Meridian CUSD #223 School Board. Agenda and Board Packet. Regular Meeting. April 28, Meridian Junior High Board Room 7:00 p.m.

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1 Meridian CUSD #223 School Board Agenda and Board Packet Regular Meeting April 28, 2011 Meridian Junior High Board Room 7:00 p.m. Our mission is to educate students to be self-directed learners, collaborative workers, complex thinkers, quality producers and community contributors

2 Mission Our mission is to educate students to be self-directed learners, collaborative workers, complex thinkers, quality producers and community contributors. Long Range Vision As an exemplary School District we continually strive to: Engage in highly effective communication to Community, School Board, Administration, Faculty, Support Staff and Students. Achieve organizational trust through integrity, collaboration, reliability, accountability, transparency, fairness and loyalty. Utilize an aligned, well- rounded and comprehensive curriculum that focuses on lifelong learning skills. Promote high learning expectations for all students. Practice visionary district leadership to create and implement district goals. Value and maintain a safe environment for Students, Staff and Community. Provide educational facilities that support and enhance the students educational experience. Make decisions using research and best practice that incorporates fiscal responsibility, collaboration and impact on the Community, School Board, Staff and Students.

3 MERIDIAN C.U.S.D. #223 BOARD AGENDA Thursday, April 28, 2011 Meridian Junior High Board Room 7:00 P.M. 1. Call to Order 2. Roll call 3. Pledge of Allegiance 4. Approval of agenda 5. Review/approve consent agenda (Items listed under the consent agenda are considered to be routine by the Board of Education and will be enacted by one motion. There will be no separate discussion of the items unless a board member or citizen requests, in which event the item will be removed from the consent agenda and considered individually.) 5.1 Approve minutes of April 14, 2011 Board Meeting 5.2 Approve account payable for April Approve payroll of April 29, Approve Title I Plan 6. Report of the Superintendent 6.1 Update on 2010 EAV and levy extension 7. Student Advisory Report 8. Notices and communications 8.1 Available at the meeting 9. Community Input: (This is the time when visitors may request to address the Board of Education on any item relating to the role and function of the Board of Education. When the Board President so directs, persons should stand, give their name and address and begin their statements. Persons are asked to refrain from making any personal comments regarding any individual. The Board President reserves the right to limit presentations to five minutes.) 10. Old Business: 10.1 Appoint representatives to School Board committees and assignments 10.2 Place on display Meridian CUSD #223 Administrative Procedures 10.3 All day kindergarten proposal 11. New Business: None 12. Board Comments 13. Adjourn to Closed Session to Discuss: The appointment, employment, compensation, discipline, or dismissal of specific employees of the District; and collective negotiating matters between the District and its employees 14. Reconvene in open session 15. Approve the minutes of the April 14, 2011 Executive Session 16. Action items 17. Adjourn

4 Meridian Community Board Minutes Minutes of a Regular Board Meeting of April 14, 2011 Call to Order A regular meeting of the Board of Education of Meridian Community Unit School District #223 was called to order by President Ron Steenken at 7:00 p.m. in the Meridian District Board of Education Room located in the Meridian Junior High. Members present: Glendenning, Jagielski, Larson, Mellon, Pierce, and Reeverts. Superintendent Prusator, District Administrator of Business/HR Porter, Principals Coulahan, Davidson, Mandzen and Zurko, Assistant Principals Showers and Voltz, and Activities Director Stewart were also present. The Pledge of Allegiance followed. Recognition of SVHS Wrestling team for placing 2 nd in IHSA team dual tournament The School Board and Mr. Prusator publicly recognized the SVHS wrestling team for placing 2 nd in the IHSA team dual tournament for achieving a high level of excellence and for their exceptional performance. Certificates were presented to the wrestlers in attendance. Pins for exemplary service to the school district were presented to the wrestling coaches. Board members congratulated the wrestlers and coaches. Consent Agenda A motion was made by Larson, seconded by Mellon, to approve the consent agenda including the minutes of the March 17, 2011 regular board meeting; March 26, 2011 special board meeting; March 30, 2011 special board meeting; payroll of April 15, 2011; school calendar and IHSA membership renewal for Stillman Valley High School for Ayes: Glendenning, Jagielski, Larson, Mellon, Pierce, Reeverts and Steenken. Motion carried unanimously. Presentation of plaques to Tim Jagielski (10 years) and Barbara Reeverts (8 years) for dedicated service to Meridian CUSD #223 Board of Education On behalf of the Board of Education, the community and the students, Mr. Steenken presented a plaque, lifetime activities pass, and an exemplary service pin to Barbara Reeverts for her 8 years of service on the Board of Education. Mr. Steenken presented a plaque to Tim Jagielski for his 10 years of service on the Board of Education. (Mr. Jagielski, who was filling a vacant position for 2 years, had been presented a lifetime activities pass and exemplary service pin after his 8 years on the Board.) Mrs. Reeverts and Mr. Jagielski said some parting words. Board members thanked them for their years of service and dedication. Adjourn A motion was made by Reeverts, seconded by Jagielski, to adjourn the meeting. Ayes: Jagielski, Larson, Mellon, Pierce, Reeverts, Glendenning and Steenken. Motion carried unanimously. Respectfully submitted, Donna Fruin, Secretary

5 Meridian Community Board Minutes Minutes of an Organization Meeting of April 14, 2011 Swearing in and oath of newly elected board members Mr. Steenken led the swearing in and oath of office to Mr. Smith, Dr. Flynn, and Mr. Larson who will serve on the Board of Education for a four year term ending in Appoint president pro tempore for election of officers Mr. Steenken was appointed president pro tempore for the election of officers. Call to Order The organization meeting for the new Board of Education was called to order by president pro tempore Steenken on April 14, 2011 in the Meridian Board of Education Room located in the Meridian Junior High School. Members present: Flynn, Glendenning, Larson, Mellon, Pierce and Smith. Elect President of the Board Nominations were declared open for President of the Board. Mr. Larson nominated Mr. Glendenning. Mr. Pierce nominated Mr. Smith. Mr. Glendenning nominated Mr. Larson. Nominations were closed. Mr. Glendenning received 1 vote. Mr. Smith received 2 votes. Mr. Larson received 4 votes and was declared President. Mr. Larson took his seat as President of the Board. Elect Vice President of the Board Nominations were declared open for Vice President of the Board. Mr. Pierce nominated Mr. Glendenning. Mr. Glendenning nominated Mr. Mellon. Dr. Flynn nominated Mr. Smith. Nominations were closed. Mr. Mellon received 1 vote. Mr. Smith received 2 votes. Mr. Glendenning received 3 votes and was declared Vice President. Secretary of the Board There was discussion on whether to have a board member be secretary instead of a non board member. Current policy states the secretary is a non board member. A motion was made by Flynn, seconded by Steenken, to keep the secretary position as is. Ayes: Flynn, Glendenning, Larson, Pierce, Smith and Steenken. Nays: Mellon. Motion carried. Confirm appointment of the Treasurer A motion was made by Pierce, seconded by Steenken, to confirm the appointment of Jennifer Porter as treasurer for the district. Ayes: All. Motion carried unanimously.

6 Appoint Board representatives to various board committees A motion was made by Flynn, seconded by Glendenning, to table the discussion on representatives to various board committees. Ayes: All. Motion carried unanimously. Confirm dates/times/place of Board Meetings Mr. Prusator reviewed the dates/times/place of board meetings for the remainder of the fiscal year. Motion: A motion was made by Mellon, seconded by Glendenning, to confirm the dates/times/place of board members for the remainder of the fiscal year. Ayes: All. Motion carried unanimously. Superintendent s Report Title I monitoring report Cheryl Metcalf, Julie Foss, Cindy Lewis, Adam Zurko and Mike Coulahan gave a power point presentation explaining the federally funded Title I Programming at Highland and Monroe Center and the Title I Budget. PBIS monitoring report Carolyn Timm, Kim Hiort, Jeff Voltz, and Allison Hickerson and Julie Foss gave a power point presentation on the Positive Behavior Intervention Supports (PBIS) being used at the District s four buildings and transportation department. Preliminary report on the study of all day kindergarten Mr. Prusator relayed that the possibility of expanding kindergarten from an extended day to a regular elementary day is being evaluated. Interest Based Bargaining training scheduled for Friday, April 15 and Saturday, April 16 at Stillman Valley Fire Station Mr. Prusator relayed that Interest Based Bargaining training was scheduled for April 15 and April 16 at the Stillman Valley Fire Station in preparation for contract negotiations. Student Advisory Report Kayla Acton gave the Student Advisory Report. The board policy committee needs to pick a date to meet with the Student Advisory Council. Notices and Communications Mr. Prusator received a letter from the State Board of Education stating the audit showed a perfect score in special education compliance report.

7 Community Input Community input included a comment regarding the need for an additional reading specialist at Highland and a request for permission to talk to young motorcycle drivers. Old Business Begin work with Ray and Associates, Inc. for superintendent search Steve Triplett from Ray and Associates, Inc. led the Board through the beginning process for the superintendent search. It was determined the deadline for applications will be June 7, 2011 and the position will be advertised with annual base salary of $150,000. The Board also decided to involve various parent, community and student groups in the process to determine the desired qualities for the next superintendent. New Business There was no New Business. Board Comments Board members expressed thanks to Mr. Steenken for all of his years serving as President of the Board. Adjourn to Closed Session A motion was made by Glendenning, seconded by Steenken, to adjourn to closed session to discuss the appointment, employment of specific employees of the District. Ayes: All. Motion carried unanimously. Time: 11:18 p.m. Reconvene in Open Session A motion was made by Flynn, seconded by Glendenning, to return to open session. Ayes: All. Motion carried unanimously. Time: 12:10 a.m. Board Action from Closed Session Approve minutes of the March 17, 2011 Executive Session and March 26, 2011 Executive Session A motion was made by Steenken, seconded by Glendenning to approve the minutes of the March 17, 2011 and March 26, 2011 executive sessions. Ayes: All. Motion carried unanimously. Motion: A motion was made by Pierce, seconded by Mellon, to approve the resolution of nonrenewal for Andy Telander as the SVHS boys basketball coach. Ayes: All. Motion carried unanimously.

8 Motion on Personnel Report A motion was made by Mellon, seconded by Smith, to approve the Personnel Report including the employment of Heather Gipson as the noon hour aide (Highland replaces Anne Messer); Ann Boe as the Junior High Assistant Track Coach (position needed due to high number of students); Tammy Pierson as an individual special education paraprofessional (SVHS replaces Karen Marsh); the resignations of Jennifer Lichty, effective immediately as the High School Assistant Girls Basketball Coach; Renee Rudsinski, effective 4/9/11 as the lunch aide supervisor (MC); Brad Winterland, effective immediately as the High School Assistant Boys Basketball Coach; Brendan Johnson, effective immediately as the High School Assistant Track Coach; and Jen Hagemann, effective 4/8/11 as the lunch aide supervisor (MC); and the leave of Tracy Nason, on FMLA leave beginning April 5, for 6 8 weeks pending doctor s release (MJH). Ayes: All. Motion carried unanimously. Motion: A motion was made by Mellon, seconded by Flynn, to approve a 1.5% base salary increase for administrators retroactive to July 1, Ayes: Mellon and Flynn. Nays: Larson, Pierce, Smith, Steenken and Glendenning. Motion failed. Motion: A motion was made by Mellon, seconded by Flynn, to approve a 1.5% base salary increase for directors retroactive to July 1, Ayes: Mellon, Flynn, and Larson. Nays: Pierce, Smith and Steenken. Abstain: Glendenning. Motion failed. A motion was made by Mellon, seconded by Pierce, to adjourn the meeting. Ayes: All. Motion carried unanimously. Respectfully submitted, Donna Fruin, Secretary

9 Consent Agenda Items: 5.1; 5.2 and 5.3 Consent agenda items 5.1, 5.2 and 5.3, include approving the minutes of the regularly scheduled April 14, 2011 board meeting; accounts payable for April 2011; and the payroll of April 29, Consent Agenda Item 5.4: Approve ISBE Title 1 Plan This consent agenda item is placed on the agenda for the School Board to approve the Title 1 plan, which was presented at the regularly scheduled April 14, 2011 meeting.

10 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 1 of 10 Local Board Approved 09/24/2008 Initial Submission 09/09/2008 Plan Resubmitted ISBE Monitoring Completed: Approved 09/09/ Illinois Interactive Report Card, Northern Illinois University

11 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 2 of 10 PRELIMINARY INFORMATION RCDT Number: District Name: MERIDIAN CUSD 223 Superintendent: ROBERT R PRUSATOR District Address: 207 W MAIN ST Telephone: City/State/Zip: STILLMAN VALLEY,IL, Extn: 0 Is this for a Title III district that did not meet AMAO? Yes nmlkj nmlkji No 2008 Illinois Interactive Report Card, Northern Illinois University

12 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 3 of 10 Section I A. Additional Academic Assessments Additional Academic Assessments Describe student academic assessments, if any, that are in addition to state academic assessments used: 1. To determine the success of children in meeting standards and to provide information on the progress towards meeting standards. 2. To assist in diagnosis, teaching, and learning in the classroom in ways that best enable low achieving children to meet standards and do well in the local curriculum. 3. To determine what revisions are needed to projects so that such children meet state standards. 4. To identify effectively students who may be at risk for reading failure or who are having difficulty reading, through the use of instructional reading assessments. Meridian CUSD uses Aimsweb assessment and other age appropriate diagnostic assessments in addition to teacher observation and parent recommendation. The District will also use ISAT for grades 3 5. Section I-B. Other Indicators Other Indicators - Describe any other indicators that the district will use in addition to the academic indicators that the State uses to determine Adequate Yearly Progress (AYP), if any. Additionally, we are using AIMS Web testing to check students to make sure they are meeting their benchmarks. We also use AIMS Web for progress monitoring for each student identified in our Title I program. Section I-C. Educational Assistance to Students Educational Assistance to Students - Describe how additional educational assistance will be provided to individual students assessed as needing help in meeting State standards. Meridian #223 will have Title 1 teachers provide assistance using research based intervention programs with identified students in addition to core instruction provided by the classroom teacher Illinois Interactive Report Card, Northern Illinois University

13 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 4 of 10 Section I D. Professional Development for Teachers and Principals Professional Development for Teachers and Principals Describe how the district will coordinate programs under Title I and Title II to provide professional development for teachers and principals, and, if appropriate, pupil services personnel, administrators, parents and other staff, including district level staff. Title 1 teachers will attend professional development conferences focusing on improving student achievement. The district will utilize Regional Office programming in addtion to that provided by the district and state. Section I-E. Coordination with Other Education Services Coordination with Other Education Services - Describe how the district will coordinate and integrate services provided with other education services such as: 1. Even Start, Head Start, Reading First, Early Reading First and other preschool programs, including plans for the transition of participants in such programs to local elementary school programs; and 2. Services for children with limited English proficiency, children with disabilities, migratory children, neglected or delinquent youth, Indian children, homeless children, and immigrant children in order to increase program effectiveness, eliminate duplication, and reduce fragmentation of the instructional program. The Title 1 program will coordinate learning activities with all interventionists in the Meridian School District. The RTI team meets to review data and make decisions regarding student achievement and intervention programming. Title I instructors will coordinate with the prekindergarten and the Early Childhood programs. Instructors will monitor pre-k and kindergarten students and identify those students that will need direct services. Intervention transitional services are then planned for students going into first grade. The district is developing a bilingual program and will coordinate intervention services for these students with Title I instructors and administrators Illinois Interactive Report Card, Northern Illinois University

14 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 5 of 10 Section I F. Poverty Criteria Poverty Criteria Describe the poverty criteria that will be used to select school attendance areas. The state s free and reduced lunch program. Section I-G. Children in Need of Services Children in Need of Services - Describe how teachers, in consultation with parents, administrators, and pupil services personnel, in targeted assistance schools will identify the eligible children most in need of services. The district will establish meetings for parents of students identified for Title 1 services. These district meetings will review the District Title I plan for determining student eligibility for Title I Reading services. School administrators, Title I teachers, classroom teachers, the Title 1 coordinator, district administrators will also participate in this process. Section I-H. Progams and Educational Services Progams and Educational Services - Describe the schoolwide and/or targeted assistance programs to be conducted in the district s schools and where appropriate, educational services outside such schools for children living in local institutions for neglected or delinquent children and for neglected and delinquent children in community day school programs. Title 1 teachers and aides will be scheduled to provide research based interventions for our targeted assistance programs outside of the student's core reading instruction. Title 1 teachers will prepare with general education teachers for lessons and assessments. Students will be scheduled for a daily 90 minute literacy block. Section I-I. Services for Migratory Children Services for Migratory Children - Describe how the district will ensure that migratory children and formerly migratory children who are eligible to receive services are selected to receive such services on the same basis as other children who are selected to receive services under Title I. At such time that the district would have migratory students, they will automatically qualify for Title I intervention programs Illinois Interactive Report Card, Northern Illinois University

15 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 6 of 10 Section I J. Support for Preschool Programs Support for Preschool Programs Describe how the district will use funds under Title I to support preschool programs such as Early Reading First, Head Start, Even Start. None available Section I-K. District Actions for Schools Not Making AYP District Actions for Schools Not Making AYP - Describe the actions of the district for its schools who do not make AYP. If the district does not make AYP, the district policy would be implemented. Section I-L. School Choice and Supplemental Services School Choice and Supplemental Services - Describe how the district plans to implement, if necessary, public school choice and supplemental services. The district would implement a plan consistent with federal law. Section I-M. Highly Qualified Teachers Highly Qualified Teachers - Describe the steps the district has taken or will take to ensure that all teachers and paraprofessionals in the district are highly qualified. The district utilizes the Lee/Ogle Regional Office of education to verify that our teachers are highly qualilfied teachers. If any teachers are not highly qualified, the district would support them by individually guiding them into programs to enroll in so that they could become highly qualified in the allowed time frame. Section I-N. Services for Homeless Children Services for Homeless Children - Describe the services the district provides to homeless children. The district will provide Title I services to students who need reading interventions as well as any other services required by the McKinney-Vento Homeless Act Illinois Interactive Report Card, Northern Illinois University

16 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 7 of 10 Section I O. Parent Involvement Strategies Parent Involvement Strategies Describe how the district implements effective parental involvement strategies. 1. Annual meeting at each school. Help the parents to understand the data of student growth. 2. Do a parent meeting each year for the school district. Talk about the Title I reading program to inform parents about the Title I program. How do we use our funds and how do we serve children. Seek input about how parents would like to see the instruction or improvements for the program. 3. Review of the Parent Compact each year. 4. Give parents some instructional strategies for what they can do at home. This could include summer programs and software or web sites and resources available to help their children. Section I P. After School, Before School, and Summer School Programs After School, Before School, and Summer School - Describe how the district uses funds under Title I to support after school, before school, and summer school programs. 1. Every effort will be made to run an after school Title I program each year prior to the ISAT testing window for students in grades 3, 4, and When funds are available, we will provide a summer school program for identified students in grades K Illinois Interactive Report Card, Northern Illinois University

17 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 8 of 10 Section II A Local Board Action DATE APPROVED by Local Board: 9/24/2008 A. ASSURANCES The local education agency assures the Illinois State Board of Education that the district will: 1. Participate, if selected, in the State National Assessment of Educational Progress in 4th and 8th grade reading and mathematics carried out under NCLB Section 411(b)(2) of the National Education Statistics Act of Inform eligible schools and parents of schoolwide program authority and the ability of such schools to consolidate funds from Federal, State, and local sources. 3. Provide technical assistance and support to schoolwide programs. 4. Work in consultation with schools as the schools develop the schools' plans pursuant to NCLB, Section 1114 and assist schools as the schools implement such plans or undertake activities pursuant to NCLB, Section 1115 so that each school can make adequate yearly progress toward meeting the State student academic achievement standards. 5. Fulfill such agency's school improvement responsibilities under NCLB, Section 1116, including taking actions under paragraphs (7) and (8) of NCLB, Section 1116(b). 6. Provide services to eligible children attending private elementary schools and secondary schools in accordance with NCLB, Section 1120, and timely and meaningful consultation with private school officials regarding such services. 7. Take into account the experience of model programs for the educationally disadvantaged, and the findings of relevant scientifically based research indicating that services may be most effective if focused on students in the earliest grades at schools that receive funds under this part. 8. In the case of a local educational agency that chooses to use funds under this part to provide early childhood development services to low income children below the age of compulsory school attendance, ensure that such services comply with the performance standards established under NCLB, Section 641A(a) of the Head Start Act. 9. Work in consultation with schools as the schools develop and implement their plans or activities under NCLB, Sections 1118 and Comply with the requirements of NCLB, Section 1119 regarding the qualifications of teachers and paraprofessionals and professional development. 11. Inform eligible schools of the local educational agency's authority to obtain waivers on the school's behalf under Title IX and, if the State is an Ed Flex Partnership State, to obtain waivers under the Education Flexibility Partnership Act of Coordinate and collaborate, to the extent feasible and necessary as determined by the local educational agency, with the State 2008 Illinois Interactive Report Card, Northern Illinois University

18 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 9 of 10 educational agency and other agencies providing services to children, youth, and families with respect to a school in school improvement, corrective action, or restructuring under NCLB, Section 1116 if such a school requests assistance from the local educational agency in addressing major factors that have significantly affected student achievement at the school. 13. Ensure, through incentives for voluntary transfers, the provision of professional development, recruitment programs, or other effective strategies, that low income students and minority students are not taught at higher rates than other students by unqualified, out offield, or inexperienced teachers. 14. Use the results of the student academic assessments required under NCLB, Section 1111(b)(3), and other measures or indicators available to the agency, to review annually the progress of each school served by the agency and receiving funds under this part to determine whether all of the schools are making the progress necessary to ensure that all students will meet the State's proficient level of achievement on the State academic assessments described in NCLB, Section 1111(b)(3) within 12 years from the baseline year described in NCLB, Section 1111(b)(2)(E)(ii). 15. Ensure that the results from the academic assessments required under NCLB, Section 1111(b)(3) will be provided to parents and teachers as soon as is practicably possible after the test is taken, in an understandable and uniform format and, to the extent practicable, provided in a language that the parents can understand. 16. Assist each school served by the agency and assisted under this part in developing or identifying examples of high quality, effective curricula consistent with NCLB, Section 1111(b)(8)(D). 17. The district has a policy and procedure in place for the provision of public school choice. 18. The principal of each school operating a Targeted Assistance (NCLB, Section 1114) or Schoolwide Program (NCLB, Section 1115) shall annually attest in writing as to whether such school is in compliance with the requirements of NCLB, Section 1119, Qualifications for Teachers and Paraprofessionals. Copies of these attestations shall be maintained at the school and at the main office of the district and shall be available to any member of the general public on request. B.SUPERINTENDENT'S CERTIFICATION By submitting the plan on behalf of the district, the district superintendent certifies to ISBE that all the assurances and information provided in the plan are true and correct and that the plan has been duly approved by the local school board. By sending e mail notification of plan completion from the Submit Your Plan page the plan shall be deemed to be executed by the superintendent on behalf of the district Illinois Interactive Report Card, Northern Illinois University

19 Meridian CUSD 223 4/12/2011 5:59:03 AM Title I District Plan Page 10 of 10 Section II B ISBE Monitoring Approval of I.S.B.E nmlkji Yes nmlkj No Title I District Plan Comments The Title I District Plan has the approval of ISBE. TITLE I PLAN APPROVED: Date: 9/9/08 I reviewed the Meridian CUSD 223 Title I District e Plan that was submitted to the State Board of Education on 9/9/08 and approved the submitted plan on 9/9/08. Thank you very much for providing a detailed plan that addresses the requirements defined by the No Child Left Behind Act: Section 1112: Local Education Plan. Should you have any questions, please feel free to contact Gary Miller by at or call Respectfully, Gary Miller Principal Education Consultant Grants and Programs Illinois State Board of Education 100 North First Street Springfield, IL Illinois Interactive Report Card, Northern Illinois University

20 Agenda Item 6: Report of the Superintendent 6.1 Update on 2010 EAV and levy extension Ms. Jennifer Porter, District Administrator for Business and Human Resource, will provide a brief update on the final Equalized Assessment for the district and the impact on the tax levy extension. Agenda Item 10.1: Appoint representatives to School Board committees and assignments Background/Information This item is on the agenda for providing the Board the opportunity to fill board committees and assignments. The School Board s organizational meeting was held on April 14, 2011 and now committees and assignments must be updated and filled. MERIDIAN CUSD #223 COMMITTEES AND ASSIGNMENTS Committee/Assignment Responsibilities Time Delegate to Illinois Association of School Boards (IASB) OGLE County Education Cooperative (OCEC) Governing Board Attend Annual School Board Conference and vote on IASB proposals consistent with local Board positions. When appropriate work with local Board to present resolution(s) for consideration. (See attached for additional information) Vote on policy, budget; hiring of OCEC Director; approve end of year staffing; much like a School Board. Commitment Once per year at Annual Fall Conference in Chicago (typically week-end prior to Thanksgiving). Minimum of 2 meetings per year or as needed after that. Meetings in August (budget) and March (staffing). Current Bob Mellon Steve Pierce

21 Committee/Assignment Responsibilities Time Commitment Meridian Free/Reduced Lunch Program SVEA/Board Insurance Committee District Sick Leave Bank Committee Hearing officer in the event there is question with the decision made on an application. Meet with Insurance Committee (Association reps; ESP reps; Superintendent; and District Administrator for Business/Human Resource) to review and/or recommend health/dental/life insurance program. Part of committee to review/approve ESP requests of sick days from the Sick Leave Bank. Approval is done by individual ballot. As needed (typically very rare) Per contract, meetings occur once per semester or more if needed. Meetings usually held at 3:45 p.m. As needed, normally 1-3 requests per year. No meetings scheduled. Current Steve Pierce Open (Jagielski) Open (Reeverts) Joint Library Committee Meet with Julia Hull District Library reps to oversee the Julia Hull Joint Library. District Library Director and high school principal also participate in meetings. Quarterly meetings Ron Steenken Bruce Larson Open ( Reeverts) Bruce Larson Interest Based Problem Solving Committee (IBPSC) Committee consists of Board Members, Association Member and Administrators who are trained in interest based Monthly meetings, typically the third Thursday of month. Meetings begin at 6:30 p.m. Ron Steenken Bruce Larson Kevin Glendenning (others if IBBPS trained)

22 Committee/Assignment Responsibilities Time Commitment problem solving. Committee convenes to solve problems/issues that arise during contract or are carry- over issues from negotiations. Current Board Policy Committee Finance Committee Meridian Education Foundation Recommend policy to Meridian School Board. Will work with Superintendent and appropriate staff members. Reviews/monitors District finances including budget and expenditures. Work with Meridian Education Foundation Committee to assist in monitoring foundation and in planning of foundation fund raising events. At least quarterly to review PRESS issues from IASB to make recommendations to keep policy manual relevant and current. Quarterly Two to three times per year Ron Steenken Kevin Glendenning Bruce Larson Ron Steenken Bruce Larson Bob Mellon Open (Jagielski)

23 Agenda Item 10.2: Place on display Meridian CUSD #223 Administrative Procedures Background/Information This item is placed on the agenda for the School Board to place on display administrative procedures that have been developed over the past year following the adoption of the customized board policy manual. Recommendation This is an informational item. No board action is required. Agenda Item 10.3: All day kindergarten proposal Background/Information Due to the reduction in transportation reimbursement from the state, the administration has been studying the possibility of expanding the kindergarten program to full day and eliminate a mid day kindergarten route. It appears the savings by reducing the kindergarten pm route may cover the cost of going to a full day program. A presentation outlining the costs and benefits of all day kindergarten will be provided. RECOMMENDATION The superintendent recommends the adoption of all day kindergarten beginning in

24 TAX LEVY TAX LEVY MAX. RATE EXTENSION RATE EXTENSION RATES EXTENSION RATES EXTENSION RATES EXTENSION RATES EXTENSION RATES For FY12 Budget Education $2.78 $2,052,515 $ $2,278,879 $ $2,433,726 $ $2,638,763 $ $2,843,486 $ $2,884,524 $ Operation-Maint. $0.50 $369,157 $ $409,870 $ $437,721 $ $474,598 $ $511,418 $ $518,799 $ Transportation $0.20 $147,663 $ $163,948 $ $175,088 $ $189,839 $ $204,567 $ $207,520 $ Working Cash $0.05 $36,916 $ $0 $ $0 $ $0 $ $30,481 $ $21,163 $ Sp. Ed. Bldg. $0.04 $29,533 $ $32,790 $ $35,018 $ $35,595 $ $40,913 $ $41,504 $ Tort Immunity (NA) $70,000 $ $50,000 $ $40,000 $ $40,056 $ $0 $ $0 $ Social Security (NA) $82,000 $ $95,000 $ $95,000 $ $100,045 $ $111,796 $ $111,107 $ IMRF (NA) $92,000 $ $99,000 $ $99,000 $ $105,076 $ $121,922 $ $121,689 $ RENT $0.05 $26,263 $ $27,906 $ $38,663 $ $0 $ *FP/S/EC Fund $0.05 $0 $ $0 $ $0 $ $0 $ $0 $ $42,327 $ Bond and Interest (NA) $435,845 $ $615,822 $ $635,500 $ $655,989 $ $674,689 $ $905,820 $ TOTALS $2,879,784 $ $3,129,487 $ $3,341,815 $ $3,611,878 $ $3,903,248 $ $3,948,633 $ TOTALS W/ B&I: $3,315,629 $ $3,745,309 $ $3,977,315 $ $4,267,867 $ $4,577,936 $ $4,854,453 $ Rates Rates EXTENSION RATES EXTENSION RATES EXTENSION RATES EXTENSION RATES EXTENSION EXTENSION Education $3,030,687 $ $3,176,980 $ $3,500,003 $ $3,679,534 $ $3,909,698 $ $4,308,853 $ Operation-Maint. $545,088 $ $571,399 $ $630,002 $ $661,787 $ $703,183 $ $774,218 $ Transportation $218,035 $ $228,560 $ $250,005 $ $264,715 $ $281,273 $ $310,102 $ Working Cash $0 $ $0 $ $0 $ $39,707 $ $0 $ $0 $ Sp. Ed. Bldg. $43,607 $ $45,712 $ $50,006 $ $52,943 $ $56,255 $ $62,030 $ Tort Immunity $75,538 $ $46,283 $ $48,044 $ $52,943 $ $84,382 $ $139,216 $ Social Security $118,701 $ $138,736 $ $144, $185, $239, $262,964 $ IMRF $129,491 $ $138,736 $ $144, $119, $126, $170,163 $ RENT $0 $ $ $0 $ $0 $ $0 $ $0 $ *FP/S/EC Fund $43,160 $ $0 $ $0 $ $39,707 $ $42,191 $ $77,207 $ Bond and Interest $942,708 $ ,064,631 $ ,107,539 $ $1,152,493 $ $1,194,437 $ $1,242,434 $ TOTALS $4,204,306 $ $4,346,406 $ $4,766,350 $ $5,095,757 $ $5,442,637 $ $6,104,753 $ TOTALS W/ B&I: $5,147,014 $ $5,411,037 $ $5,873,889 $ $6,248,250 $ $6,637,074 $ $7,347,187 $ ACTUAL Rates Rates Rates Rates EXTENSION EXTENSION EXTENSION EXTENSION TAX LEVY MAX. RATE $4,700,018 $ $5,108,613 $ $5,111,714 $ $5,001,350 $ Education $2.78 $850,007 $ $918,815 $ $919,373 $ $899,523 $ Operation-Maint $0.50 $340,011 $ $367,526 $ $367,749 $ $359,809 $ Transportation $0.20 $0 $ $0 $ $0 $ $0 $ Working Cash $0.05 $69,357 $ $73,505 $ $73,550 $ $71,962 $ Sp. Ed. $0.04 $165,002 $ $1,001 $ $49,997 $ $235,002 $ Tort Immunity (NA) $282,004 $ $310,910 $ $317,133 $ $279,915 $ Social Security (NA) $215,011 $ $304,778 $ $310,881 $ $267,075 $ IMRF (NA) $0 $ $0 $ $0 $ $0 $ RENT $0.05 $81,998 $ $91,882 $ $91,937 $ $89,952 $ *FP/S/EC Fund $0.05 $1,295,128 $ $1,894,846 $ $1,889,445 $ $1,927,465 $ Bond and Intere (NA) $6,703,407 $ $7,177,030 $ $7,242,334 $ $7,204,589 $ TOTALS $7,998,536 $ $9,071,876 $ $9,131,778 $ $9,132,054 $ TOTALS W/ B&I: Assessed Valuation (EAV): % + / $40,903, $39,640, % 1986 $40,272, % 1987 $44,402, % NOTE: Woodcrest added to district 1988 $45,012, % 1989 $45,697, % 1990 $46,989, % 1991 $49,877, % 1992 $54,892, % 1993 $60,926, % TOTAL Increase 1990 to 1996: 1994 $66,276, % 86.30% 14.38% 1995 $75,488, % 1996 $81,974, % 1997 $87,544, % 1998 $94,919, % 1999 $102,283, % 2000 $103,759, % 2001 $109,017, % 2002 $114,279, % 2003 $127,404, % Landfill assessment 2004 $132,357, % 2005 $140,636, % 2006 $154,388, % 2007 $170,153, % 2008 $183,763, % 2009 $183,874, % 2010 $179,904, % Actual Levy 2010 Actual for FY12 4/25/2011

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27 MERIDIAN COMMUNITY UNIT SCHOOL DISTRICT #223 Comparative Statement of Revenue & Expenditures GENERAL FUND EDUCATIONAL FUND - 10 without GRANTS & FOOD SERVICE % of % of % of Budget 3/31 Actual Budget Budget 3/31 Actual Budget Budget 3/31 Actual Budget REVENUES: Local: Property Taxes 4,769,375 4,768, % 5,156,207 5,173, % 5,174,892 5,182, % CPPRT 149, , % 149,000 57, % 178, , % Tuition 10,000 16, % 16,000 20, % 16,000 19, % Interest 208, , % 100,000 33, % 40,000 36, % Activity/Admission Fees 27,000 36, % 9,000 37, % 27,000 62, % Registration Fees 96,800 87, % 96,150 77, % 142,000 85, % Other 129, , % 132,000 81, % 122,110 93, % Total Local 5,389,975 5,229, % 5,658,357 5,481, % 5,700,002 5,583, % State: General State Aid 6,149,581 4,491, % 6,243,977 3,346, % 5,800,177 4,222, % Categoricals 532, , % 434, , % 514, , % Grants 3,000 22, % % - 35, % Total State 6,685,083 4,785, % 6,678,477 3,690, % 6,314,613 4,704, % Federal: Grants 17,000 23, % 21, , % 26,000 26, % ARRA Funds 870, , , % Total Federal 17,000 23, % 21,000 1,182, % 554, , % Other Financing Sources , ,577 TOTAL REVENUES 12,092,058 10,038, % 12,407,834 10,354, % 12,568,691 10,903, % EXPENDITURES: Salaries 7,869,617 5,581, % 8,108,567 5,962, % 8,549,446 6,081, % Employee Benefits 1,510,774 1,087, % 1,630,033 1,170, % 1,920,807 1,231, % Purchased Services 709, , % 623, , % 606, , % Supplies & Materials 929, , % 1,052, , % 870, , % Capital Outlay 208,800 74, % 208, , % 93,600 87, % Other 15,500 10, % 16,500 4, % 23,750 11, % Tuition 435, , % 524, , % 503, , % Transfers % 50, % % TOTAL EXPENDITURES 11,679,162 8,198, % 12,213,428 9,057, % 12,567,971 8,862, % REVENUES OVER/(UNDER) EXPENDITURES 412,896 1,840, ,406 1,296, ,041,071 BEGINNING FUND BALANCE 4,639,744 4,639,744 5,257,085 5,257,085 5,239,318 5,239,318 ENDING FUND BALANCE 5,052,640 6,479,840 5,451,491 6,553,861 5,240,038 7,280, Telephone 40,000 24, % 40,000 24, % 32,000 14, % 3700 Water/Sew 18,000 10, % 18,000 12, % 18,000 17, % 4650 Gas 128, , % 128, , % 145,000 85, % 4660 Electricity 282, , % 282, , % 200, , % 468, , % 468, , % 395, , % 4/28/2011 3rd Quater Review

28 MERIDIAN COMMUNITY UNIT SCHOOL DISTRICT #223 Comparative Statement of Revenue & Expenditures GENERAL FUND FOOD SERVICE FUND % of % of % of Budget 3/31 Actual Budget Budget 3/31 Actual Budget Budget 3/31 Actual Budget REVENUES: Local: Interest 1, % % % Sales 458, , % 461, , % 444, , % Other % 1,000 6, % Total Local 459, , % 462, , % 445, , % State: Reimbursements 3,119 3, % 3,800 3, % 3,800 4, % Total State 3,119 3, % 3,800 3, % 3,800 4, % Federal: Reimbursements 122,214 85, % 128, , % 168, , % Total Federal 122,214 85, % 128, , % 168, , % Other Sources-Fund Balance Transfer 20, % % % TOTAL REVENUES 604, , % 593, , % 617, , % EXPENDITURES: Salaries 185, , % 192, , % 214, , % Employee Benefits 5,216 3, % 7,685 3, % 8, % Purchased Services 13,000 3, % 11,200 6, % 15,300 6, % Supplies & Materials 369, , % 341, , % 331, , % Capital Outlay 10,000 2, % 28,260 6, % 33,500 16, % Other 250 1, % 13,000 1, % 13,000 1, % TOTAL EXPENDITURES 583, , % 593, , % 616, , % REVENUES OVER/(UNDER) EXPENDITURES 20,831 88, ,015 1, ,633 BEGINNING FUND BALANCE 20,149 20,149 83,298 83, , ,642 ENDING FUND BALANCE 40, ,660 83, , , ,275 4/28/2011 3rd Quater Review

29 MERIDIAN COMMUNITY UNIT SCHOOL DISTRICT #223 Comparative Statement of Revenue & Expenditures GENERAL FUND OPERATIONS & MAINTENANCE FUND % of % of % of Budget 3/31 Actual Budget Budget 3/31 Actual Budget Budget 3/31 Actual Budget REVENUES: Local: Property Taxes 850, , % 914, , % 917, , % CPPRT 95,000 30, % 95,000 64, % 55,000 55, % Interest 15,000 6, % 6,500 1, % 1,300 1, % Parking Fees % % 1,700 6, % Building Rentals 1,000 1, % 2,000 1, % 3,000 1, % Farm Lease 12,462 12, % 30,601 30, % 30,601 36, % Other 11,000 10, % 37,000 31, % 32,000 7, % Total Local 984, , % 1,085,322 1,046, % 1,041,136 1,027, % State: General State Aid 135, % 135, , % % Categoricals Grants Total State 135, % 135, , % % Federal: Grants Total Federal Other Financing Sources 35, % 59, % 2, % Transfer for Land Purchase 2,150,000 2,150, % Total Other 2,185,000 2,150, % 59, % 2, % TOTAL REVENUES 3,304,469 3,060, % 1,279,322 1,181, % 1,044,036 1,027, % EXPENDITURES: Salaries 500, , % 535, , % 569, , % Employee Benefits 95,000 66, % 106,800 76, % 120,000 77, % Purchased Services 348, , % 260, , % 167, , % Supplies & Materials 115, , % 130, , % 136, , % Capital Outlay 75,000 82, % 215, , % 49,000 29, % Land Purchase 2,150,000 2,119, % Other , % Transfer Fund Balance for Impact Fees 268, % - TOTAL EXPENDITURES 3,551,742 3,089, % 1,248,100 1,091, % 1,043, , % REVENUES OVER/(UNDER) EXPENDITURES (247,273) (28,444) 31,222 89, ,253 BEGINNING FUND BALANCE 426, , , , , ,175 ENDING FUND BALANCE 179, , , , , ,428 4/28/2011 3rd Quater Review

30 MERIDIAN COMMUNITY UNIT SCHOOL DISTRICT #223 Comparative Statement of Revenue & Expenditures GENERAL FUND TRANSPORTATION FUND % of % of % of Budget 3/31 Actual Budget Budget 3/31 Actual Budget Budget 3/31 Actual Budget REVENUES: Local: Property Taxes 340, , % 365, , % 367, , % CPPRT Interest 11,000 4, % 3, % 900 1, % Fees Other - 2,731 12,500 3, % 3,000 1, % Total Local 351, , % 381, , % 370, , % State: Categoricals 784, , % 895, , % 895, , % Grants Total State 784, , % 895, , % 895, , % Federal: Grants Total Federal Proceeds from Loans TOTAL REVENUES 1,135, , % 1,277,519 1,016, % 1,266,232 1,254, % EXPENDITURES: Salaries 491, , % 554, , % 597, , % Employee Benefits 48,690 29, % 48,450 21, % 48,051 28, % Purchased Services 92,500 36, % 125,000 60, % 87,000 57, % Supplies & Materials 272, , % 210, , % 258, , % Capital Outlay 196, , % 221, , % 220, , % Other 27,558 27, % 28,500 28, % 28,500 23, % Transfers , % % TOTAL EXPENDITURES 1,128, , % 1,237, , % 1,239, , % REVENUES OVER/(UNDER) EXPENDITURES 7,249 (155,786) 39, ,272 27, ,520 BEGINNING FUND BALANCE 330, , , ,745 (20,139) (20,139) ENDING FUND BALANCE 337, , , ,017 6, ,381 4/28/2011 3rd Quater Review

31 MERIDIAN COMMUNITY UNIT SCHOOL DISTRICT #223 FINANCIAL REPORT FEBRUARY, 2011

32 MERIDIAN COMMUNITY UNIT SCHOOL DISTRICT NO. 223 SUMMARY OF CASH TRANSACTIONS BY FUND 2/28/2011 2/1/2011 2/28/2011 Cash/Investments Accounts Cash/Investments Beginning Balance Revenues Payable Expenditures Ending Balance 10 EDUCATION $ 7,956, $ 532, $ 920, $ 7,568, SPECIAL EDUCATION $ 0.00 $ - $ - $ GRANTS $ (164,008.47) $ 37, $ 39, $ (165,788.94) 15 FOOD SERVICE $ 244, $ 65, $ 49, $ 261, OPERATIONS & MAINTENANCE $ 528, $ $ 85, $ 443, BOND/INTEREST $ 88, $ $ - $ 88, TRANSPORTATION $ 336, $ $ 77, $ 259, IMRF/SOCIAL SECURITY $ 405, $ $ 48, $ 358, IMPACT FEE $ 278, $ $ - $ 278, WORKING CASH $ 866, $ $ - $ 866, TORT/IMMUNITY $ 94, $ $ 2, $ 91, FIRE PREVENTION & SAFETY $ 184, $ $ - $ 184, TOTAL CASH/INVESTMENTS $ 10,819, $ 638, $ - $ 1,222, $ 10,235, /23/2011 Summary of Cash