Anne Sullivan Centre Ltd Annual report for 2012

Transcription

1 Anne Sullivan Centre Ltd Annual report for

2 Contents Chairman s Statement... 3 Management Report Residents... 4 Staff... 4 Management... 4 Health & Safety... 4 Board Meetings... 5 Pqasso... 5 IT Systems... 5 Volunteers... 5 Strategy 2012 to Anne Sullivan School... 6 Anne Sullivan Foundation... 6 Challenges for Directors Report & Financial Statements

3 Chairman s Statement Welcome to the Annual Report of the Anne Sullivan Centre for the year Directors, Management, Staff, State Agencies, Volunteers and Supporters work together to provide the best possible life experience to those who are suffering from DeafBlindness. This is a condition that affects people sometimes from birth, sometimes during their lives. The Anne Sullivan Centre is a residential care centre with a school to provide education services to our residents. We are funded by various regions of HSE where our residents come from. Other funding comes from the Anne Sullivan Foundation for capital and new programs and voluntary contributions. These are challenging times for organisations supporting disabled people. Funding is hard to come by. However through the efforts of my fellow Board members, Management and Staff we continue to be able to provide a high level of care to our residents. I am grateful to the HSE, Department of Education for their continued support. We are directing our efforts to ensure we give value for money and drive improvements in how we use or resources. We are conscious of our responsibilities to our residents and are committed to work with Hiqa and other regulators. We have been engaged in the Pqasso program, supported by DFI (Disability Federation of Ireland) to ensure we meet the highest standards of Governance and Management. We have added to our Board both in 2011 and 2012 to broaden the skillsets and plan for the future. I am heartened by how the new members have engaged in the task and the experience and support given by existing Board members. This report gives a brief overview of our achievements in 2012, our Financial Results and indication of the challenges that face us. We could not exist without support from Staff and Volunteers in particular, for which we are all grateful. Frank Furlong Chairman 3

4 Management Report 2012 Residents There were 9 residents in the course of 2012, the same number as These consist of five males and four females, who are accommodated in three houses on the site at Brewery Road, Stillorgan in three houses purposely converted for their use. In the course of the year a Care Plan was developed for each user which was implemented pursuant to a project completed with the assistance of a specialist provider. The Centre sought to move towards an on-line Home Care system which would: save time drive consistency reduces costs secure integrity of data The achievement of these aims would allow staff to spend more quality time with service users in the areas of individual care and development. Staff The staffing of the centre consists of CEO 1 Admin Staff 4 House Leaders 3 Supervisors/Trainer 4 Care workers 18 Assistants/Relief 27 Total In staff attended the Professional Certificate in Deafblindness Program at Maynooth College. A full-time trainer has been appointed to support staff training and development. There are also professional supports in the form of a GP, Psychiatrist, Physiotherapist, Occupational Therapist and a Dietician Management The CEO of the Centre Finola Loughney was on extended leave for the year. The Board appointed Veronica McNamara as acting CEO and welcome her contribution to the Centre. Health & Safety Health and Safety incidents reported during the year, were minorin nature and corrective actions taken where required. Health & Safety Audits have been conducted by a specialist firm to outline items to be attended to. In 2012, it was decided to appoint and train a member of staff to become the Safety Officer and to implement an active Health and Safety program for

5 Board Meetings The Board met monthly in During the course of the year Kathleen Boyle resigned as Secretary and was succeeded by Liam O Halloran. The Board also appointed a Finance Sub-Committee in 2012 consisting of Frank Furlong, James McLoughlin and Deirdre Larkin. This will allow closer scrutiny of Financial Systems, Controls and Budgets The Board also decided to add a number of other committees which will be effective on 2013 to enable focus on key areas of importance to the Centre, these are in Education, Compliance and Advocacy. Pqasso Pqasso is a system for quality standards implementation and management particularly geared for organisation in the care sector. The Centre has been engaged in a program to implement these systems since 2010 and it is managed by a core team consisting of a Champion, Management, Board, staff and a parent/representative. The program is supported by specialists from the Disability Federation of Ireland (DFI) and will be a useful platform to implement changes required as new Statutory Regulations are implemented and inspections carried out. IT Systems During 2012 some significant work was done to improve our IT network and also to select a Care Home Management System, as set out above. This is expected to enhance the effectiveness of the management of the centre as it is introduced. Work has started to implement this system with great co-operation from all staff involved. We are indebted to Kate McArdle who is project managing the introduction of the system with the support of her employer Eirgrid. Volunteers The centre has a team of volunteers who support the centre s transport and other needs. Their dedication and commitment is very much valued by the centre. Further, volunteers have been indispensable for occasional events which happen in and around the Centre and its acitvities, and this support is greatly appreciated. Strategy 2012 to 2015 In 2012 the Board undertook a review of the Centre Strategy and developed a plan for the next three years. The strategy reflects the following broad principles Deafblind is it own condition it is not a subset of Deafness or Blindness and has its own set of issue, needs and concerns. Anne Sullivan is an independent organisation dedicated to Deafblind people and their families The core values of Anne Sullivan are Care, Education and Development of Deafblind towards participation in the community The Strategic priorities for are; Quality of Care provided to Residents and other Service Users Sustainability of Ann Sullivan Centre and the services it provides Education and Training of Service Users and other Deafblind people in Ireland Outreach serving the whole Deafblind community 5

6 Advocacy and Partnership - in particular gain recognition of Deafblind as a disability in its own right in Ireland Centre of Excellence and Development for Deafblind taking advantage of today s technology advances to the benefit of the Deafblind community Anne Sullivan School The Anne Sullivan School operates as a class of St Mary s School for the Deaf, and is under the control of the Board of Management of St Mary s under the aegis of the department of Education and Skills. There is currently one pupil in the school with a teacher and an Assistant. While it is difficult to justify based on the number of pupils, we consider it vital to maintain an education centre for the Deafblind (rather than for just deaf or blind) and the skill sets associated with it, as there is an emerging demand for these services in the future. Hampering this development is that Deafblind is not recognised as its own condition this is one of our goals to have deafblind officially recognised. We are grateful for the ongoing support of St Mary s, its principal and the Department of Education as we seek to make the school sustainable in challenging times. Anne Sullivan Foundation The Anne Sullivan Foundation is a strong supporter of the Centre, and is also funding a nationwide initiative to reach out to Deafblind people in Ireland to determine their service needs. Challenges for 2013 We are challenged in 2013 to maintain the quality of service to our service users by developing care plans, implementation of Pqasso, interfacing with regulatory authorities and implementing our IT system EPICS, all in straightened circumstances. Ongoing staff training and development are important for our future. We need to ensure we are sustainable financially by maintaining control of costs and ensuring ongoing funding. We also need to secure the situation of the Centre in the context of changes in recent times with our neighbour at St. Joseph s House Securing recognition for Deafblindness as its own condition is an important challenge for the coming year. 6

7 (A Company limited by guarantee not having a share capital) Directors' Report & Financial Statements for the year ended 31st December

8 Contents Page Directors and other information 9 Directors' report Statement of Directors' Responsibilities 12 Independent Auditors' report to the members Income and Expenditure Account 15 Balance sheet 16 Cash flow Statement 17 Notes to the financial statements including Statement of Accounting Policies 8

9 Directors and other information Directors Frank Furlong Frank McKenna Marie McKenna Kathleen Boyle Karen Coleman Deirdre Larkin James O'Loughlin Liam O'Halloran Geoff Beggs Olwyn Bennett (Appointed 29/05/2012) Padraig McCarvill (Appointed 26/06/2012) Secretary Liam O'Halloran (Appointed 18/07/2012) Company number Registered office Brewery Road Stillorgan Co Dublin Auditors Howlin O'Rourke Auditors & Accountants Ltd 4 The Seapoint Building Clontarf Dublin 3 Business address Brewery Road Stillorgan Co Dublin Bankers Allied Irish Banks Plc Sutton Dublin 13 9

10 Directors' report for the year ended 31st December 2012 The directors present their report and the audited financial statements for the year ended 31st December Incorporation The company was incorporated on 17th January 2006 The company commenced activities on~1st July Principal activity The principal activities of the company are the provision of continuous residential care for deaf blind persons. Results The surplus funds for the year after providing for depreciation amounted to 14,590 Principal Risks and Uncertainties In common with many other companies of this nature The Anne Sullivan Centre Ltd. depends on government grants in order to continue to provide services. The directors are of the opinion that the company will continue to receive the level of government funding required to provide these services. Directors and their interests in the Company The directors who served during the year in the company are as stated below: Frank Furlong Frank McKenna Marie McKenna Kathleen Boyle Karen Coleman Deirdre Larkin James O'Loughlin Liam O'Halloran Geoff Beggs Olwyn Bennett (Appointed 29/05/2012) Padraig McCarvill (Appointed 26/06/2012) 10

11 Directors' report for the year ended 31st December 2012 Books of Account The measures taken by the directors to ensure compliance with the requirements of Section 202, Companies Act, 1990, regarding proper books of account are the implementation of necessary policies and procedures for recording transactions, the employment of competent accounting personnel and appropriate expertise and the provision of adequate resources to the financial function. The books of account of the company are maintained at the Registered Office. Auditors The auditors, Howlin O'Rourke Auditors & Accountants Ltd, have indicated their willingness to continue in office in accordance with the provisions of Section 160(2) of the Companies Act, This report was approved by the Board on 21 st May 2013 and signed on its behalf by: Director Director 11

12 Statement of Directors' responsibilities for the members' financial statements Company law requires the directors to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing those financial statements, the directors are required to: - select suitable accounting policies and then apply them consistently - make judgements and estimates that are reasonable and prudent - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The directors are responsible for keeping proper books of account which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure the financial statements comply with the Companies Acts 1963 to 2012 and all Regulations to be construed as one with those Acts. They are responsible for ensuring that the company otherwise complies with the provisions of those Acts relating to financial statements in so far as they are applicable to the company. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the company and hence to prevent and detect fraud and other irregularities. On behalf of the board Director Director Date: 21 st May

13 Independent auditors' report to the members of The Anne Sullivan Centre Limited We have audited the financial statements of The Anne Sullivan Centre Limited for the year ended 31st December 2012 which comprise the income and expenditure account, the balance sheet, the cash flow statement and the related notes. These financial statements have been prepared under the accounting policies set out therein. This report is made solely to the company's members, as a body, in accordance with the requirements of the Companies Acts 1963 to Our audit work has been undertaken so that we might state to the company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the company and the company's members as a body, for our audit work, for this report, or for the opinions we have formed. Respective responsibilities of directors and auditors As described in the statement of directors' responsibilities the company's directors are responsible for the preparation of the financial statements in accordance with applicable law and Accounting Standards issued by the Accounting Standards Board. Our responsibility is to audit the financial statements in accordance with relevant legal and regulatory requirements and International Standards on Auditing (United Kingdom and Ireland). We report to you our opinion as to whether the financial statements give a true and fair view in accordance with Generally Accepted Accounting Practices in Ireland and are properly prepared in accordance with the Companies Acts 1963 to We also report to you whether in our opinion: proper books of account have been kept by the company; whether, at the balance sheet date, there exists a financial situation requiring the convening of an Extraordinary General Meeting of the company; and whether the information given in the Directors' Report is consistent with the financial statements. In addition, we state whether we have obtained all the information and explanations necessary for the purposes of our audit and whether the company's balance sheet and its income and expenditure account are in agreement with the books of account. We report to the members if, in our opinion, any information specified by law regarding directors' remuneration and directors' transactions is not given and, where practicable, include such information in our report. We read the directors' report and consider the implications for our report if we become aware of any apparent misstatements within it. 13

14 Independent auditors' report to the members of The Anne Sullivan Centre Limited (continued) Basis of audit opinion We conducted our audit in accordance with International Standards on Auditing (UK and Ireland) issued by the Auditing Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of the significant estimates and judgements made by the directors in the preparation of the financial statements, and of whether the accounting policies are appropriate to the company's circumstances, consistently applied and adequately disclosed. We planned and performed our audit so as to obtain all the information and explanations which we considered necessary in order to provide us with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by fraud or other irregularity or error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statements. We have undertaken the audit in accordance with the requirements of APB Ethical Standards - Provisions Available for Small Entities, in the circumstances set out in note 10 to the financial statements. Opinion In our opinion the financial statements give a true and fair view, in accordance with Generally Accepted Accounting Practice in Ireland, of the state of the company's affairs as at 31st December 2012 and of its surplus and cash flows for the year then ended and have been properly prepared in accordance with the Companies Acts 1963 to We have obtained all the information and explanations that we consider necessary for the purposes of our audit. In our opinion, proper books of account have been kept by the company. The financial statements are in agreement with the books of account. In our opinion the information given in the directors' report is consistent with the financial statements. Kieran Montgomery for and on behalf of Howlin O'Rourke Auditors & Accountants Ltd T/A Howlin O'Rourke & Co. Certified Public Accountants & Statutory Auditors 4 The Seapoint Building Clontarf Dublin 3 Date: 21 st May

15 Income & Expenditure Account for the year ended 31st December 2012 Continuing operations Income 1,860,715 1,930,875 Administrative and activity expenses (1,846,125) (1,886,340) Surplus/(deficit) for the year 14,590 44,535 The Income and operating surplus relate to continuing operations as no businesses were acquired or disposed of in 2012 or There are no recognised surpluses or deficits other than the surplus or deficit for the above two financial years. The financial statements were approved by the board on 21 st May 2013 and signed on its behalf by _ Director _ Director 15

16 Balance sheet as at 31st December Notes Current assets Debtors 5 29,256 3,079 Cash at bank and in hand 192, , , ,134 Creditors: amounts falling due within one year 6 (82,482) (90,513) Net current assets 139, ,621 Total assets less current liabilities 139, ,621 Capital and reserves Retained surplus/(deficit) 139, ,621 Member Funds 7 139, ,621 On behalf of the board Director Director Date: 21 st May 2013 The notes on pages 10 to 12 form an integral part of these financial statements. 16

17 Notes to the Financial Statements For the year ended 31 st December 2012 Cash flow statement for the year ended 31st December Notes Reconciliation of operating surplus/(deficit) to net cash outflow from operating activities Operating surplus/(deficit) 14,590 44,535 (Increase) / decrease in debtors (26,177) 521 Increase / (decrease) in creditors (8,031) 20,962 Net cash outflow from operating activities (19,618) 66,018 Cash flow statement Decrease in cash in the year (19,618) 66,018 Reconciliation of net cash flow to movement in net debt (Note 8) Decrease in cash in the year (19,618) 66,018 Net funds at 1st January , ,037 Net funds at 31st December , ,055 17

18 Notes to the Financial Statements For the year ended 31 st December Statement of accounting policies The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the company's financial statements Basis of preparation The audited financial statements are prepared in accordance with generally accepted accounting principles under the historical cost convention, and comply with financial reporting standards of the Accounting Standards Board Pensions The pension costs charged in the financial statements represent the contribution payable by the company during the year. The regular cost of providing retirement pensions and related benefits is charged to the income & expenditure account over the employees' service lives on the basis of a constant percentage of earnings. 2. Operating surplus Operating surplus is stated after charging: Auditors' remuneration 7,994 8, Employees Number of employees Number Number The average monthly numbers of employees (including the directors) during the year were:

19 Notes to the Financial Statements For the year ended 31 st December 2012 Employment costs Wages and salaries 1,391,194 1,427,016 Employer's Prsi 142, ,218 Pension costs 70,811 71,664 1,604,452 1,642, Pension costs The company operates a defined contribution pension scheme in respect of the employees. The scheme and its assets are held by independent managers. The pension charge represents contributions paid by the company and amounted to 70,811. ( ,664.) 5. Debtors Other debtors HSE Grants due 28,852 3,079 29,256 3,079 19

20 Notes to the financial statements for the year ended 31st December Creditors: amounts falling due within one year Creditors 2,142 2,700 Credit card 610 4,908 PAYE and social welfare 28,289 30,698 Pension contributions due - 20,865 Accruals and deferred income 51,441 31,342 82,482 90, Reconciliation of movements in members' funds Surplus for the year 14,590 44,535 Opening members funds 124,621 80,086 Closing members funds 139, ,621 20

21 8. Analysis of changes in net funds Notes to the financial statements for the year ended 31st December 2012 Opening Cash Closing balance flows balance Cash at bank and in hand 212,055 (19,618) 192,437 Net funds 212,055 (19,618) 192, Accounting Periods The current accounts are for a full year. The comparative accounts are for a full year. 10. APB Ethical Standard - Provisions Available for Small Entities In common with many other businesses of our size and nature we use our auditors to prepare and submit returns to third parties and assist with the preparation of the financial statements. 21

22 Notes to the financial statements for the year ended 31st December Approval of financial statements The financial statements were approved by the Board on 21 st May 2013 and signed on its behalf by Director Director 22