WESTFIELD WASHINGTON SCHOOLS 322 WEST MAIN STREET WESTFIELD, INDIANA ADMINISTRATORS' BENEFIT PROGRAM EFFECTIVE AUGUST 1, 2015

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1 WESTFIELD WASHINGTON SCHOOLS 322 WEST MAIN STREET WESTFIELD, INDIANA ADMINISTRATORS' BENEFIT PROGRAM EFFECTIVE AUGUST 1, 2015 POSITIONS COVERED: Superintendent Assistant Superintendent(s) Executive Director(s) Central Office Director(s) College Readiness Director Behavior Specialist Principal(s) Assistant Principal(s) Dean(s) with administrative certification Athletic Director(s) Guidance Counselors (Employed prior to January 1, 1998 or with an administrative license) I. LIFE INSURANCE The Board of School Trustees will provide term life insurance in the amount of two (2) times the contract amount with AD/D for each administrator. Each administrator will pay $1.00 per year for this coverage. II. III. IV. VISION INSURANCE The Board of School Trustees shall provide vision insurance benefits for each administrator commencing on July 1, Each administrator will pay $1.00 per year for this coverage. L.T.D. INSURANCE The Board of School Trustees will provide long-term disability insurance for each administrator. The amount of disability benefits will equal 66 2/3% of the administrator's monthly salary (not to exceed the per month dollar amount set by the group plan) starting on the 91st day of such disability. Each administrator will pay $1.00 per year for this coverage. LONG-TERM CARE INSURANCE The Board of School Trustees will provide long-term care insurance benefits for each administrator. The base plan will be determined by the Board. Each administrator will pay $1.00 per year for this coverage. V. DENTAL INSURANCE The Board of School Trustees will provide dental insurance (single or family coverage) for administrators. Each administrator will pay $1.00 per year for this coverage. Approved September 8, 2015 Page 1

2 VI. VII. HEALTH INSURANCE The Board of School Trustees will provide a high deductible health insurance plan (single or family) for administrators at a cost of $1.00 per year to each administrator. The Board will also offer a PPO plan and pay 80% of the cost of the PPO premium. COBRA (Federal Law) Under COBRA, the Consolidated Omnibus Budget Reconciliation Act, all employees and their qualified beneficiaries covered under an employer's group health plan have a right to elect to continue their coverage under the health plan if their coverage would otherwise end because of "qualifying events." These events include the employee's death, voluntary or involuntary termination of employment (except for "gross misconduct"), reduction in work hours, divorce or legal separation, and entitlement to Medicare benefits. Dependent children who cease to be dependent children may also elect continuation coverage. VIII. IX. ANNUAL PHYSICAL Administrators are required to have one physical examination annually during the term of their contract. The annual physical will be paid by the school corporation. Reimbursements for physicals are required to be filed not later than six months following the date of service. Failure to submit claims in this time period will result in the claim being denied. INDIANA STATE TEACHERS RETIREMENT FUND In addition to salary, Westfield Washington Schools shall pay to the Indiana Teachers Retirement Fund an additional 3% of each administrator s salary. This payment shall be used as the administrator s contribution obligation to the ISTRF. Administrators who are eligible, shall not be entitled to the option of choosing to receive the contributed amount directly instead of having the employer s funds paid directly to the ISTRF on the administrator s behalf. Administrators covered by this agreement who are not certified employees shall have the same retirement program as is available to any other non-certified employee of the corporation plus any amount stipulated in the individual contract, up to the annual limit of contribution. X. BENEFITS OF INTERNAL REVENUE CODE - SECTION 125 Administrators may elect to utilize the provisions of the law to assist in reducing their taxable income through Section 125 benefits. The administrator shall pay the monthly user fee. XI. SICK LEAVE Each building level administrative position listed is entitled to earn personal illness days at the rate of one and one half days for each month of length of contract. If in any one year the administrator is absent on account of personal illness for fewer than the number of days allowed, the remaining days shall accumulate to a maximum of the number of days in their annual contract. Approved September 8, 2015 Page 2

3 Twelve month administrative positions are entitled to earn personal illness days at the rate of two days for each month of length of contract and may accumulate to a maximum of the number of days in their annual contract. All sick days accumulated in the last Indiana School District in which the employee taught or was an administrator shall be transferable to Westfield Washington Schools at the rate of three (3) days per year beginning the second year. XII. XIII. XIV. FAMILY ILLNESS DAYS Each administrator may, by following established guidelines, apply for a maximum of six (6) family illness days annually. The following criteria must be met: A. Days utilized in excess of six will be subtracted from accumulated personal illness days. B. Application must be made on the approved request for absence form that includes relationship and name of relative. C. An administrator shall be granted leave for illness in the immediate family. Those considered immediate family would be: mother, father, brother, sister, wife, husband, children, or any relative living in the household of the administrator. The above leave shall also be granted for mother-in-law/father-in-law in the event of the hospitalization of any of these persons for illness, surgery, or accident. PERSONAL BUSINESS LEAVE Each administrator shall be entitled to four (4) days for the transaction of personal business, civic affairs and/or family illness during each year of employment without loss of compensation for such absence. Any unused days will be added to his/her accumulated sick leave, at the end of each school year. BEREAVEMENT A. For death in the immediate family a period extending not more than seven (7) calendar days, beginning the day such leave is requested by the administrator but not later than the day following the death, shall be granted. Immediate family is interpreted as wife, husband, father, mother, brother, sister, children, grandchildren, grandparents, and each similar relationship established by the present marriage. B. In case of death of an uncle, aunt, first cousin, niece, or nephew, the administrator is entitled to be absent one (1) day without loss of compensation. (Week of funeral.) Up to two (2) additional travel days without pay may be granted upon request. XV XVI. MATERNITY/PATERNITY LEAVE Maternity/paternity leave will be granted according to Indiana Code. ADOPTION LEAVE An administrator shall receive adoption leave, without pay, for a period not to exceed one (1) year, provided a written request has been submitted to the Superintendent thirty (30) days prior to leave. In the event the adoption agency fails to provide the applicant with sufficient advance notice, the thirty (30) day notice may be waived. Approved September 8, 2015 Page 3

4 This leave may be taken without jeopardy to re-employment, retirement, salary and fringe benefits, tenure, and seniority rights. An administrator returning from adoption leave shall be given either the original position or a position comparable to the one left for which the administrator holds a valid license. XVII. LEGAL LEAVE A. Court leave with pay shall be granted to administrators for the time necessary to make subpoenaed appearance(s) in any court proceeding resulting from activities relating to the administrator's employment with the school corporation. B. An administrator may serve as a member of a jury in response to a summons for jury duty. An administrator so serving shall pay all jury earnings to the school corporation within ninety (90) days of the completion of said service. Parking fees, room, meals, and the school approved mileage may be deducted from these earnings upon the filing of a signed statement of actual expense. Anyone serving on jury duty is not eligible for summer pay until all jury duty earnings have been returned to the school corporation. At no time shall any administrator receive more than his/her regular contracted daily rate of pay. C. An administrator subpoenaed to give testimony before a judicial or governmental administrative tribunal (except to give testimony for an alleged personal violation of the law or when named a part to a law suit neither of which is related to the administrator's professional responsibilities) shall receive compensation as in (B) above upon showing evidence of performance. XVIII. PERSONAL INJURY LEAVE A. Absence of an administrator due to injury and/or disability resulting from an assault by a student, parent of a student or legal guardian of a student shall not be charged against the administrator's personal illness leave if it is determined that the assault was unprovoked by the administrator and occurred while the administrator was performing assigned duties within the scope of the administrator's employment. During the period of absence, the administrator's salary and benefits shall continue in full to a maximum of ninety (90) days without reduction in accumulated sick leave. As Workers' Compensation benefits are paid during the ninety (90) day period, the administrator shall return that portion of the benefits allotted for salary. B. An administrator who is absent from work due to an illness or injury which is covered by Workers' Compensation shall receive full compensation and benefits for a maximum of ninety (90) days without reduction in accumulated sick leave. As the administrator begins receiving Workers' Compensation, the administrator shall return that portion of the benefits allotted for salary. IXX. PROFESSIONAL LEAVE A. An administrator may request leave for professional day(s) to attend educational conferences and/or educational workshops, or to visit other schools. If a request for a professional day is made on the proper form, the school corporation may, at its option: Approved September 8, 2015 Page 4

5 1. Approve the request and reimburse the administrator for registration fees, travel expense and cost of lodging and meals as deemed appropriate. Expenses will be paid upon presentation of paid receipts up to the amount approved when the professional leave was granted. 2. Approve the request and reimburse a portion of the expenses. 3. Grant permission for the administrator to attend the educational conferences or school visitations at the administrator s own expense but without loss of pay. 4. Disapprove the request. B. If required, participants shall provide the Superintendent with a written evaluation of the program within ten (10) days of returning from professional leave. XX. PROFESSIONAL IMPROVEMENT (SABBATICAL) OR HEALTH LEAVE The Board of School Trustees may grant a one-year Leave of Absence, without remuneration, to a semi-permanent administrator upon the recommendation of the Superintendent of Schools, provided such leave has been based on the following: educational, professional improvement, illness or disability. An administrator's request for such leave must be filed with the Superintendent thirty (30) days prior to the beginning of the period for which such leave is to be requested. An administrator returning from a leave of absence shall be given a position comparable to the one left, or one in which a valid license is held. The Superintendent of Schools may require said administrator to obtain satisfactory health examinations as conducted by an approved and licensed physician. While on Board-approved Leave of Absence, an administrator may continue his/her membership in the health and/or dental, life and LTD insurance program(s) as if employed and by paying the full premium. If said administrator returns to Westfield Washington Schools then said premiums will be fully reimbursed after six (6) months of employment. XXI. XXII. PROFESSIONAL MEMBERSHIP The Board of School Trustees shall pay for two institutional professional memberships for each administrative position. The number of memberships may be increased at the discretion of the superintendent. VACATION Effective July 1, 1998, administrators, except the Superintendent, on a 247-day contract shall receive four weeks paid vacation. All vacation will be added at ten (10) days per half-year. If corporation obligations interfere with taking vacation days they may be carried over to the next year. Maximum days carried forward will be ten for a total of ten plus the annual amount. Compensation for unused days may be given by the Board due to exceptional circumstances. Approved September 8, 2015 Page 5

6 XXIII. CONTRACT DAYS A. Contracts are written as follows: 12 month contract - January 1 through December 31 (Vacation: 10 days January 1 June 30 and 10 days July 1 December 31) 10 month contract - Ten (10) days before the start of school and ten (10) days after the close of school as per adopted school calendar. XXIV. RETIREMENT ANNUITY The Board of School Trustees shall make available an annual tax sheltered annuity: Superintendent...$9,600 Assistant Superintendent of Learning Systems...$5,000 Director of Business & Operations...$7,300 Director of Human Resources...$5,000 Director of Student Support Programs...$5,000 Director of Assessment & Professional Development...$5,000 Director of Student Services...$5,000 Principal(s)...$3,000 College Readiness Director...$2,100 Behavior Specialist...$2,100 Assistant Principal(s)...$2,100 Guidance Counselors, as defined on page 1...$2,100 Athletic Director(s)...$2,100 The TSA will be paid in monthly installments; provided the administrator is employed by the district on the date of pay. The annuity will terminate when employment terminates. XXV. HEALTH INSURANCE (AFTER RETIREMENT) Part I: Administrators employed before September 1, 2007, and who do not sever employment, except for retirement, after that time shall continue to have the following benefits: A. Any retired member of the administrative staff of Westfield Washington Schools may elect to continue the district-approved health insurance plans with the Board providing 150% of the annual approved Board contribution (see section XI) of the plan in which the administrator is participating and not to exceed the maximum premiums for the plans providing the following requirements are met: 1. He/she has reached fifty-five (55) years of age on or before the employee's retirement date, 2. he/she has completed twenty (20) years of creditable service on or before the employee's retirement date, ten (10) years of which must have been completed immediately preceding the retirement date at Westfield Washington Schools or, Approved September 8, 2015 Page 6

7 3. he/she has completed at least fifteen (15) years of participation in the Indiana State Teacher's Retirement Fund, or has completed fifteen (15) years of participation in any other retirement program, or combination of programs. 4. This privilege ends at age sixty-five (65) or when the administrator qualifies for government health insurance. B. In the event of disability necessitating retirement of an administrative staff member, the member shall be eligible to participate in the district-approved health insurance plan providing the following conditions have been met: 1. He/she has attained the age of fifty (50); 2. he/she has had a minimum of twenty (20) years of creditable service, 10 years of which must have been completed immediately preceding the date of disability at Westfield Washington Schools; and 3. the disability must be verified by a physician approved by the Board of School Trustees. 4. This privilege stops upon the beginning of Medicare (after two (2) years of disability or age sixty-five (65) whichever comes first). C. Any administrator approved for continuance in the district-approved health insurance plans shall submit the proper payment annually or semi-annually ten (10) working days in advance of the premium date to the payroll division. Without said payment, timely filed, the privilege will be lost. D. COBRA - See under Health Insurance, Section V. XXVI. SEVERENCE BENEFITS Severance payment for administrators employed on or after September 1, A. Westfield Washington Schools shall establish an IRS 401 (a) Matching Fund Plan, Tax Deferred Retirement Account for each administrator. This account shall be different from the account described in Section XXVIII of this plan. B. After January 1, 2008, all administrators shall receive 1.0% of their salary on a monthly basis paid into the 401 (a) account described in item A. of this part. C. All administrators employed on September 1, 2007, will be fully vested in this payment schedule. D. Administrators employed after September 1, 2007, shall have a five (5) year vesting schedule for any funds paid into the account described in item A. of this part. Approved September 8, 2015 Page 7

8 XXVII. OTHER BENEFITS All other benefits and legal provisions to which certified employees of public school corporations are entitled under the Master Contract and Indiana Law which Westfield Washington Schools is obligated to provide except for the severance benefit described in the Master Contract. XXVIII. CONTINUING EDUCATION INCENTIVE Administrators who receive an Ed.S. from an approved institution will receive an additional 2% adjustment to their salary. Administrators who receive an Ed.D. or Ph.D. from an approved institution will receive an additional 5% adjustment to their salary, which will include the 2% Ed.S. adjustment. Approval for the institution from which the degree is to be confirmed must be granted by the Superintendent and Board of School Trustees, prior to the completion of 15 hours of credit in the degree program. XXIX. ADDITIONAL COMPENSATION High school assistant principal(s), full-time dean(s) the athletic director, and the assistant athletic director will have his/her base salary increased by 3.5% for additional supervisory responsibilities. Middle school assistant principal(s) and full-time dean(s) will have his/her base salary increased by 1% for additional supervisory responsibilities. The high school principal will have his/her base salary increased by 4.5% for additional supervisory responsibilities. The middle school principal will have his/her base salary increased by 2.0% for additional supervisory responsibilities. The Director of Business and Operations will have his/her base salary increased by 3.0% for additional responsibilities. XXX. RETIREMENT ANNUITY Beginning July 1, 1998, administrators, except for the Superintendent, Assistant Superintendent, and Director who contribute a minimum of 2% of their salary to a 403(b) program will receive a matching 401(a) contribution from the district of up to 1 1/2 times of 2%. The administrator may contribute more than 2%, but the district will not match any amount in excess of 2%. Beginning July 1, 2004, the Assistant Superintendent and Director, if he/she contributes a minimum of 3.5% of his/her salary to a 403(b) program, will receive a matching 401(a) contribution from the district of up to 1 1/2 times of 3.5%. The Assistant Superintendent and Director may contribute more than 3.5%, but the district will not match any amount in excess of 3.5%. Beginning July 1, 2005, the Superintendent, if he contributes a minimum of 3.5% of his salary to a 403(b) program, will receive a matching 401(a) contribution from the district of up to 2 times of 3.5%. The Superintendent may contribute more than 3.5%, but the district will not match any amount in excess of 3.5%. Approved September 8, 2015 Page 8