ACADEMIC JOB POSTINGS. Job Posting Details Tab - Job Information Tab

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1 ACADEMIC JOB POSTINGS Job Posting Details Tab - Job Information Tab This section automatically populates from info you provided You can manually increase Target openings but must provide additional position #s below You must select a reason* You must choose either 9 Month or Academic (it means 12 months) 1

*Status Reasons: New Authorization Used most often for all new standard recruitments ACAD- Exception to Full Search -only for Post Doc or Vet Med residents/ Interns match program ACAD- Internal

2 *Status Reasons: New Authorization Used most often for all new standard recruitments ACAD- Exception to Full Search -only for Post Doc or Vet Med residents/ Interns match program ACAD- Internal Search ACAD- Partner Accommodation ACAD- Promotion ACAD- Staff of new Faculty ACAD- Temporary/Emergency ACAD- Uniquely Qualified Make sure each one is checked. *If you have more than one position number only check one for primary. This info comes from the position #, make sure it is correct with the job you are posting. Contact CAPS if it is incorrect. Remember to click Save on each page/tab after entering info, then Save & Submit at the end. 2

autofill Choose COLUM Academic Interested Party to get the right people listed (they change), you can also add

3 Job Posting Details Tab Hiring Team Tab Keesha should be primary for all NTT and unranked titles, Leslie should be primary for all T/TT postings Select COLUM Academic Recruiting Team and the names above will autofill Choose COLUM Academic Interested Party to get the right people listed (they change), you can also add others. Note: Mitchell McKinney no longer reviews postings/offers. Matthew Martens now reviews/approves postings/offers. 3

Job Posting Details Tab Job Posting Tab Click here to create the job posting that will appear on the website.

4 Job Posting Details Tab Job Posting Tab Click here to create the job posting that will appear on the website. You can edit this title to spell out the actual title name. I.e. Change PROF, AST to Assistant Professor Job Descriptions- Description Type (Bold types are required) * Add a separate box for each posting description Job Description Qualifications Minimum and Preferred qualifications need to be spelled out. Minimum qualifications must be clear and easily reviewed just from a CV alone (i.e. PhD) Application Materials Application Deadline Other Information Salary - Academic postings should NOT list a salary Benefit Eligibility (includes EEO info & Diversity Statement) Columbia Missouri Information For Academic postings with benefits always choose COLUM-Acad Benefit Eligible Yes Shows who sees the posting. Click to add another description type 4

1. Add two posting destinations One External Posting and One Internal Posting. The destination should be COLUM Academic for both. 2. Relative Open Date Choose On Approval Date 3.

Adding Necessary Documentation Job Posting Activity & Attachments Tab You must upload a justification for search, including search strategy and funding resources, as well as the ad copy for online or

5 1. Add two posting destinations One External Posting and One Internal Posting. The destination should be COLUM Academic for both. 2. Relative Open Date Choose On Approval Date 3. In general Academic postings usually don t have a remove date. They stay open until the position is filled. If you do put a remove date it can be no shorter than 30 days. Adding Necessary Documentation Job Posting Activity & Attachments Tab You must upload a justification for search, including search strategy and funding resources, as well as the ad copy for online or print ads used for this recruitment. Always click Save on each page ACADEMIC JOB POSTINGS APPROVAL CHAIN (for NTT & Unranked, non-regular titles) Department Initiator College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via uploaded as attachment) Matthew Martens* Academic Recruiter Group (Shows up as Multiple Approvers Recruiter Group) *Note the different approval order between Job Posting Types and Job Offers 5

6 Job Postings (for NTT & Unranked, non-regular titles) Details Tab Approvals Tab Add your college/school delegated approver here. Click the + symbol again to add Matthew Martens from the Provost office. Do not click Approve until you have added everyone to the approval chain. ACADEMIC JOB POSTINGS APPROVAL CHAIN (for Tenure & Tenure Track titles) Department Initiator College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via uploaded as attachment) Academic Recruiter Group (Shows up as Multiple Approvers Recruiter Group) Inya Baiye (IDE) Matthew Martens* Job Postings (for Tenure & Tenure Track titles) Details Tab Approvals Tab Add your college/school delegated approver here Click the + symbol again to add Inya Baiye & Matthew Martens from the Provost office Do not click Approve until you have added everyone to the approval chain. 6

JOB OFFER TEMPLATES You must use the four templates provided at the bottom of the page at this link: https://hrs.missouri.

7 ACADEMIC JOB OFFERS For Academic offers, the Hiring Administrator will save a draft of the offer letter in the Activity & Attachments section. NOTE: You should never send an offer letter to a candidate until it has been entered in erecruit and approved by HRS and the Provost office. JOB OFFER TEMPLATES You must use the four templates provided at the bottom of the page at this link: Tenure Tenure Track Non Tenure Track Unranked Nonregular The templates change from time to time so you should NEVER save these templates to your computer. See example template at end of instruction guide with notations of things that need to be filled in or removed dependent on candidate. CREATING A JOB OFFER To create an offer go to the Applicants tab Find the applicant and click Other Actions at the far right hand side of page 7

8 Click once you entered the offer components and have attached the draft offer letter. Add offer components: Base Salary (Frequency should be Annual or Monthly or Contract) * Contract is for 9 month terms only Hiring Incentive (optional) Do not add the offer letter here. You must attach it under the Activity & Attachments tab in the job posting section. ACADEMIC JOB OFFER APPROVAL CHAIN All Offers Department Initiator College/School Delegated Approver (if needed Dean and/or Dept chair can approve in the system or via uploaded as attachment) Academic Recruiter Group* *Note the different approval order between Job Postings and Job Offers Matthew Martens Click the + symbol to add your college/school delegates approver Do not click Approve until you have added everyone to the approval chain. Click the + symbol at the end to add Matthew Martens. 8

9 DRAFT OFFER LETTER Unranked, non-regular title Example [Date] Always find the most up-to-date template letters here: [Faculty Name] [Address Line 1] [Address Line 2] Dear [Faculty Name]: On behalf of [Department], I am pleased to offer you the position of [Full University Title]. Details of the offer are outlined briefly below: Title: Annual Base Salary: FTE: Term of Appointment: [9 or 12] months Initial Appointment Period: Tenure Status: Not Eligible for Tenure Type: Unranked, Non-Regular Faculty Remove if not a renewable appointment and state that it is not renewable This appointment is renewable annually at the discretion of the University. Circumstances affecting continued employment include, but are not limited to, work performance, fund availability, and educational priorities. OPTIONAL: Summer Session funding if available. OPTIONAL: The University will provide a moving allowance of [$XXXX.XX] to be paid after you become a University employee. A moving allowance is taxable compensation. Payment of a moving allowance is contingent upon return of a signed repayment agreement which addresses repayment in the event you do not remain employed with the University for a minimum of 2 years. Please refer to the moving allowance policy, HR 103, for more detailed information found: OPTIONAL: In addition, a hiring incentive consisting of one or more payments totaling [$$$$$] will be paid to you after you become a University employee, contingent upon your return of a signed hiring incentive agreement. This agreement requires a specified level of repayment if you depart the University within a specified period. The policy on hiring incentives, can be found online at 9

10 As a condition of employment, an employee may be asked to provide the university their phone number and be available for calls from the University. In this circumstance, it is understood that the employee s compensation is sufficient to cover the cost of the phone/service. There is no reimbursement for business use. Full Benefit statement NOT used if finalist is currently benefit eligible (use alternative statement see notes at end of template) As a benefit eligible employee at the university, you will be eligible to participate in a broad array of total reward programs that the university makes available including health and retirement benefits. There are actions that you will need to take right away. Retirement Plans- Immediate Action Required if You Are Interested in Participating Not applicable if a rehire (if formerly benefit eligible) or current employee; Remove 403B paragraph if this is a rehire You may want to consider enrolling in the 401(a) Supplemental Retirement Plan (SRP) or the irrevocable 403(b). On or before your first day of employment, you can make an irrevocable election in either the 401(a) SRP or irrevocable 403(b). This provides an opportunity for additional tax savings; however, it is important to note that unlike other deferral options, once you have made this election it cannot be changed or stopped during your employment with the university. Learn more about this option by ing voluntaryretirementplans@umsystem.edu. If you wish to make an irrevocable election, it MUST be elected on or before your first day of employment. If you do not wish to participate in these irrevocable options then no action is necessary on your part. Retirement Plans - Informational If this is your first time working for the University, if you are being rehired and were non-vested, or if you were vested and took a distribution of your benefit, you will receive information from Fidelity in the coming weeks regarding automatic enrollment in your core retirement plan the Employee Retirement Investment Plan (ERIP). The ERIP contains both a defined contribution and defined benefit component. Both components feature automatic enrollment and have separate employee contributions. Watch for the information from Fidelity Investments regarding the defined contribution component, and review it carefully to learn more about the university s contribution, your default contribution level and your investment options. Your contribution to the defined benefit portion of your core retirement plan will automatically be deducted from your paycheck. Please visit ns to learn more about both components your ERIP retirement plan. 10

11 If you are a rehired employee who vested in the Retirement, Disability and Death Plan (RDD) and did not take a distribution of your benefit, you will be reinstated in this plan as your core retirement plan. Employee contributions are required for the RDD Plan and will be automatically deducted from your paycheck. Please visit ns to learn more about this plan. Contributions reset each January. In addition to the core retirement plan the university offers, you have the opportunity to save more towards retirement and reduce your taxable income through payroll deductions. Please visit to learn more about these options, including how to enroll. Health Benefits Action required within first thirty one (31) days Health, dental, vision, life and disability benefits become effective on the first day of your employment as long as you enroll within the first thirty one (31) calendar days of benefit eligible employment. You must actively select and submit a medical plan choice within 31 days or you will be automatically enrolled in the Healthy Savings Plan. Please visit to learn more about University benefits. You may also visit with a campus Benefits Advocate at 1095 Virginia Avenue, Parking Structure #7 to obtain information. Call if you would like to set an appointment with a Benefit Advocate or if you have questions after reviewing the information. OPTIONAL: **Specific Details about the Appointment. Include Description of Job Duties.** This appointment is subject to all the rules, orders, and regulations of the Board of Curators. The faculty handbook can be found online at The Faculty Bylaws and Academic Tenure Regulations are also online at The University also requires that we obtain a copy of your higher education transcripts. If you have not already done so, please submit an official copy of your transcript to [INSERT name of individual who should receive the transcript, along with a mailing address and/or address]. Your appointment is contingent upon verification of your degree(s). 11

12 Not used if promotion in same department, and not currently in student title. All others must have University policy HR 504, states that a candidate for a University position must successfully pass a background check which may include, but not be limited to, criminal history, verifications of employment and education history, and exclusion and debarment list checks. This offer is therefore conditioned on you passing the University s background check. Based on the results of the background check, this offer may be rescinded. After you accept our offer you will receive an from HireRight, our background check provider. It will contain the link to a secure website, and provide log in and temporary password information. Go to that website to authorize the background check and provide your personal information, e.g. date of birth and social security number, within two weeks of receiving the . You may not begin this appointment with the University of Missouri until Human Resource Services receives an acceptable background check. Not needed for current employees who are transferring You will be required to complete some hiring documents on-line, before beginning employment. You will receive an with specific instructions shortly. The subject line will be University of Missouri New Employee Information. On or before your first day of employment, please bring proof of identity and eligibility to work in the United States to the office of Human Resource Services. This information is required for I-9 purposes. For a complete list of eligible documents see Failure to do so may result in a delay in your pay. This letter constitutes the full terms of our employment offer and supersedes all other representations, either written or oral, which may have been made to you. The faculty and I are very enthusiastic about having you as a colleague in our group. I believe you will be a great addition to the department and I look forward to working with you. We are confident that you will be able to achieve your professional and personal goals here at MU. Department Chair Signature CSD Signature [NINE-MONTH APPOINTMENTS ONLY:]As a faculty member with an annual appointment but working for nine months, you have the option to be paid in nine or twelve monthly installments. 12

13 I elect to receive my pay in (select one) 9 monthly installments 12 monthly installments I accept the offer on the specified terms. I understand that my employment is subject to the rules, orders and regulations of the Board of Curators of the University of Missouri. Special academic template language that may impact appointments processed as transfers For transfers between Staff and Academic appointment Accepting this appointment means that you will be transferring from a position that accrues vacation, sick and personal leave to a position that does not have this accrual process. You will need to coordinate with your supervisor to schedule and report time off. Any unused vacation days accrued as of the effective date of this transfer will be paid out lump sum. Any unused sick time will be banked. Should you transfer back to a staff position, your unused sick time will be available to you to use. Unused personal days will be lost. See Human Resources Policy for additional information about the transfer between staff and academic positions. For BE EE transferring to different appointment (use this paragraph instead of the multiple paragraph statement regarding benefits) (Excludes Extension) As a benefit eligible employee at the university, you continue to be eligible to participate in a broad array of total reward programs that the university makes available including health and retirement benefits. In addition to the core retirement plan the university offers, you have the opportunity to save more towards retirement and reduce your taxable income through payroll deductions. Please visit to learn more about these options, including how to enroll. You may also visit with a campus Benefits Advocate at 1095 Virginia Avenue, Parking Structure #7 to obtain information. Call if you would like to set an appointment with a Benefit Advocate or if you have questions. For finalists who require H-1B sponsorship If you require sponsorship for H-1B status, our department will cover all the costs associated with the required fees for H-1B processing. These costs are non-refundable. We will contact the International Center after you accepted the offer of employment to start the process for you. The International Center will begin to compile your petition immediately after your acceptance of our offer. Both our Department and you, the scholar, will have paperwork that must be completed. Every petition is unique 13

14 so there is not a set timeline for all H-1B petitions. If you choose to request expedited processing, you will be responsible for the expedited H-1B processing fee. If you have any dependents, we will not cover the costs for them. The International Center will assist you to complete the forms for your dependents. OPTIONAL: In addition, the Department will pay up to [$2,500] to support your application for permanent residency. For Variable hour employee information As a part-time, non-teaching exempt employee, you will need to track the hours you work each week and enter those hours into the PeopleSoft Time and Labor System. The University of Missouri requires this record in order to be compliant with the Patient Protection and Affordable Care Act (PPACA). Special issues for irrevocable retirement savings plans when EE moving from non BE to BE position. (Use this instead of the 403(b) paragraph listed in template) The 403(b) irrevocable provision must be chosen no later than the first day of employment. Since the UM 403(b) plan is available to non-benefit eligible employees, the irrevocable provision is not dependent on benefit eligible status. Therefore is not available to someone being promoted from non BE to BE position However, UM 401(a) Supplemental Retirement Plan is available only to benefit eligible employees with at least a 9-month appointment. This is the plan that is available to those moving from non-benefit eligible status to benefit eligible. Enrollment in this plan is by paper forms. 14

UNCLASSIFIED STAFF EMPLOYMENT AGREEMENT

UNCLASSIFIED STAFF EMPLOYMENT AGREEMENT Name Position # Position Title: Kent State ID (if current employee/student) Department: College: Campus: Work Location (Bldg. & Phone) Salary /Hourly Rate Unclassified