supply is made showing inter-alia the date and quantity supplied. The challan will carry the signature of the contractor in token of his having made the supply and also obtain the signature of the Dietician of the hospital or any other person appointed by the Medical Superintendent in token of his having received the supply. At the end of each calendar month, the contractor will present a bill in triplicate copy showing datewise supplies made by him and the amount that has fallen due to him. The payment of the bill will be made to the contractor every month only by ECS facility. Kindly provide your MICR and IFSC Code No. and Nationalised Bank A/C Details. 9. Freight and Carriage charges The freight and carriage charges will borne by the contractor for supplying the items. 10. Security deposit A) The successful tenderer will have to deposit security deposit amounting to Rs. 1,00,000 (One lac only) in the form of Demand Draft issued by any Nationalized Bank except State Bank Of India in favour of ESI Fund Account No. 1, before signing the contract agreement. B) The successful tenderer/contractor will have to sign contract agreement deed on a non judicial stamp paper worth Rs. 500/- (Rs. Five Hundred Only) and the expenses on this account will borne by the contractor. C) On due performance and completion of the contract in all respect the security money deposited will be returned to the contractor without any interest. 11. Penalty In case of Non compliance of tender conditions or unsatisfactory performance, The Medical superintendent may impose such penalty as he/she deems fit, including termination of contract, the amount of penalty if not paid will be recovered from pending bills or security deposit. 12. Jurisdiction All questions, disputes or differences arising under/out of or in connection with the contract shall be settled by sole arbitration of Medical Superintendent or a person appointed by him/her in his/her behalf. 13 It may be noted that the unsuccessful tenderer will not be informed of the result of his tender. 14 Medical Superintendent reserves the right to cancel the tender at any time without assigning any reason, thereof. 15 The Medical Superintendent reserves the right to terminate the contract at any time without assigning any reason. Medical Superintendent. E.S.I.C. Hospital, Parippally 5

6 TENDER FOR SUPPLY OF VEGETABLE, FRUIT, BREAD & EGG IN ESIC HOSPITAL PARIPPALLY, DISTT. KOLLAM A) Name Address of firm/agency/company Telephone No B) Registration No.(If any)... i. Name, Designation, Address and Telephone No. Of authorized person C) Please specify as to whether Tenderer is a sole proprietor/partnership firm /Private or Limited company.... D) Name, Address and Telephone no. of directors/ partners Fax no./ Address.... E) Copy of Pan card issued by It Dept. and Copy of Previous 3 years financial Years IT Returns F) Detail Experience G) Details of Earnest money Deposit. A. Amount... B. D.D. /Pay order/bankers Cheque No... C. Date of Issue... D. Name of Issuing Bank... H) Any Other Information.... Declaration By the Bidder: This Is to certify that I/We Before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ ourselves to abide by them. (Signature & Seal of Tender) 6

7 PRICE BID SUPPLY OF GREEN VEGETABLES, FRUITS, EGG AND BREAD FOR THE YEAR LIST OF VEGITABLES Sl. No Name of vegetables Approx. Monthly Requirement ( ) (Which may vary) Specifications 1 Potato 170 kg Not less than 100 gm each 2 Onion 180 Kg Not less than 80 gm each 3 Tomatoes 180 Kg Reddish, form, weight not less than 80 gm 4 Ginger 3 kg Fresh 5 Garlic 5 kg Fresh 6 Fresh / Green Vegetables a) Brinjal 70 kg b) Pumpkin 75 kg c) Yam 70 kg d) Cucumber 100 kg e) Plantain (Pachaka) 185 kg f) Cluster Beans 10 kg g) Ladies Finger 40 kg h) Snake gourd 80 kg i) Carrot 210 kg j) Green Chilly 170 kg k) Cabbage 190 kg l) Coconut 220 kg m) Bitter gourd 50 kg n) Small onion 5 kg o) Curry Leaves 1 kg p) Onion stalks 1Kg q) Drumstick 6 kg r) Plantain flower 1 kg s) Plantain stem 1 Kg. t) Corriander leaves 1 Kg u) Cawliflower 5 Kg v) Green tomato 5 Kg w) Beans 10 kg x) Long beans 1 kg y) Salad cucumber 40 kg z) Beet root 1 kg aa) Big Chilly (Samber chilly) bb) Colocasia cc) Covai 1 kg 15 kg 5 kg Rate / Kg. (Signature & Seal of Tender) 7

8 PRICE BID SUPPLY OF GREEN VEGETABLES, FRUITS, EGG AND BREAD FOR THE YEAR Sl. No Name of item/fruit Approx. Monthly Requ irement ( ) (Which may vary) Specifications 1 Oranges 10 Kg. Ripe, thin skin, firm, weight between gm each 2 Apples 10 Kg. Fresh, medium size, weight between gm each 3 Banana (Nendran) 1000 Kg Ripe, firm without blemishes, weight between gm each. 4 Bread (White) 350 Kg Britannia, Modern, Asian Bread Rate / Kg. 5 Bread (Brown) 200 Kg Britannia, Modern, Asian Bread 6 Egg 5000 Nos Fresh, smooth skin, weight not less than 60 gm each without cracks, white.. Price Per Egg (Signature & Seal of Tenderer) 8