VILLAGE OF BERKELEY BOARD MEETING AGENDA Tuesday, August 15, :30 p.m. Village Hall 5819 Electric Avenue Berkeley, Illinois

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1 1 Call to Order VILLAGE OF BERKELEY BOARD MEETING AGENDA Tuesday, August 15, :30 p.m. Village Hall 5819 Electric Avenue Berkeley, Illinois 2 Pledge of Allegiance 3 Roll Call 4 Presentations and Appointment 4.1 Scholarship Awards Cindy Noguera Thomas J. Billups 5 Public Hearings 6 Public Comments and Questions (Consent Agenda Items Only) Please limit comments to five (5) minutes in length, unless further granted by the Board. 7 Consent Agenda The matters listed for consideration on the Consent Agenda are routine in nature or have all been discussed by the Board of Trustees previously and are matters on which there was unanimity for placement on the Consent Agenda at this meeting Village Board Meeting Minutes From August 1, Executive Session Meeting Minutes From August 1, 2017 (Not for Release) Motion To Approve A Proposed Resolution Of The Village Of Berkeley, Cook County, Illinois Accepting Membership as a Member of the Northern Illinois Health Insurance Initiative (NIHII) Sub-Pool which is a member of the Intergovernmental Personnel Benefit Cooperative (IPBC) Motion to Approve a Proposed Resolution of The Village of Berkeley, Cook County, Illinois Authorizing Purchases of Investment Securities Through Multi-Bank Securities, Inc. 8 Claims Ordinance 8.1 Motion to Approve Claims Ordinance #1373 in the amount of $192,

2 9 Committee Reports 9.1 Administration and Technology (Chair Trustee Stratton; Co-Chair Trustee Washington) Trustee Liaison Report Monthly Report-Administration Discussion on the Five-Year Financial Forecast for the General Fund Motion to Approve a Resolution Relating to Participation by Elected Officials in the Illinois Municipal Retirement Fund (IMRF) 9.2 Finance (Chair Trustee Graf-Stone; Co-Chair Trustee Salemi) Trustee Liaison Report Monthly Report- Finance 9.3 Building, Zoning, and Property Maintenance (Chair Trustee Washington; Co-Chair Trustee Perez) Trustee Liaison Report Monthly Report- Building and Code Enforcement 9.4 Public Safety and Health (Chair Trustee Salemi; Co-Chair Trustee Grenier) Trustee Liaison Report Monthly Report-Police Department Monthly Report-Fire Department 9.5 Public Works and Water (Chair Trustee Grenier; Co-Chair Trustee Stratton) Trustee Liaison Report Monthly Report-Public Works Motion to Approve a Resolution of the Village of Berkeley, Cook County, Illinois for the Purchase of 525 Tons of Road Salt Not to Exceed $30, Community and Intergovernmental Relations (Chair Trustee Perez; Co- Chair Trustee Graf-Stone) Trustee Liaison Report 10 Village President 10.1 President s Report 10.2 Upcoming Events /16/2017 Congressman Danny Davis Town Hall 7 p.m /18/2017 School District 87 will host Back to School Event 4:30 p.m.-5:30 p.m. at McArthur Sunnyside School grounds /04/2017 Village Hall Closed for Labor Day 2

3 /05/2017 Board 6:30 p.m /06/2017 Flood Control Project Open 6 p.m. 11 Village Administrator 11.1 Invest in Cook Grant Award - $342,000 for Proviso Drive 11.2 Strategic Planning Survey 12 Village Attorney 13 Public Comments and Questions Please limit comments to five (5) minutes in length, unless further granted by the Board. 14 Executive Session 14.1 Motion to enter into Executive Session to consider the: a. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employee(s) 5 ILCS 120/2 (c)(1) b. Collective Bargaining, Salary Schedules; categorically 5 ILCS 120/2 (c)(2) c. Appointment/Removal for Public Office or Attorney 5 ILCS 120/2 (c)(3) d. Consideration to Purchase, Lease (Buy), or Acquire Specific Real Estate Property 5 ILCS 120/2 (c)(5) e. Setting Price for Sale/Lease 5 ILCS 120/2 (c)(6) f. Probable or Imminent and Pending Litigation 5 ILCS 120/2 (c)(11) g. Establish Reserves or Settle Claims (Tort) 5 ILCS 120/2 (c)(12) h. Consideration of Release of Executive Session Minutes 5 ILCS 120/2 (c)(21) 15 Action to be Taken as a Result of Executive Session 16 Adjournment Note: The Village of Berkeley, in compliance with the Americans with Disabilities Act (ADA), requests that any persons with disabilities, who have questions about the accessibility of the meeting or facility, contact Village Hall at , to allow for reasonable accommodations to be made. 3

4 VILLAGE OF BERKELEY BOARD MEETING MINUTES Tuesday, August 1, :30 p.m. Village Hall 5819 Electric Avenue Berkeley, Illinois 1 Village President Pro Tem Salemi called the meeting to order at 6:30 pm. 2 Pledge of Allegiance 3 Roll Call Present: Trustees Stratton, Salemi, Grenier, Graf-Stone, Perez Absent: Trustee Washington and President Lee Also present: Village Administrator Rudy Espiritu, Assistant Village Administrator Brandiss Martin, Finance Director Laurie Hayes, Fire Chief Mike Kuryla, Police Chief Phil Smith, and Village Attorney Jim Binninger. 4 Presentations and Appointment 4.1 Life Saving Award for Andrew Albrecht Chief Police Smith presented the Life Saving Award. 4.2 Swearing in of Timothy Gannon as a Full-Time Police Officer 4.3 Beautify Berkeley Home of the Month of July (5812 Huron St) 5 Public Hearings There were no public hearings. 6 Public Comments and Questions (Consent Agenda Items Only) 7 Consent Agenda Village Board Meeting Minutes From July 18, Executive Session Meeting Minutes From July 18, 2017 (Not for Release) Trustee Motion Second Ayes Nays Absent Abstain George Stratton x x Diane Salemi Raymond Grenier x x Sherry Graf-Stone x Herb Washington x Jerry Perez x Voice Vote MOTION CARRIED 4

5 8 Claims Ordinance 8.1 Motion to Approve Claims Ordinance #1372 in the amount of $222, Trustee Motion Second Ayes Nays Absent Abstain George Stratton x x Diane Salemi Raymond Grenier x Sherry Graf-Stone x Herb Washington x Jerry Perez x x MOTION CARRIED 9 Committee Reports 9.1 Administration and Technology (Chair Trustee Stratton; Co-Chair Trustee Washington) Trustee Liaison Report No report Motion to Approve a Proposed Amendment to An Ordinance of the Village Of Berkeley, Cook County, Illinois Increasing the Number Video Gaming Terminals under Rocky s Gyros Supplemental Video Gaming Permit (Rocky s Gyros 5319 St. Charles Rd.) Trustee Perez questioned if Rocky s Gyros are abiding by regulations due to where the machines are situated. Administrator Espiritu answered yes, they have roped off the area where the machines are and there is a required distance where the machines have been placed that has already been approved by the state. Trustee Motion Second Ayes Nays Absent Abstain George Stratton x x Diane Salemi Raymond Grenier x x Sherry Graf-Stone x Herb Washington x Jerry Perez x MOTION CARRIED Discussion on the IPBC Health Insurance Pool A short presentation was given by Gregg Aleman from IPBC/Gallagher. Consensus to proceed was given by the Board. Administrator Espiritu will place item on the August 15 th Consent Agenda. 9.2 Finance (Chair Trustee Graf-Stone; Co-Chair Trustee Salemi) Trustee Liaison Report Everyone received information in their package as well as the Monthly Financeial Statement Discussion of Additional Investment Options 5

6 Finance Director Hayes informed the Board that back in March the Board approved a new investment policy (Ordinance 17-15) that was revamped. In that policy it includes that the Village should not maintain over 50% of the Village s money in any one institution. Currently, the Village s balances at Illinois Funds are slightly above the 50% maximum in one financial institution prescribed by the investment policy. In addition, during July and August, property tax receipts will flow into Republic Bank which will likely bring its percentage to over 40%. Thus, now is a good time to introduce an additional investment option for the Village s portfolio. Finance Director Hayes has reviewed information related to the firm of Multi-Bank Securities, Inc. (MBS), which brokers Certificates of Deposit and other investment instruments to a variety of local governmental agencies such as municipalities, park districts, and school districts in Illinois. Finance Director Hayes believes utilizing the services offered by MBS will enhance the safety, security, and earning potential of the Village s non-pension related portfolio. Finance Director Hayes recommends staff be directed to prepare the necessary paperwork, including ordinances and resolutions for the Board s approval, to authorize MBS as a broker/dealer for the Village and that the financial institutions it represents are considered authorized depositories for the Village s funds. By adding MBS, the Village s portfolio is further diversified among financial institutions, creating additional safety, and there is a potential for added income. Consensus to proceed was given by the Board. 9.3 Building, Zoning, and Property Maintenance (Chair Trustee Washington; Co-Chair Trustee Perez) Trustee Liaison Report Trustee Perez mentioned that there will be a discussion at the next Board meeting regarding the Rental Inspection Program. Administrator Espiritu confirmed this. Trustee Perez mentioned that an ordinance is being worked on for Commercial business dumpsters. 9.4 Public Safety and Health (Chair Trustee Salemi; Co-Chair Trustee Grenier) Trustee Liaison Report Trustee Salemi informed the Board that at this time, all is well with the Public Safety departments. She will be meeting with both, Police Chief Smith and Fire Chief Kuryla tomorrow, August 2, 2017 to discuss some topics. Trustee Perez mentioned a concern regarding the Police cars. It was reported the new Ford squad cars may have a problem with leakage of carbon monoxide (the cars are not recalls). Fire Chief Kuryla informed 6

7 the Board that they will be watching this, making sure everyone is safe and will give the Board an update through Public Works and Water (Chair Trustee Grenier; Co-Chair Trustee Stratton) Trustee Liaison Report No report Discussion of Training for Repair of Concrete Administrator Espiritu informed the Board that they are looking for approval to have a contract with Robert E. Lee & Sons (President Lee s business) to train Public Works staff on how to do minor concrete repairs. Attorney Binninger informed the Board that the Village cannot exceed $2,000 for the contract. This includes training, insurance, materials, and rental equipment. Consensus to proceed was given by the Board, under the Village Administrator s spending authority. 9.6 Community and Intergovernmental Relations (Chair Trustee Perez; Co- Chair Trustee Graf-Stone) Trustee Liaison Report Trustee Perez reminded the Board that tomorrow, August 2, 2017 is Music in Park from 6:30 8:00 p.m. and that the movie Moana will play at sunset. The next event, Movies at the Park, will be on August 9, 2017 at Sunset with a showing of La La Land. 10 Village President 10.1 President s Report 10.2 Upcoming Events /02/2017 6:30 p.m. Movies in the Park - Moana at Sunset /09/2017 Administrative 2 p.m. Movies in the Park- La La Land at Sunset /13/2017 Berkeley Family Fun Noon 6 p.m /15/2017 Village Board 6:30 p.m. 11 Village Administrator No report 12 Village Attorney No report 13 Public Comments and Questions 7

8 Dan O Connell, mentioned to the Board that he informed others regarding the open house date August 9 th for Civiltech Engineering. Administrator Espiritu informed Mr. O Connell that the Village will be moving the Open House date to sometime in September (probably September 6 th ) due to conflicts with other events on August 9 th. The Village will inform the residents by website and social media of the rescheduled date. 14 Executive Session 14.1 Motion to enter into Executive Session at 7:15 p.m. to consider the: a. Consideration to Purchase, Lease (Buy), or Acquire Specific Real Estate Property 5 ILCS 120/2 (c)(5) Trustee Motion Second Ayes Nays Absent Abstain George Stratton x Diane Salemi Raymond Grenier x x Sherry Graf-Stone x x Herb Washington x Jerry Perez x MOTION CARRIED 14.2 Motion to re-enter the Regular Board Meeting at 7:30 p.m. Trustee Motion Second Ayes Nays Absent Abstain George Stratton x Diane Salemi Raymond Grenier x x Sherry Graf-Stone x x Herb Washington x Jerry Perez x MOTION CARRIED 15 Action to be Taken as a Result of Executive Session No action taken 16 Trustee Salemi adjourn the meeting at 7:32 p.m. Trustee Motion Second Ayes Nays Absent Abstain George Stratton x Diane Salemi Raymond Grenier x x Sherry Graf-Stone x x Herb Washington x Jerry Perez x 8

9 Respectfully Submitted, Maria M. Rivera, Village Clerk Approved this 15 th day of August, 2017 Robert E. Lee, Jr., Village President 9

10 TO: Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois Phone: Fax: Village President Village Board of Trustees MEMORANDUM FROM: Rudy Espiritu, Village Administrator DATE: August 15, 2017 RE: Accepting Membership to NIHII, a member of the IPBC Health Insurance Pool Background At the last regular meeting on August 1, 2017, there was a consensus of the Village Board to direct staff prepare an intergovernmental agreement to join the NIHII sub-pool, a member of the IPBC, for approval at the August 15, 2017 Village Board meeting. The contract and by-laws of the NIHII sub-pool has been prepared for approval. Administration has already had meetings with the union and employees regarding the move to the IPBC. As staff looks for ways to provide cost savings, we looked at other cost-effective ways to provide quality health insurance to our employees. Staff requested a quote from the Intergovernmental Personnel Benefit Cooperative (IPBC). The IPBC is a consortium of 124 local governments to provide health insurance, similar to IRMA for general liability insurance. The IPBC was formed in 1979 to provide economies of scale and risk pooling that would allow municipalities more financial stability than offered by the commercial insurance market. IPBC members operate as part of a larger Board of Directors to control the finances within the pool. The IPBC employs an Executive Director and Arthur J. Gallagher is the broker for insurance. The pool offers all the health insurance products (PPO, HMO, dental, life, and vision) that the Village currently provides our employees. The pool offers the BCBS HMO Blue Advantage plan, which is the same plan the Village offers currently, so there will be no change in that plan for our employees. What is especially unique about the IPBC is the pooling of risk for the PPO program. Under the PPO, claims between $35,000 and $125,000 are shared equally among the member municipalities. Claims over $125,000 are fully reinsured. Therefore, municipalities are responsible for claims under $35,000 and the redistributed claims cost for claims between $35,000 and $125,000. This allows the pool to have enhanced budgeting and stability from year to year. According to the IPBC bylaws, in order for Berkeley to join as an individual member, we would be required to have 150 or more covered employees. Because the Village only has about 34 covered employees, we would be allowed to join the IPBC by being a member of a sub-pool. The Village would become a member of the Northern Illinois Health Insurance Initiative (NIHII) 1 10

11 Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois Phone: Fax: sub-pool through the IPBC. There are a number of communities that are part of the West Central Municipal Conference that are NIHII members. Recommendation It is the recommendation of Village Staff that the Village Board of Trustees adopt the resolution accepting membership in the Northern Illinois Health Insurance Initiative (NIHII) sub-pool, which is a member of the Intergovernmental Personnel Benefit Cooperative (IPBC). Previous Action The Village Board discussed membership to NIHII and the IPBC at the regular meeting on August 1, There was unanimous consensus to approve membership at the August 15, 2017 regular meeting. The Village already has a history of participating in intergovernmental pools, being a part of the IRMA pool for general liability and workers compensation insurance. This will be the first time the Village will join an intergovernmental pool for health insurance. Budgeted Amount Staff did an analysis to compare costs between our current broker, Mesirow, and the IPBC. Specifically, staff examined the HMO rate increases and costs over a 10-year period between the two entities. The analysis shows that if the Village joined the IPBC 10 years ago, the Village would have saved approximately $425,554, which equates to approximately $43,251 per year in savings. The IPBC is projecting that the Village will save approximately $673,240 over the next 5 years, compared to our current insurance plan. This will provide a savings to both the Village and our employees, while still providing the same or enhanced plan design. Action A motion to approve a resolution of the Village of Berkeley, Illinois, accepting membership as a member of the Northern Illinois Health Insurance Initiative ( NIHII ) sub-pool which is a member of the Intergovernmental Personnel Benefit Cooperative. Attachments 1. A Resolution of the Village of Berkeley, Illinois, accepting membership as a member of the Northern Illinois Health Insurance Initiative ( NIHII ) sub-pool which is a member of the Intergovernmental Personnel Benefit Cooperative 2. NIHII Contract and By-Laws 2 11

12 RESOLUTION NO. 17- A RESOLUTION OF THE VILLAGE OF BERKELEY, ILLINOIS ACCEPTING MEMBERSHIP AS A MEMBER OF THE NORTHERN ILLINOIS HEALTH INSURANCE INITIATIVE ( NIHII ) SUB-POOL WHICH IS A MEMBER OF THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE WHEREAS, a number of Illinois municipalities have entered into an intergovernmental agreement to create an entity, which is to provide health and other related benefit coverages for the officers and employees of the Members of the NIHII Sub-Pool; and WHEREAS, the NIHII Sub-Pool has chosen to provide such coverage by becoming a Member of the Intergovernmental Personnel Benefit Cooperative; and WHEREAS, the Village of Berkeley, Illinois, by the action of its Corporate Authorities, desires to become a Member of the NIHII Sub-Pool. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of The Village of Berkeley, Cook County, Illinois, as follows: SECTION 1: The Village of Berkeley, Illinois, as of the starting date at which admission to membership was or is granted by the NIHII Sub-Pool, shall become a Member of that intergovernmental cooperative. SECTION 2: The terms and conditions of that membership shall be such terms and conditions as were imposed by the Board of Directors of the NIHII Sub-Pool in the acceptance motion and, in the acceptance motion under which the NIHII Sub-Pool was admitted to the IPBC, and the contractual obligations under the terms of the Contract and By-Laws of the NIHII Sub-Pool as such document currently exists and as it may be amended in accordance with its terms. The Corporate Authorities of this municipality herein assumes such terms and conditions. SECTION 3: The Village Administrator is hereby directed to execute any documents necessary to indicate the membership of the Village of Berkeley, Illinois, in the NIHII Sub-Pool. SECTION 4: This Resolution shall be in full force and effect upon its passage in the manner provided by law. Adopted this 15 th day of August, 2017, pursuant to a roll call vote as follows: Trustee Motion Second Ayes Nays Absent Abstain Sherry Graf-Stone Raymond Grenier Jerry Perez Diane Salemi George Stratton Herb Washington 1 12

13 APPROVED AND CERTIFIED AS TO CORRECTNESS this 15 th day of August, 2017, Robert E. Lee Jr., Village President Attest: Maria M. Rivera, Village Clerk 2 13

14 CONTRACT AND BY-LAWS FOR THE NORTHERN ILLINOIS HEALTH INSURANCE INITIATIVE. THIS INTERGOVERNMENTAL AGREEMENT creating the Northern Illinois Health Insurance Initiative ( NIHII ) is made and entered into by and between the Village of North Riverside and such other MEMBERS as shall subsequently be approved and which shall adopt this Contract and By-Laws document in its present form or as it may subsequently be amended. W I T N E S S E T H : WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or by ordinance; and WHEREAS, 5 ILCS 120, et seq., Illinois Compiled Statutes, 2006, as amended, entitled the Intergovernmental Cooperation Act, authorizes units of local government to exercise any power or powers, privileges or authority which may be exercised by the unit of local government individually to be exercised and enjoyed jointly with any other local government or body in the State; and WHEREAS, units of local government within Illinois have found it increasingly expensive to provide health and life insurance benefits to their officers and employees; and WHEREAS, a large number of local governmental entities previously undertook a series of studies to determine the feasibility of entering into an Intergovernmental Personnel Benefit Cooperative for the purpose of administering some or all of the personnel benefits programs offered by its member units of local government to their respective officers and employees, and 1 14

15 concluded that the creation of such a Cooperative was financially and administratively feasible; and WHEREAS, the corporate authorities of a number of units of local government have organized the Intergovernmental Personnel Benefit Cooperative, ( IPBC ), and have adopted a combined Contract and By-Laws for such Agency; and WHEREAS, the Contract and By-Laws of the IPBC ( IPBC By-Laws ), as amended, allows combinations of units of local government, other governmental bodies, quasi governmental bodies and non-profit public service entities to contract with each other to create an intergovernmental benefit subpool with the rights and powers equivalent to that of a single member of IPBC; and WHEREAS, the MEMBERS desire to create the Northern Illinois Health Insurance Initiative, hereinafter referred to as the NIHII; and WHEREAS, the MEMBERS, with this Agreement, are desirous of establishing their mutual rights and obligations with respect to their membership in NIHII and with regard to the IPBC; NOW, THEREFORE, in consideration of the foregoing recitals and of the covenants and conditions hereinafter contained, the adequacy and sufficiency of which the parties hereto hereby stipulate the parties agree, as follows: 1. Incorporation of Recitals The recitals contained hereinabove are incorporated herein by reference as substantive provisions of the Agreement. 2. Participation 2 15

16 The membership of NIHII shall consist of those Charter Members which are parties to this Agreement plus any other governmental entity admitted to membership as a MEMBER from time-to-time, less any MEMBER which withdraws or is expelled from NIHII in accordance with the provisions of this Agreement. MEMBERS of the NIHII may also add listed entities as defined in the IPBC By-Laws. The MEMBER who lists other entities to its membership shall be the sole MEMBER of the NIHII and shall be responsible for all costs and duties of membership provided herein. The MEMBER may make such arrangement as is desired with the listed entities regarding the manner of payment, sharing of risks and duration of such arrangement. Such arrangement is not a part of this Agreement. The admission of new MEMBERS and their listed entities and the listing of additional entities by any MEMBER shall take place only after a favorable two-thirds (2/3) vote of the entire membership of the Board of Directors of NIHII and subject to the payment of such sums and under such conditions as the Board shall in each case or from time-to-time establish. Such conditions may include participation in or benefit from any HMO or indemnity plan surpluses. In addition to the approval of the NIHII Board of Directors, the admission of such new MEMBER or listed entity must be approved by the Board of Directors or the Executive Committee of the IPBC prior to the admission of such prospective MEMBER or such listed entity. 3. Representation Each MEMBER shall, by majority vote of its corporate authorities, appoint one (1) person as delegate to represent that MEMBER on the Board of Directors of NIHII for a term of one (1) year or until a successor is selected. An alternate delegate may also be appointed to serve when the primary delegate is unable to carry out his duties. Neither the delegate nor the alternate need be an elected official. The failure of a MEMBER to appoint a delegate or the 3 16

17 failure of the delegate to participate shall not affect the responsibilities or duties of a MEMBER under this Agreement. At its first meeting of each plan year, of the IPBC, the Board shall elect one (1) delegate to serve as both Chairperson of the Board and representative to the IPBC. An IPBC alternate representative shall also be elected. The term of office for the Chairperson and other officials shall be for a period of one (1) year, or until a successor is selected. The Board may, from time-to-time, establish other offices and may select a delegate to serve in any of such offices. The Board may fill any vacancies which may occur in such offices until the end of the term. 4. Responsibility of the Board of Directors The Board of Directors shall determine the general policy of NIHII with respect to NIHII membership in IPBC, as well as the relationship between NIHII and its MEMBERS. Policies established by the Board of Directors shall be followed by the representative and/or alternate representative to IPBC. In the absence of the establishment of a specific policy regarding a matter, the representative and/or alternate representative shall vote in that manner believed to best represent the interests of the majority of the MEMBERS. No one serving on the Board of Directors shall receive any salary or other payment from NIHII and any salary, compensation, payment or expenses for such delegate shall be paid by each MEMBER separate from this Agreement. 5. Voting Each MEMBER shall be entitled to one (1) vote on the Board of Directors. Such vote may be cast only by the designated delegate or the alternate. Proxy or absentee voting shall not be permitted, although the Board of Directors may approve of electronic participation in accordance with law. Voting shall be conducted according to the following procedures: 4 17

18 a. A quorum shall consist of a majority of the delegates of the MEMBERS then in office. A simple majority of a quorum shall be sufficient to pass upon all matters except as otherwise provided herein. b. Voice voting shall be permitted unless one (1) or more MEMBERS requests a roll call vote or the vote requires greater than a majority vote for passage. c. A two-thirds (2/3) affirmative vote of the entire membership of NIHII shall be required to amend the plan of benefits available to the officers or employees of its MEMBERS, to withdraw as a MEMBER of IPBC in accordance with Section 11 of this Agreement, to admit a new MEMBER or listed agency or expel a MEMBER or listed agency, to amend this Agreement, and such other matters as the Board shall establish as requiring a two-thirds (2/3) affirmative vote, provided that such a rule can only be established by at least a two-thirds (2/3) affirmative vote, provided that such a rule can only be established by at least a two-thirds (2/3) affirmative vote of the entire membership. d. Any amendments to this Agreement which involve the manner in which the NIHII shall function as a MEMBER of the IPBC or the financial obligations of the NIHII or its MEMBERS to the IPBC shall not become effective after passage by the Board of the NIHII unless such amendment is also approved by a two-thirds (2/3) affirmative vote of the IPBC Board. 5 18

19 6. Meetings Meetings of the Board of Directors shall be held at least two (2) times a year. The dates of meetings of the Board shall be established by the Chairperson in consultation with the membership. Special meetings may be held at the call of the Chairperson or by any delegate. Any item of business may be conducted at a regular meeting. Business conducted at special meetings shall be limited to those items specified in the agenda. Ten (10) days written notice of regular or special meetings shall be given to the delegates of each MEMBER by the Chairperson in consultation with the membership or the convening authority. The time, date and location of regular and special meetings of the Board of Directors shall be determined by the Chairperson of the Board of Directors or by the convening authority. To the extent not contrary to this Agreement, and except as modified by the Board of Directors, Robert s Rules of Order, Latest Edition, shall govern all meetings of the Board of Directors. Minutes of all regular and special meetings of the Board of Directors shall be sent to all delegates of the Board of Directors and to each MEMBER and to the Chairman of the IPBC. 7. Finances A. The NIHII shall be considered a single MEMBER of IPBC, (as defined in IPBC By-Laws), for purposes of determining its required contribution to the IPBC. Each separate MEMBER of NIHII shall be responsible for its share in the cost of membership in IPBC, which cost shall be in direct proportion to the number of employees and officers of the MEMBER whose benefit programs are to be administered by IPBC as compared to the total number of such persons in NIHII, along with uniform method to determine differences in benefit plans and claims history. Proposed changes in benefit plans must be approved by NIHII and subject to the review and approval process in Article IX of the IPBC By-Laws

20 B. The NIHII is responsible for all payments due from each of its MEMBERS. Payments may be made to a MEMBER acting as an agent or, with the approval of the IPBC, from individual MEMBERS to the IPBC. In the event that a MEMBER of the NIHII should default in any payments due to the IPBC, it shall be the responsibility of the non-defaulting MEMBERS, in proportion to their payments to the NIHII, to make up the deficit, including costs of collection, after which they may take any action required to recoup their advances. In case all MEMBERS are in default or the NIHII should dissolve, each shall be liable for its proportional share of the default or owed amounts, plus any costs in collection. Each separate MEMBER shall promptly pay to the agent for the NIHII or to the IPBC such monthly, supplementary or other payments as shall be due the IPBC. Payments shall be due within thirty (30) days after written notice from the IPBC of the amounts due. In the event that a MEMBER of the NIHII should default in its financial obligations, both the NIHII and the IPBC shall have the right to take action to recover such funds as are owed plus interest at the highest rate which may be paid by an Illinois non-home rule municipality and the costs of collection. 8. Initial Plan of Benefits Each MEMBER agrees to accept the initial Plan of Benefits described in Attachment A. 9. Obligations of MEMBERS The obligations of each MEMBER to NIHII and to IPBC shall be, as follows: a. To promptly pay all monthly and supplementary or other payments due to IPBC at such times and in such amounts as shall be established by IPBC within the scope of this Agreement and the IPBC By-Laws. The MEMBER shall also be responsible for all payments, costs and expenses established from time-to-time by 7 20

21 the Board of Directors of the NIHII, within the scope of this Agreement. Any delinquent payments shall accrue a penalty, which, for a period of non-payment, shall be equivalent to the highest interest rate allowed by statute to be paid by an Illinois non-home rule municipality plus collection costs. b. To appoint a delegate and an alternate on the Board of Directors of NIHII. c. To allow IPBC and NIHII reasonable access to all facilities of the MEMBERS and all records, including but not limited to financial records which relate to the purpose and powers of IPBC and NIHII. d. To furnish full cooperation to IPBC and NIHII attorneys, claims adjusters, the Benefit Administrator and any agent, employee, officer, or independent contractor, of IPBC and NIHII relating to the purpose and powers of IPBC and NIHII. e. To report to IPBC as promptly as possible all claims made to it within its benefit program as administered by IPBC. 10. Reserve Fund The NIHII shall establish accounts in the IPBC Terminal Reserve Fund, the Administration Fund, the HMO Fund and other established funds, (the Reserve Funds ), for the purpose of establishing a pool of funds to be used to pay for deficits in annual contributions and setting aside funds in the event that one or more MEMBERS decides to withdraw from membership in the NIHII. A separate accounting shall be established to determine each individual Member s balance within the IPBC Funds. The exact amount of the Reserve Funds balance for each MEMBER will be determined after the audit is approved by the IPBC Board. If, after the audit process has been completed, a Reserve Fund balance below the amount 8 21

22 specified above for one or more MEMBERS occurs, those MEMBERS with a Reserve Fund balance below the amount specified above must pay, within 150 days after the audit has been approved, an amount directly to the delinquent Reserve Fund or Funds to cover the shortfall. New MEMBERS to the NIHII shall, as a condition of membership, provide an amount equal to two (2) times the average monthly payment based on the current plan year rates for HMO coverage and three (3) times the average monthly payment for indemnity plan coverage. Payment shall be made to reach this reserve level by the end of the second full fiscal year of membership. If one or more MEMBERS chooses to withdraw from the NIHII, its fair share of their Reserve Funds shall be used to pay its run-out claims, with any surplus funds paid to it after all sums due IPBC and NIHII associated with its participation have been paid. If the amount on deposit in the Reserve Funds of the withdrawing MEMBER is not adequate to pay its run-out claims, then the Reserve Funds of the remaining MEMBERS may be drawn down in a proportional manner to cover any shortfall prior to the withdrawing MEMBER fulfilling its contractual obligation to cover the shortfall. 11. Withdrawal/Termination A. MEMBERS shall be obligated to continue as MEMBERS during the term as established by the Board of Directors of IPBC until individual withdrawal. The current term of the IPBC, itself is through June 30, The obligation of a MEMBER until the individual withdrawal, shall include continuing participation with regard to all classes of officers and employees of the MEMBER, not including its listed entities, established as being entitled to any health benefits when it became a MEMBER of NIHII. Provided, however, a MEMBER shall only be required to provide continued participation for those persons within said classes of 9 22

23 officers and employees as are actually employed or working for the MEMBER or as otherwise permitted to its MEMBERS by the IPBC. Any MEMBER may withdraw from membership by giving written notice of such intention to withdraw to all other MEMBERS of NIHII, and to the Chairman of the IPBC at least one hundred twenty (120) days prior to commencement of the then next fiscal year of the IPBC. Failure to give such notice shall obligate the MEMBER to continue as a MEMBER of NIHII for the next fiscal year except where NIHII withdraws from IPBC, IPBC terminates or the IPBC declines to permit the NIHII to remain within the COOPERATIVE, with a reduced membership or for any other reason permitted under the IPBC Contract and By-Laws. Withdrawal by NIHII shall only be made to take effect at the end of the then-current fiscal year in the same manner as other MEMBERS of the IPBC. B. If a MEMBER should withdraw from the NIHII, no indemnity benefit claims of the MEMBER shall be processed or paid by the IPBC after the close of the plan year in which withdrawal takes place, unless the MEMBER of NIHII shall to provide such services using funds furnished by that withdrawing entity. If no Reserve Funds of other MEMBERS are available, the IPBC may stop paying claims. C. A final accounting of the withdrawing MEMBER s fair share of its Reserve Funds shall occur during the audit process for the last plan year that the withdrawing MEMBER was a MEMBER of the NIHII. After all amounts to the IPBC, if any, are paid, all remaining funds shall be refunded to the withdrawing MEMBER or, if that MEMBER is still in default, then to the NIHII within thirty (30) days after the aforementioned audit is approved

24 D. In the event that a non-appealed or appealable order of a court in which IPBC is a party should decide that the NIHII may not be a MEMBER of the IPBC, then this Agreement shall terminate, provided, however, that to the extent permitted by law, the termination shall take place in accordance with Paragraph 11-B hereof. 12. Expulsion of MEMBERS By the vote of two-thirds (2/3) of the entire remaining membership of the Board of Directors of the NIHII, any MEMBER may be expelled. Such expulsion, which shall take effect in the manner set out below, may be carried out for one or more of the following reasons: a. Failure to make any payments due to the NIHII or the IPBC. b. Failure to furnish full cooperation with the IPBC s attorneys, claims adjusters, Benefit Administrator and any agent, employee, officer or independent contractor of the IPBC or NIHII relating to the purpose and powers of the IPBC or NIHII. c. Failure to carry out any obligation of a MEMBER which impairs the inability of the NIHII to carryout its purposes and powers. No MEMBER may be expelled except after notice from the NIHII of the alleged failure along with a reasonable opportunity of not less than fifteen (15) days to cure the alleged failure. The MEMBER, within that fifteen (15) day period, may request a hearing before the Board before any decision is made as to whether the expulsion shall take place. The Board shall set the date for a hearing which shall not be less than fifteen (15) days after the expiration of the time to cure has passed. The Board may appoint a hearing officer to conduct such hearing and make a recommendation to the Board based upon findings of fact. If the Board conducts the hearing itself, it may make a decision at the close of the hearing. A decision by the Board to expel a MEMBER after notice and hearing and a failure to cure the alleged defect shall be final unless 11 24

25 the Board shall be found by a court to have committed a gross abuse of discretion. After expulsion, the former MEMBER shall continue to be fully obligated for any payment to the IPBC or the NIHII, which was created during the term of the administration of its claims along with any other unfulfilled obligation as if it was still a MEMBER of the NIHII. The obligation of the IPBC to administer the claims filed under the benefit program of the expelled MEMBER shall cease thirty (30) days after the date of expulsion, provided that such obligations shall only exist where there is a credit balance held by the IPBC to the account of the NIHII or such a credit balance is created. The IPBC shall not be required to pay any benefits for the expelled MEMBER after the actual date of expulsion if a deficit in amounts owed to the IPBC should exist at any time during the thirty (30) day period. Within sixty (60) days after the last claim of the MEMBER is paid by the IPBC, a final accounting of funds owed or owing shall take place. Pending claims and other records of the expelled MEMBER shall be turned over to that MEMBER in a prompt manner. With regard to any claims payable under an HMO program, where the IPBC has entered into a contract with the HMO provider to pay continuing benefits after termination, the expelled MEMBER shall be required to pay all amounts in excess of those within its Reserve Funds and, pending such payments, the NIHII shall be responsible for making the payment or reimbursing the IPBC. In the event that the Board of the IPBC should vote to expel the NIHII from membership so long as a particular municipality or listed entity was a MEMBER of the NIHII, that MEMBER or listed entity shall be deemed to have been expelled from the NIHII in the same manner as if the NIHII Board had taken that action. 13. Acceptance of Contract and By-Laws of the Intergovernmental Personnel Benefit Cooperative 12 25

26 The Charter Members and other MEMBERS, by agreeing to be bound by this Intergovernmental Agreement, hereby agree to accept the terms and conditions contained within the Contract and By-Laws of the IPBC, as of the date of this Agreement and as amended from time-to-time, except that the IPBC By-Laws may not be amended to require from the NIHII duties or responsibilities different from the other MEMBERS of the IPBC and not initially contained within this Agreement or amendments thereto, agreed to by the NIHII, by action of the Board of Directors. 14. Commencement of Agreement This Agreement shall be in full force and effect and legally binding upon the signatory MEMBERS as of the date of its passage by the corporate authorities of the Charter Members and the approval by the Board of Directors of the IPBC. 15. Contractual Obligation This Agreement shall constitute the contract among those units of local government which become MEMBERS of the NIHII. The obligations and responsibilities of the MEMBERS set forth herein, including the obligation to take no action inconsistent with this Agreement as originally written or validly amended, shall remain a continuing obligation and responsibility of the MEMBERS. The terms of this Agreement may be enforced in a court of law or equity either by the NIHII itself, by any of its MEMBERS or by the IPBC. A consideration for the duties herewith imposed upon the MEMBERS to take certain actions and to refrain from certain other actions shall be based upon the mutual promises and agreements of the MEMBERS set forth herein and the advantage gained by the MEMBERS and anticipated reduction of administrative costs for the processing of personnel benefits. That except to the extent of the financial contributions to the NIHII and the IPBC agreed to herein, or such additional obligations as may 13 26

27 come about through amendments to this Agreement, no MEMBER agrees or contracts herein to be held responsible for any claims of any kind against any other MEMBER outside of the scope of the NIHII or the IPBC. 16. Entire Understanding This Agreement sets forth the entire understanding of the parties and may only be amended as provided for herein. be an original. 17. Assignment This Agreement shall not be assigned by any party hereto. 18. Counterparts This Agreement is executed in multiple counterparts, each of which shall be deemed to 19. Governing Law This Agreement shall be governed in accordance with the laws of the State of Illinois. By execution of this Contract and By-Laws document, we do hereby certify that its approval and our membership NIHII has been authorized by our governing Board. DATED: SIGNATURE: PRINTED NAME: TITLE: 14 27

28 As amended through March 17,

29 TO: CC: FROM: Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois Phone: Fax: Village President Village Board of Trustees MEMORANDUM Rudy Espiritu, Village Administrator Laurie Roberts Hayes, Finance Director DATE: August 8, 2017 RE: Proposed Resolution Authorizing Purchases of Investment Securities through Multi-Bank Securities, Inc. Background At the August 1, 2017 Board Meeting, after discussion, the Village Board concurred with the staff recommendation to add Multi-Bank Securities, Inc. (MBS) to the list of investment options available to the Village. Recommendation It is the recommendation of Village staff that the Village Board of Trustees adopt the Proposed Resolution authorizing purchases of investment securities through Multi-Bank Securities, Inc. Previous Action The Board gave informal approval to add Certificates of Deposit brokered by MBS to the investment options available to the Village at its August 1, 2017 meeting and directed staff to prepare the Proposed Resolution and related documents. Budgeted Amount N/A Action A Motion to Approve the Proposed Resolution Authorizing Purchases of Investment Securities though Multi-Bank Securities, Inc. Attachments 1. A Resolution of the Village of Berkeley, Cook County, Illinois Authorizing Purchases of Investment Securities through Multi-Bank Securities, Inc. 2. Licensing Agreement between Multi-Bank Securities, Inc. and the Village of Berkeley. 29

30 RESOLUTION NO. 17- A RESOLUTION AUTHORIZING PURCHASES OF INVESTMENT SECURITIES THROUGH MULTI-BANK SECURITIES, INC. WHEREAS, the Village of Berkeley, Cook County, Illinois (the Village ) is a duly organized and validly existing home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, on March 21, 2017, the Village adopted Ordinance No , an Ordinance Adopting an Investment Policy Statement for the Village of Berkeley, Cook County, Illinois; and, WHEREAS, it has been determined that it is in the best interest of the Village and in accordance with the Village s investment policy to purchase Certificates of Deposit and other approved investments from Multi-Bank Securities; and, WHEREAS, nothing herein shall be construed to revoke any prior approval or designation of any banking institution as a depository for the Village of Berkeley. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Berkeley, Cook County, Illinois, a home rule unit of local government, that the Village enter into an agreement with Multi-Bank Securities, Inc. (MBS) for investment services, including the purchase Certificates of Deposit and other investments allowed by the Village s Investment Policy, and that the Village President and Village Clerk, be and are hereby authorized to execute banking resolutions and related documents on behalf of the Village of Berkeley. BE IT FURTHER RESOLVED that those financial institutions associated with MBS be deemed authorized depositories. Further, persons in the positions of Village President, Village Trustee serving as Finance Committee Chairperson, Village Treasurer (Finance Director), and Village Administrator shall be authorized to serve as a signatory on all Village owned bank accounts established at such depositories and that two of the aforementioned signatures shall be required in order to withdraw funds from or draw instruments against any account so established. BE IT FURTHER RESOLVED that this resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. Passed this 15 th day of August, 2017, pursuant to a roll call vote as follows: Trustee Motion Second Ayes Nays Absent Abstain Sherry Graf-Stone Raymond Grenier Jerry Perez Diane Salemi George Stratton Herb Washington 1 30

31 APPROVED this day of, 2017 Robert Lee Jr., Village President Attest: Maria M. Rivera, Village Clerk 2 31

32 Proudly Veteran-Owned! User Agreement Contact Information 7YPTHY`7VPU[VM*VU[HJ[ Emily Jones (866) YVK\J[:WLJPHSPZ[ (SL_PZALOUKLY HaLOUKLY'TIZZLJ\YP[PLZJVT :LUPVY=PJL7YLZPKLU[ ;PT7LHJVJR 7V^LYLKI` (800) Please send all correspondence to Corporate Headquarters: Multi-Bank Securities, Inc Town Center, Suite 2300 :V\[OÄLSK40 -VYPUZ[P[\[PVUHSPU]LZ[VYZVUS`UV[PU[LUKLKMVY[OLPU]LZ[PUNW\ISPJ*VW`YPNO[4\S[P)HUR:LJ\YP[PLZ0UJ 4LTILYVM-059(:07*"4:9)9LNPZ[LYLKL*VUULJ[+PYLJ[PZHYLNPZ[LYLK[YHKLTHYRVM4\S[P)HUR:LJ\YP[PLZ0UJ(SSYPNO[ZYLZLY]LK 32 L*+<ZLY(NYLLTLU[WKM

33 ;(? Licensing Agreement This Agreement is between: Village of Berkeley Multi-Bank Securities, Inc. (MBS) and (JJV\U[/VSKLY 1000 Town Center, Suite Electric Ave :V\[OÄLSK4PJOPNHU :[YLL[(KKYLZZ Berkely, IL *P[`:[H[LAPW ;OPZ JVU[YHJ[ NV]LYUZ `V\Y \ZL VM ZLY]PJLZ HIPSP[` [V WVZ[ KLWVZP[ YH[LZ HUK HJJLZZ [V PU]LU[VY` VMMLYLK I` L*VUULJ[+PYLJ[ H YLNPZ[LYLK [YHKLTHYR VM 4\S[P)HUR :LJ\YP[PLZ 0UJ 4):¹ HUK YLSH[LK JVTTLYJLWYVK\J[ZHUKZLY]PJLZJVYYLZWVUKPUN [V `V\YHJJLZZ[VL*VUULJ[+PYLJ[JVT@V\TH` ULLK[V L_LJ\[LHKKP[PVUHSHNYLLTLU[ZVYWYV]PKL4):HJJV\U[U\TILYZPM`V\YLX\LZ[HKKP[PVUHS6W[0U:LY]PJLZPU JVUQ\UJ[PVU^P[O`V\Y\UPX\LL*VUULJ[+PYLJ[<ZLYUHTLHUK7HZZ^VYK 6W[0U:LY]PJLZ¹YLMLYZ[VHKKP[PVUHS [YHKPUNM\UJ[PVUHSP[`HUKZ\WWVY[P]LZLY]PJLZWYV]PKLK[OYV\NOL*VUULJ[+PYLJ[VY4): ;OL[LYTZ 4):¹ ^L¹ \Z¹HUK V\Y¹YLMLY[V4\S[P)HUR:LJ\YP[PLZ0UJ;OL[LYTZ :\IZJYPILY¹ `V\¹ HUK `V\Y¹ YLMLY [V [OL \UKLYZPNULK(JJV\U[ /VSKLY HUK HKKP[PVUHS \ZLYZ PKLU[PÄLK PU :JOLK\SL( ;OL[LYT L*VUULJ[+PYLJ[*+¹HSZVRUV^UHZ 7O`ZPJHS*+¹VY 3PZ[PUN:LY]PJL¹+LWVZP[ZYLMLYZ[V*+Z ^OPJOHYL[YHUZHJ[LKKPYLJ[S`IL[^LLU[OLPZZ\PUNPUZ[P[\[PVU HUKPU]LZ[PUNLU[P[` [OYV\NOL*VUULJ[+PYLJ[ ;OL[LYT :LJ\YP[PLZ¹NLULYHSS`YLMLYZ[VHSSV[OLYHZZL[ZW\YJOHZLKVY]PL^LKVUL*VUULJ[+PYLJ[[OH[HYL56; L*VUULJ[+PYLJ[*+Z(SS:LJ\YP[PLZLN)VUKZ+;*,SPNPISL*+Z^PSSOH]LHJVYYLZWVUKPUN*<:07U\TILY HUKM\UKZ^PSSILZL[[SLKPU[VH\ZLYZLSLJ[LK:LJ\YP[PLZHJJV\U[*HZOVY+LSP]LY`=LYZ\Z7H`TLU[ +=7¹0M `V\YWYLMLYYLKZHMLRLLWPUNHNLU[PZZVTL[OPUNV[OLY[OHUH7LYZOPUN33*HJJV\U[VYPNPUH[LK[OYV\NO4): KLSP]LY`HUKZL[[SLTLU[PUZ[Y\J[PVUZ +=70UZ[Y\J[PVUZ¹T\Z[ILWYV]PKLKWYPVY[VNHPUPUNHJJLZZ[VZLJ\YP[`»Z PU]LU[VY`TVUP[VYZ User Access Start Date :[HY[+H[L! / / VU[OL :[HY[+H[L¹SPZ[LKHIV]LPM^LOH]LYLJLP]LKMYVT`V\HZPNULKJVW`VM[OPZHNYLLTLU[HUKHJVTWSL[L ZL[VMHSSK\S`L_LJ\[LKZL[[SLTLU[KVJ\TLU[ZYLX\PYLK[VW\YJOHZLVYPZZ\LH*+VYZLJ\YP[` 4VKPÄJH[PVU*HUJLSSH[PVU 4):YLZLY]LZ[OLYPNO[[V! 4VKPM`VYJHUJLSHU`MLH[\YLVML*VUULJ[+PYLJ[H[HU`[PTL +PZJVU[PU\L\ZLYHJJLZZH[HU`[PTLMVYHU`YLHZVU^P[OV\[WLUHS[`^P[OKH`Z^YP[[LUUV[PJLVY 0TTLKPH[LS`Z\ZWLUK\ZLYHJJLZZH[HU`[PTLHZWYV]PKLKILSV^ SubscriberYLZLY]LZ[OLYPNO[[V! +PZJVU[PU\LHU`VYHSSL*VUULJ[+PYLJ[ZLY]PJLZH[HU`[PTLMVYHU`YLHZVU^P[OV\[WLUHS[`I` WYV]PKPUN^YP[[LUUV[PJL[V4): (SSJOHUNLZ[V[OL[LYTZJVUKP[PVUZMLLZYLWYLZLU[H[PVUZHUK^HYYHU[PLZYLSH[LK[V[OPZHNYLLTLU[^PSSIL KPZ[YPI\[LKPU^YP[PUNMVYZPNUH[\YLLTHPSJVUZLU[VYVUSPULJVUÄYTH[PVU0MH[HU`[PTL`V\ÄUK[OLZL[LYTZ \UHJJLW[HISLHUKKVUV[HNYLL^P[O[OLT`V\JHUSL[\ZRUV^[OH[`V\^V\SKSPRL[VKPZJVU[PU\L`V\Y\ZLY HJJLZZ^P[OV\[WLUHS[` LTILYVM-059(:07*"4:9)9LNPZ[LYLK

34 Account Administration: ;OL(JJV\U[(KTPUPZ[YH[VYPZYLZWVUZPISLMVYTHPU[HPUPUN[OLHJJV\U[WYVÄSLHUKHWWYV]PUNHZZPNUPUN HKKP[PVUHS\ZLYZHUKHJJV\U[HJJLZZ;OLHKKP[PVUHS\ZLYZULLK[VILPKLU[PÄLKVU:JOLK\SL( (\[OVYPaLK <ZLY3PZ[(SS\ZLYZ^PSSILHZZPNULKH\UPX\L<ZLYUHTLHUK7HZZ^VYKHUK^PSSILYLX\PYLK[VHJRUV^SLKNL HUK HJJLW[ [OL [LYTZ JVUKP[PVUZ HUK SPJLUZPUN HNYLLTLU[ WLY[HPUPUN [V [OL \ZL VM L*VUULJ[+PYLJ[ \WVU PUP[PHSSVNPU (JJV\U[(KTPUPZ[YH[VY 5HTL! Laurie Roberts Hayes ;P[SL! Finance Director 7OVUL! ,THPS! :LJVUKHY`*VU[HJ[ 5HTL! Robert E Lee Jr ;P[SL! Village President 7OVUL! ,THPS! rlee@berkeley.il.us 3PJLUZPUN<ZLY-LLZ! (U` HWWSPJHISL SPJLUZPUN MLLZ ^PSS IL KPZJSVZLK WLY :JOLK\SL ) 3PJLUZPUN -LL :JOLK\SL VM [OPZ HNYLLTLU[ HUK ^PSS IL IPSSLK HUU\HSS` WH`HISL VU [OL HUUP]LYZHY` VM [OL \ZLY HJJLZZ Z[HY[ KH[L HUK HYL 5659,-<5+()3,@V\^PSSUV[ILSPHISLMVYHU`PUJYLHZLPUSPJLUZPUNMLLZVYUL^MLLZYLSH[LK[V`V\YHJJLZZ [VL*VUULJ[+PYLJ[\USLZZ`V\HNYLL[VZ\JOJOHUNLPU^YP[PUNVYV[OLYH\[OLU[PJH[LKTLHUZ 4):PZUV[YLZWVUZPISLMVYHU`MLLZPUJ\YYLKVYJOHYNLKPUYLSH[PVUZOPW[VHUL*VUULJ[+PYLJ[*+ [YHUZHJ[PVU I` [OL PZZ\PUN IHUR ZL[[SLTLU[^PYL MLLZ ZHMLRLLWPUN JOHYNLZ I` `V\Y ZLJ\YP[PLZ» J\Z[VKPHU VY HU` V[OLY MLLZ YLSH[LK [V [OL W\YJOHZL PZZ\HUJL ZL[[SLTLU[ VY ZHMLRLLWPUN VM WYVK\J[Z VMMLYLK [OYV\NO L*VUULJ[+PYLJ[@V\HYLYLZWVUZPISLMVYHSSZ\JOMLLZ(U`HWWSPJHISLMLLZVYZLSSPUNJVUJLZZPVUZYLSH[LK[V [OLPZZ\HUJLVM+;*LSPNPISL*+ZHYLKPZJSVZLKH[[OL[PTLVM[YHKLHUKWLY[OL[LYTZVMHUL_LJ\[LK[LYTZ HNYLLTLU[HUKYLSH[LK)YVRLYHNL(NYLLTLU[ (JJV\U[*SHZZPÄJH[PVUHUK<ZLY(JJLZZ!(KKP[PVUHSKVJ\TLU[H[PVUTH`ULLK[VILZ\ITP[[LKKLWLUKPUNVU `V\Y\ZLYHJJLZZYLX\LZ[Z 0UZ[P[\[PVU*SHZZPÄJH[PVUVillage User Access 0U]LZ[VY Securities 3PZ[PUN:LY]PJL+LWVZP[ZL*VUULJ[+PYLJ[*+Z,_OPIP[*9LX\PYLK Issuer +;*,SPNPISL*+Z)YVRLYHNL(NYLLTLU[9LX\PYLK 3PZ[PUN:LY]PJL6MMLYPUNZL*VUULJ[+PYLJ[*+Z,_OPIP[*9LX\PYLK :LJ\YP[PLZ:HMLRLLWPUN(NLU[ 7LYZOPUN33*6US`[VIL<ZLKPM6YPNPUH[LKI`4\S[P)HUR:LJ\YP[PLZ0UJ +=7+LSP]LY`=LYZ\Z7H`TLU[+LSP]LY`0UZ[Y\J[PVUZ9LX\PYLK LTILYVM-059(:07*"4:9)9LNPZ[LYLK

35 7YVWYPL[HY`9PNO[ZPU[OLL*VUULJ[+PYLJ[:VM[^HYLHUK+H[HIHZL! 9LZ[YPJ[PVUZ VU <ZL! :<):*90),9 (.9,,: ;/(; 0; >033 56; 7,940; 6;/,9 7,9:65 ;6;/,:6-;>(9,(5++(;()(:, License Limitations: ;OPZL*VUULJ[+PYLJ[3PJLUZPUN(NYLLTLU[HSSV^ZHJJLZZ[VL*VUULJ[+PYLJ[\ZPUNHJVTW\[LYHUK VY ^LI HJJLZZ I` H \ZLY MYVT HU` HWWYV]LK IYV^ZLY :\IZJYPILY HNYLLZ UV[ [V TVKPM` HKHW[ VY [YHUZSH[L KPZHZZLTISLKLJVTWPSLYL]LYZLLUNPULLYVYV[OLY^PZLH[[LTW[[VKPZJV]LY[OLZV\YJLJVKLVM[OLZVM[^HYL :\IZJYPILYM\Y[OLYHNYLLZUV[[VZ\ISPJLUZLHZZPNU[YHUZMLYKPZ[YPI\[LWSLKNLSLHZLYLU[VYZOHYLHU`YPNO[Z \UKLY[OPZSPJLUZLL_JLW[^P[OWYPVY^YP[[LUWLYTPZZPVUMYVT4): ;YHUZHJ[PVU:L[[SLTLU[Z! :\IZJYPILYHNYLLZ[VWH`MVYZL[[SLVUKLSP]LYVYTHRL^OVSLVUHU`HWWYV]LK[YHUZHJ[PVUZWYVJLZZLK [OYV\NOL*VUULJ[+PYLJ[VY4):-HPS\YL[VWH`MVYHW\YJOHZLKLSP]LY`VUHZLSSVYZL[[SLVUHUHWWYV]LKHUK HJJLW[LK*+PZZ\HUJLTH`YLZ\S[PUHU044,+0(;,Z\ZWLUZPVUVYJHUJLSSH[PVUVM[OPZ\ZLYHNYLLTLU[ 0TTLKPH[L:\ZWLUZPVU! 4):TH`PTTLKPH[LS`Z\ZWLUK\ZLYHJJLZZHUKHSSYPNO[Z\UKLY[OPZHNYLLTLU[PM4):OHZUV[YLJLP]LK WH`TLU[VM[OLHWWSPJHISL3PJLUZL-LL^P[OPUKH`ZVMPU]VPJLVY4):ILSPL]LZ[OL:\IZJYPILYOHZVYTH` ]PVSH[L4):»ZWYVWYPL[HY`YPNO[ZVYOHZVYTH`IYLHJOHU`V[OLYWYV]PZPVUVM[OPZHNYLLTLU[ >HYYHU[`+PZJSHPTLY3PHIPSP[`! 4):THRLZUV^HYYHU[`VMHU`RPUKL_WYLZZVYPTWSPLKYLNHYKPUN[OL[PTLSPULZZZLX\LUJLHJJ\YHJ` VYJVTWSL[LULZZVMKH[HWYV]PKLKVUL*VUULJ[+PYLJ[4):^PSSUV[ILSPHISLMVYHU`KHTHNLZ^OH[ZVL]LY ^OL[OLY KPYLJ[PUKPYLJ[NLULYHSZWLJPHSJVTWLUZH[VY`JVUZLX\LU[PHS HUKVYPUJPKLU[HS HYPZPUNV\[VMVY YLSH[PUN[V`V\Y\ZLVML*VUULJ[+PYLJ[ Village of Berkeley (JJV\U[/VSKLY 0XOWL%DQN6HFXULWLHV,QF *VTWHU` :PNUH[\YL Robert E. Lee, Jr. 5HTL Village President Title :PNUH[\YL 7LP3HDFRFN 5HTL 6HQLRU9LFH3UHVLGHQW Title LTILYVM-059(:07*"4:9)9LNPZ[LYLK

36 SCHEDULES, EXHIBITS & SUPPORTING DOCUMENTS :*/,+<3,(!(<;/690A,+<:,9:56;,!;OL(KTPUPZ[YH[VYT\Z[ILSPZ[LK 5(4, ;0;3, 7/65,,4(03 Robert E Lee Jr Village President rlee@berkeley.il.us Sherry Graf-Stone Village Trustee sgraf-stone@berkeley.il.us Rudy Espiritu Village Administrator respiritu@berkeley.il.us Laurie Roberts Hayes Finance Director lhayes@berkeley.il.us Brandiss Martin Asst. Village Administrat bmartin@berkeley.il.us 7LYTPZZPVUZUV[PÄJH[PVUZHUKHJJV\U[HJJLZZHYLZL[HUKTHPU[HPULKI`[OLHKTPUPZ[YH[VY\WVUSVNPU:LJ\YP[PLZ[YHKPUNH\[OVYPaH[PVU PZVUS`WLYTP[[LK[V[OVZLHWWYV]LKI`[OLHJJV\U[HKTPUPZ[YH[VYHUKPUJVUÄYTH[PVU^P[OHZ\ITP[[LKYLZVS\[PVUVMH\[OVYPaLKZPNULYZ :*/,+<3,)!30*,5:05.-,,: (WWSPJHISLSPJLUZPUNMLLZ^PSSHWWS` (33-,,:(9,7(@()3,>0;/05+(@:6-05=60*,(5+(9,5659,-<5+()3,! L*VUULJ[+PYLJ[(JJV\U[(JJLZZ0UJS\KPUN:LJ\YP[PLZ! 0 WLY`LHY L*VUULJ[+PYLJ[*+3PZ[PUN:LY]PJLZ! Waived WLY`LHY :WLJPHS5V[LZ0UZ[Y\J[PVUZ! LTILYVM-059(:07*"4:9)9LNPZ[LYLK

37 Institutional Suitability Certificate FINRA RULE 2111 Affirmative Indication by Institution Exercising Independent Judgment 0UJVUULJ[PVU^P[OHU`YLJVTTLUKLK[YHUZHJ[PVUVYPU]LZ[TLU[Z[YH[LN`I`HYLNPZ[LYLKIYVRLYKLHSLY[OL \UKLYZPNULKHJRUV^SLKNLZVUILOHSMVM[OL0UZ[P[\[PVUUHTLKILSV^[OH[! 0[PZHU 0UZ[P[\[PVUHS(JJV\U[¹HZKLÄULKPU-059(9\SLJ" PLEASE CHECK THE APPROPRIATE BOX BELOW (JYLKP[\UPVU^P[O[V[HSHZZL[ZVMTPSSPVUVYTVYLVYHU`V[OLYLU[P[`^P[O[V[HSHZZL[ZPU L_JLZZVMTPSSPVU0MHJYLKP[\UPVUVYHU`V[OLYLU[P[`OHZ[V[HSHZZL[Z3,::;/(5 TPSSPVUJOLJR)V_HUKWYV]PKL`V\YTVZ[YLJLU[0U]LZ[TLU[7VSPJ`" (IHURZH]PUNZHUKSVHUHZZVJPH[PVUPUZ\YHUJLJVTWHU`VYYLNPZ[LYLKPU]LZ[TLU[JVTWHU`" (U PU]LZ[TLU[ HK]PZLY YLNPZ[LYLK LP[OLY ^P[O [OL :,* \UKLY :LJ[PVU VM [OL 0U]LZ[TLU[ (K]PZLYZ(J[VY^P[OHZ[H[LZLJ\YP[PLZJVTTPZZPVUVYHU`HNLUJ`VYVMÄJLWLYMVYTPUNSPRL M\UJ[PVUZ" 4):^PSSKL[LYTPULZ\P[HIPSP[`7SLHZLWYV]PKL`V\YTVZ[YLJLU[0U]LZ[TLU[7VSPJ` 0[ PZ JHWHISL VM L]HS\H[PUN PU]LZ[TLU[ YPZRZ PUKLWLUKLU[S` IV[O PU NLULYHS HUK ^P[O YLNHYK [V HSS [YHUZHJ[PVUZ HUK PU]LZ[TLU[ Z[YH[LNPLZ PU]VS]PUN H ZLJ\YP[` VY ZLJ\YP[PLZ" HUK ^PSS L_LYJPZL PUKLWLUKLU[ Q\KNTLU[ PU L]HS\H[PUN [OL YLJVTTLUKH[PVUZ VM HU` IYVRLYKLHSLY VY P[Z HZZVJPH[LK WLYZVUZ\USLZZP[OHZV[OLY^PZLUV[PÄLK[OLIYVRLYKLHSLYPU^YP[PUN" 4):^PSSILUV[PÄLKI`[OL0UZ[P[\[PVUHS(JJV\U[PMHU`[OPUNPU[OPZ*LY[PÄJH[LJLHZLZ[VIL[Y\L" /LVYZOLPZH\[OVYPaLK[VZPNUVUILOHSMVM[OL0UZ[P[\[PVUHS(JJV\U[UHTLKILSV^ )`ZPNUPUN[OPZ*LY[PÄJH[L[OL\UKLYZPNULKHMÄYTZ[OH[[OLHIV]LZ[H[LTLU[ZHYLHJJ\YH[LI\[KVLZUV[^HP]L HU`YPNO[ZHMMVYKLK\UKLY<:MLKLYHSVYZ[H[LZLJ\YP[PLZSH^ZPUJS\KPUN^P[OV\[SPTP[H[PVUHU`YPNO[Z\UKLY :LJ[PVUIVM[OL:LJ\YP[PLZ,_JOHUNL(J[VM HZHTLUKLKHUK[OLY\SLZHUKYLN\SH[PVUZWYVT\SNH[LK [OLYL\UKLY ;OPZ*LY[PÄJH[LZOHSSHWWS`^P[OYLZWLJ[[VHSSYLJVTTLUKLK[YHUZHJ[PVUZHUKPU]LZ[TLU[Z[YH[LNPLZPU]VS]PUN ZLJ\YP[PLZ[OH[HYLLU[LYLKPU[VI`[OL0UZ[P[\[PVUHS(JJV\U[UHTLKPU[OPZ*LY[PÄJH[L^OL[OLYMVY[OLHJJV\U[Z VMZ\JO0UZ[P[\[PVUHS(JJV\U[VYMVY[OLHJJV\U[VMHU`ILULÄJPHSV^ULY[OH[OHZKLSLNH[LKKLJPZPVUTHRPUN H\[OVYP[`[VZ\JO0UZ[P[\[PVUHS(JJV\U[ Village of Berkeley 0UZ[P[\[PVUHS(JJV\U[5HTL :PNUH[\YLVM(\[OVYPaLK:PNUH[VY` 5819 Electric Ave Robert E. Lee Jr. (KKYLZZ 5HTLVM(\[OVYPaLK:PNUH[VY` Berkeley, IL Village President *P[`:[H[LA07 ;P[SLVM(\[OVYPaLK:PNUH[VY` August 15, 2017 <:;H_0+,050MHWWSPJHISL +H[L lhayes@berkeley.il.us ,THPS(KKYLZZ 7OVUL (KKYLZZ 1000 Town Center, Suite 2300 :V\[OÄLSK4PJOPNHU 7OVUL Fax 4LTILYVM-059(:07*"4:9)9LNPZ[LYLK -[3H\KLYKHSL-SVYPKH Proudly Veteran-Owned! 37 4LTILYVM-059(:07*"4:9)9LNPZ[LYLK

38 Village of Berkeley (\[OVYPaLK:PNULYZ,_OPIP[ Village of Berkeley a Village VYNHUPaLK\UKLY[OLSH^ZVM[OL:[H[LVM IL 0U]LZ[VY^OPJOH[ZHPK TLL[PUNHX\VY\T^HZWYLZLU[HUKHJ[PUN[OYV\NOV\[[OLMVSSV^PUNWYLHTISLHUKYLZVS\[PVUZ^LYLHKVW[LK HUKOH]LILLUHUKUV^HYLPUM\SSMVYJLHUKLMMLJ[>/,9,(: Village of Berkeley is K\S`H\[OVYPaLKHUKWLYTP[[LKI`P[Z*OHY[LY)`SH^ZHUKVYPU]LZ[TLU[WVSPJPLZ[V!,UNHNLPUJHZOZL[[SLTLU[[YHUZHJ[PVUZMVY[OLW\YJOHZLVMWO`ZPJHSJLY[PÄJH[LZVMKLWVZP[Z*+Z W\YJOHZLK[OYV\NOL*VUULJ[+PYLJ[VY[OYV\NOHU`PU[YVK\JPUNHNLU[,UNHNLPUJHZOZL[[SLTLU[[YHUZHJ[PVUZPU[OLMVYTVM*+ZOLSKPUZHMLRLLWPUNH[MLKLYHSS`PUZ\YLK ÄUHUJPHSPUZ[P[\[PVUZ,UNHNLPUJHZOVY+=7KLSP]LY`]LYZ\ZWH`TLU[ZL[[SLTLU[[YHUZHJ[PVUZPUZLJ\YP[PLZPUJS\KPUN I\[ UV[ SPTP[LK [V KLI[ PUZ[Y\TLU[Z IVUK KLILU[\YLZ UV[LZ HUK *+Z" HUK V[OLY Ä_LKPUJVTL ZLJ\YP[PLZPUJS\KPUNI\[UV[SPTP[LK[V<:NV]LYUTLU[HNLUJ`IVUKZJVYWVYH[LIVUKZT\UPJPWHS IVUKZTVY[NHNLIHJRLKZLJ\YP[PLZJVSSH[LYHSPaLKTVY[NHNLVISPNH[PVUZHUK;YLHZ\Y`IVUKZUV[LZ HUKIPSSZ 9LJLP]LVUILOHSMVM[OL0U]LZ[VYVYKLSP]LY[V[OL0U]LZ[VYVYHKLZPNUH[LK[OPYKWHY[`TVUPLZ IVUKZVYV[OLYZLJ\YP[PLZ :LSSHZZPNUVYLUKVYZLMVY[YHUZMLYIVUKZVYV[OLYZLJ\YP[PLZYLNPZ[LYLKPU[OLUHTLVM[OL0U]LZ[VY,Z[HISPZOHUKTHPU[HPUZHMLRLLWPUNHJJV\U[Z^P[O-LK^PYLHUK(*/WYP]PSLNLZMYVT^OPJOHJJV\U[ M\UKZ HYL KPYLJ[S` ZWLU[ HUK [OL YLZWVUZPIPSP[` MVY ^OPJO PZ LU[PYLS` [OH[ VM [OL 0U]LZ[VY :HPK WYP]PSLNLZ^PSSILSPTP[LK[V[OLWLYZVUZKLZPNUH[LKI`[OL0U]LZ[VY,HJOKLZPNUH[LKWLYZVUJHU PUKLWLUKLU[S`WLYMVYT[OLWYLZJYPILKWYP]PSLNLZ 5(4, ;0;3, :0.5(;<9, Laurie Roberts Hayes Finance Director Robert E Lee Jr Rudy Espiritu Sherry Graf-Stone Village President Village Administrator Village Trustee ;/,9,-69, ), 0; 9,:63=,+ that Village of Berkeley JHU VWLU HU HJJV\U[ VY HJJV\U[Z PU P[Z UHTL ^P[O H ZHMLRLLWPUN HNLU[ PU[YVK\JPUN IYVRLY VY MLKLYHSS` PUZ\YLKÄUHUJPHSPUZ[P[\[PVUVMMLYPUN*+YH[LZ[OYV\NOL*VUULJ[+PYLJ[VY[OYV\NOHU`PU[YVK\JPUNHNLU[HUK [OH[[OLWLYZVUZUHTLKHIV]LVY[OLPYZ\JJLZZVYZPUVMÄJLTH`VUILOHSMVM[OL0U]LZ[VYVYHU`VULVM[OLT HJ[PUNPUKP]PK\HSS`ILHUK[OL`HYLOLYLI`H\[OVYPaLK[VNP]LVYZ\ITP[VYKLYZPUZHPKHJJV\U[ZMVY[OL W\YJOHZLZHSLVYV[OLYKPZWVZP[PVUVM*+ZIVUKZHUKV[OLYZLJ\YP[PLZSPZ[LKVUL*VUULJ[+PYLJ[VYVMMLYLKI` HU`PU[YVK\JPUNIYVRLY"THRLL_LJ\[LKLSP]LYVYZ\ITP[KPYLJ[S`VY[OYV\NO[OLZLY]PJLZVML*VUULJ[+PYLJ[ HU`HUKHSS^YP[[LULUKVYZLTLU[ZHUKKVJ\TLU[ZULJLZZHY`[VLMMLJ[\H[LJSVZ\YLVY[OLKPZI\YZLTLU[ZVMM\UKZ VMVYMYVT[OL0U]LZ[VYHJJV\U["TH`H[HU`[PTL^OPSL[OLHJJV\U[PZVWLUTVKPM`HTLUKZ\ITP[VYLU[LY PU[VHU`V[OLYHYYHUNLTLU[^P[O[OLZHMLRLLWPUNHNLU[VMP[Z*+VYZLJ\YP[PLZ;OPZH\[OVYPaH[PVU[VLHJOVM ZHPKVMÄJLYZPZ[VYLTHPUPUM\SSMVYJLHUKLMMLJ[\U[PSV[OLY^YP[[LUUV[PJLVMYL]VJH[PVUPZZ\ITP[[LK[V[OL ZHMLRLLWPUNHNLU[ZHUK4): 0 -<9;/,9 *,9;0-@ [OH[ [OL ZPNUH[\YLZ VM [OL VMÄJLYZ VY V[OLYZ PKLU[PÄLK HIV]L HYL H\[OVYPaLK I` [OL MVYLNVPUNYLZVS\[PVU[VHJ[MVY Village of Berkeley Maria M. Rivera Village Clerk 5HTL Title :PNUH[\YL 05>0;5,:: this 15th KH`VM August, Laurie Roberts Hayes 5HTL :PNUH[\YL 0OLYLI`JLY[PM`[OH[0HTH\[OVYPaLK[VIL[OLZVSLZPNUPUNVMÄJLY :PNUH[\YL 5HTL7YPU[ LTILYVM-059(:07*"4:9)9LNPZ[LYLK

39 Village of Berkeley CLAIM ORDINANCE #1373 CHECK S FOR APPROVAL LIST PRESENTED TO THE BOARD OF T RUSTEES AT THEIR MEETING ON AUGUST IS, 2017 $192,

40 Accounts Payable Transactions by Account and Department User: terih Printed: :08 PM Batch: Account Number Vendor Description GL Date Check No Amount PO No I Berkeley Police Pension Employer Contribution/PP RT- 08/ 10/ Aug'17 I Berkeley Public Librnry Personal Prop.Replacement Tax- 08/10/ Aug' l 7 I Anthony Moses Jr Refund ofticket #P /10/ Overpayment Subtotal for Dept: I Hillside-Berkeley Chamber o 8/24/ 17GolfDuting Dinner/2& 08/07/ Sponsrship I Metropolitan Mayors Caucus Caucus Dues- FY / I 0/ I U.S. Bank Credit/Rtnd.Canvas Picture of 08/09/ Vi ii.board I U.S. Bank CanvasPic's of 08/09/ BoardMembers/2nd Fl.YH I U.S. Bank Remake ofcanvaspic of 08/09/ Viii.Board I Berkeley Community Garde 2017 Donation I FY 18 08/10/ , U.S. Bank 12McD GiftCrds- YOB 08/09/ WinningBaseballTeam I American Mobil Staging Inc Fun Fest Stage- Bal.Due 08/ I AMJ Spectacular Events ' I 7FunFest!fents,Tables&Chairs 08/07/ , Bal.Due I AMJ Spectacular Events '17FunFest/Gamcs&PopcornStn 08/07/ , Bal.Due I AMJ Spectacular Events ' I 7FunFcst/2nd Generator Rental 08/07/ I U.S. Bank MIP/ lce for Wtr.Bottles 08/09/ I U.S. Bank MovieslnPark/Candy 08/09/ I U. S. Bank MovieslnPark/Cotton Candy 08/ AP - Transactions by Account and Department ( 08/I 0/ 17-12:08 PM) 40 Page I

41 Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Dept: 05 l l, I Blue Cross/Blue Shield Health Ins.Premium- Aug'l 7 07/28/ , /Adm I Dearborn National Life Insur Life Ins.Premium- Aug'l7 /Adm 07/28/ I I Fidelity Security Life Vision Ins. Premium- Aug'l7 07/28/ /Adm Guardian-Appleton Dental Ins.Premium- Aug' 17 07/28/ /Adm I Brandiss Martin Reimb/ Lunch&Leam- Chips & 08/ 10/ Drinks Gardiner Koch Weisberg & Lgl.Svcs/General- Jun' / I Kathleen Field Orr & Associ Lgl.Svcs/General- Jul' l 7 08/ 10/ , Shawnte Raines-Welch Lgl.Svcsl AdjudicationHearing, 08/10/ / Sikich LLP Audit Svcs for FY 17- thru Jun' 17 08/10/ , Hilton Chicago/Oak Brook S 6/27/17 08/07/ , StrategicPlanngMtg.Dinner& Room Comcast VH Internet Svc, 8/2-9/1/ 17 08/10/ Current Technologies Corpo IT Consulting Svcs/5.5 hrs 08/10/ I U.S. Postmaster Postage Meter Reserve 08/07/ , Replenishment I First Communications, LLC VH Telephone Svc- Aug' 17 08/ l 0/ Anderson Pest Solutions VH Qtrly.Pest Control, 8/1/17 08/10/ I Hinckley Springs Bottled Wtr.Svc- Jul' 17 I Adm 08/09/ U.S. Bank Adm/coffee 08/09/ U.S. Bank Adm/Coffee 08/09/ ' Warehouse Direct IL Flags/I 0, 3'x5' 08110/ I Konica Minolta Business Sol Copier Maint/AD l, 6/25-7/24/17 08/ 10/ I Konica Minolta Business Sol Copier Maint/3PD,FD,AD2 6/26-08/1 0/ /25117 I Konica Minolta Business Sol Copier Maint/PW 6/28-7/27/ 17 08/ 10/ I Airtech Heating & Cooling, VH HV AC Sys/Relocate T-Stat 08/ 10/ Airtech Heating & Cooling, VH HV AC Sys/Repl.Capacitor- 08/ Bi cent.rm Anderson Lock Foyer to PD Door Rpr/lnstall 08/10/ Pivots I U.S. Bank Adm/HP Toner Cartridge 08/09/ I U.S. Bank Adm/Hanging Folders 08/09/ I U.S. Bank Adm/ Scissors & Box Cutters 08/09/ U.S. Bank Adm/Calculator 08/09/ AP - Transactions by Account and Department ( 08/10/17-12:08 PM ) Page 2 41

42 Account Number Vendor Description GL Date Check No Amount PO No I American Charge Service Reimbffaxi Share Coupons- Jul' 17 08/10/ Subtotal for Dept: 10 30, I I Blue Cross/ Blue Shield I I Dearborn National Life Insur I I Fidelity Security Life I I Guardian-Appleton I U.S. Bank I U.S. Bank I U.S. Bank I Customized Protection Servi I U.S. Bank I D & K Truck Safety Lane, L I Tri-Town Service, Inc. I Bristol Hose & Fitting, Inc. I American Road Maintenance Treasurer, State of Illinois I Dyna Systems Inc. I Hinckley Springs I U.S. Bank WEX Bank Health Ins. Premium- Aug' 17 / PW Life Ins.Premium- Aug' 17 /PW Vision Ins. Premium- Aug' l 7 /PW Dental Ins.Premium- Aug' 17 /PW PW/Arborist Helmets,5 PW/HDM I Cable PWffV & Wall Mount Annl.PWFireAlnnMonitrgCnctn Sep17-Aug18 PW I Air Compressor Motor Safetylnsptn/Jul' 17 -Veh #s62 l,623&63 I Rep I. ExhaustPress.Sensor- Veh #620 Hose Assembly- Veh #643 VH Prkg Lot/Asphalt Rejuvntn, St.CharlesTraf.SignalUpgrade/V OB Share CuttingDiskForAsphalt,Connectr s& Washers Bottled Wtr.Svc- Jul' 17 / PW PW/Binders for Safety Procedures Fuel- Jul'l 7 /PW 07/28/ , /28/ /28/ /28/ /09/ /09/ /09/ /09/ / / /I 0/ /10/ , / / /09/ /09/ /09/ Blue Cross/Blue Shield Dearborn National Life Insur I I Fidelity Security Life Guardian-Appleton Employment Screening Allia I Stanard & Associates, Inc. Health Ins.Premium- Aug' 17 /PD Life Ins.Premium- Aug'l 7 /PD Vision Ins. Premium- Aug' 17 /PD Dental Ins.Premium- Aug' 17 /PD Credit Rpt- TGannon, 7/12/17 PersonalityEval.- TGannon, Subtotal for Dept: 20 20, /28/ , /28/ /28/ /28/ , /10/ / AP - Transactions by Account and Department ( 08/ I :08 PM ) 42 Page 3

43 Account Number Vendor Description GL Date Check No Amount PO No I Ray O'Herron Co., Inc. Uniform,Shoes,Boots,Coat 08/10/ , TGannon I Ray O'Herron Co., Inc. Credit for Rtnd.Scabbard 08110/ I Ray O'Herron Co., Inc. Scabbard - TGannon 08/10/ U.S. Bank PD/Lifesaving Award Pins 08/09/ I U.S. Bank PD/Computer Speaker Set 08/09/ I U.S. Bank PD/Computer Speakers 08/09/ JoAnn Buerger Reimb/PD Business Cards for 07/28/ J.Buerger I U.S. Bank PD/Forms Laminated 08/09/ I City of Naperville PeerSupportPubSafetyCls/EHrsa 07/28/ k 7/31-8/4 I City of Naperville PeerSupportPubSafetyCls/GBedn 07/28/ ar 7/31-8/4 I LexisNexis Risk Solutions Contract Fee- Jul'l 7 08/10/ I Kraffikare Automotive, Inc. Repl.DoorLockActuator/LF -Yeh 08/10/ #602 I Kraffikare Automotive, Inc. Oil/Filter Chg- Yeh #603 08/10/ I Kraffikare Automotive, Inc. TireRpr/RF & Oil/Filter Chg 08/10/ Veh #604 I Powers 24-Hour Towing Ser 5/3/l 7TowingSvc(PD to 08/10/ AIPiem.) -Veh# Hinckley Springs Bottled Wtr.Svc- Jul' 17 /PD 08/09/ I Timothy Larem Reimb/Natnl.Nite Out - Food & 08/10/ Drinks U.S. Bank PD/Sharps Disposal Unit 08/09/ WEX Bank Fuel- Jul' 17 /PD 08/ , Subtotal for Dept: 21 23, Blue Cross/Blue Shield Health Ins.Premium- Aug'l 7 / FD 07128/ Dearborn National Life Insur Life Ins.Premium- Aug' 17 /FD 07/28/ I I Fidelity Security Life Vision Ins. Premium- Aug'17 07/28/ /FD I I Guardian-Appleton Dental Ins.Premium- Aug' 17 /FD 07/28/ I Aurico Reports, LLC FD/Background Ck.Svcs- Jul' / I U.S. Bank FD/Computer Connector Cable 08/09/ I Bensenville Fire Protection VehM achinryclssep I /10/ , McManusMyersEgger I M.A.B.A.S Division Memb.Dues & Special 08/ 10/ , Ops.Teams I U.S. Bank FD/ Lt.Bulbs for Engines 08/09/ I D & K Truck Safety Lane, L Safety lnsptn, 7/ 13/ 17 -Yeh #354 08/ 10/ I U.S. Bank FD/Shower Curtain & Bath Rugs 08/09/ AP - Transactions by Account and Department ( 08/ :08 PM) 43 Page4

44 Account Number Vendor Description GL Date Check No Amount PO No I I I I I U.S. Bank WEX Bank Linde Gas North America L Linde Gas North America L Linde Gas North America L FD/Mop Bucket Fuel- Jul' 17 /FD Oxygen Tank Rentals/2 Oxygen Tank Rentals/2 Oxygen Tank Refills/4 cyl. 08/09/ /09/ /10/ / 10/ /10/ Subtotal for Dept: 22 9, I I I I I I I I I I I I Tariq Dandan Bldg.lnspections/4, 7/5 & 7/ 14/ 17 Blue Cross/Blue Shield Health Ins.Premium- Aug'l 7 /BD Dearborn National Life Insur Life lns. Premium-Aug'l7 /Bldg Fidelity Security Life Vision Ins. Premium- Aug' 17 /Bldg Guardian-Appleton Dental Ins.Premium- Aug'l 7 /BD U.S. Bank Jntrl/Cylinder Wall Mount Racks,2 U.S. Bank Jntrl/F ebreze WEX Bank Fuel- Jul' 17 /Bldg 08/ I 0/ /28/ /28/ /28/ /28/ /09/ /09/ /09/ , Subtotal for Dept: 30 2, Subtotal for Fund: I 0 97, Roy Strom Refuse Removal Refuse Collection- Jul'l 7 Roy Strom Refuse Removal Refuse Collection/Fuel Surchrg- Jun 17 Roy Strom Refuse Removal Rebatc/RefuseStickersSold- Apr- Jun' 17 08/ 10/ / 10/ /10/ , Subtotal for Dept: 00 42, Subtotal for Fund: 23 42, Sprint Communications MetraStnRouterPoolingSvc, 7 /24-8/23/ I 7 08/07/ II 0.00 AP - Transactions by Account and Department ( 08/ J 0/ 17-12:08 PM) 44 Page 5

45 Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Dept: Subtotal for Fund: MEM Electric Inc MapleAve.St.Lt.Rpr/Undergrnd Line Break 08/10/ , Subtotal for Dept: 00 4, Subtotal for Fund: 28 4, Kathleen Field Orr & Associ Lgl.Svcs/TIF2- Jul' l / , Subtotal for Dept: 00 1, Lunsford Construction Inc. FD Kitchen Remodel/33%, 2nd Payment Baxter and Woodman, Inc. GIS Consulting Svcs, 6/20-7/ Environmental Systems Rese Arc GIS SoftwareMaint.Lic. 9/9/ 17-9/8/ MEM Electric Inc MurrayDr.St.Lt.Rpr/Undergrnd Line Break Subtotal for Fund: 35 08/10/ / / 10/ / , , , , , Subtotal for Dept: 00 38, AP - Transactions by Account and Department ( :08 PM) 45 Page 6

46 Account Number Vendor Description CL Date Check No Amount PO No Subtotal for Fund: 38 38, Third Millennium Associates Accela. Inc. # Util.Billing, 8/ 1/ 17 -wtr.acct. Fees for Online Pmts- Jul'l 7 /wtr.acct 08/10/ / 10/ Subtotal for Dept: Subtotal for Fund: Third Millennium Associates Accela, Inc. # Util.Billing, 8/ 1/17 -swr.acct. Fees for Online Pmts- Jul'l 7 /swr.acct 08/ 10/ / 10/ Subtotal for Dept: Subtotal for Fund: Illinois State Police Asset Fo SeizdFunds Rtmd.to State/Case# /10/ Subtotal for Dept: Subtotal for Fund: Ignacio Delgado Bond Refund/Presa le, 5 I 05 St.Charles Karl Meyer Expert Plumbing Bond Refund/Pm1t#4332, 5311 St.Charles 07/28/ / , , AP - Transactions by Account and Department ( 08110/ 17-12:08 PM) 46 Page 7

47 Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Dept: 00 7, Subtotal for Fund: 68 7, Report Total: 192, AP - Transactions by Account and Department ( 08/10/17-12:08 PM) Page 8 47

48 CHECKLIST OF BILLS PRESENTED FOR APPROVAL ON AUGUST 15, 2017 SUMMARY BY FUND 10 GENERAL FUND $97, UTILITY FUND $ REFUSE DISPOSAL FUND $42, METRAPARKINGLOTFUND $ MOTOR FUEL FUND $4, VEHICLE FUND $ TIF 1 FUND $ TIF 2 FUND $ 1, REFUNDING BOND FUND $ CAPITAL PROJECT-RESERVE FUND $38, DEBT FUND $ WATER FUND $ WATER RESERVE FUND $ SEWER FUND $ SEWER RESERVES FUND $ E9 11 FUND $ PROPERTY FORFEITURE FUND $ PERFORMANCE BOND FUND $7, GOLF FUND $0.00 To the Finance Director: $192, The payment of the above listed acounts has been approved by the Board of Trustees at their meeting held on August 15, and you are hereby authorized to pay them from the appropriate fund. Village President Village Clerk 48

49 49

50 ADMINISTRATION MONTH IN REVIEW To: CC: From: Mayor Lee and Board of Trustees Village Board of Trustees Department Heads Rudy Espiritu, Village Administrator Date: August 13, 2017 ADMINISTRATION SNAPSHOT: July 2017 The accomplishments listed below reflect the general list of actions completed by the Administrative team during the last 30 days: Conducted individual meetings with all businesses potentially affected by the Flood Mitigation Project along with AVA Martin, Supt. Wagner and Civiltech. Project was well received and supported. Below are the businesses we met with: o Algebra Inc. (Igor Chudor) o Berkeley Auto (Tom Saffa) o Berkeley School District (Dale White, Facilities Director) o Berry Electric (Chris Olson) o Honey-Can-Do (Steve Greenspon and Curt Jones) o Preferred Meals (VP of Manufacturing Paul Altobelli & Manufacturing Dir. Keith Beyer) o Super Wonder Nails (Jackie & Stacy McCulloch) o Union Pacific (Elizabeth Miller-Tyson) Did a walk-through of the flood project with Mayor Lee, AVA Martin, Supt. Wagner, Foreman Bravo and Civiltech. Participated with Mayor Lee and AVA Martin on the monthly meeting with Civiltech regarding Flood Mitigation Project. Represented the Village at the Quarterly PML Dinner Meeting with Mayor Lee, Trustee Salemi and AVA Martin. Facilitated a meeting regarding Family Fest with Trustee Perez, Ellen Hurley, and AVA Martin. Went over logistics with Larry Shapiro for the Town Hall Meeting with Congressman Danny Davis, scheduled for August 16. AVA Martin and I took part in the Tollway Open House Meeting at the Village of Elmhurst regarding the Tollway expansion. Reviewed and tweaked strategic plan goals with facilitator and AVA Martin. Held a Pre-Construction Meeting with Baxter & Woodman reference the water tower painting along with Superintendent Wagner and Purchasing Agent Marino Had numerous meetings with officials from the Intergovernmental Personnel Benefit Cooperative (IPBC) to obtain a quote for health insurance Organized and presented on the IPBC option of participating in a Health Insurance Pool to the ICOPS union and Lunch and Learn with employees. Attended the monthly Hillside-Berkeley Chamber Luncheon Attended the WCMC Transportation Committee Meeting. 1 50

51 Attended 2 Music in the Park and a Movie in the Park. EXECUTIVE ASSISTANT SNAPSHOT Executive Assistant Anita Arroyo has worked on the following items: Coordinated Business Meetings for Flood Mitigation Project. Participated in Smart911 Webinar. Organized ordinances for Sterling Codifiers in efforts of marinating the Village Code up-to-date. Assisted Fire Department with training scheduling. Attended training on GIS program. Ordered additional sponsorship signs. Participated two Accela module demonstrations. Coordinated Seguin and Aspire participation as guest of honor for Movies in the Park. Corresponded with UCP Seguin in organizing for the anticipated ribbon cutting. Issued Super Taco Express Liquor License and Video Gaming Licenses. Managed inspection process for new/ potential businesses in town: o Molly Maid McDermott Dr o Junk It, Junk Removal McDermott Dr o KonEd Logistics Taft Ave Secured participations of Vendor for the upcoming Berkeley Family Fun Fest. Sent Administrative Hearing Notices Clerked the July 12 Administrative Hearing o Police Department: 5 cases on the docket o Codes: 4 cases on the docket Mailed Administrative Hearing Finding letters for cases on the docket for the July 2017 hearing. Followed up on Administrative Hearing fees not paid as of July. Updated the employee, commissions and boards roster. Created and Recorded Blackboard Connect Message for Music in the Park, Movies in the Park, & National Night Out. Participated in various summer events meetings. Ordered snacks for summer events. Updated the electronic message sign and Village website and the Berkeley Facebook page. Assisted Building Department as necessary. The Video Gaming Report updated by the Illinois Video Gaming Website for June and July see attached. ASSISTANT VILLAGE ADMINISTRATOR SNAPSHOT Assistant Village Administrator Brandiss Martin has worked on the following items: Worked on the Walk to Disney Challenge Worked with businesses for audit statistics section Worked on insurance analysis Worked with IRMA on flood mitigation project Worked with Superintendent Wagner on alley dedication project on Coolidge Worked on MFT resolutions and documentation 2 51

52 Worked with Administrator Espiritu and Office Manager Hurley on Lunch and Learn for insurance transition Worked with Executive Assistant Arroyo to update Boards and Commissions Attended the monthly Chamber meeting Attended monthly flood control project meeting Attended several event planning meetings for summer events preparation Attended two demonstrations for Building related modules on new Accela platform Attended meeting with Preferred Meals for flood mitigation project Attended meeting with Elizabeth Miller (Frank Miller) for flood mitigation project Attended an IPBC meeting Attended PML annual dinner Attended GIS training 3 52

53 Village of Berkeley Video Gaming Report Information obtained from the Illinois Gaming Board website: FY 2017/2018 Summary of all Machines SUMMARY (19 Machines) May June July August September October November December January February March April MONTHLY INCOME $ $ YEAR-TO-DATE INCOME $ $12, $18, Coaches Sports Bar ( ) Coaches (4 Machines) May June July August September October November December January February March April MONTHLY INCOME $ $ $ YEAR-TO-DATE INCOME $ $ $ Dotty s ( ) Dotty s (5 Machines) May June July August September October November December January February March April MONTHLY INCOME $ $ $ YEAR-TO-DATE INCOME $ $ $ Elsie s Place ( ) Elsie s (5 Machines) May June July August September October November December January February March April MONTHLY INCOME $ $ $ YEAR-TO-DATE INCOME $ $ $

54 Fire Side ( ) Fire Side (5 Machines) May June July August September October November December January February March April MONTHLY INCOME $ $ $ YEAR-TO-DATE INCOME $ $ $ Rocky s Gyros ( ) Rocky s (5 Machines) May June July August September October November December January February March April MONTHLY INCOME $ $ $ YEAR-TO-DATE INCOME $ $ $ Super Taco Express 1 Corp. ( ) Super Taco Express 1 Corp. May June July August September October November December January February March April (4 Machines) MONTHLY INCOME ($15.14) YEAR-TO-DATE INCOME ($15.14) 54

55 General Fund 5-Year Financial Forecast Village Board Meeting - August 15, Beginning Fund Balance $5,247, $4,458, $3,346, $2,061, $610, ($1,015,451.75) Revenues $5,711, $5,746, $5,774, $5,803, $5,833, $5,860, Avg 0.62% 0.49% 0.50% 0.51% 0.46% 0.51% Personnel $4,990, $5,320, $5,489, $5,652, $5,821, $5,996, Avg 6.61% 3.18% 2.96% 3.01% 3.00% 3.75% Non-Personnel $1,509, $1,538, $1,569, $1,602, $1,637, $1,673, Avg 1.95% 2.02% 2.09% 2.16% 2.24% 2.09% Total Expenditures $ Change % Change $6,499, $6,859, $359, % $7,059, $200, % $7,254, $195, % $7,459, $204, % $7,670, $211, % Avg 3.37% Deficit ($788,143.24) ($1,112,315.86) ($1,284,828.76) ($1,451,132.14) ($1,626,069.74) ($1,810,297.00) Ending Fund Balance $4,458, $3,346, $2,061, $610, ($1,015,451.75) ($2,825,748.75) Notes: 1. Salaries assume 2.75% next year and 2.50% in years thereafter 2. Assumes same rates for OT, FICA, IMRF 3. Police Pension assumes a 5% increase per year; the Village did not contribute the recommended amount for FY18 4. Health Insurance assumes a 5% increase per year 55

56 TO: Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois Phone: Fax: Village President Village Board of Trustees MEMORANDUM FROM: Rudy Espiritu, Village Administrator DATE: August 15, 2017 RE: Recertification of IMRF Participation for Elected Officials Background The IMRF Board of Trustees has adopted Board Resolution , requiring recertification of IMRF eligibility every two years for all eligible elected official positions. The new IMRF rule requires all governing bodies of units of government with elected positions participating in IMRF to pass new resolutions re-affirming that the positions meet the IMRF hourly standard of 1,000 hours per year. Regardless of the date of any existing IMRF resolution regarding eligibility of elected officials, a recertifying resolution must be passed by the governing body before September 1, 2017 and filled with IMRF. The IMRF Board adopted its new rule requiring recertification of IMRF eligibility for elected positions for several reasons. First, the recertification process allows governing bodies the opportunity to review the IMRF eligibility rules and enrollment compliance. Additionally, recertification will streamline the IMRF audit process as IMRF s auditors will be able to rely on the accuracy of the recertification without requiring additional documentation. Finally, recertification will take into account modernization and legislative enactments as it recognizes that required hours of duty of an elected position can, and do, change over time as technology and legal requirements evolve. Subsequently, the process of recertifying and filing the resolution should take place every two years. Failure to recertify will end IMRF eligibility for any elected position not recertified. Recommendation It is the recommendation of Village staff that the Village Board of Trustees approve a resolution relating to participation by elected officials in the Illinois Municipal Retirement Fund. Previous Action The Village President, Clerk and Trustees became qualified to membership in IMRF beginning May 1, These positions were last recertified for participation by the Village Board in December

57 Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois Phone: Fax: Budgeted Amount Participation for the elected officials in IMRF has been properly budgeted. Action A Motion to Approve a Resolution Relating To Participation by Elected Officials in The Illinois Municipal Retirement Fund. Attachments 1. A Resolution relating to the participation by Elected Officials in the Illinois Municipal Retirement Fund 2 57

58 RESOLUTION NO. 17- A RESOLUTION OF THE VILLAGE OF BERKLEY, COOK COUNTY, ILLINOIS RELATING TO PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND WHEREAS, the Village of Berkeley, Cook County, Illinois is a participant in the Illinois Municipal Retirement Fund; and WHEREAS, elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of the duty for 1,000 hours or more per year; and WHEREAS, the Village Board can determine what the normal annual hourly requirements of its elected officials are, and should make such determination for the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund. NOW, THEREFORE, BE IT RESOLVED, that the Village President and Board of Trustees find the following elected positions qualify for membership in IMRF: Title of Elected Position Date Position Became Qualified Village President May 1, 1993 Village Clerk May 1, 1993 Village Trustee May 1, 1993 Adopted this 15 th day of August, 2017, pursuant to a roll call vote as follows: Trustee Motion Second Ayes Nays Absent Abstain Sherry Graf-Stone Raymond Grenier Jerry Perez Diane Salemi George Stratton Herb Washington APPROVED AND CERTIFIED AS TO CORRECTNESS this 15 th day of August, 2017 Attest: Maria M. Rivera, Village Clerk Robert E. Lee Jr., Village President 58

59 A RESOLUTION RELATING TO PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND IMRF Form 6.64 (Rev. 03/17) (Income tax information can be found on the reverse side of this resolution) PLEASE ENTER Employer IMRF I.D. Number RESOLUTION Number WHEREAS, the EMPLOYER NAME is a participant in the Illinois Municipal Retirement Fund; and WHEREAS, elected officials may participate in the Illinois Municipal Retirement Fund if they are in positions normally requiring performance of duty for hours or more per year; and 600 OR 1,000 WHEREAS, this governing body can determine what the normal annual hourly requirements of its elected officials are, and should make such determination for the guidance and direction of the Board of Trustees of the Illinois Municipal Retirement Fund;* NOW THEREFORE BE IT RESOLVED that the BOARD, COUNCIL, ETC. finds the following elected positions qualify for membership in IMRF. TITLE OF ELECTED POSITION DATE POSITION BECAME QUALIFIED CERTIFICATION I,, the NAME CLERK OR SECRETARY OF THE BOARD of the of the County of, EMPLOYER NAME COUNTY State of Illinois, do hereby certify that I am keeper of its books and records and that the foregoing is a true and correct copy of a resolution duly adopted by its at a meeting duly BOARD, COUNCIL, ETC. convened and held on the of 20. DAY MONTH YEAR SIGNATURE CLERK OR SECRETARY OF THE BOARD * Any person who knowingly makes any false statement or falsifies or permits to be falsified any record of the Illinois Municipal Retirement Fund in an attempt to defraud IMRF is guilty of a Class 3 felony (40 ILCS 5/1-135). IMRF Form 6.64 (Rev. 03/17) IMRF 2211 York Road, Suite 500, Oak Brook, Illinois Employer Only Phone:

60 A RESOLUTION RELATING TO PARTICIPATION BY ELECTED OFFICIALS IN THE ILLINOIS MUNICIPAL RETIREMENT FUND INCOME TAX INFORMATION All elected officials eligible to participate in IMRF are considered active participants in an employer sponsored retirement plan under the Internal Revenue Code, even if the official does not elect to participate in IMRF, and are subject to the IRA deductibility limits imposed by law. IMRF Form 6.64 (Rev. 03/17) IMRF 2211 York Road, Suite 500, Oak Brook, Illinois Employer Only Phone:

61 Village of Berkeley 5819 Electric Avenue, Berkeley, Illinois Phone: Fax: MEMORANDUM TO: Village President Village Board of Trustees CC: Rudy Espiritu, Village Administrator FROM: Laurie Roberts Hayes, Finance Director DATE: August 9, 2017 RE: August 2017 Monthly Report Fiscal Years 2017 and 2018 Reporting Attached you will find the monthly financial report, including itemized revenues, expenses, and fund balance status at July 31, Because the FY2017 financial statement audit process has not yet been completed, beginning fund balances are fluid and will not be finalized until FY 2017 statements are finalized. Sikich, LLP was onsite for two weeks in July and is continuing fieldwork and completing the draft reports in their office at this time. Cash Management During the month of July 2017, the following rates were available for idle cash: Investment Type Annualized Interest Rate Republic Savings Accounts 0.15% Republic Money Market Account 0.50% Illinois Funds (also known as the Illinois 0.961% Public Treasurer s Investment Pool) Illinois Metropolitan Investment Pool (IMET) 1.16% Convenience Fund Luana Savings Bank Money Market (located 0.80% in Iowa) There are seven Certificates of Deposit with Republic Bank with maturities and interest rates that range from September 27, 2017 through August 28, 2018 and 0.80%-1.343% respectively. The newest Certificate of Deposit was purchased from surplus cash at the end of July; Republic Bank is the investing bank. Assuming the addition of Multi-Bank Securities, staff will be pursuing bids on future Certificates of Deposit. 1 61

62 Technology Staff has reviewed an updated proposal from Springbrook that provides for an upgraded and cloud based Enterprise Resource Planning (ERP) software package at an estimated cost of $52,000 plus travel. This quote includes roughly 320 of conversion, training, and overall project management time. In reviewing the estimated training time, there is some thought that an additional 30 hours may be needed, which would bump up the project cost approximately $4,500. Staff is awaiting actual contracts to review prior to bringing the matter before the Board. Pension Matters The Police Pension Board conducted their quarterly meeting in late July. The Board heard from its investment advisor, MB Financial Bank Asset Management & Trust Group, who reported that returns net of fees on both a short term (1 year) and a long term (7 years) basis were just shy of 7% annually. In addition, the Board s private actuary, Lauterbach and Amen, reported its draft actuarial study results (final results are dependent on whether or not there are changes in the Police Pension Fund financial statements as a result of the audit). These results indicate that the recommended Village (employer) contribution to be made will be $674,764, an increase of 1.48% over last year s recommended contribution of $657,913. Keep in mind that the Village is only levying $450,000 annually; thus, there will need to be discussion as to: 1) how to fund the roughly $225,000 additional amount needed to keep the Pension Fund on a financially viable track; and 2) where those additional funds should come from. In addition, expenses related to the IMRF levy were roughly $45,000 higher than related revenue this past year. Thus, there will need to be discussion at tax levy time as to how much to increase the IMRF levy and how the overall levy should be effected as a result of any IMRF and Police Pension levy increase. TIF District News Late last month, the Village received equalized assessed value (EAV) information related to the two TIF Districts. While both TIF Districts still show a negative increment, both Districts also show a respectable increase in EAV over the prior year, and TIF #2 is now at almost 96% of the frozen value. If the current rate of increase continues, then there should be increment in FY Further, if next year s triennial valuation results in larger increases, the Village could very well see a small increment amount in TIF #2 next fiscal year. Purchasing Jim Marino has prepared the attached report that discusses the activities that he has been involved with in the past month. Conclusion Should you have questions, feel free to contact me. 62

63 Purchasing Activities August 8/09/2017 ADMINISTRATION: Chief Smith requested me to research the purchase or lease of an ATM machine for use in the Village lobby. I will be meeting with representatives of Republic Bank to discuss various options such as purchase or lease the machine. I met with Sal Intile and Steve Moudry of Republic Bank to discuss the placement of an ATM machine in the lobby of the VH. Republic Bank will place a machine in the lobby of the VH at no cost to the Village, it will be a wireless machine and they will take care of all of the maintenance and the loading of the machine. This is being offered strictly as a convenience to us as being a valued customer. I m awaiting the lease proposal from Republic Bank. I sent out an RFP out for new updated Welcome to Berkeley folders, I have received back two proposals and I m waiting on a third proposal. I sent out an RFP on State of Illinois and Village of Berkeley flags, Warehouse Direct came in as the low cost provider. I ordered 10 of each flags, we already have received the State flags and should have the Village flags in 7 to 10 business days. FIRE DEPT: Chief Kuryla and I met with Tim Sullivan of Lundsford Construction to review the proposal we received to remodel the FD kitchen area. We requested a revision of the quote to include a lower cost cabinet. We then met with Tim Sullivan and his partner Mike Lundsford on Monday 6/19 for a final walk thru of the kitchen and dayroom. Chief Kuryla asked me to be the main contact through the completion of the project. The Kitchen Remodel will be going forward; an approximate start date of August 1 st has been set. The start of the kitchen project has been moved back until the middle of August due to the cabinets taking longer to be shipped. POLICE DEPT: I met with Commander Garcia and JoAnn Bueger to review the printing projects for which I solicited proposals. They will review all projects and update the forms where necessary prior to moving forward with the selected vendor. Also, the projects will require Commander Garcia and JoAnn Bueger s approval on the proofs. I will act as the main contact. They did approve ordering window envelopes from Warehouse Direct who was the low cost provider. Commander Garcia is working with a couple of the low bidders to update the various print projects for example the ordinance ticket books. Also, I sent out a RFP on Investigated File Folders. 63

64 Purchasing Activities August 8/09/2017 PUBLIC WORKS: After researching various sources for a new air compressor, I recommended that PW replace the motor on the current air compressor, the estimated cost of a new motor is around $ versus $ for a new air compressor. The new motor was ordered from Sears Parts and installed by PW. Joe Wagner held a pre-construction meeting for the upcoming Water Tower Painting Project. Present were representatives from Jetco, Baxter & Woodman (engineers), Dixon (project manager), Berkeley Park District, Hillside Berkeley Water Commission, Rudy Espiritu, Paul Smith, Jorge Bravo and myself. The project will begin Monday 8/14 with equipment placement and an end date of the middle of Sept. There will be a painting meeting sometime during the week of the 14 th to discuss the paint scheme and logo. Joe Wagner and I will be meeting to discuss the painting of the street light bases which are located west of St. Charles Road (starting in JK s parking lot). We will be reviewing the condition of the bases and if they can be repaired or if it makes more economic sense to replace the bases. 64

65 Fund Balances as of July 2017 Summary of Fund Balances Benchmark 25% Beginning Fund Ending Fund Balance Revenues Expenses Transfers Balance 10 General Fund $ 2,372,382 $ 1,010,786 $ 1,302,761 $ 2,080, IMRF Fund $ 15,665 $ 80,371 $ 120,515 $ (24,479) 18 Dare Fund $ 642 $ - $ - $ Utility Tax Fund $ 2,874,656 $ 46,772 $ - $ 2,921, Refuse Fund $ 125,177 $ 130,887 $ 84,955 $ 171, METRA Fund $ 52,111 $ 6,253 $ 7,567 $ 50, Motor Fuel Tax Fund $ 191,760 $ 21,192 $ 16,248 $ 196, Vehicle Replacement $ 1,025,295 $ 9,295 $ 33,675 $ 1,000, TIF #1 Fund $ 19,571 $ 13 $ - $ 19, TIF #2 Fund $ (30,072) $ - $ 1,298 $ (31,370) Bond Refinancing $ - $ 14,225 $ 13,500 $ (725) $ (0) 38 Capital Project Reserve $ 783,609 $ 1,704 $ 109,432 $ 675, Debt Service Fund $ 1,151 $ 3 $ - $ 725 $ 1, Water Fund* $ 1,481,483 $ 630,521 $ 445,167 $ 1,666, Water Reserve Fund $ 1,050,914 $ 2,134 $ - $ 1,053, Sewer Fund* $ 619,780 $ 91,763 $ 44,881 $ 666, Sewer Reserve Fund $ 666,179 $ 1,379 $ - $ 667, E911 Fund* $ 38,219 $ 14 $ 4,448 $ 33, Police Forfeiture $ 5,063 $ 137 $ - $ 5, Golf Outing Fund $ 2,269 $ 500 $ - $ 2,769 Village Total $ 11,295,854 $ 2,047,948 $ 2,184,447 $ - $ 11,159,356 *Fund Balances for Enterprise Funds exclude Fixed Assets and related Accumulated Depreciation so that the reader can determine what resources are available for future expenses 65

66 Summary of Revenues Fund Balances as of July 2017 Benchmark 25% General Ledger Budgeted Monthly Year to Date Percent Account Number Account Description Revenue Revenue Revenue Received Fund 10 General Fund Property Tax $ 2,783,822 $ 513,464 $ 573,619 21% Use Tax Revenue $ 131,788 $ 30,659 $ 30,659 23% Sales Tax Revenue $ 209,000 $ - $ - 0% HR Sales Tax Revenue $ 142,600 $ - $ - 0% Income Tax Revenue $ 526,109 $ 105,922 $ 105,922 20% Personal Property Re $ 110,000 $ 21,984 $ 43,483 40% Building Permits $ 45,000 $ 8,929 $ 27,201 60% Business License $ 31,500 $ 50 $ 50 0% Contractor Licenses $ 11,200 $ 1,100 $ 3,475 31% Vehicle Licenses $ 40,000 $ 3,713 $ 11,121 28% Animal Licenses $ 700 $ 70 $ % Vacant Property Reg $ 600 $ 50 $ 50 8% Adjudication Fees $ 1,000 $ - $ 175 0% Maps and Copies $ 600 $ 81 $ % Fines and Tickets $ 75,000 $ 5,405 $ 16,710 22% Administrative Tow $ 45,000 $ 5,000 $ 17,000 38% Code Violations $ 6,000 $ 125 $ % DUI Fines $ 1,000 $ - $ 94 9% Drug Fines $ - $ - $ - 0% E Citation Fines $ - $ - $ 46 0% Non-Tax Revenue $ 360,000 $ 32,717 $ 95,853 27% Video Gaming Revenue $ 60,000 $ (1,282) $ 13,304 22% Cable Revenue $ 75,000 $ - $ - 0% Interest Income $ 3,300 $ 637 $ 2,197 67% Wildlife Trap Program $ 800 $ 70 $ % Bus Shelter Revenue $ 900 $ - $ - 0% Fingerprint Revenue $ 40 $ - $ - 0% Police Adminstration $ 2,000 $ 240 $ % Police Admin Towing $ - $ - $ - 0% Gas Tax Refund $ 1,200 $ - $ - 0% Village Materials Recycling $ 1,400 $ - $ - 0% Taxi Book Receipts $ 1,200 $ 30 $ 230 0% Miscellaneous Income $ 4,300 $ 8,337 $ 9, % MSD/Presale Inspections $ 30,000 $ 2,100 $ 8,950 30% Elevator Inspections $ 172 $ - $ % Building Inspections $ 15,000 $ 1,655 $ 5,280 35% Picnic Donations $ 4,000 $ 600 $ 1,000 25% Scholarships $ 1,000 $ - $ - 0% Solicitors Permits $ 300 $ - $ % General Ambulance $ 195,000 $ 15,859 $ 41,963 22% 66

67 General Ledger Budgeted Monthly Year to Date Percent Account Number Account Description Revenue Revenue Revenue Received Miscellaneous Income $ - $ - $ - 0% Total $ 4,916,531 $ 757,517 $ 1,010,786 21% Other Funds Fund 15 IMRF $ 345,000 $ 67,512 $ 80,371 23% Fund 18 Dare $ - $ - $ - 0% Fund 21 Utility Tax $ 458,500 $ 22,276 $ 46,772 10% Fund 23 Refuse $ 513,200 $ 44,519 $ 130,887 26% Fund 25 Metra $ 23,843 $ 1,282 $ 6,253 26% Fund 28 Motor Fuel Tax $ 125,145 $ 9,355 $ 21,192 17% Fund 30 Vehicle Replacement $ 3,000 $ 840 $ 9, % Fund 34 TIF #1 $ - $ 1 $ 13 0% Fund 35 TIF #2 $ - $ - $ - 0% Fund Bond Refinancing $ 14,225 0% Fund 38 Capital Projects Reserve $ 2,634,509 $ 576 $ 1,704 0% Fund 40 Debt Service $ - $ 1 $ 3 0% Fund 50 Water $ 2,921,300 $ 211,470 $ 630,521 22% Fund 52 Water Reserve $ 2,000 $ 790 $ 2, % Fund 54 Sewer $ 333,500 $ 30,539 $ 91,763 28% Fund 56 Sewer Reserve $ - $ 582 $ 1,379 0% Fund 58 E911 $ - $ 4 $ 14 #DIV/0! Fund 59 Drug Forfeiture $ - $ - $ 137 0% Fund 73 Golf $ 3,150 $ 500 0% Total $ 7,363,147 $ 389,748 $ 1,037,162 14% Village Total $ 12,279,678 $ 1,147,264 $ 2,047,948 17% 67

68 Summary of Expenditures Fund Balances as of July 2017 Benchmark 25% Percentage of Monthly YTD YTD/Budget Actual Budget Fund # Department Expenditures Expenditures Budget Variance Spent Elected Officials $ 9,133 $ 38,359 $ 118,852 $ 80,493 32% Administration $ 52,978 $ 214,067 $ 1,086,129 $ 872,062 20% Public Works $ 25,637 $ 114,661 $ 535,776 $ 421,115 21% Police $ 159,479 $ 627,198 $ 2,443,576 $ 1,816,378 26% Fire $ 71,884 $ 262,271 $ 1,116,258 $ 853,987 23% Fire & Police Commission $ - $ - $ 4,400 $ 4,400 0% Building & Zoning $ 12,097 $ 46,205 $ 181,525 $ 135,320 25% Total $ 331,209 $ 1,302,761 $ 5,486,516 $ 4,183,755 24% 15 IMRF $ 35,831 $ 120,515 $ 397,474 $ 276,959 30% 18 Dare $ - $ - $ - $ - 0% 21 Utility $ - $ - $ - $ - 0% 23 Refuse $ 42,719 $ 84,955 $ 533,245 $ 448,290 16% 25 Metra $ 4,939 $ 7,567 $ 34,800 $ 27,233 22% 28 Motor Fuel Tax $ - $ 16,248 $ 127,400 $ 111,152 13% 30 Vehicle Replacement $ - $ 33,675 $ 108,700 $ 75,025 31% 34 TIF #1 Fund $ - $ - $ - $ - #DIV/0! 35 TIF #2 Fund $ 396 $ 1,298 $ - $ (1,298) #DIV/0! Bond Refinancing $ 13,500 $ (13,500) #DIV/0! 38 Capital Projects Reserve $ 51,922 $ 109,432 $ 3,604,268 $ 3,494,836 3% 40 Debt Service $ - $ - $ 180,000 $ 180,000 0% 50 Water $ 135,074 $ 445,167 $ 2,954,364 $ 2,509,197 15% 52 Water Reserve $ - $ - $ 800,000 $ 800,000 0% 54 Sewer $ 14,032 $ 44,881 $ 296,272 $ 251,391 15% 56 Sewer Reserve $ - $ - $ - $ - 0% 58 E911 $ 1,112 $ 4,448 $ 49,900 $ 45,452 9% 59 Police Forfeiture $ - $ - $ - $ - 0% 73 Golf $ - $ - $ 5,000 $ 5,000 0% Total $ 286,025 $ 881,686 $ 9,091,423 $ 8,209,737 10% Village Total $ 617,234 $ 2,184,447 $ 14,577,939 $ 12,393,492 15% 8/9/

69 Village of Berkeley Expenditure Worksheet - Elected Officials Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent Salary $ 4, $ 12, $ 49, $ 36, % Employee Appreciation $ - $ $ 6, $ 6, % Dues & Subscriptions $ 1, $ 1, $ 9, $ 7, % Donations to Others $ - $ 2, $ 14, $ 12, % Special Events $ 2, $ 18, $ 30, $ 11, % General Administration 1 $ 1, $ 3, $ 8, $ 5, % Total $ 9, $ 38, $ 118, $ 80, % 1 General Administration are the other budgeted items that are required for the operation of this department 8/9/

70 Village of Berkeley Expenditure Worksheet - Administration Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent Salary $ 28, $ 99, $ 381, $ 282, % Insurance 1 $ 12, $ 31, $ 67, $ 35, % Technology $ $ 34, $ 65, $ 31, % Liability & Workers Comp $ - $ - $ 257, $ 257, % Legal Fees $ 3, $ 11, $ 70, $ 58, % Maintenance of Building $ - $ 6, $ 30, $ 24, % Contingencies $ - $ - $ 15, $ 15, % General Administration 2 $ 7, $ 30, $ 198, $ 167, % Total $ 52, $ 214, $ 1,086, $ 872, % 1 Insurance includes health, dental, & life 2 General Administration are the other budgeted items that are required for the operation of this department 8/9/

71 Village of Berkeley Expenditure Worksheet - Public Works Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent Salary $ 14, $ 53, $ 195, $ 142, % Overtime $ $ 2, $ 25, $ 22, % Insurance 1 $ 3, $ 20, $ 44, $ 24, % Maintenance & Repair of Equipment & Vehicles $ $ 5, $ 40, $ 34, % Streets: Repairs & Salt 2 $ 2, $ 11, $ 109, $ 97, % Forestry $ - $ - $ 18, $ 18, % General Administration 3 $ 4, $ 21, $ 102, $ 80, % Total $ 25, $ 114, $ 535, $ 421, % 1 Insurance includes health, dental, & life 2 Streets includes street repairs and purchase of salt and snow removal 3 General Administration are the other budgeted items that are required for the operation of this department 8/9/

72 Village of Berkeley Expenditure Worksheet - Police Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent Salary 1 $ 133, $ 486, $ 1,801, $ 1,315, % Overtime $ 3, $ 22, $ 95, $ 72, % Insurance 2 $ 15, $ 73, $ 232, $ 159, % Training $ 1, $ 1, $ 23, $ 21, % Vehicle Maintenance $ 2, $ (1,609.28) $ 15, $ 16, % General Administration 3 $ 3, $ 44, $ 275, $ 231, % Total $ 159, $ 627, $ 2,443, $ 1,816, % 1 Salaries include Crossing Guards $ 2 Insurance include health, dental, & life 3 General Administration are the other budgeted items that are required for the operation of this department 8/9/

73 Village of Berkeley Expenditure Worksheet - Fire Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent Salary $ 63, $ 227, $ 860, $ 632, % Insurance 1 $ $ 2, $ 8, $ 5, % Technology $ $ 6, $ 20, $ 13, % Training $ $ $ 4, $ 3, % Maintenance Service Contracts $ - $ 1, $ 15, $ 13, % Vehicle Maintenance $ 3, $ 13, $ 25, $ 11, % Maintenance of Equipment $ $ $ 15, $ 14, % General Administration 2 $ 3, $ 8, $ 168, $ 159, % Total $ 71, $ 262, $ 1,116, $ 853, % 1 Insurance include health, dental, & life 2 General Administration are the other budgeted items that are required for the operation of this department 8/9/

74 Village of Berkeley Expenditure Worksheet - Police & Fire Commission Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent Legal $ - $ - $ - $ - #DIV/0! Printing $ - $ - $ - $ - #DIV/0! Testing $ - $ - $ 4, $ 4, % Training $ - $ - $ - $ - #DIV/0! Dues & Subscriptions $ - $ - $ $ % Total $ - $ - $ 4, $ 4, % 8/9/

75 Village of Berkeley Expenditure Worksheet - Building & Zoning Fund Balances as of July 2017 Benchmark 25% The purpose of this expenditure sheet is to identify major expenditures within this department. A more detail report will be made available upon request. Salary 1 Percentage of Monthly YTD YTD/Budget Actual Budget Item Expenditures Expenditures Budget Variance Spent $ 10, $ 35, $ 133, $ 98, % Insurance 2 Economic Development Expenses General Administration 3 Total $ 1, $ 4, $ 13, $ 9, $ - $ - $ 12, $ 12, $ $ 6, $ 22, $ 16, $ 12, $ 46, $ 181, $ 135, % 0% 27% 25% 1 Salaries includes the Plumbing Inspector stipend 2 Insurance include health, dental, & life 3 General Administration are the other budgeted items that are required for the operation of this department 8/9/

76 Month of July 2017 BUILDING AND ZONING REPORT Code Enforcement for July: 1540 Lee Blvd- Courtesy notice Unlicensed/Inoperable vehicles parked on property 5833 Maple Ave- Courtesy notice for Deteriorated driveway, screen door, loose dog and failure to register animals Ashbel Ave- Courtesy notice for water diverted, curb cut and work with a permit 5842 Maple Ave- Courtesy notice for vehicle parked on lawn, possibly moving out Maple Ave- Courtesy notice for Driveway deteriorated and needs to be maintained 5819 Maple Ave- Courtesy notice for vehicles parked on the grass Howard Ave- Property posted unfit for occupancy posting no running water 1534 Morris Ave - Property posted unfit for occupancy posting no running water 5718 Rose Court- Property posted unfit for occupancy posting no running water 5612 St. Charles Rd.- Courtesy notice for unsafe stairs front and back, garage broken windows and door on garage deteriorated for Multi-Family building Huron Ave- Courtesy notice violation for cut tree and rubbish in the parkway 1455 Speechley Ave- Courtesy notice, needs to cut grass in back yard 1513 Harding Ave- Courtesy notice for rubbish in the parkway 5746 St. Charles Rd.-Ticket issued for failure to cut grass 1415 Lee Blvd- Possible fence install without permit, Status unfounded at this time 5842 Prospect Ave- Ticket for public nuisance for dog at large July Pre-Sale Inspections: (11) Residential Pre-Sale Inspections (00) Commercial Pre-Sale Inspections (03) Business License Inspections July Construction Inspections: (19) Residential Construction Inspections (05) Commercial Construction Inspections July Plan Reviews: (38) Residential Plan reviews (01) Commercial Plan reviews Building Department Training Building Commissioner attended Chicago Roofing Contractors Seminar. Building Commissioner attended NFSA Inspection, testing Seminar for NFPA 25. Building Commissioner and Permit Technician attended GIS and Acella computer upgrades meeting. 76

77 PHILLIP J. SMITH CHIEF OF POLICE VILLAGE OF BERKELEY, ILLINOIS POLICE DEPARTMENT 5819 Electric Avenue. Berkeley, Illinois Telephone: (708) ROBERT E. LEE, JR VILLAGE PRESIDENT Monthly Report for July 2017 This report summarizes the activities and services provided by the Berkeley Police Department for the month of July The statistical information is compiled from the number of received Calls for Service/Dispatches, Patrol Officer initiated activities, Investigative Reports, and other data gathered throughout the month Patrol Response Berkeley Police Responded and/or initiated 1015 Incidents. Of those 1015 Incidents, Berkeley Police had 133 Arrest Charges. Berkeley Police Issued 294 Citations and issued 10 warning tickets. 78 State Traffic Citations for moving violations 216 Local Ordinance/Parking Citations Berkeley Police handled eleven (11) motor vehicle crashes in the Village, Two (2) of the accidents involved minor personal injury. Investigative Activity The following is a summary of some of the major cases the police department are investigating that occurred during the month of July. Open Cases: The Police Department currently has six open cases that are being actively worked. Information about those cases will be disclosed upon case clearance. Suspended Cases: Criminal Sexual Assault/Abuse: This case is currently suspended pending the lab results from the assault kit that was collected at the hospital Fake/Counterfeit USC: This case is currently suspended pending any responses from the critical reach we sent out. The currency in this case is fake and used for motion pictures only. 77

78 Closed/Cleared Cases: Theft of Mislaid Property/ UUCC: This case was cleared by exception due to a lack of video and the inability to identify an offender. The victim in case also became uncooperative Unauthorized Use of Credit Card: This case was cleared by exception. The victim received a credit to his card for the fraudulent purchases. We obtained an address the items were shipped to, but the name given was fake, as was the address is an apartment building so we were not able to determine which apartment the package went to Theft over $500: The case was cleared by exception. While working with the victim to obtain video of the theft, he decided that he no longer wished to pursue the matter Battery: This case was cleared by exception due to the inability to identify an offender. Respectfully Submitted, Phillip J. Smith Phillip J. Smith, Chief of Police 78

79 CERTIFICATE of APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Andrew Albrecht Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ R. K l" E. o 1ta res 1n, xecut1ve irector 79

80 CERTIFICATE OF APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Eric Hrsak Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ Rita Kreslin, EXeCUtiVeDireCtr 80

81 CERTIFICATE of APPRECIATION In Recognition Of Commendable DUI Enforcement Sergeant John Kerner Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ Rita Kreslin, EXeCUtiVeDireclr (A/'1M WWWJJO!ml.org 81

82 CERTIFICATE OF APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Kevin Manetti Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ Rita Kreslin, EXeClltiVeDireCr 82

83 CERTIFICATE OF APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Justin Patti Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ R ita. K res I: in, E xecutive. n 1rector 83

84 CERTIFICATE OF APPRECIATION In Recognition Of Commendable DUI Enforcement Officer Ruben Rodrigues Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ R. K l' E. D' 1ta res in, xecutive irector (~ifim 84

85 CERTIFICATE of APPRECIATION In Recognition Of Commendable DUI Enforcement Investigator Matthew Shaughnessy Berkeley Police Department ALLIANCE AGAINST INTOXICATED MOTORISTS July 2017 ~~ R 1ta. K res 1 in, E xecuhve. D" 1rector 85

86 to save lives Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Andrew Albrecht, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director.. AAI TO SAVE LIVES DON'T DRINK AND DRIVE 86 Mun-052

87 to save li11es Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Eric Hrsak, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director... AAI TO SAVE LIVES DON'T DRINK AND DRIVE 87 Mun-053

88 to save lives Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Sergeant John Kerner, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director... AAIM TO SAVE LIVES DON'T DRINK AND DRIVE.. 88 Mun-055

89 Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Kevin Manetti, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director... AAI TO SAVE LIVES DON'T DRINK AND DRIVE 89 Mun-050

90 to save lives Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Justin Patti, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AA/M, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director.. AAI TO SAVE LIVES DON'T DRINK AND DRIVE.. 90 Mun-054

91 to save lives Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Officer Ruben Rodrigues, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director... AAIM TO SAVE LIVES DON'T DRINK AND DRIVE 91 Mun-051

92 to save lives Woodfield Grove, Suite 131 Phone(847) Fax(847) Alliance Against Intoxicated Motorists 870 East Higgins Road Schaumburg, Illinois Toll Free (888) July 2017 Chief Phillip Smith Berkeley Police Department 5819 Electric Ave. Berkeley, IL Dear Chief Smith, On behalf of the Alliance Against Intoxicated Motorists, it is our great pleasure to acknowledge the exceptional DUI enforcement of Investigator Matthew Shaughnessy, by awarding a Certificate of Appreciation in recognition of these life-saving efforts. Every year hundreds of people are killed and thousands severely injured as a result of alcohol and drug-related crashes in Illinois. It takes only seconds to become a victim - without warning or choice. Impaired drivers make choices. They choose their weapons - vehicles and alcohol or drugs. We at AAIM, pledge to continue our fight against impaired driving, and to persist in our campaign of this 100% preventable crime. AAIM conducts its Annual DUI Survey of over 700 Illinois police agencies, with funding from the Illinois Department of Transportation, wherein we request your department's top DUI officers. In response, we ask that you pay tribute to this fine officer, as one of AA/M's Top Cops, with our congratulations and the presentation of the enclosed award. You have our sincere appreciation and heartfelt thanks for exceptional public service. Respectfully, Rita Kreslin Executive Director AAIM TO SAVE LIVES DON'T DRINK AND DRIVE 92 Mun-056

93 Berkeley Fire Department Berkley, IL 1 I This report was generated on 8/7/ :22:1 2 PM Incident Statistics Start Date: 07/01/20171 End Date: 07/31/2017 APPARATUS TOTAL INCIDENT TYPE EMS FIRE TOTAL INCIDENT COUNT TOTAL TRANSPORTS (N2 and N3) #of APPARATUS TRANSPORTS #of PATIENT TRANSPORTS #INCIDENTS TOT AL# of PATIENT CONT AC~, ~~~~~~~~- Station TOTAL Aid Type Aid Given Aid Received # OVERLAPPING 15 MUTUAL AID CO CHECKS OVERLAPPING CALLS Total % OVERLAPPING LIGHTS AND SIREN -AVERAGE RESPONSE TIME (Dispatch to Arrival) Station EMS FIRE Station 1 0:04:51 0:05:51 Station 1 AVERAGE FOR ALL CALLS LIGHTS AND SIREN -AVERAGE TURNOUT TIME (Dispatch to Enroute) AGENCY Berkeley Fire Department EMS 0:02:25 o os os FIRE 0:01 :36 AVERAGE FOR ALL CALLS AVERAGE TIME ON SCENE (MM:SS) 13:53 Only Reviewed Incidents included. CO Checks only includes Incident Types: 424, 736 and 734. #Apparatus Transports = #of incidents where apparatus transported. # Patient Transports = #of PCR with disposition "Treated, Transported by EMS". #Patient Contacts=# of PCR contacted by apparatus. This report now returns both NEMSIS 2 & 3 data as appropriate. 93 Jtil\l EMERGENCY ~REPORTING emergencyreporting.com Doc Id: 1645 Page#1of1

94 July Completed Training Type: Completions - Aggregated Completion Date Range 07/01/ /2017 First Name Last Name Duration {hours) William Abbatacola 14.5 Nick Amato 8.75 John Armstrong 3.5 Larry Bethscheider 19.5 Erik Bigham 0 William Bosco 20.5 Robert Burke 20.5 Gino Castiglione 41.5 Chris Chasten 5 Charles Cimorelli 4.5 Daniel Cossa 16.5 Nick Dina 21.5 Micheal Dravo 10 Paul Eggerding 24 Kyle Faulisi 23 William Granat 12.5 William Grossklass 14 Dean Jamrozek 18.5 Matt Kochajkiewicz 13 Ken Kroll 8 Kristian Krynski 15.5 Mike Kuryla 0 Ryan Leavitt 0 Andrew Lepkowski 0 Joe Levin 10 James Lit has 6 Michael Maenner 12 Michael Marshall 9.5 Patrick McManus 4.5 Jorge Mendoza 21.5 David Mueller 12.5 Bryce Myers 22 Kenneth Perales Brian Reese 11.5 Lukasz Repczynski 17 Dan Rhodes 22.5 Andy Salo 29 Chris Soda 20 94

95 Village of Berkeley Public Works Department 1201 Wolf Rd. - Berkeley, IL To: CC: Robert E. Lee, Jr. Village President Village Board of Trustees Rudy Espiritu Village Administrator From: Joe Wagner Superintendent of Public Works Date: August 15, 2017 Re: July / August 2017 Monthly Report Below is an accounting of the key items that the Public Works department addressed during the previous month. If you would like any further information regarding the items described, please feel free to contact me for additional details. NICOR UPDATE High pressure main installation has been completed from Electric Avenue heading south. Residential connections continue. Parkway and street/sidewalk restoration began in mid-july. WATER TOWER UPDATE A pre-construction meeting was held on July 27 th with Baxter & Woodman Engineering and Jetco Ltd. The tower project will begin with the mobilization of materials and machinery on August 14. Staff has been working with the Mayor to realize minor changes to the Village logo to finalize the image for the tower. MURRAY DRIVE LIGHT RENOVATION MeM Electric completed electrical installation in late July for the Murray Dr. and 5900 block of Maple Ave. Public Works restored the parkway during the first week of August. This improvement is now considered complete. REGULATORY SIGN REPLACEMENT UPDATE All new stop signs and street names were delivered to Public Works late in July. The residential areas east of Taft Ave. have all received new stop signs and street names to abide by the newest regulations. Public Works staff began to address stop signs and street signs in the area of the Metra train station during the second week of August. 95

96 DAY-to-DAY Responded to emergency call for a sinkhole forming in the middle of the road near the intersection of Hawthorne and Birch. Exploration showed that the storm catch basin located at the northeast corner of Birch had a pipe that did not connect to the storm main. Staff excavated the area, removed the sections of old clay pipe and installed new PVC to re-establish connection to the storm main. Ground level tree trimming operations began within the train station section. Bucket work and tree removals remain to complete the section east of Wolf Rd. The fence around the Honey-Can-Do property that was donated to the Village was removed during the first week of August. Staff has erected snow fencing and caution tape and will use the area to practice tree removal operations and digging operations to train personnel. Worked with the Assistant Village Administrator to vacate Village grass alleyway between Hillside and Lind Avenues. Began process for vacating stone alley near Coolidge and Electric Avenues. TRAINING / SEMINARS None 96