THE DISTRICT COUNCIL OF SAVANNE

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1 THE DISTRICT COUNCIL OF SAVANNE ANNUAL REPORT FOR FINANCIAL YEAR 2013 Under Sect ion 142 of the Local Government Act

2 1.0 Ag Chief Executive Statement The objective of the Council s Annual Report is to provide general information about the Council and its functioning. It also provides an insight into the nature and costs of services offered by The District Council of Savanne. It highlights the main achievements of individual services in the year 2013 and aspirations for the future years. Pursuant to section 142 of the Local Government Act 2011, I have the honour to submit the Annual Report for the year T. D. RAMKISSOON MUNGOOSING (MRS.) ACTING CHIEF EXECUTIVE Page 1 1

3 1.1 Chairperson s Statement It is with great honour and privilege that I am presenting the first Annual Report of The District Council of Savanne as required under section 142 of the Local Government Act In fact, The District Council of Savanne was created following the split of the Grand Port Savanne District Council in December This report hence covers our achievements for the year Following the creation of the Council, we encountered many difficulties and constraints to get things done. We lacked human capital, office space, means of communication, logistics and funds, just to mention a few. In such circumstances, it was difficult to meet our aims and objectives. Yet, our Councillors and the dedicated personnel spared much effort and left no stone unturned to satisfy both our internal and external customers. Our teething period is not over yet but today as the first Chairperson of The District Council of Savanne, I am proud and thankful to my fellow Councillors and staff for whatever have been achieved during the year We are gaining momentum and expect to achieve even more in the coming years. MR. JUGURNAUTH SHRIDHUR CHAIRPERSON Page 2 2

4 2.0 Mission, Vision and Value Statement Our Mission To serve the district and its communities through high quality service with integrity, to uphold economic, social, cultural, value-based development. Our Vision To promote a prosperous and growing society in an enabling environment where citizens are able to achieve their full potential, in full enjoyment of their human rights, with due respect to gender equality, to uphold economic, social, cultural, value-based development. Our Core Values We are dedicated to the mission and we pride ourselves on our extraordinary responsiveness to the needs of our customers through: Integrity: Always dealing with our stakeholders and in particular with our clients and our colleagues in a fair and ethical manner, gaining trust through our actions. Respecting people: By encouraging a honest, courteous, ethical, fair and equitable workplace. Understanding cultural diversity issues and valuing the views of other people is also an important component. Valuing staff: By nurturing them towards providing the highest level quality service and the recognition of staff performance, encouraging and supporting career development and providing continuous learning. Professionalism: To be committed to work ethics, confidentiality, impartiality and discipline. Service Excellence: To be committed at every level to provide the highest service excellence. Teamwork: To foster team spirit between all employees, departments and the Council. Timeliness: To be committed to delivering services within the least possible delay. Page 3 3

5 Our Commitment To continuously maintain a high standard of service and to be proactive in providing facilities and improve the quality of public services offered and ensure that such services respond to the needs and wishes of the citizens. 3.0 About The District Council of Savanne Location: Web Site: Fax: Lady Barkly Street, Souillac Tel: / LEGAL ENTITY The District Council of Savanne is set up in accordance with Section 7 (2)(g) of the Local Government Act 2011 and falls under the portfolio of the Ministry of Local Government and Outer Islands. The District Council of Savanne came officially into existence on 03 December 2012 following the promulgation of the Local Government Act The purpose of this Council is to deliver close service to the benefit of the local community. There are approximately 80,000 residents who rely on the many services we provide and we are very much conscious that these services affect the daily lives of local people in a major way. Hence we aim at delivering service in an effective and efficient manner while retaining our core values. CONSTITUTION The office of the District Council is headed by the Chief Executive and the Chairperson issues general policy guidelines on the activities of the Council over which he presides. The District Council of Savanne lies in the Southern Coastal part of the Republic of Mauritius and consists of 17 Villages. With the exception of Chemin Grenier Village and Surinam Villages which have 2 representatives each in the Council, the other 15 villages have 1 representative each, making it a total of 19 members. The 19 members elect the Chairperson among themselves for a period of 2 years. AREA OF DISTRICT Km 2 Page 4 4

6 ECONOMIC ACTIVITIES The Council area is predominantly agricultural with hectares of sugarcane fields. With recent developments in the Tourism Industry, the district houses star hotels, small hotels, guest house restaurants, scenic views, golf courts. The Integrated Resort Schemes (IRS) have gained grounds in the Village of Bel Ombre. The small and medium enterprises are also prevalent. INFRASTRUCTURE- ROADS The district has well developed road network (main roads, secondary roads, feeder roads and footpaths) linking the main areas of the District and connecting to the other parts of the islands. UTILITIES Electricity and water supply have been made accessible to almost every house by the Central Electricity Board and the Central Water Authority. COMMUNICATION Communication is well-established in the district and the business world is connected to fax, internet, etc. TRANSPORT Public transport is available to connecting the main villages, towns and city. DISTRICT PUBLIC FACILITIES - Police Station - Hospitals - Area Health Centres - Places of Worship (R.C. Churches, Shivalas, Kovils, Mosques, etc) - Cemeteries - Schools - Post Office SPORTS INFRASTRUCTURES - Football Playgrounds - Volleyball Cum Basketball Pitch - Petanque Courts - Badminton Courts Page 5 5

7 PLACES OF ATTRACTIONS Some of the main places of attractions in the district are:- La Roche Qui Pleure Gris Gris Cliff Rochester Falls Grand Bassin (Ganga Talao) La Vanille Crocodile Park Coloured Earth Kanaka Crater & Bassin Blanc Bois Chéri Tea Estate Riverside de St Aubin Jardin Telfair La Vanille Crocodile Park La Nef Museum Chateau Benares Chateau Bel Ombre Sookdeo Bissoondoyal Memorial Museum ANIMATION & CULTURE The District is Multi-Cultural. Hindus, Christians, Muslims, Tamil and Chinese form a kaleidoscope of culture and promote social osmosis and harmony. SPORTS ACTIVITIES Football remains the most popular Sports Activity. Many football players of the region are solicited and form part of the national team. Badminton, Boxing, Handball and Volleyball are also popular. 3.1 Historical development of Savanne and Souillac Savanne District is located in the southern part of Mauritius. Souillac is the administrative village of Savanne. Savanne district is a place which has immense historical importance attached to it. The sugar produced in the southern coast of Mauritius was transferred to Port Louis till 1900 by boats. In the late 1980s, there has been a first expansion of the village with the vast majority of an ancient small sugarcane fields labourers locality called "Terracine" which has now been almost completely relocated to the northern part of the village. Further expansions occurred when the inhabitants of another sugarcane field labourers locality called "Combo" were moved to Souillac. More recently, a new residential area emerged, commonly known as the "Morcellement Gris-Gris". Houses have also been built along the Lady Barkly Street, extending the village on its north east. Page 6 6

8 The historical remnants are scattered all over Souillac. Some of the places are Batelage Quay, the church, the police station and the court. The house of the renowned Mauritian poet Robert Edward Hart is located in Souillac. The house was constructed with coral stones and was named as La Nef. The house has been transformed into a museum which is an important place of tourist interest. The Savanne district bears testimony to the glorious history of the colonial era of French. Rochester falls with its awe inspiring and rugged beauty enhance the charm of the southern part of Mauritius which is located in close proximity to Savanne. The district of Savanne is also reputed for the craggy caves. The place of Savannah exudes a raw, rustic charm of the craggy islands. The lush greeneries present in the Savanne district is due to the humid climate. The pristine and the enchanting beauty of the island, and the shallow lagoons cast an enticing spell upon the tourists. The place is a virgin territory exuding a rustic charm. The solitude of the island, the boundless and the panoramic view of the islands and waterfalls, the soulful ambiance lend it an ethereal beauty. Summer is the best season to visit this place because in winter the region tends to be caught in the vortex of wind with high velocity. The people of Savanne district are amicable and tolerant to people from all parts of the world. The local denizens of Savanne are mainly engaged in farming and agriculture. Souillac is an important village for the southern region. Various State facilities and services are found in the village: The District Court of Savanne; the southern section of the Central Water Authority and the Central Electricity Board; the Southern section of the National Transport Corporation; a recently built modern hospital (which replaced the old Souillac hospital). The Post office of the village is also one of the oldest of the island and is housed in the building of the old train station. The Catholic church of St. Jacques was built in How Souillac was attributed its name In 1787, Vicomte de Souillac decided to create a port for the south and south-west of the then Isle de France. At that time the island was an important port of call for the French vessels on their way to and from India. Strategically the French also wanted a base for the defense of the southern coast. The most suitable place to erect a port was the southernmost point of the island where a large and deep estuary (formed by the Savanne River), without coral reefs, would permit the vessels to accost nearest to the land. The port would also be used for the transportation of agricultural products (including sugar) to Port Louis as no suitable road could link Port Louis with the Southern part of the island at that time. On 01 January 1787, a Royal Order ascribed to the locality the name of "Port Souillac", partly to honour the Vicomte's contribution to the development of the port. Vicomte de Souillac left the then Isle de France on the 5th of November During the English colonisation, the port has been greatly used for the transportation of sugar from the many southern sugar factories to the Capital (Port Louis) making it the most busy seaport in the south. Its importance started to decrease with the introduction of railways in the island from With the development of other means of transport, the port became less and less used. However, by that time, the locality had already grown into a village. The village kept the name of Souillac. 7 Page 7

9 3.3 The Logo of The District Council of Savanne Page 8 8

10 3.4 Salient features of Savanne Souillac Village Rochester Falls Page 9 9

11 Page 10 10

12 3.5 Twinning The District Council of Savanne will be soon twinned with: Sainte Suzanne, Ile de la Réunion and Port Glaud, an administrative district of Seychelles Page 11 11

13 4. Roles and Functions of Committees 4.1 Council Membership Chairperson, Deputy Chairperson and Councillors Rural Elections were held on 12 December 2012 following which the present Council members took office on 20 December The District Council of Savanne is composed of 19 elected members. The Chairperson and Deputy Chairperson are elected by the Council to serve for a period of 2 years. The Council is administered in accordance by the Local Government Act 2011 amongst other acts. SN Name Representative of: 1 Mr JUGURNAUTH Shridhur (Chairperson) Surinam 2 Mr. CHENGAN Joovalen (Vice Chairperson) Britannia 3 Mr. GEOFFROY Louis Mario Baie du Cap 4 Mr. SOLA Khousraj Bel Ombre 5 Mr. SURJOO Satianun Benares/Batimarais 6 Mr. LUCHMUN Rajiv Kumar La Flora 7 Mr. MAHAMOODALLY Mamode Said Camp Diable 8 Mr. SAWARAM Soonilduth Chamouny 9 Mr. BAHARAY Aboobakar Sidick Chemin Grenier 10 Mr. NILKUNTEE Yhasim Chemin Grenier 11 Mr. SEEWSAGAR Ravindra Parsad Grand Bois 12 Mr. DURBARRY Karamchand L Escalier 13 Mr. SEENEEVASSEN Narainsamy Bois Chéri 14 Mr. GAJADUR Kamalsaw Rivière des Anguilles 15 Mr. SUBRUN Ravindev Rivière du Poste 16 Mr. LACARCASSE Francis Richard St Aubin 17 Mr. GOUNDEN Moonsamy Souillac 18 Mr. CAROOPPUNNEN Vishwanathan Surinam 19 Mr. PUTANAH Rajaye Tyack Page 12 12

14 ADMINISTRATIVE TEAM Administration Department Finance Department Public Infrastructure Department Public Health Department Land Use and Planning Department Welfare Department Village Councils Acting Chief Executive Mrs. T. D. Ramkissoon Mungoosing Financial Controller Mr. M. N. Rungasamy Civil Engineer Mr. S. K. Seechurn Chief Health Inspector Mr. A. Rungassamy Ag Head Land Use and Planning Department Mr. J. Suddul Principal Welfare Officer Mr. F. Cheddee Mr. M. N. Rupear, Assistant Chief Executive Mrs. N. Chunnoo, Ag Assistant Chief Executive Page 13 13

15 Setting up of Committees (a) Council Meeting Chairperson Vice Chairperson The District Council is made up of elected councillors from different wards of the village. The Council is the policy making body of the District Council. As required under Section 45 of the Local Government Act 2011 the Council meets as often as the business may require and at least every fortnight in the Council Chamber for the formulation of policies and examination of all matters pertaining to the administration of the village. (b) Executive Committee As per Section 48 of the Local Government Act 2011, the Executive Committee is responsible for the determination of applications for Outline Planning Permissions and Building and Land Use Permits and for the approval of the procurement of goods and services exceeding Rs100,000. Chairperson: Mr JUGURNAUTH Shridhur Vice Chairperson: Mr. CHENGAN Joovalen Members: 5 Councillors 1 Mr. A. S. BAHARAY 2 Mr. K. DURBARRY 3 Mr. K. GAJADUR 4 Mr. R. K. LUCHMUN 5 Mr. R. P. SEWSAGAR Page 14 14

16 (c) Procurement Committee As per section 160 of the Local Government Act 2011 the procurement of goods and services shall be effected by the local authority in accordance with the provisions of the Public Procurement Act. Any procurement of goods and services by a local authority shall be determined by a Procurement Committee composed of: (a) The Chief Executive or his Deputy; (b) The Financial Controller or his Deputy; and (c) One senior officer in charge of a department other than that of the Chief Executive or the Financial Controller, and shall require the approval of the Executive Committee of the Council, where the total value of the procurement exceeds 100,000 rupees, or such amount as may be prescribed. The Procurement activities at the Council are undertaken in line with the Public Procurement Act 2006 and subsequent directives issued by the Procurement Policy Office. In fact all bidding exercises are carried out in a transparent, confidential and structured manner to ensure compliance with existing procurement legislations. It is ensured that Bidding document specifications are written in such a manner to avoid ambiguities, and the evaluation criteria defined therein are fair and appropriate to determine the lowest evaluated bid. A Bid Evaluation Committee is set up on the same day that bids are opened by the Chairman of the Bid Opening Committee. Bids are evaluated according to pre-determined evaluation criteria and in all independence. (d) Public Infrastructure Committee Role and Specific Functions delegated to the Public Infrastructure Committee(Terms of reference) The Public Infrastructure Committee of this Council shall be morefully described as the Works Organisation, Maintenance, Street Lighting Committee, and shall have the powers and duties to hear, examine and consider the following: (a) (b) (c) (d) (e) (f) The construction, repairs and maintenance of the District Council s Buildings and Housing Estates, Streams and Canals, Roads, Drains, Absorption Drains, Footpaths, street name plates, village name plates, bridges, traffic centres. Prepare designs and specifications for Works to be contracted out. The Lighting of the Municipal Council s buildings, streets, gardens, housing estates and other places; Service and reception of notices, institution and conduct of all legal proceedings as and when required. The prevention and removal of obstructions on municipal roads. The provision and maintenance of traffic signs, pedestrian crossings and road markings. Page 15 15

17 2. The Public Infrastructure Committee shall consider matters relating to the proper functioning of the workshop, viz: (a) To consider and recommend to the Council on matters pertaining to : i) Stock and purchase of spare parts; ii) Replacement of plants and equipment; (b) Workforce at the workshop; 3. All decisions of the Public Infrastructure Committee shall be approved by the Council. 1 Mr. M. GOUDEN Chairperson 2 Mr. J. CHENGAN Member 3 Mr. S. JUGURNAUTH Member 4 Mr. S. SURJOO Member 5 Mr. M.S.MAHAMOODALLY Member Page 16 16

18 (e) Public Health Committee Role and Specific Functions delegated to the Public Health Committee (Terms of reference) The Public Health Committee which shall be morefully described as the Public Health, Markets, and Fairs, Cemeteries and Crematoria Committee shall have the following powers and duties: (i) To hear, examine and consider the following matters within the administrative area of Savanne and make necessary recommendations thereon to the Council: (a) (b) (c) (d) (e) (f) (g) (h) (i) Public Health and General Sanitation. Scavenging and Weeding services including the cleansing of streams and drains; the provision of public conveniences. Cleansing of premises, that may be prejudicial to health. Factories, piggeries, cowsheds and offensive trades. Nuisances occurrence and abatement. Restaurants, shops and premises used for the preparation, storage and sale of food. Sale of meat, butcher s shop, slaughter houses, markets and fairs. Health education of the public. Service and reception of notices and initiation of all legal proceedings in respect of matters within the Committee s terms of reference. 2. To consider any other matter which may legitimately fall within the province of Public Health and Environment. 3. (a) To hear and examine all matters pertaining to environment within the administrative area of Savanne and take the relevant steps. (b) (c) To prepare and formulate regulations, programmes and plans which aim at protecting, preserving and promoting the natural and physical environment of the town to enhance the quality of life. To prevent pollution in natural water courses and any other form of pollution and to take and implement decisions on the creation of green spaces. Page 17 17

19 (d) (e) To decide on all matters pertaining to the cleaning of wastelands. To implement the aforesaid programmes and plans separately or jointly with relevant Authorities/Organisations/ Enforcing Agencies. 4. The Public Health Committee shall have the powers to invite officers from the Ministry of Environment to work jointly with the District Council with a view to formulating and implementing Environmental programmes and projects. 5. To work jointly with the Central Government in order to: (a) Protect and restore the Environment thereby preventing Environment degradation; (b) Enhance the quality of the physical environment; (c) Engage public awareness campaigns on issues of Environment and the ecosystem including environmental education of the public. 6. All decisions of the Public Health Committee shall be approved by the Council. 1. Mr. K. GAJADUR Chairperson 2. Mr. J. CHENGAN Member 3. Mr. S. JUGURNAUTH Member 4. Mr. S. SOLA Member 5. Mr. L. M. GEOFFROY Member (f) Welfare Committee Role and Specific Functions delegated to the Public Health Committee (Terms of reference) The Welfare Committee shall be morefully described as the Public Welfare, Public Entertainment, Leisure and Social Services, Committee and shall have the following duties and powers: 1. To consider and make recommendations on all matters relating to: (a) Public Entertainment and Public Welfare including: (i) (ii) The provision of entertainment; The provision of Community/Social Centres in view of extending social, recreative, cultural, literary and educational opportunities; (iii) The provisions for the care of children and poor people; Page 18 18

20 (iv) Planning and management of all public children playgrounds including kindergartens and nurseries. (b) The control and management of stadiums and other District Council Sports Infrastructures. (c) (i) The provision, planning and management of centres for use of clubs, societies or organisations involved in social activities. (ii) The co-ordination of youth activity in the town. (d) Social Services. The service and reception of notices and institution of legal proceedings in respect of matters within the Committee s terms of reference. (f) (g) (h) The preparation and formulation of programmes, projects and activities which aim at providing leisure to the inhabitants of the district. The provision of facilities to the inhabitants of the administrative area with the view to encouraging them to participate in the above-mentioned leisure programmes and activities. To coordinate with the Central Government and to control refugee centres during and after cyclones and other natural calamities. 2. To consider any other matters which may legitimately fall within the province of Public Welfare. 3. To carry out research with a view to preserving and promoting Arts and Culture and to submit to the Council its recommendations thereon, viz: (a) (b) (c) (d) (e) The preparation and formulation of programme which aim at preserving and/or promoting the ancestral values, customs and traditions in the fields of music, arts, language, food habits, etc in the administrative area. The impact of the development and technology, social, economic and other developments on the above mentioned cultural values, customs and traditions. The preparation and formulation of programmes which aim at promoting and encouraging exchanges between the different cultures in the town. The organisation of cultural activities with the view to implementing the programmes or plans recommended by the Committee. The formulation of Arts and Cultural Activities. Page 19 19

21 (f) To manage and supervise dressmaking courses and the Municipal Infant Schools and kindergartens. 4. All decisions of the Welfare Committee shall be approved by the Council. 1. Mr. R. PUTANAH Chairperson 2. Mr. S. JUGURNAUTH Member 3. Mr. J. CHENGAN Member 4. Mr. K. DURBARRY Member 5. Mr. F. R. LACARCASSE Member (g) Village Councils The Village Councils are called upon to carry out the functions as specified under Section 51 of the Local Government Act Mr. M. N. Rupear, Assistant Chief Executive, is responsible for the following Village Councils: Village Council Chairperson Vice Chairperson Baie du Cap ENTRESOL Louis Cyrano GOPALLA Gunesh Bel Ombre MOIRT Marie Christine MOORGHEN Sooerye Benares MURDAY Anjanee Devi CHENGADU Ganeshan Britannia CARTAN Parhmarajan DIOLLE Marie Anne Lise Chamouny MAUDHUB Manoje DASSOO Gayetri Chemin Grenier KUPPAN Potaya TOULOUSE Brunel Elizée Robert L Escalier OSMAN Mohammad Moustoufa SEEDAM Rajshree Souillac PADARUTH Mahendranath RAMJAUN Nizam Surinam JOWAHEER Deonauth OLIVIA Marie Meji Page 20 20

22 Mrs. N. Chunnoo, Ag Assistant Chief Executive, is responsible for the following Village Councils: Village Council Chairperson Vice Chairperson Bois Chéri OOZEER Mohamed Riaz LOCHUN Beesham Camp Diable MUNGUR Samad DOMUN Abdool Sibdic Grand Bois BAJAH Oumesh Kumar ROOPUN Bhabeesun La Flora SEEBORUTH Veerendranath MUNGUR Neela Rivière des Anguilles BOODOO Rassid BULLORAM Jugranee Rivière du Poste SOOKAL Prithiviraj BHUNJUN Sabina Saint Aubin ELLAHEEBUKSH Mehmood SEVATHIEAN Cliff John Tyack JUDDOO Devanand GOORANSING Prithivirajsing 5.0 Remuneration of Councillors As per the provisions of the Local Government (Remuneration of Councillors) Regulations 2013 effective as from 25 th January 2013, monthly remuneration/allowances derived by the Chairperson, the Vice Chairperson and Councillors are as follows: Sn Councillors as per functions occupied Monthly remuneration paid to Councillors as per Local Government (Remuneration of Councillors) Regulations 2013 Reviewed after PRB report 2013 Monthly telephone allowance issued as prepaid cards Monthly transport Allowance 1 Chairperson Rs35,400 Rs2,000 Rs13,000 as petrol allowance 2 Vice Chairperson Rs17,850 Rs1,500 Rs10.30/km 3 Councillors who are members of the Executive Committee Rs10,980 Rs1,000 4 Councillors Rs9,000 Rs500 mileage allowance covering from residence to Town Hall (to attend Council and other meetings) 5 Chairperson Rs7, Village Council 6 Vice Chairperson Rs4, Village Council 7 Village Councillor Rs2, Page 21 21

23 6.0 Corporate Governance Corporate Governance by definition being the system by which corporations are directed and controlled and the District Council has continuously put in place robust systems and processes, while observing high standards of behavior in the day to day administration of the Council affairs. The core areas through which the District Council has tried to ensure compliance with the above principles of Corporate Governance as prescribed in the recommendations from the Code of Corporate Governance of Mauritius may be demonstrated through the following: Taking informed and transparent decisions which are subject to effective scrutiny and managing risk While ensuring that decisions are taken in a robust and fair manner and in line with existing regulations in place, the District Council also warrants that every Council decision or executive decision is well documented and easily traceable. Furthermore necessary actions are being taken to ensure strict compliance with the relevant legislations including the Local Government Act 2011 more particularly Section 50 which spells out the Functions of the District Council. Promoting the values for the authority and demonstrating the values of good governance through upholding high standards of conduct and behavior By focusing on the purpose of the authority and on outcomes for the community and creating and implementing a vision for the local area the Council provides services, which are essential for maintaining sound and healthy living conditions within the areas under its jurisdiction. It also organises and promotes activities in the fields of education, culture, sports and recreation as well as provides amenities aimed at the general well-being of the citizens. While discharging our duties, we have tried to maintain a reasonable standard of efficiency in the delivery of services as well as development that commensurate with the status of a town. Councillors and officers working together to achieve a common purpose with clearly defined functions and roles Developing the capacity and capability of Councillors and officers to be effective Engaging with local people and other stakeholders to ensure robust public accountability. Page 22 22

24 7.0 Trends and Challenges (a) Trends An appraisal of the Council performance in the delivery of services reveals the following: Strengths: 1. The Council is geared by a team of dedicated councillors who are striving for the welfare and betterment of the residents of the administrative area of Savanne. 2. The Administration is managed by experienced cadres. 3. The administrative area comprises of various touristic venues such as Gris Gris, Rochester Falls, Telfair Garden, Ganga Talao, thereby attracting more and more tourists in its area. 4. The Gris Gris public beach is renowned worldwide and attracts both locals and tourists. 5. Opening of the Riviere des Anguilles market fair. 6. The area is equipped with various amenities providing sports and leisure facilities to its residents. Weaknesses: 1. Vacant posts not filled are affecting the smooth running of the Council. 2. Part of the fleet of scavenging lorries needs to be renewed. 3. Staff mobility within Council. 4. The administrative area is large. 5. There are few economic operators within the area. Opportunities 1. The area is expanding and is attracting more and more residents and investors. 2. Various IRS projects are emerging within the administrative area. 3. The south of the island is more or less intact. 4. Use of framework agreements to minimise procuring cost of certain goods 5. Composting and segregation of waste to reduce load of wastes transported to landfill stations. Page 23 23

25 Threats 1. Central Government reducing grants. 2. Proliferation of illegal sellers in the administrative area. 3. Other government agencies providing the same services as the Municipal Council. 4. Economic operators might refuse to pay the relevant fees due to presence of illegal sellers. (b) Challenges We are living in a world which has become a global village whereby the Council is also called upon to innovate and adapt. Service delivery is expected to be improved within tighter schedules and with less financial resources. The administrative area is expanding rapidly with the development of new morcellement and high rise buildings. This will put further stress on our road networks as well as scavenging service. The Council is also considering to set up one new market fair at Chemin Grenier. The construction of new village halls where required is expected to provide a convivial venue and bring additional leisure activities to the villagers. Page 24 24

26 8.0 THE DISTRICT COUNCIL OF SAVANNE PART A: OVERVIEW Established as per Section 7 of Local Government Act 2011, The District Council of Savanne was constituted after the Village Council Elections of 2 December 2012.It has 17 villages under its jurisdiction and their population are as follows: 1. Baie Du Cap 2, Bel Ombre 2, Benares 2, Bois Cheri 3, Britannia 1, Camp Diable 4, Chamouny 4, Chemin Grenier 12, Grand Bois 7, L Escalier 9, La Flora not yet available* 12. Riviere Des Anguilles 9, Riviere Du Poste 2, St Aubin 1, Souillac 4, Surinam 10, Tyack not yet available* The population is approximately 76,492 * No data available as census were effected in year 2011 by the Central Statistics Office before the creation of these Village Councils in year STRATEGIC NOTE MAJOR ACHIEVEMENTS FOR YEAR 2013 Création de l association feminine des élues de Savanne Finale Coupe de la Republique 2013 (football) Mr. South Body Building (Rivière des Anguilles) Inter village (knock out) football tournament Participation in relais pedestre es marrons 2013, Reunion (2 nd runner-up) Construction of basketball & volleyball pitch at Britannia Page 25 25

27 Fencing of Grand Bois football ground 2. Major Services to be provided (output) for Programme 1 : Policy and Management of the Council Implementation of Council s Decisions. Delivery of programme as laid down in the programme-based budget. Prompt collection of revenue including outstanding debts. Programme 2 : provision and maintenance of community based infrastructure and amenities Construction and maintenance of non-classified roads. Construction of new buildings, maintenance, repairs and rehabilitation of existing buildings and other Council s assets. Installation and maintenance of street lighting points. Construction and maintenance of drains. Implementation of key infrastructural projects. Road marking. Maintenance of Council s Buildings and other infrastructures. Maintenance of traffic signs. Programme 3: Development control within the Council s area Ensure a harmonious and orderly development of the area under the Council s jurisdiction. Timely delivery of Building and Land Use permit. Carry out ex post control Programme 4: Sound and healthy conditions in the Council s area Provision of regular refuse collection service. Daily cleaning of public places including green spaces, public sanitary conveniences, cemeteries and traffic centres. Weekly cleaning of market and fairs. Regular rodent control and integrated vector control management. Cleaning of drains, rivers, rivulets and wastelands. Information/ education and communication (IEC) campaigns to local community. Programme 5 : Promotion of Sports, Welfare, Education and Cultural Development Organisation of official ceremonies, National festivities and Cultural events. Page 26 26

28 Organisation of sports activities and support to sports club of the district. Education facilities to infants. Creation of ecole de foot and ecole de badminton for young children. Provision of high standard gymnasiums. Organisation of workshops/talks to sensitize the public against ills of the society. Organisation of library activities to promote reading culture. Maintainance of playgrounds and green spaces. 3. Main constraints and challenges and how they are being addressed 1. Revenue The actual quantum of grant in aid allocated to the Council will have to be reviewed to allow for a more realistic funding of municipal services. 2. Arrears of Revenue Lengthy court procedures hinder prompt recovery of arrears. Lack of timely information on change of ownership of properties. Debts are time barred hence resulting to loss of revenue. Clearance certificate from Local Authorities are no longer required for transfer of properties. 3. Request for the provision of street lanterns The high cost of electricity impacts heavily on the budget of the Council. 4. Cleaning of wastelands / abandoned land There are many plots of abandoned land near withi9n the Council area whose owners are unknown. Searches are being carried out at the Registrar Office to trace out the owners and besides being time consuming it also takes up much of the time of the officers. To maintain a good level of environmental health cleaning wastelands by inhouse labour is very costly. Legislation should be enacted for the Council to claim back the amount spent in cleaning the wastelands of unknown owners. 5. Human Resources Lack of professionals e.g. Engineer and Attorney at Law The hiring of services of such professionals may be considered. High staff turnover in the library and ICT Dept. as officers in this sector leave the job for better ones elsewhere. Page 27 27

29 6. Application for Building and Land Use Permit Citizens awareness of Planning / Building norms is very low so that very often applications submitted do not meet the required standards and are consequently delayed. The Council is continuing its effort to circulate as widely as possible the Building and Land Use Permit guide prepared by the Ministry of Local Government. Keeping and managing data and information pertaining to applications is not easy. It is expected that with the computerization of the planning Department, the situation will improve. 7. Other Challenges Services It is a challenge for the Council to maximize satisfaction of citizen by providing an efficient service and attending to complaints within 48 hours. An information service centre has been set up for that purpose. A citizen charter has been published and disseminated to citizens. The Municipal website has been enhanced to facilitate communication with citizens. Page 28 28

30 1. LIST OF PROGRAMMES, SUB-PROGRAMMES AND PRIORITY OBJECTIVES PROGRAMME: 1 Policy and Management or the Council Ensure that the District Council s services are provided to the satisfaction of citizens. Ensure that resources allocated to Departments are used judiciously. Ensure that Council s policies are formulated and implemented within the framework of the Local Government Act and other laws. Exercise sound administrative and financial control. Close monitoring of expenditure. PROGRAMME 2 Provision and Maintenance of Community-based infrastructure and amenities Ensure the useful life of community based infrastructure is enhanced. Reduce flooding areas and ensure proper evacuation of running water through the construction and maintenance of drains. Provision of well accessed non classified roads with traffic signs and proper road marking. PROGRAMME 3 Development Control within Council s Areas Ensure a harmonious and orderly development within the Council s area. Process and issue buildings and land use permits in a timely manner. PROGRAMME 4 - Sound and healthy conditions in the Council s area The collection, removal and disposal of household, industrial, commercial and agricultural wastes and other refuse. Management of public Markets and Fairs. Control of hawkers. Creation of a salubrious environment in the Council s area through the provision of an efficient refuse collection, regular cleaning and maintenance of public places such as open spaces, parks, gardens bus shelters, public buildings, including lavatories. Regular maintenance of drains and roads. PROGRAMME 5 Promotion of sports, Welfare, Education and Cultural Development Provision of social and cultural activities. Provision of free pre-primary education. Promotion of sports and support to local sports team. Enhance literacy by facilitating access to books, magazines, internet etc. Rehabilitation of playing grounds. Page 29 29

31 THE DISTRICT COUNCIL OF SAVANNE PART B: SERVICES TO BE PROVIDED (OUTPUTS) AND PERFORMANCE INFORMATION PROGRAMME 1: Policy and Management of the Council Outcome(s): Improved quality of life of Citizens through the provision of services that respond to their needs by exercising sound administrative and financial control. DELIVERY UNITS OUTPUTS (Services to be delivered) 01: Council's Policies implemented PERFORMANCE 2013 Indicators Target(s) P1:Percentage of Policy measures actually implemented 2014 Target(s) 2015 Target(s) 90% 90% 90% Chief Executive Department 02: PBB delivery of Council's programmes P1: Percentage of PBB indicators met 80% 85% 85% O3: Attendance to complaints and suggestions P1:Percentage response to public queries 95% 95% 95% Finance Department 04: Revenue estimates for budget formulated carefully to be close to actual P1: Variance from actual not above 10% 10% 10% 05: Revenue Collection P1: Percentage reduction in outstanding debt/arrears 10% 10% 10% Page 30 30

32 PROGRAMME 2:Provision and Maintenance of Community Based Infrastructure and Amenities Outcome(s): Access to modern and well maintained Infrastructure DELIVERY UNITS OUTPUTS (Services to be delivered) O1: Construction and Maintenance of Roads Indicators P1: Area of roads constructed and maintained PERFORMANCE 2013 Target(s) Construction : 1000 M2 Maintenance: 8000 m Target(s) Construction: 1500 M2 Maintenance: m Target(s) Construction: 1400 M2 Maintenance: m2 O2: Construction and Maintenance of Drains P1: Length of drains constructed and maintained Construction : 50 M Maintenance: 800 M Construction: 75 M2 Maintenance: 900 M2 Construction: 75 M2 Maintenance: 1000 M2 Public Infrastructure O3: Maintenance & Installation of Streetlighting points 04: Road marking and traffic signs fixed P1: Number of streetlighting points installed and maintained P1: Length of road marking effected P2: Number of traffic signs fixed To be installed:200 Maintenance: 6000 To be installed:250 Maintained: 6800 To be installed:250 Maintained: m 1500 m 1800 m O5: Maintenance of Councils Assets eg Buildings,sports infrastructure P1: Percentange of maintenance attended to 75% 80% 85% O6 : Key infrastructure projects implemented P1: Number and percentage completion of projects started 75% 80% 85% Page 31 31

33 PROGRAMME 3: Development control within the Council's Area Outcome(s): A harmonious and orderly development within the Council's Area DELIVERY UNITS Planning and Health Department OUTPUTS (Services to be delivered) O1:Issuing of Building and Land Use Permit 02: Ex post control PERFORMANCE Indicators Target(s) Target(s) Target(s) P1: Percentage of applications processed 98% 98% 98% P2: Percentage of new trading activities controlled 55% 60% 60% Page 32 32

34 PROGRAMME 4: Sound and Healthy conditions in the Council's Area Outcome(s): To ensure that people are satisfied with the quality of service provision committed to by the Council DELIVERY UNITS OUTPUTS (Services to be delivered) O1: Refuse collection service PERFORMANCE 2013 Indicators Target(s) P1: Number of times households serviced per week 2014 Target(s) 2015 Target(s) ONCE ONCE ONCE P2:Number of times commercial places serviced DAILY DAILY DAILY Health and Environment Department O2: Cleaning public places (including green spaces,cemeteries and traffic centres) P1:Frequency of cleaning operations carried out Public place: daily green space: once fornightly Public place: Public place: daily green daily green space: once fornightly space: once fornightly O3: Rodent and Pest Control O4:Information,Ed ucation and Communication (IEC) P1:Frequency of interventions effected/sites covered P1: Number of IEC organised Market/traffic centre: once monthly : others: on a quarterly basis Market/traffic centre: once monthly : others: on a quarterly basis Market/traffic centre: once monthly : others: on a quarterly basis Page 33 33

35 PROGRAMME 5: Promotion of Sports, Welfare,Education and Cultural Development Outcome(s) : To provide access to socially oriented and recreational activities DELIVERY UNITS OUTPUTS (Services to be delivered) Indicators PERFORMANCE 2013 Target(s) 2014 Target(s) 2015 Target(s) O1: National festivities celebration P1: Number of cultural shows organised O2: Organisation of Sports activities P1: Number of sports activities organised Welfare Department O3: Provision of I.T, Literary and other facilities P1: Number of persons getting access to facilities being provided by the council P2: Number of children attending pre primary school run by the council Page 34 34

36 THE DISTRICT COUNCIL OF SAVANNE PART C: INPUTS - FINANCIAL RESOURCES Summary by Economic Categories Code Economic Categories 2013 Estimates 2014 Planned 2015 Planned Rs Rs Rs 21 Compensation of Employees 91,832,103 97,130,497 99,076, Goods and Services 43,155,500 43,969,610 44,859, Grants 3,567,504 3,638,854 3,711, Social Benefits 5,883,240 5,998,906 6,116, Other Expense 1,300,000 1,351,500 1,358,030 Total 145,738, ,089, ,122,904 Page 35 35

37 THE DISTRICT COUNCIL OF SAVANNE Summary for Year 2013 Code Programmes Compensation of Employees [code 21] Goods and Services [code 22] Subsidies/ grants [codes 25-28] Total POLICY AND MANAGEMENT OF THE COUNCIL PROVISION AND MAINTENANCE OF COMMUNITY- BASED INFRASTRUCTURE MANAGING DEVELOPMENT WITHIN THE COUNCIL'S AREA PROMOTION AND MAINTENANCE OF SOUND AND HEALTHY CONDITIONS IN THE COUNCIL'S AREA PROMOTION OF SPORTS, WELFARE, EDUCATION AND CULTURAL DEVELOPMENT RS RS RS RS 28,504,867 9,735,000 5,306,674 43,546,541 17,308,509 18,673,500 1,417,000 37,399,009 2,666, ,000 2,801,711 39,666,728 10,472,000 2,854,070 52,992,798 3,685,288 4,140,000 1,173,000 8,998,288 Total 91,832,103 43,155,500 10,750, ,738,347 Page 36 36

38 THE DISTRICT COUNCIL OF SAVANNE PROGRAMME 1 : POLICY AND MANAGEMENT OF THE COUNCIL Budget Code Details Estimates 2013 Revised Estimates 2013 Estimates 2014 Estimates 2015 Rs Rs Rs Rs 21 COMPENSATION OF EMPLOYEES Personal Emoluments of which Basic Salary 16,612,620 15,563,500 16,944,872 17,295, Salary Adjustment/Compensation 1,267,824 10,000 1,293,180 1,286, Alowances 936,000 1,154, , , Cash in lieu of leave/sick Leave Credits 1,300,000 1,200,000 1,326,000 1,352, End-of-Year Bonus 1,528,816 1,300,000 1,559,392 1,545,072 21,645,260 19,228,126 22,012,951 22,453, Other Staff Costs of which Travelling and Transport 2,716,960 1,500,000 2,683,171 2,736, Overtime 200, , , , Staff Welfare 25,000 25,000 25,500 26, Passage Benefits 501, , , ,240 3,442,960 2,340,000 3,423,691 3,492, Actual Social Contributions of which Cont to National Savings Fund/National Pension Fund etc. 508, , , , Cont. to Family Protection Scheme 367, , , , Contribution to Pension Fund 2,205,895 1,867,620 2,250,013 2,229, Contribution to Passage Fund 335, , , ,534 3,416,647 2,963,620 3,396,219 3,464,143 Page 37 37

39 22 GOODS AND SERVICES Cost of Utilities of which Electricity and gas charges 350, , , , Telephone Service Office 300, , , , Water charges 100, , , , , , , , Fuel and light of which Fuel, oil & Tyres vehicles 750, , , , Fuel And oil - Plant & Equipment 20,000 20,000 20,400 20, , , , , Office Equipment and Furniture of which Office Equipment 350, , , , Office Furniture 300, , , , , , , , Office Expenses of which Postage 200, , , , Cleaning Materials/Cleaning Expenses 75,000 75,000 76,500 78, Office Sundries/Office Expenses 20,000 20,000 20,400 20, , , , , Maintenance of which Maintenance -Building/Repairs & Maint. Buildings 100, , , , Maintenance - Other Structures 100, , , , Maintenance - Plant & Equipment /Repairs & Maintenance Equipment\ 50,000 50,000 51,000 52, Maint. - Vehicles & motorcycles/repairs & maint. of Vehicles 250, , , , Maint. - IT Equipment/computerisation 200, , , , Maint. - Furniture, Fixtures &Fittings 50,000 50,000 51,000 52, , , , ,300 Page 38 38

40 22100 Publications and Stationery of which Printing & Stationery 300, , , , Public notices 150, , , , , , , , Overseas of which Mission Expenses - subsistence Allowance 600, , , , , , , , Fees of which Fees to Chairman and Members of Boards and Committees 4,200,000 9,370,000 4,284,000 4,369, Fees to consultants 100, , , , Legal Fees 10,000 10,000 10,200 10, Inspection and audit fees 150, , , , Financial & bank Charges 25,000 25,000 25,500 26, Electoral Roll Expenses 10,000 10,000 10,200 10,404 4,495,000 9,665,000 4,586,900 4,678, Other Goods and Services of which Committee Expenses 100, , , , Insurance 100, , , , Hired & Contracted services 500, , , , Civic Activities 150, , , , Twinning Activities 100, , , , Miscellaneous Expenses 25,000 25,000 25,500 26, , , ,500 1,014, GRANTS Grant to Village Councils 3,292,504 3,292,504 3,358,354 3,425,521 3,292,504 3,292,504 3,358,354 3,425,521 Page 39 39

41 273 EMPLOYER SOCIAL BENEFITS Employer Social Benefits in Cash Pensions 762, , , , Gratuities 926, , , ,190 1,689,170 1,100,000 1,722,955 1,757, OTHER EXPENSES 282 MISCELLANEOUS OTHER EXPENDITURE 283 L.A CONTRIBUITONS LA contribution to Renewal Account 200, , , , LA Contribution, AVCOI, CLGF, ADC & ors. 125, , , , , , , ,000 TOTAL 43,546,541 44,297,250 44,208,870 45,140,589 Page 40 40

42 THE DISTRICT COUNCIL OF SAVANNE PROGRAMME 2 : PROVISION AND MAINTENANCE OF COMMUNITY- BASED INFRASTRUCTURE Budget Code Details Estimates 2013 Revised Estimates 2013 Estimates 2014 Estimates 2015 Rs Rs Rs Rs COMPENSATION OF EMPLOYEES Personal Emoluments of which Basic Salary 9,636,012 9,761,308 11,441,952 11,670, Salary Adjustment/Compensation 863,967 1,045,385 1,066, Alowances 491, , , , Cash in lieu of leave/sick Leave Credits 800, , , , End-of-Year Bonus 917, ,000 1,033,209 1,053,873 12,708,642 11,726,308 14,837,366 15,134,112 Other Staff Costs of which Travelling and Transport 2,073,103 1,500,000 2,078,597 2,120, Overtime 75, ,000 76,500 78, Staff Welfare 20,000 20,000 20,400 20, Passage Benefits 349, , , ,100 2,517,103 2,115,000 2,531,477 2,582, SOCIAL CONTRIBUTIONS 2121 Actual Social Contributions Cont to National Savings Fund/National Pension Fund etc. 268, , , ,331 Page 41 41

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