Career Group Companies ( CGC ) Commuter Benefits Program

Transcription

1 Career Group Companies ( CGC ) Commuter Benefits Program CGC has elected to set up a pre-tax wage deduction program under existing Internal Revenue Code Section 132(f), which as of January 1, 2017 allows employees to use up to $255 per month in pre -tax wages to purchase transit passes or vanpool rides for commuting to/from CGC temporary assignments. Eligibility All temporary employees of CGC who have performed an average of at least 10 hours of work per week in New York City or the San Francisco Bay Area are eligible for CGC s Commuter Benefits Program (the Program ) through mycafeteriaplan. An employee who meets this threshold remains entitled to the benefit even if the employee s working hours are reduced, provided they are not separated from CGC s employment as outlined below. Enrollment Enrollment is on a monthly basis through mycafeteriaplan. You will be able to enroll beginning on the Wednesday of your 6 th workweek. For example, if your first day on assignment is June 1 st, your enrollment starts July 6 th. Employees have until the 25 th of each month to sign up. If you miss this deadline, you may enroll by the 25 th of the following month. If you meet the eligibility requirements above, you will automatically be able to register at and sign up for the Program. Please see page 4 for instructions on accessing your account and a quick reference guide for the employee portal. Payroll Deductions CGC will make a monthly deduction in the amount you designate during your enrollment, in full. Due to the termination rules, outlined below, we suggest that you only deduct the minimum amount needed to commute to/from your current temp assignment. This deduction will be made from your 1 st paycheck in the designated month. If you do not have a paycheck on the 1 st payroll date of the month, or the amount of your commuter benefits deduction exceeds that of your paycheck, the deduction will be made from the 2 nd paycheck of the month. The deduction must be made by the 2 nd paycheck of the month in order for your funds to be loaded. If you do not have enough earnings to cover the deduction by the 2 nd paycheck of the month, you will only receive funds based on the amount actually deducted. If you do not have a paycheck on the 1 st or 2 nd payroll date of the month, you will be considered on a Leave of Absence. You will lose access to any existing funds on your transit card, in accordance with IRS rules, unless you return to work within 5 payroll weeks of your last payroll check. Modified 10/2016 Career Group Inc. 2016

2 Timesheets must be submitted on time for the deduction to be made. Deductions will not be made f rom paychecks where your timesheet was not submitted on time, possibly resulting in no deduction made in the given month. PLEASE NOTE: Pursuant to Internal Revenue Code Section 123(f), once the deduction has been made the election may not be revoked. Any and all amounts withheld by CGC will not be refunded. mycafeteriaplan and the Benny Prepaid Benefits Debit Card Once the designated deduction has been made, mycafeteriaplan will load the funds onto your Benny Prepaid Benefits Debit Card by the 20 th of the month. If the 20 th is on a weekend, your funds may not be loaded until the next business day. You will then purchase your transit pass using your Benny Prepaid Debit Card: a. New York employees Your Benny Prepaid Debit Card can be used at transit provider vending machines and ticket windows throughout the New York metropolitan area. It cannot be used to purchase tickets at grocery stores, drug stores, or newsstands. b. San Francisco Bay Area employees - please visit to learn more about using the Benny Prepaid Debit Card in conjunction with your Clipper Card. Please contact mycafeteriaplan for questions about: a. Enrollment b. Changes to your deduction amount c. Termination of enrollment d. Prepaid Benefits Card and use e. General program information f. mycafeteriaplan portal and app Any problems that may arise once your payroll deduction has been made must be directed to mycafeteriaplan. CGC does not handle enrollment, termination of enrollment, changes to deductions, damaged, lost, expired, stolen or misused cards or passes. mycafeteriaplan can be reached at: Online: Phone: (800) Customer_Service@myCafeteriaPlan.com Mail: mycafeteriaplan Claims 432 East Pearl St., Miamisburg, OH Termination by Participant Should you wish to terminate your enrollment in the program, you must do so through mycafeteriaplan by the 25 th of the month, or a payroll deduction will be made in accordance with the terms of this Program. If you terminate your enrollment, your Benny Card will be deactivated and you will forfeit any remaining funds on your transit card in accordance with IRS rules. Requests to terminate must be done online or by calling mycafeteria Plan. CGC does not handle termination requests. Termination due to End of Temporary Assignment Modified 10/2016 Career Group Inc. 2016

3 Pre-tax commuter benefits must be used for CGC employment-related commuting expenses only. If your temporary assignment ends for whatever reason, and/or we are unable to make the next payroll deduction as described above, your status will be changed to Leave of Absence. You will lose access to any existing funds on your transit card in accordance with IRS rules. o If you are on Leave of Absence status and are subsequently placed on another temporary assignment and have earnings within 5 weeks of your last paycheck, you must call or mycafeteriaplan in order to reactivate your card. If you do not have any earnings for 5 payroll weeks, your status will be changed to Terminated. Your card will be deactivated and you will forfeit any existing funds on your transit card in accordance with IRS rules. **Please note that if you terminate your enrollment, or you are no longer on a temporary assignment with CGC, any and all amounts remaining on your Benny Prepaid Benefits Card will be forfeit in accordance with IRS rules. CGC and mycafeteriaplan are not responsible for any lost funds** Modified 10/2016 Career Group Inc. 2016

4 Consumer Online Open Enrollment Quick Reference Guide You may enroll online for your benefits during the open enrollment period. Please refer to the steps below for additional information on online enrollment. Important Notes to Remember: You can change your enrollment any time during open enrollment (this includes entering a $0 election to stop your deductions). Be sure to complete your entire enrollment process until you see the confirmation page or your information will be lost. You can always return to make changes later. Your transit election will rollover each month. If you would like to start/stop/change your monthly election, you will need to make a new election online by the 25th of each month. Step 1: New User Login Information No setup is necessary to start viewing your account. Your mycafeteriaplan web portal has been set up for you. Go to Click the Account Login button to begin. When logging on for the first time, your login information will be as follows: User name: First Initial of your first name, Last Name, Last 4 digits of your Social Security Number (not case sensitive) For example - Tsmith1234 Password: Last 4 digits of your Social Security Number For example Once you ve logged in to your account, you ll be asked to change your login information and answer a few short security questions to ensure the ongoing safety of your account. You will see a list of questions, but you only need to answer five.

5 Step 2: Begin online enrollment by clicking the Enroll Now button. Step 3: Read the Plan Descriptions by clicking the Plan Description link and then click Begin Your Enrollment Now.

6 Step 4: Enter the Participant Profile information. Entering an address allows you to receive notifications regarding claims submission, claims reimbursement and other important information. A red asterisk (*) marks the required fields.

7 Step 5: Read the Plan Rules for the plans you are enrolling in. Check the box(es) I have read and understand the Plan rules and click Continue. The system will not allow you to move past this page, until the box(es) have been checked.

8 Step 6: Enter Your Election amount for the appropriate plans and click Calculate. The system will automatically calculate your payroll deductions based on your payroll periods. Click Continue.

9 Step 7: Debit Card will be your primary form of reimbursement. A secondary form of reimbursement must also be chosen. Click Continue.

10 Step 8: Review and verify enrollment information. To update information, click Edit Information next to the appropriate area. Once verified, click Submit to complete enrollment.

11 Step 10: The Enrollment Confirmation displays. Click Next Steps to view the Next Steps documents and also click Print to print the Enrollment Confirmation for your records. If you provided an address, a confirmation will be sent to you via . Congratulations! You have now successfully completed your benefits enrollment! If you have questions please contact mycafeteriaplan at (800) , Monday - Friday, 8am-8pm Eastern or Customer_Service@myCafeteriaPlan.com. Once your enrollment is completed, you can update your enrollment at any time during the open enrollment period from the home page, by clicking Update Enrollment.