MEETING NOTICE Village Board Tuesday, July 1, :30 Cary Village Hall 655 Village Hall Drive Cary, IL Mark Kownick, Mayor AGENDA

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1 MEETING NOTICE Village Board Tuesday, July 1, :30 Cary Village Hall 655 Village Hall Drive Cary, IL Mark Kownick, Mayor AGENDA I. Call to Order II. III. IV. Roll Call Pledge Of Allegiance Open Forum The public is invited to make an issue-oriented comment on any matter of public concern not otherwise on the agenda. V. Approval of Minutes - June 17, 2014 Village Board Meeting VI. VII. Mayor s Report 1. Employee Recognition Al Ribbon (Public Works Department) 25 Year Employment Anniversary 2. Swearing in of Dominick Accolti to the Cary Police Department 3. PROCLAMATION Recreation and Parks Month (July 2014) Consent Agenda 1. Consider for Approval the Warrant Dated 07/01/ Consider for Approval the June 17, 2014 Committee of the Whole Meeting Minutes

2 VIII. IX. Items for Separate Action 1. PUBLIC HEARING to Consider for Approval (Ordinance #O ) Making the Annual Appropriation Ordinance for the Village of Cary, McHenry County, Illinois, for the Fiscal Year Beginning May 1, 2014 and Ending on April 30, Consider for Approval (Ordinance #O ) Making the Annual Appropriation Ordinance for the Village of Cary, McHenry County, Illinois, for the Fiscal Year Beginning May 1, 2014 and Ending on April 30, Consider for Approval a Class F Temporary Liquor License Permit for the Cary Lions Club Honor Flight Fundraiser on July 26, 2014 and July 27, Consider for Approval (Resolution #R ) Awarding the Contract for the 2014 Crack Sealing Program With Denler, Inc., Mokena, IL 5. Consider for Approval (Resolution #R ) Awarding the Contract for the 2014 Thermoplastic Lane Marking Program With Superior Road Striping, Inc., Melrose Park, IL 6. Consider for Approval (Resolution #R ) to Approve a $20,000 Contribution to the Cary Grove Area Chamber of Commerce for the Fall Festival Event Administrator s Report X. Department Head Reports XI. Future Agenda Items and Discussion by Village Board XII. Executive Session: Executive Session Meeting Minutes Land Acquisition Setting Sale Price of Village Property XIII. XIV. Action on Executive Session 1. Consider for Approval Executive Session Meeting Minutes of March 8, 2014; March 18, 2014; April 15, 2014; May 6, 2014; and May 13, 2014, Not for Release Adjourn Next Ordinance #O Next Resolution #R The Village of Cary is subject to the requirements of the Americans with Disabilities Act of Individuals with disabilities who plan to attend this meeting and who require certain accommodations so that they can observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the Village s facilities, should contact Chris Clark, the Village s ADA Coordinator at (847) [TDD (630) ] promptly to allow the Village to make reasonable accommodations for those persons.

3 July 1, 2014 Village Board Meeting Agenda Item: Report From: Motion: Approval of Minutes June 17, 2014 Village Board Meeting Village Administrator I will entertain a motion to approve minutes of June 17, 2014 Village Board Meeting. Exhibits A. Draft June 17, 2014 Village Board Meeting Minutes Motion Second Aye Nay (Village Board Action Taken) Bragg Chapman Dudek Kaplan Kraus Lukasik Kownick

4 Exhibit A

5 Minutes Village Board Tuesday, June 17, :30 Cary Village Hall 655 Village Hall Drive Cary, IL I. Call to Order This meeting was called to order at 7:30 p.m. by Mayor Kownick. II. Roll Call Present: Trustees Kraus, Lukasik, Chapman, Kaplan and Dudek. Trustee Bragg arrived at 8:05 p.m. Others present included Village Clerk Bragg, Village Attorney Coppedge, Village Administrator Clark, Assistant Village Administrator Rife, Police Chief Finlon, Finance Manager Ventrella, Director of Community Development Stilling, Public Works Director Morimoto and members of the audience per the sign-in sheet. III. IV. Pledge Of Allegiance Mayor Kownick led in the recitation of the Pledge of Allegiance. Open Forum The public is invited to make an issue-oriented comment on any matter of public concern not otherwise on the agenda. With no comments from the public, Mayor Kownick closed Open Forum at 7:31 p.m.

6 Page 2 of 15 Minutes - Village Board Meeting June 17, 2014 V. Approval of Minutes - June 3, 2014 Village Board Meeting Motion: Trustee Chapman moved, seconded by Trustee Kraus to approve Minutes of June 3, 2014 Village Board Meeting. Discussion None. Ayes: Chapman, Kraus, Dudek and Kaplan Nays: None Abstain: Lukasik Motion Carried. VI. Mayor s Report 1. Consider for Approval (Ordinance #O ) Granting a Comprehensive Plan Amendment, Rezoning to R3, Conditional Use, Variations & Final Plat of Subdivision to Allow for 60 Apartment Units (Pedcor) at 225 North First Street Motion: Trustee Chapman moved, seconded by Trustee Dudek to approve (Ordinance #O ) granting a Comprehensive Plan Amendment, Rezoning to R3, Conditional Use, Variations & Final Plat of Subdivision for the property located at 225 N. First Street, subject to the following six (6) conditions: 1. The conditional use shall be granted to Pedcor Investments, LLC for the property located at 225 N First Street. 2. The proposed improvements shall substantially conform to the attached plans and exhibits as part of this petition, except as they may be changed to conform to Village Codes and all conditions of approval. 3. Prior to the issuance of a building permit, a McHenry County Stormwater permit shall be provided. 4. Prior to the issuance of a building permit, all comments from Christopher Burke s review letter dated May 19, 2014 shall be addressed. 5. The building elevations shall be revised to include some type of stone on the base of all buildings, similar to the stone shown on the clubhouse and elevation type 8B4C. 6. A 5-foot high wood privacy fence shall be installed along the east and north property lines. Trustee Kaplan stated that he would recuse himself from discussion and consideration of this agenda item. He left the Village Board Room.

7 Page 3 of 15 Minutes - Village Board Meeting June 17, 2014 Discussion Mayor Kownick stated he has forwarded all s and correspondence that he has received regarding this project to the Village Board Members. Village Attorney Coppedge stated the recent Board of Zoning, Planning & Appeals Public Hearings were required by State Statute for the purpose of allowing factual testimony regarding the Pedcor project. Village Attorney Coppedge stated these two Public Hearings were transcribed and that the transcript is available for review and consideration. Village Attorney Coppedge described the meeting structure for the public testimony. Director Stilling stated the Pedcor project was recommended for approval by the Board of Zoning, Planning & Appeals. Director Stilling noted there were two revised exhibits distributed to the Village Board which included a revised elevation exhibit and a revised site plan. Director Stilling explained that two of the 16-unit buildings will be split in half and there were some architectural elevation changes made to the plans. Mr. Patrick Stoffregen of Pedcor gave a brief overview of the Pedcor firm and the proposed Pedcor project. Mr. Tom Crowe, Pedcor, was also available for questions and comments. Mayor Kownick announced the opening of the Public Comments portion of the Village Board Meeting. 1. Colleen Bossier, 845 Colleen Dr., addressed the Village Board regarding her opposition to the Pedcor project. 2. Eileen Hurt, 328 Bell Dr., addressed the Village Board regarding her opposition to the Pedcor Project. 3. Rich Ring, 535 Surry Ridge Dr., addressed the Village Board regarding his support of the Pedcor project. 4. Patrick Jasper, 105 E. Margaret Terrace, addressed the Village Board regarding his support of the Pedcor project. 5. Janelle Jurcik, 13 Wagner Dr., addressed the Village Board regarding her opposition to the Pedcor project. 6. Ed Garcia, 13 Wagner Dr., addressed the Village Board regarding his opposition to the Pedcor project. 7. John Pletz, 1120 Mitchell Ct., Crystal Lake, IL, addressed the Village Board regarding his support of the Pedcor project.

8 Page 4 of 15 Minutes - Village Board Meeting June 17, Erin Hauck, 1332 Galway Dr., addressed the Village Board regarding her support of the Pedcor project. 9. Kim Ulbrich, 586 Woods Creek Lane, Algonquin, IL, addressed the Village Board regarding her support of the Pedcor project. 10. Henry James, 315 Bell Dr., addressed the Village Board stating he was in attendance to observe if resident s concerns were being addressed. 11. Pat James, 315 Bell Dr., addressed the Village Board regarding her opposition to the Pedcor project. 12. Diane Szafranski, 340 Carl Sands Dr., addressed the Village Board regarding her opposition to the Pedcor project. 13. Susan Toenies, 570 Ada St., addressed the Village Board regarding her opposition to the Pedcor project. 14. Peter Spizzirri, 308 Sterling Circle, addressed the Village Board regarding his support for the zoning change from Manufacturing to Residential. 15. Michael Rein, 20 Northwest Highway, addressed the Village Board regarding his opposition to the Pedcor project. Mr. Rein read a letter he wrote to the Cary Grove Area Chamber of Commerce. 16. Bill Morgan, 42 Franke Ave., addressed the Village Board regarding his opposition to the Pedcor project. 17. Cilone Stewart, 244 Leith Way, addressed the Village Board regarding her opposition to the Pedcor project. 18. John Trandel, 773 Bayberry, addressed the Village Board regarding his support of the Pedcor project. 19. Gary Fischer, 106 Sherwood, addressed the Village Board regarding his opposition to the Pedcor project. 20. Richard Egler, 24 E. Sunset Dr., addressed the Village Board regarding his opposition to the Pedcor project. 21. Julie Lawson, 257 Burning Bush Trail, Crystal Lake, IL, addressed the Village Board regarding her support of the Pedcor project. 22. Amy Cosler, Whispering Wheat Lane, addressed the Village Board regarding her opposition to the Pedcor project. 23. Zach Carter, 125 Burton Ave., addressed the Village Board regarding his opposition to the Pedcor project.

9 Page 5 of 15 Minutes - Village Board Meeting June 17, 2014 Director Stilling stated changes have been made to the site plan and there are three conditions added to the ordinance for the Village Board to consider. Director Stilling stated six buildings will be built rather than four. Director Stilling explained the conditions added to the ordinance state final engineering, landscape plans and final building elevations will be approved before building permit issuance. Director Stilling noted the other condition added to the ordinance states an approximate $4,166 per unit impact fee paid by the Petitioner to the Village of Cary before the issuance of a building permit. Director Stilling added that this fee would be contributed towards the Municipal Building Fund. Mr. Tom Burney, representing the Petitioner, stated the Pedcor project will generate very few school children to the school districts. Mr. Tom Crowe, Pedcor, stated Pedcor has a very good reputation as well as an excellent track record in its 28 years of being in business. Mr. Crowe gave a brief summary of Pedcor s history and current business practices. Mr. Crowe stated the rules are very stringent about who will live in these buildings, and that applicants go through a thorough application process. Mr. Crowe stated if tenants are found to be in violation of any of these rules, they are evicted. Mr. Crowe gave an overview of some of their tenant s careers, most being entry level professional service positions. Mr. Burney stated this project will increase the population which should help support local businesses. Mr. Burney stated this development will not have an undue burden on police services. Mr. Burney stated this project will not contribute to any flooding problem and that this project will not cause any storm sewer or drainage problems. Mr. Burney asked if the project could be approved in June so Pedcor can continue with other federal tax credit work that is necessary to gain approval to build in Cary. Mr. Burney stated Pedcor is asking to change the land use from Manufacturing to Multiple Family Residential R3. Bill Morgan asked Administrator Clark what percentage of the $84,168 in property taxes the Village of Cary will receive from this project. Administrator Clark stated approximately $4,500. Mr. Morgan suggested if Pedcor makes any profit from this project to share those profits with the residents.

10 Page 6 of 15 Minutes - Village Board Meeting June 17, 2014 Mr. Crowe stated this project will be financed with a combination of debt and equity. The debt will be guaranteed by Pedcor and the equity will be guaranteed by Pedcor. Mr. Crowe indicated there is another applicant in McHenry that Pedcor will be competing with for tax credits. Mr. Crowe stated Pedcor will then take those tax credits and sell those to a large financial corporation. Trustee Lukasik asked why Pedcor picked First Street & Pearl Street as the site for this complex. Trustee Lukasik voiced concern about this area having too much low income housing and stated that she does not support this location for the complex site. Mr. Crowe stated Pedcor locates apartments in the most attractive places and looks at transitional land uses. Mr. Crowe stated Pedcor also looks at the availability of land. Trustee Lukasik voiced concern regarding overcrowding in the school system if this project gets approved. Director Stilling stated in the subdivision ordinance there is a formula that all new developments use when determining how many school aged children are going to be generated as a result of a project. Trustee Bragg asked for clarification regarding Section 8 housing. Mr. Crowe stated the Low Income Housing Tax Credit Program is regulated under Section 42 of the Internal Revenue Code whereas Section 8 is a rental assistance program. Trustee Bragg asked how many parking spaces per unit are proposed. Mr. Crowe stated 2.25 parking units per unit. Trustee Bragg asked where the parking access was located. Mr. Crowe stated there are two points of access on First Street. Trustee Bragg asked what the average length of stay is for a tenant. Mr. Crowe stated it can vary anywhere from 1 20 years, depending on the tenant s age and career status. Trustee Bragg asked what the average age is for a tenant. Mr. Crowe stated approximately 38 and typically 20% are senior citizens.

11 Page 7 of 15 Minutes - Village Board Meeting June 17, 2014 Trustee Bragg asked if Village staff has verified Pedcor s track record. Director Stilling stated he has looked at other projects and the Police Department has contacted police departments where Pedcor has existing buildings. Chief Finlon described the crime statistics of the Pedcor project in Waukegan. Trustee Kraus stated he believes there is a need for this type of housing in the community, however, he is not supportive of its proposed location of First Street & Pearl Street, next to another rental property. Trustee Chapman expressed his support of the project. Trustee Chapman encouraged all residents to continue to communicate to the Village Board as to where they feel the Village should be going. Trustee Chapman asked how long does Pedcor hold on to properties. Mr. Crowe stated most of the properties constructed by Pedcor are still owned by them. Pedcor has sold nine properties out of approximately 11 that it has constructed. Trustee Lukasik stated she is not supportive of this project. Trustee Dudek stated initially he was not supportive of this project. Trustee Dudek asked Director Morimoto about the Village s water and sewer capabilities if this project goes forward. Director Morimoto stated the wastewater treatment plant is running at half capacity and can manage the additional service demand from this proposed project. Trustee Dudek asked if there was an appraisal done on the former Bartlett Manufacturing site. Mr. Crowe stated the highest and best use was determined to be multi-family. Trustee Dudek asked what Cary s biggest employer base is. Director Stilling stated manufacturing with approximately 6,400 employees employed in the Village. Director Stilling stated about 3.5 million square feet is occupied by manufacturing businesses. Trustee Dudek stated his support for the Pedcor project.

12 Page 8 of 15 Minutes - Village Board Meeting June 17, 2014 Trustee Lukasik said she was not aware the zoning of this property was decided on in the new Comprehensive Plan. Mayor Kownick stated that during the Comprehensive Plan process, there were a series of meetings for people to offer their opinions for the best highest use of some of the properties the Village has. Mayor Kownick stated that the Village s consultant is recommending that multi-family housing is the highest and best use of the property. The new Comprehensive Plan is expected to be submitted to the Village Board for consideration for approval in the fourth quarter of Director Stilling stated the Pedcor project request is before the Village Board to amend the existing Comprehensive Plan. Trustee Lukasik stated she has heard from numerous residents that are against the Pedcor project and the residents do not feel the Village Board listens to them. Mayor Kownick stated there were Public Hearings held where residents were heard regarding the Pedcor project. Mayor Kownick stated his support of the Pedcor project. Motion to Amend Original Motion: Trustee Chapman moved, seconded by Trustee Dudek to add condition #7) A $4, per unit impact fee for future municipal facilities shall be paid prior to the issuance of a building permit; #8) All final engineering and landscape plans shall be revised to substantially conform to the site plan identified as Option G, attached hereto as Exhibit 4; and #9) The final building elevations shall substantially conform to the renderings attached hereto as Exhibit 5. Ayes: Bragg, Chapman, Dudek and Kownick Nays: Kraus and Lukasik Motion Carried.

13 Page 9 of 15 Minutes - Village Board Meeting June 17, 2014 Amended Motion: Trustee Chapman moved, seconded by Trustee Dudek to approve (Ordinance #O ) granting a Comprehensive Plan Amendment, Rezoning to R3, Conditional Use, Variations & Final Plat of Subdivision for the property located at 225 N. First Street, subject to the following nine (9) conditions: 1. The conditional use shall be granted to Pedcor Investments, LLC for the property located at 225 N First Street. 2. The proposed improvements shall substantially conform to the attached plans and exhibits as part of this petition, except as they may be changed to conform to Village Codes and all conditions of approval. 3. Prior to the issuance of a building permit, a McHenry County Stormwater permit shall be provided. 4. Prior to the issuance of a building permit, all comments from Christopher Burke s review letter dated May 19, 2014 shall be addressed. 5. The building elevations shall be revised to include some type of stone on the base of all buildings, similar to the stone shown on the clubhouse and elevation type 8B4C. 6. A 5-foot high wood privacy fence shall be installed along the east and north property lines. 7. A $4, per unit impact fee for future municipal facilities shall be paid prior to the issuance of a building permit. 8. All final engineering and landscape plans shall be revised to substantially conform to the site plan identified as Option G, attached hereto as Exhibit The final building elevations shall substantially conform to the renderings attached hereto as Exhibit 5. Ayes: Bragg, Chapman, Dudek and Kownick Nays: Kraus and Lukasik Motion Carried. Mayor Kownick called for a ten minute recess. Trustees Chapman and Lukasik left the meeting at 10:23 p.m.

14 Page 10 of 15 Minutes - Village Board Meeting June 17, Consider for Approval (Resolution #R ) the Appointment of Patrick M. Finlon as ESDA Coordinator Motion: Trustee Bragg moved, seconded by Trustee Dudek to approve (Resolution #R ) the appointment of Patrick M. Finlon, ESDA Coordinator. Discussion Administrator Clark stated the McHenry County Emergency Management Agency requested the designation of an Emergency Services and Disaster Agency (ESDA) Coordinator. Administrator Clark stated Chief Finlon will represent the Village of Cary in this capacity. Ayes: Bragg, Dudek, Kaplan and Kraus Nays: None Motion Carried. VII. Consent Agenda 1. Consider for Approval the Warrant Dated 06/17/ Consider for Approval the June 3, 2014 Committee of the Whole Meeting Minutes Motion: Trustee Bragg moved, seconded by Trustee Kaplan to approve the Consent Agenda Items #1 - #2. Discussion None. Ayes: Bragg, Kaplan, Kraus and Dudek Nays: None Motion Carried.

15 Page 11 of 15 Minutes - Village Board Meeting June 17, 2014 VIII. Items for Separate Action 1. Consider for Approval (Ordinance #O ) Adopting the Prevailing Wage Rates for Laborers, Workers and Mechanics Contractually Employed by the Village of Cary Motion: Trustee Bragg moved, seconded by Trustee Dudek to approve (Ordinance #O ) ascertaining the Prevailing Wage Rates for Laborers, Mechanics and other Workmen contractually employed by the Village of Cary. Discussion Administrator Clark described the Prevailing Wage ordinance. Ayes: Bragg, Dudek and Kraus Nays: Kaplan Motion Carried. 2. Consider for Approval (Resolution #R ) Awarding the Bid for the 2014 Road and Water Distribution Improvements Construction to the Lowest Responsive and Responsible Bidder, Arrow Road Construction, Mount Prospect, Illinois, in the Bid Amount of $2,585, Motion: Trustee Bragg moved, seconded by Trustee Kraus to approve (Resolution #R ) awarding the bid for the 2014 Road and Water Distribution Improvements construction to the lowest responsive and responsible bidder, Arrow Road Construction, Mount Prospect, Illinois, in the bid amount of $2,585, Discussion Director Morimoto provided the Village Board with an updated Scope of Services. Director Morimoto stated the main deviation from the original overall scope is removal from the planned resurfacing program certain streets where no water main work is required: Carl Sands Drive, Wooded Knoll Drive, English Oaks Drive and Candlewood Trail. Director Morimoto stated funds are available for design in the current Fiscal Year for the 2015 Program. Director Morimoto stated the recommended scope does bring the Village within the approved budget amount. Trustee Bragg asked for clarification on the bid amount. Director Morimoto stated the bid cost is higher than the amount budgeted for the entire scope of work.

16 Page 12 of 15 Minutes - Village Board Meeting June 17, 2014 Mayor Kownick asked if this is because there are less bidders available for projects. Director Morimoto stated that could be one factor. Trustee Bragg asked what the difference was from this year s cost and last year s cost. Director Morimoto stated the Engineer s Estimate was approximately 11% less than the actual bid cost. Administrator Clark stated the choices to make at this stage are to proceed with the work as recommended, or cut the whole program and package it with next year s program. Administrator Clark stated staff recommends proceeding with this program. Administrator Clark added the roads being deferred this year could be included in next year s road program. Director Morimoto stated the project as proposed with the Modified Scope will still include the water main replacement to address the areas where there is failure near Pearl Street. Ayes: Bragg, Kraus, Dudek and Kaplan Nays: None Motion Carried. 3. Consider for Approval (Resolution #R ) a Construction Engineering Services Agreement for the 2014 Road and Water Distribution Program with HR Green, Inc., McHenry, Illinois, in an Amount Not to Exceed $93, for Work Associated with the 2014 Road and Water Distribution Improvement Program Motion: Trustee Bragg moved, seconded by Trustee Kraus to approve (Resolution #R ) to authorize a Construction Engineering Services Agreement with HR Green, Inc., McHenry, Illinois, in an amount not to exceed $93, for work associated with the 2014 Road and Water Distribution Improvement Program. Discussion Director Morimoto stated this agreement will provide the Village with an engineer in the field to monitor the contractor throughout the duration of the project. Director Morimoto further stated Christopher Burke Engineering was not able to provide an engineer for this project. Director Morimoto indicated $93, is approximately 5% of the construction cost per the Village s Modified Scope of Work.

17 Page 13 of 15 Minutes - Village Board Meeting June 17, 2014 Trustee Kaplan asked if the $50,000 savings could be put back towards repairing the deferred roads. Administrator Clark stated he would not recommend doing this as he is optimistic the Village can get satisfactory pricing for these deferred roads next year. Trustee Kaplan asked if effected residents have been notified of forthcoming street repairs. Administrator Clark indicated the residents have been notified via public meetings. Director Morimoto stated that upon approval letters will be issued to residents with the construction schedule and referring them to the Village s website for details on the project. Administrator Clark noted MFT funds are being used for this project and if the Village added the deferred streets to this year s program, those funds would have to be funded by Corporate Fund balance. Ayes: Bragg, Kraus, Kaplan and Dudek Nays: None Motion Carried. 4. Consider for Approval a Salary Adjustment for the Village Administrator Motion: Trustee Kaplan moved, seconded by Trustee Dudek to approve authorizing and increasing the Village Administrator s current salary from $132,613 to $143,000 retroactive to May 1, Discussion None. Ayes: Dudek, Kaplan and Bragg Nays: Kraus Motion Carried. IX. Administrator s Report Administrator Clark updated the Village Board on the following: 1. Strategic Plan Process Administrator Clark asked the Village Board for their July and August schedules to begin the strategic plan process.

18 Page 14 of 15 Minutes - Village Board Meeting June 17, 2014 X. Department Head Reports Development Director Stilling The Zoning Text Amendment will be before the Board of Zoning, Planning & Appeals on June 26 th regarding increasing the building height for school properties. This would apply to elementary, middle and high schools. There will be a special event at Freestyle Martial Arts on June 29 th from 3-8:30pm. This will be a fundraising event for Breast Cancer Awareness and for promoting local entrepreneurs. There will be a liquor license request on the July 1 st Village Board Meeting from the Veterans Network Committee to sell alcohol at their fundraising event at Lake Julian July 26 th and 27 th. Police Chief Finlon Members of the Police Department, Public Works Department and Cary Park District have had planning meetings regarding the July 4 th Fireworks Display in Lions Park. XI. Future Agenda Items and Discussion by Village Board None. XII. Executive Session: Personnel Collective Bargaining Mayor Kownick entertained a motion to enter into Executive Session for the purpose of discussing Personnel and Collective Bargaining. Motion: Trustee Bragg moved, seconded by Trustee Kaplan to enter into Executive Session for the purpose of discussing Personnel and Collective Bargaining. Ayes: All ayes by voice vote Nays: None Motion Carried. Mayor Kownick and Trustees Bragg, Kraus, Kaplan and Dudek entered into Executive Session at 10:50 p.m. Others present included Administrator Clark, Director Morimoto, Assistant Village Administrator Rife and Village Attorney Coppedge. After discussion, Mayor Kownick entertained a motion to exit Executive Session.

19 Page 15 of 15 Minutes - Village Board Meeting June 17, 2014 Motion: Trustee Kaplan moved, seconded by Trustee Kraus to exit Executive Session at 11:06 p.m. Ayes: All ayes by voice vote Nays: None Motion Carried. XIII. Adjourn Motion: Trustee Kraus moved, seconded by Trustee Kaplan to adjourn. Ayes: All ayes by voice vote Nays: None Motion Carried. The meeting adjourned at 11:07 p.m. Respectfully Submitted, Julie Novak, Deputy Village Clerk Nancy Bragg, Village Clerk

20 July 1, 2014 Village Board Meeting Agenda Item: Type: Report From: Employee Recognition Al Ribbon (Public Works Department) 25 Year Employment Anniversary Recognition Mayor and Village Board Introduction Mayor Kownick and the Village Board will recognize Al Ribbon on his employment anniversary with the Public Works Department. Exhibits A. Letter to Al Ribbon

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23 July 1, 2014 Village Board Meeting Agenda Item: Type: Report From: Swearing in of Dominick Accolti to the Cary Police Department Oath of Office Chief Finlon Introduction With the anticipated retirement of Officer Tim Sanford and the authority from the Village Board to hire a replacement, the Police Commission conducted final interviews of the next two eligible candidates from the eligibility list. The Police Commission members found both candidates acceptable. Dominick V. Accolti has been successful in the background investigation process. He is number 11 on the current eligibility list. Mr. Accolti is 30 years old and is a resident of the Village of Addison. He attended both the College of DuPage where he received an Associate s Degree in General Studies and the University of Illinois at Chicago where he received a Bachelor of Arts Degree in Criminology, Law and Justice. He has been employed by the Transportation Security Administration as a Screening Agent and an Auxiliary Police Officer for the Village of Rosemont. Mr. Accolti will be assigned to attend the Cook County Sheriff s Police - Training Academy for his Basic Law Enforcement instruction beginning July 7, Mayor Kownick will swear in Dominick Accolti as Patrol Officer for the Cary Police Department. Exhibits: A. Oath of Office

24 Exhibit A

25 STATE OF ILLINOIS, ) ) ) SS. McHENRY COUNTY, ) OFFICIAL OATH I, Dominick Accolti, having been appointed to the office of Patrol Officer in the Village of Cary in the County of McHenry aforesaid, DO SOLEMNLY SWEAR that I will support the Constitution of the United States and the Constitution of the State of Illinois, and that I will faithfully discharge the duties of the office of Patrol Officer according to the best of my ability. Dominick Accolti Subscribed and sworn to before me, this day of July, A.D Mayor Mark R. Kownick Village Clerk Nancy Bragg

26 July 1, 2014 Village Board Meeting Agenda Item: PROCLAMATION Recreation and Parks Month (July 2014) Type: Report From: Proclamation Administrator Clark Introduction Mayor Kownick will proclaim July 2014 as Recreation and Parks Month in the Village of Cary. Exhibits A. Letter from Cary Park District B. Proclamation

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29 Exhibit B

30 PROCLAMATION Recreation and Parks Month July 2014 WHEREAS, parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and WHEREAS, parks and recreation creates lifelines and continued life experiences for older members of our community; and WHEREAS, generating opportunities for people to come together and experience a sense of community through fun recreational pursuits; and WHEREAS, park and recreation agencies provide outlets for physical activities, socializations, and stress reducing experiences; and WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, in a manner that contributes to our ongoing economic vitality, and WHEREAS, parks, greenways, and open spaces provide a welcome respite from our fast paced, high-tech lifestyles while simultaneously protecting and preserving our natural environment; and WHEREAS, employees and volunteers in public parks and recreation facilities keep these parks and facilities clean, safe, and enjoyable for visitors, organize youth, adult, senior, family, and community activities, provide educational programming, advocate for more open space and better trails, and fundraise for local improvements; and WHEREAS, parks and recreation agencies touch the lives of individuals, families, groups, and the entire community, which positively impacts upon the social, economic, health, and environmental quality of our community. THEREFORE, I, Mark Kownick, Mayor of the Village of Cary, do hereby proclaim July as Recreation and Parks Month in the Village of Cary, and encourage all citizens to celebrate healthy, active lifestyles by participating in their choice of recreation and park activities. Dated this day of July, ATTEST: Mayor Village Clerk

31 July 1, 2014 Village Board Meeting Agenda Item: Report From: Consider for Approval Consent Agenda Village Administrator Motion: I will entertain a motion to approve the Consent Agenda items #1 - #2. Introduction The following items are on the Consent Agenda: 1. Consider for Approval the Warrant Dated 07/01/ Consider for Approval the June 17, 2014 Committee of the Whole Meeting Minutes Motion Second Aye Nay (Village Board Action Taken) Bragg Chapman Dudek Kaplan Kraus Lukasik Kownick

32 July 1, 2014 Village Board Meeting Agenda Item: Consider for Approval the Warrant Dated 07/01/2014 Type: Report From: Payment Finance Motion: I will entertain a motion to approve the Warrant dated 07/01/2014. Introduction The Finance Department has prepared the Warrant to be considered for the Village Board approval on 07/01/2014. Please contact Finance Manager Ventrella for further information prior to the Village Board meeting. Exhibit Warrant Dated 07/01/2014 Motion Second Aye Nay (Village Board Action Taken) Bragg Chapman Dudek Kaplan Kraus Lukasik Kownick

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39 July 1, 2014 Village Board Meeting Agenda Item: Report From: Motion: Consider for Approval the June 17, 2014 Committee of the Whole Meeting Minutes Village Administrator I will entertain a motion to approve minutes of the June 17, 2014 Committee of the Whole Meeting. Exhibit Draft June 17, 2014 Committee of the Whole Meeting Minutes Motion Second Aye Nay (Village Board Action Taken) Bragg Chapman Dudek Kaplan Kraus Lukasik Kownick

40 Minutes Committee of the Whole Tuesday, June 17, :30 Cary Village Hall 655 Village Hall Drive Cary, IL I. Call to Order This meeting was called to order at 6:31 p.m. by Mayor Kownick. II. Roll Call Present: Trustees Kaplan, Kraus, Lukasik and Chapman. Trustee Dudek arrived at 6:58 p.m. Absent: Trustee Bragg Others present included Village Clerk Bragg, Village Administrator Clark, Finance Manager Ventrella, Assistant Village Administrator Rife, and Director of Community Development Stilling, Public Works Director Morimoto, Police Chief Finlon and members of the audience per the sign-in sheet. III. IV. Pledge Of Allegiance Mayor Kownick led in the recitation of the Pledge of Allegiance. Public Comments None. V. Consideration of the June 3, 2014 Committee of the Whole Meeting Minutes Mayor Kownick asked if the Committee had any comments or changes to the Minutes. It was the consensus of the Committee of the Whole to forward on to the Village Board s June 17, 2014 meeting under Consent Agenda approval of the June 3, 2014 Committee of the Whole Meeting Minutes.

41 Page 2 of 5 Minutes - Committee of the Whole Meeting June 17, 2014 VI. Discussion Fall Festival Contribution Administrator Clark stated the Village has a budget line item for the Fall Festival and was seeking feedback regarding making a contribution to assist in financing the event. Administrator Clark indicated he and the Mayor will be attending a meeting at the Chamber of Commerce on June 18 th to discuss plans for the Fall Festival. Administrator Clark stated this meeting will be with the event management firm hired by the Chamber. Administrator Clark stated there will be a volunteer steering committee formed to get Cary residents involved in volunteer services for the Fall Festival. Brad Ball, Executive Director of the Cary Grove Area Chamber of Commerce, provided an overview of the Fall Festival which is planned for September 27 th and September 28 th, 2014 in downtown Cary. Mr. Ball stated the Executive Steering Committee will be made up of people within the Chamber, the Chamber Board, Chamber Staff and the Village of Cary. Mr. Ball stated there will also be a Community Committee formed. Mr. Ball stated the Executive Steering Committee will be responsible for financial decisions. Mr. Ball further stated the Community Committee will meet within the next two to three weeks, at which time there will be a name selected for the Festival. Mr. Ball stated the Chamber has discontinued some of its other events so focus can be on the Fall Festival. Work will include recruitment of sponsors, volunteers, coordination with local service organizations and businesses. Trustee Kaplan asked if the $20,000 Village contribution was included in the draft Fall Festival budget. Administrator Clark stated the Village contribution is not shown in the income or expense side of the budget. Administrator Clark suggested the Village make two separate contributions of $10,000, one contribution to offset the management fee and the other portion to assist with covering costs associated with music. Trustee Kaplan asked if the Village will get the $20,000 back from the Festival, or is the $20,000 exclusively a contribution to the Festival with no return to the Village. Administrator Clark stated he believes this is an investment without direct financial return for the first year. Administrator Clark added that if there is surplus at the end of the event it may be used to partially fund future events. Trustee Kaplan indicated the budget shows a profit being made before the Village s $20,000 contribution. Administrator Clark stated the budget assumes revenues that are estimates. Administrator Clark stated the budget assumes a gate entry fee that may or may not be charged.

42 Page 3 of 5 Minutes - Committee of the Whole Meeting June 17, 2014 Mayor Kownick stated these and other issues will have to be discussed with the Executive Steering Committee. Mayor Kownick indicated the Village is trying to capitalize on some of the sponsorships. Mayor Kownick stated he has spoken to some local businesses and they have expressed a willingness to help with this event. Mayor Kownick indicated he would prefer to go into this project with the assumption the Village is investing in the festival. Mayor Kownick further indicated if there is a major surplus from the festival that the Village could ask that these be dedicated to hosting future events. Trustee Kaplan asked if the Fall Festival will be a permanent budget line item. Administrator Clark stated that will be an important future budget question in addition to discussing the cost of any in-kind services provided by the Village. Trustee Kaplan asked Mr. Ball for his opinion regarding the management firm. Mr. Ball stated there is a tremendous amount of administrative effort that goes into managing all the paperwork and he felt the $25,000 management fee was reasonable. Trustee Chapman asked Mr. Ball if there is revenue sharing for the groups that are going to be participating in the festival. Mr. Ball indicated there is a draft festival budget and the Chamber is manager of all the income and expense of the cash. Mr. Ball stated if there is an opportunity for revenue sharing once all the funds have been collected and all of the funds have been paid out, funds will be reinvested into the community. Administrator Clark stated possible revenue sharing will have to be discussed by the Executive Steering Committee. Trustee Chapman stated his support for the Fall Festival. Trustee Kraus asked Mr. Ball to explain what is meant by a market vendor. Mr. Ball indicated market vendors would be anything from handmade items to potentially crafts. Mr. Ball indicated it could also be retail or promotional, preferably all local. Trustee Kraus asked Mr. Ball if local businesses would be used as food vendors. Mr. Ball stated the goal is to have local participation. Mr. Ball further stated the plan is to have between three to six food vendors. Trustee Kraus asked who was going to run beer sales. Administrator Clark indicated beer sales are a major revenue source, however, the Executive Steering Committee will have to discuss this as well as possible gate entry fees as a revenue source. Trustee Chapman stated he would prefer revenue sharing from this event.

43 Page 4 of 5 Minutes - Committee of the Whole Meeting June 17, 2014 It was the consensus of the Committee of the Whole to forward on to the Village Board s July 1, 2014 meeting under Consent Agenda consideration for approval of the Village s Fall Festival contribution of two progress payments of $10,000 each. One payment due after approval and another payment due late August, VII. Department Updates Public Works Director Morimoto Director Morimoto stated substantial construction work has begun on the Jandus Cutoff/Rte. 14 Project. Traffic will be shifted within one week during the first stage of construction. This project is approximately 5% completed and is on schedule. Director Morimoto gave an update on the recent Rte. 14 traffic congestion as a result of a gas main leak. Director Morimoto stated he is putting together a letter to get reimbursement for Police and Public Works staff time. Director Morimoto handed out a document from CMAP that is related to the Sleepy Hollow Silver Creek Watershed Study that was completed in Director Morimoto stated this document outlines the basic processes for the watershed plan. Director Morimoto stated he and Director Stilling will bring forward to the Village Board consideration of a resolution formally supporting this study that was recently completed. Trustee Chapman asked about an issue relating to Emerald Ash Borer. Director Morimoto stated he would follow up with Trustee Chapman. Trustee Lukasik expressed her support of the new Public Works Department reports. Trustee Lukasik asked Director Morimoto if the road program starts in July. Director Morimoto stated yes. Trustee Kaplan asked Director Morimoto for clarification on the Watershed Study. Director Morimoto stated the process was finalized in 2012 and the last step is to provide adoption and document support for the study. Administration Assistant Village Administrator Rife Assistant Village Administrator Rife provided an update on the resident survey and handed out potential questions for the next survey that are related to the brush collection. Assistant Village Administrator Rife asked the Committee to contact either himself or Administrator Clark if they have any additional questions or survey question ideas. Trustee Kaplan asked if the survey could also be included with water bills. Assistant Village Administrator Rife stated a survey could be issued with the water bills to increase response.

44 Page 5 of 5 Minutes - Committee of the Whole Meeting June 17, 2014 VIII. IX. Discussion by the Committee of the Whole and Future Committee Items None. Adjourn There being no further items to discuss, a MOTION was made to adjourn the meeting at 7:10 p.m. MOTION: Trustee Kaplan SECOND: Trustee Lukasik The Voice Vote noted all ayes and the motion carried. Respectfully Submitted, Julie Novak, Deputy Village Clerk Nancy Bragg, Village Clerk

45 July 1, 2014 Village Board Meeting Agenda Item: Public Hearing to Consider for Approval Ordinance # Making the Annual Appropriation Ordinance for the Village of Cary, McHenry County, Illinois, for the Fiscal Year Beginning May 1, 2014 and Ending on April 30, 2015 Motion: I will entertain a motion to open the Public Hearing regarding the FY Village of Cary Appropriation Ordinance. Introduction Mayor Kownick will open the Public Hearing regarding the FY14/15 Village Appropriation Ordinance.

46 July 1, 2014 Village Board Meeting Agenda Item: Report From: Motion: Consider for Approval (Ordinance #O ) Making the Annual Appropriation Ordinance for the Village of Cary, McHenry County, Illinois, for the Fiscal Year Beginning on May 1, 2014 and Ending on April 30, 2015 Finance Manager Ventrella I will entertain a motion to approve (Ordinance # ) making the annual appropriation ordinance for the Village of Cary, McHenry County, Illinois, for the fiscal year beginning on May 1, 2014 and Ending on April 30, Introduction The Village of Cary operates with a fiscal year that begins May 1 and ends April 30. Illinois law requires municipalities to adopt an annual appropriation ordinance no later than the end of the first quarter (July 31) of the fiscal year. The appropriation ordinance provides the legal authority under which the Village allocates money for spending activities and establishes the Village s legal spending limit for the fiscal year. The Village prepares an operating budget in addition to the official appropriation ordinance. The operating budget is intended to establish more closely the realistic spending limits as intended by the Board of Trustees. The appropriation ordinance specifies the maximum amount that can legally be spent. Therefore, to ensure the Village is able to fund any unexpected emergency expenses, the operating budget expenditures are increased by ten percent (10%) in the appropriation ordinance. The Village Board would be apprised of any unexpected emergency situation that would require spending the additional funds. Exhibits A. Annual Appropriation Ordinance #O Motion Second Aye Nay (Village Board Action Taken) Bragg Chapman Dudek Kaplan Kraus Lukasik Kownick

47 STATE OF ILLINOIS ) COUNTY OF McHENRY ) ) SS. I, NANCY BRAGG, Village Clerk of the Village of Cary, Illinois, certify that the attached is a true and accurate copy of ORDINANCE #O , APPROPRIATION ORDINANCE, approved by the Cary Village Board of Trustees at their board meeting of July 1, 2014, now on file at the Cary Village Hall, 655 Village Hall Drive, Cary, Illinois and that I am the Village Clerk and keeper of all Village records IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Village of Cary, this day of July, Nancy Bragg - Village Clerk

48 VILLAGE OF CARY ORDINANCE NO. #O AN ORDINANCE MAKING THE ANNUAL APPROPRIATION ORDINANCE FOR THE VILLAGE OF CARY, McHENRY COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING ON MAY 1, 2014 AND ENDING ON APRIL 30, 2015 ADOPTED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF CARY THIS DAY OF JULY, 2014 Published in pamphlet form by authority of the Mayor and Board of Trustees of the Village of Cary, McHenry County, Illinois this day of July, ORDINANCE NO. #O AN ORDINANCE MAKING THE ANNUAL APPROPRIATION ORDINANCE FOR THE VILLAGE OF CARY, McHENRY COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING ON MAY 1, 2014 AND ENDING ON APRIL 30, 2015 Illinois: BE IT ORDAINED by the Mayor and Board of Trustees of the Village of Cary, County of McHenry, and State of SECTION 1: That the following sums, or so much thereof as shall be authorized by law, are hereby appropriated for the corporate purposes of the Village of Cary, County of McHenry, and State of Illinois, to defray all necessary expenses and liabilities of said Village of Cary as hereinafter specified for the fiscal year beginning on the day of May, 2014 and ending on the day of April, 2015 to wit: SECTION 2: Use of Unexpended Funds. All unexpended funds and balances of any item or items of any general appropriation made in the ordinance may be extended in making up any insufficiency in any item or items in the same general appropriation fund for the same general purposes. SECTION 3: All unexpended balances from the annual appropriations of previous years are hereby reappropriated. SECTION 4: If any part, section, sentence, word or clause of this Appropriation Ordinance shall be adjudged to be invalid, such funding of invalidity shall not affect the validity of the remaining portions of this Ordinance. SECTION 5: This Ordinance shall take effect and be in full force and effect from and after its passage, approval and publication in pamphlet form which publication is hereby authorized, as by law provided. SECTION 6: This Ordinance adopts the legal spending limits for the Village Government for the Fiscal Year May 1, 2014 to April 30, Page 1

49 GENERAL FUND Amount Appropriated Boards and Commissions Boards and Commissions Salaries $ 38, FICA Taxes $ 2, Village Board Activities $ 6, Dues and Memberships $ 19, Village Newsletter $ 16, Merry Cary Holiday Event $ Community Showcase $ 1, Fall Festival $ 21, General Website $ 4, Boards and Commissions Sub Total $ 112, Central Services Tuition Reimbursements $ 5, Employee Activities $ 5, Employee Assistance Program $ Employment Testing Services $ 3, Telephones $ 40, Postage $ 6, Office Equipment Repair & Maintenance $ 10, Information Technology $ 50, Operating Supplies $ 15, IRMA Insurance $ 183, Retirement Benefit - Interest Cost $ 5, Central Services Sub Total $ 327, Village Administrator's Office Employee Salaries $ 286, Overtime/Comp Time $ Sicktime Buyback $ 3, IMRF Pension $ 42, FICA Taxes $ 22, Life Insurance Premiums $ Health Insurance Premiums $ 35, Dental Insurance Premiums $ 2, Vision Insurance Premiums $ Auto Allowance $ 5, Other Supplies $ 1, Books, Publications and Subscriptions $ Recruitment $ Nextel Cellular Phones $ 4, Employee Physicals $ Dues and Memberships $ 3, Training/Seminars $ 7, Professional Services $ 18, Village Administrator's Office Sub Total $ 436, Page 2

50 Legal Department Amount Appropriated General Corporate Fees $ 42, Prosecution Fees $ 33, Legal Fees - Personnel $ 26, Filing and Recording Fees $ Legal Department Sub Total $ 102, Police Department Sworn Officers Wages $ 2,457, Overtime - Sworn Officers $ 97, Sworn Overtime- Spec Events $ 18, Clerks/CSO/Civilian Wages $ 141, Sicktime Buyback $ 11, Overtime - Clerks/CSO/Civilians $ Crossing Guards Wages $ 17, Evidence Assistance P/T $ 17, Employment Testing Services $ 1, Police Pension Fund Payment $ 614, IMRF Pension $ 20, FICA Taxes $ 210, Tuition Reimbursements $ 3, Life Insurance Premiums $ 3, Health Insurance Premiums $ 440, Dental Insurance Premiums $ 29, Vision Insurance Premiums $ 6, Gasoline and Oil $ 76, Operating Supplies $ 25, Uniforms $ 53, Ammunition Expense $ 8, Books, Publications and Subscriptions $ 4, Community Policing Materials $ 4, Computer Lexis/Nexus Software $ Police Seizure Accounts $ 5, Police DUI Fund Account $ 5, All-In-One CPS Equipment Package $ 6, Computer Equipment $ 4, Nextel Cellular Phones $ 2, LiveScan $ 14, Printing $ 3, Dues and Memberships $ 9, Training and Seminars $ 32, Basic Training Academy $ 10, New Officers Testing/Training $ 8, Investigations $ 1, Other Contractual Services $ 13, Equipment Repairs $ 13, Vehicle Repairs $ 2, Building Repairs $ 8, Professional Services $ 9, SEECOM Operations $ 273, Police Department Sub Total $ 4,693, Page 3

51 Community Development Department Amount Appropriated Employee Wages $ 276, Overtime $ Sicktime Buyback $ IMRF Pension $ 40, FICA Taxes $ 21, Life Insurance Premiums $ Health Insurance Premiums $ 35, Dental Insurance Premiums $ 1, Vision Insurance Premiums $ Auto Expense $ 1, Operating Supplies $ 1, Uniforms $ Books, Publications and Subscriptions $ 1, Economic Development Implementation $ 10, Nextel Cellular Phones $ 1, Printing $ Dues and Memberships $ 1, Training and Seminars $ 1, Plan Review Expenses $ 13, Mowing Services $ 1, Geo Info System (GIS) Consultant $ 1, R/E Listing Service $ 6, Outside Inspections $ 7, Plumbing Inspections $ 7, Community Development Department Sub Total $ 436, Public Works - Operations & Maintenance Division Employee Wages $ 770, Overtime $ 75, Seasonal Employees $ 10, Sicktime Buyback $ 7, IMRF Pension $ 124, FICA Taxes $ 66, Life Insurance Premiums $ 1, Health Insurance Premiums $ 150, Dental Insurance Premiums $ 10, Vision Insurance Premiums $ 2, Gasoline and Oil $ 63, Salt $ 126, De-Icing Solution $ 8, Uniforms $ 8, Books, Publications and Subscriptions $ Operating Supplies $ 19, Other Commodities $ 13, Nicor Gas $ 38, Electricity $ 5, Nextel Cellular Phones $ 5, J.U.L.I.E. $ 1, Printing $ 1, Dues and Memberships $ 1, Training and Seminars $ 1, Training and Seminars - Trees $ Trees - Removal $ 403, Grass Mowing Services $ 32, Street Sweeping $ 49, Cemetery Maintenance $ 2, Page 4

52 Public Works - Operations & Maintenance (con't) Amount Appropriated Equipment Repairs and Maintenance $ 23, Vehicle Repairs and Maintenance $ 37, Vehicles Repairs and Maintenance $ 21, Buildings Repairs and Maintenance $ 40, Street Repairs $ 21, Sidewalk Repairs and Maintenance $ 52, Bike Path Repair and Maintenance $ 10, Thermoplastic PV Mark Program $ 52, Crack Sealing Program $ 52, Street Lights Repair and Maintenance $ 12, Strom Sewer Repairs and Maintenance $ 5, Traffic Signal Maintenance $ 20, Regular Traffic Signs Repairs and Maintenance $ 12, Street Light Electricity $ 63, Other Professional Services $ 16, Public Works - Oper. & Maint. Division Sub Total $ 2,444, Finance Department Employee Salaries $ 128, Overtime/Comp Time $ 2, Sick Time Buyback $ 1, IMRF Pension $ 19, FICA Taxes $ 10, Life Insurance Premiums $ Health Insurance Premiums $ 16, Dental Insurance Premiums $ 1, Vision Insurance Premiums $ Gasoline $ Printing $ 1, Dues and Memberships $ 1, Training and Seminars $ 1, Bank Charges $ 2, Audit Fees $ 15, Contracted Accounting Services $ 106, Data Processing Expenses $ 11, Other Professional Services $ 2, Finance Department Sub Total $ 324, General Fund Sub Total $ 8,876, General Fund Contingency $ 422, Total General Fund $ 9,298, Page 5

53 Water Division WATER & SANITATION FUND Amount Appropriated Employee Salaries-Water Operations $ 536, Overtime $ 18, Sicktime Buyback $ 5, Life Insurance Premiums $ Health Insurance Premiums $ 95, Dental Insurance Premiums $ 7, Vision Insurance Premiums $ 1, IMRF Pension $ 81, FICA Taxes $ 42, Employee Assistance Program $ Gasoline and Oil $ 17, Laboratory Supplies $ 3, Chemicals $ 84, Uniforms $ 3, Books, Publications and Subscriptions $ Operating Supplies $ 4, Fire Hydrants $ 5, Other Commodities $ 4, Computer Equipment $ 3, Employment Testing Services $ Recruitment $ 1, Nicor Gas $ 23, Electricity $ 168, Telephone $ 10, Nextel Cell Phones $ 3, JULIE Expenses $ 1, Postage $ 12, Printing $ 7, Dues and Memberships $ Travel and Seminar Expenses $ 1, Bank Charges $ Mowing Costs $ 9, Equipment Repairs & Maintenance $ 29, Information Technology $ 7, Vehicle Repairs & Maintenance $ 8, Building Repairs & Maintenance $ 5, Water Main Repairs & Maintenance $ 8, Fire Hydrant Repairs & Maintenance $ 5, Valve Rehabiliation $ 4, Compound Water Meter Testing $ 4, Legal Fees $ 4, Audit Fees $ 3, Data Processing Services $ 4, Water Analysis $ 15, Other Professional Services $ 41, Vehicles $ 187, ERP Software $ 25, Meters $ 183, Emergency Well Replacements $ 105, Well Façade Maintenance $ 21, Water Tower Inspections and Maintenance $ 18, Water Main Replacements $ 1,071, Well #13 New Pump $ 21, Water Tower Painting $ 472, Fire Hydrant Painting $ 42, Well Houses - Fence Replacements $ 6, Agent Paying Fees $ 1, Page 6

54 Water Division (con't) Amount Appropriated Operating Insurance $ 53, Depreciation Expense $ 1,207, Bond Principal $ 277, Bond Interest $ 30, Water Division Sub Total $ 5,023, Page 7

55 Sanitation Division Amount Appropriated Employee Salaries-Sanitation Operations $ 344, Overtime $ 31, Sicktime Buybak $ 2, Life Insurance Premiums $ Health Insurance Premiums $ 56, Dental Insurance Premiums $ 3, Vision Insurance Premiums $ IMRF Pension $ 55, FICA Taxes $ 28, Gasoline and Oil $ 14, Laboratory Supplies $ 4, Chemicals $ 26, Uniforms $ 2, Operating Supplies $ 6, Computer Equipment $ 2, Employment Testing Services $ Nicor Gas $ 14, Electricity $ 126, Telephone $ 7, Nextel Cell Phones $ 1, JULIE Expenses $ 1, Postage $ 8, Printing $ 5, Dues and Memberships $ Travel & Seminar Expenses $ 1, Bank Charges $ Sludge Hauling $ 15, Mowing Costs $ 3, Equipment Repairs & Maintenance $ 36, Information Technology $ 2, Vehicle Repairs & Maintenance $ 3, Building Repairs & Maintenance $ 4, Sewer Main Repairs $ 3, Digester Brick Work $ 13, Legal Fees $ 3, Audit Fees $ 1, NPDES Permits $ 21, NPDES Upgrade Engineering $ 21, Data Processing $ 2, Sewer Analysis $ 14, Other Professional Services $ Channel Grinder $ 6, ERP Software $ 16, Emergency Liftstation Maintenance $ 26, Liftstation Controller Upgrade $ 10, Clarifier Domes Painting $ 42, Agent Paying Fees $ Operating Insurance $ 35, Bond Principal $ 184, Bond Interest $ 20, IEPA Loan Principal $ 381, IEPA Loan Interest $ 107, Sanitation Division Sub Total $ 1,726, Water & Sanitation Sub Total $ 6,749, Water & Sanitation Fund Contingency $ 321, Total Water & Sanitation Fund $ 7,071, Page 8

56 MOTOR FUEL TAX FUND Amount Appropriated Road Program $ 1,098, Motor Fuel Tax Sub Total $ 1,098, Motor Fuel Contingency $ 52, Total Motor Fuel Tax Fund $ 1,150, PARKING FUND Rent - (Payments to Union Pacific) $ 25, Employee Wages $ 47, Sicktime Buyback $ Life Insurance Premiums $ Health Insurance Premiums $ 3, Dental Insurance Premiums $ Vision Insurance Premiums $ IMRF Pension $ 4, FICA Taxes $ 3, Repairs and Maintenance $ 6, TPS Software/Hosting $ 5, Other Commodities $ 4, Postage $ 1, Printing $ 1, End User CC Fees - Park Mobile $ 1, Credit Card Fees $ 11, Grass Mowing Services $ 3, Metra Street Light Electricity $ 3, TPS Service Contract $ 7, Repairs & Maintenance - Commuter Lots $ 157, Data Processing $ 2, Other Professional Services $ 5, Parking Fund Sub Total $ 294, Parking Fund Contingency $ 14, Total Parking Fund $ 308, BOND FUND BAB Bond Series 2009 Principal $ 304, BAB Bond Series 2009 Interest $ 184, BAB - Bond Refund of Interest (45%) $ (78,913.00) Registrar and Paying Agent Fees $ Bond Fund Sub Total $ 410, Bond Fund Contingency $ 23, Total Bond Fund $ 433, Page 9

57 ROADWORK IMPROVEMENT FUND Amount Appropriated Other Professional Services $ 140, Pavement Survey $ 34, Provisional Road Resurfacing $ 105, Roadwork Improvement Fund Sub Total $ 280, Roadwork Improvement Contingency $ 13, Total Roadwork Improvement Fund $ 293, CAPITAL PROJECTS FUND Software - MSI System Upgrade $ 8, Comprehensive Plan/Zoning Ordinance $ 42, Zoning Ordinance Rewrite $ 63, Municipal Codification Service $ 21, Corridor Planning Services $ 52, Comprehensive Plan Initiatives $ 78, Strategic Planning Services $ 21, Meeting Webstreaming/Agenda Management $ 52, Architectural & Other Professional Services $ 78, Economic Incentives $ 105, Village Hall Carpeting $ 42, Furniture Replacement -Village Hall & Police Department $ 36, PW Building Improvements $ 47, PW Igloo Shell Replacement $ 26, Tornado Sirens $ 33, VH Door & Paint Improvements $ 31, Village Signage $ 157, Land Acquisition $ 210, Sunset & Crest Improvements $ 1,627, Computer Equipment $ 44, Seecom-Debt Service Share $ 42, Offsite Storage $ 31, ERP Software $ 115, Capital Projects Fund Sub Total $ 2,968, Capital Projects Contingency $ 141, Total Capital Projects Fund $ 3,110, Page 10

58 TIF #1 FUND Amount Appropriated Legal Expenses $ 5, Professional Services $ 1, JANDUS Road Cut-Off Construction Project $ - Property Development $ 170, Printing $ - Jandus Paving/Concrete/Masonry $ 367, Jandus Excavating Site $ 105, TIF #1 Fund Sub Total $ 649, TIF #1 Fund Contingency $ 30, Total TIF #1 Fund $ 680, TIF #2 FUND Professional Services $ 1, TIF #2 Fund Sub Total $ 1, TIF #2 Fund Contingency $ Total TIF #2 Fund $ 1, VEHICLE & EQUIPMENT FUND PW - Various Equipment $ 6, PD - Scale Attachment & Software $ 10, Police Department Vehicles $ 102, Admininstration & Development Vehicles $ 30, PW - One-Ton Truck $ 51, PW - 3/4 Ton Truck $ 28, PW - Large Dump Truck with Plow $ 147, PW - Sidewalk Snow Plow $ 78, Vehicle & Equipment Fund Sub Total $ 456,427 Vehicle & Equipment Contingency $ 21, Total Vehicle & Equipment Fund $ 478, REVOLVING LOAN FUND Economic Incentives $ 527, Revolving Loan Fund Sub Total $ 527, Revolving Loan Fund Contingency $ 25, Total Revolving Loan Fund $ 552, Page 11

59 APPROPRIATION SUMMARY FOR THE FISCAL YEAR MAY 1, 2014 to APRIL 30, 2015 GENERAL FUND $ 9,298,731 WATER & SANITATION FUND 7,071,417 MOTOR FUEL TAX FUND 1,150,600 PARKING FUND 308,631 BOND FUND 433,552 ROADWORK IMPROVEMENT FUND 293,755 CAPITAL PROJECTS FUND 3,110,360 TIF #1 FUND 680,350 TIF #2 FUND 1,100 VEHICLE & EQUIPMENT FUND 478,161 REVOLVING LOAN FUND 552,209 TOTAL APPROPRIATIONS $ 23,378,866 Page 12

60 CERTIFICATION OF ESTIMATED REVENUE STATE OF ILLINOIS ) COUNTY OF McHENRY ) ) SS. I, CHRISTOPHER CLARK, Village Administrator/Treasurer of the Village of Cary, Illinois, certify the attached schedule of Estimated Revenue is true and approved by the Cary Village Board at their Board Meeting of July 1, Christopher Clark Village Administrator/Treasurer IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Village of Cary, this day of July, Nancy Bragg - VILLAGE CLERK Page 13

61 VILLAGE OF CARY Certified Estimate of Revenue By Source May 1, April 30, 2015 GENERAL FUND Real Estate Tax Revenue: General Corporate $ 241,198 Police Protection 1,000,000 School Crossing Guards 100 Social Security 225,000 Municipal Audit 500 IMRF 225,000 Liability Insurance 225,000 Police Pension 585,340 Unemployment Insurance 10 ESDA 10 Road and Bridge 235,000 Development Revenue: Building Permits 80,000 Plumbing Permits 5,500 Electric Permits 1,400 Other Permits 42,500 Plan Review 15,000 Plan Review - Outsource 10,000 Driveway and Parking Lot Permits 7,500 Planning and Zoning Hearings 3,000 Right of Way Lease 600 Contractor Registration 18,000 Miscellaneous B/Z Revenue 1,000 AT&T Lightspeed 4,000 Other General Fund: Sales Tax 1,274,000 State Income Tax 1,786,904 Personal Property Replacement Tax 68,336 State Use Tax 325,224 Liquor Licenses 32,000 Amusement Licenses 3,500 Overweight Truck Permits 3,400 Liquor License Fines 2,000 Interest Income 75,000 Administrative Service Charges 1,500 Court Fines 110,000 Prosecution Fines 10,000 Municipal Bail Fees 2,000 Parking Ticket Revenue 28,000 Administrative Adjudication 25,000 Tow Revenue 30,000 Reimbursements for Services 6,500 Miscellaneous Police Revenue 8,000 Police Seizure Accounts 7,500 Warrant Execution Fees 1,000 14

62 VILLAGE OF CARY Certified Estimate of Revenue By Source May 1, April 30, 2015 GENERAL FUND (con't) Police DUI Fund 5,000 Police Training Reimbursement 4,000 Miscellaneous Public Works Revenue 4,000 Cable TV Franchise Fees 258,000 Telecommunication Infrastructure Maintenance Fees 625,000 Gas Infrasructure Maintenance Fees 27,000 Communication Tower Rents 271,000 Recycling/Transfer Facility Fees 3,000 Reimbursement of IRMA Surplus 100,000 Cemetery Sales/Fees 2,000 Miscellaneous Revenue 1,000 Cary Me Back Book Sales 250 Workers Compensation Recoveries 25,000 Cary High School Reimbursement - SRO 30,000 District 26 Crossing Guard Payment 12,000 Tobacco Enforcement Grant 1,400 Bullet Proof Vests Grant - Dept of Justice 1,400 Operating Transfer Out - Vehicle & Equipment Fund (35,000) Total General Fund $ 8,060,572 WATER & SANITATION FUND Water Revenue $ 1,883,665 Water User Fee 164,733 Water Tap on Fees 17,592 Sewer Revenue 1,542,528 Sewer Tap on Fees 19,968 Late Fees, NSF Fees & Other 50,000 Construction - Water 300 Interest Income - Water 30,000 Interest Income - Sewer 20,000 Reimbursement of IRMA Surplus - Water 30,000 Reimbursement of IRMA Surplus - Sewer 20,000 Auction/Sale of Vehicles & Equipment 25,500 Total Water & Sanitation Fund $ 3,804,286 MOTOR FUEL TAX FUND Motor Fuel Tax Allotments $ 458,985 MFT Illinois Jobs Now Allocation 81,265 Interest Income 3,500 Total Motor Fuel Tax Fund $ 543,750 15

63 VILLAGE OF CARY Certified Estimate of Revenue By Source May 1, April 30, 2015 PARKING FUND Parking Lot Revenue Machines $ 105,000 Parking Lot Revenue Permits 110,000 Interest Income 1,500 Total Parking Fund $ 216,500 ROADWORK IMPROVEMENT FUND Interest Income 4,000 Total Roadwork Improvement Fund $ 4,000 BOND FUND Electric Utility Tax $ 618,000 Interest Income 2,500 Total Bond Fund $ 620,500 CAPITAL PROJECTS FUND Grant - Sunset & Crest $ 975,000 Interest Income 6,500 Total Capital Projects Fund $ 981,500 VEHICLE & EQUIPMENT FUND Meyer Material Impact Fees $ 250,000 Interest Income 4,000 Police Vehicle Fund - MCC 5,000 Auction Sale of Vehicles/Equipment 30,100 Operating Transfer In - General Fund 35,000 Total Vehicle & Equipment Fund $ 324,100 16

64 VILLAGE OF CARY Certified Estimate of Revenue By Source May 1, April 30, 2015 LAND CONSERVANCY FUND Meyer Material Land Conservancy $ 200,000 Interest Income 6,000 Total Land Conservancy Fund $ 206,000 T.I.F. #1 FUND Property Taxes $ 113,000 Interest Income 1,900 DCEO Jandus Grant Project 450,000 DCEO Grant - Interest Income 150 Total T.I.F. #1 Fund $ 565,050 T.I.F. #2 FUND Property Taxes $ 8,000 Total T.I.F. #2 Fund $ 8,000 REVOLVING LOAN FUND Interest Income $ 625 Total Revolving Loan Fund $ 625 Total Estimate of Revenue $ 15,334,883 17

65 PASSED THIS DAY OF JULY, 2014 AYES: NAYS: ABSTAIN: ABSENT: APPROVED THIS DAY OF JULY, 2014 ATTEST: MARK KOWNICK - MAYOR NANCY BRAGG - VILLAGE CLERK Page 18

66 July 1, 2014 Village Board Meeting Agenda Item: Report From: Motion: Consider for Approval a Class F Temporary Liquor License Permit for the Cary Lions Club Honor Flight Fundraiser on July 26, 2014 and July 27, 2014 Chris Stilling, Director of Community Development I will entertain a motion to approve a Class F temporary liquor license permit for the Cary Lions Club Honor Flight fundraiser. The license shall be effective for Saturday, July 26, 2014 and Sunday, July 27, 2014 from 11:00 AM to 10:00 PM. Background The Cary Lions and the Veterans Network Committee are hosting their annual Honor Flight Festival and Fundraiser at Lake Julian Park. This year s event will include a total of two (2) days on Saturday, July 26, 2014, and Sunday, July 27, 2014 from 11:00 AM to 10:00 PM. As in years past, the event will include the sale of alcohol. A tent will be set up adjacent to the covered pavilion. The Village has received all the required documentation for a Class F Temporary Liquor License Permit. The applicant has also indicated that a security officer will be checking ID s and will be onsite at all times during the event. The Village will also direct patrols through the area as time permits. Recommendation Staff recommends approval. Exhibits A. Letter from Cary Lions Club B. Application and Insurance C. Aerial Motion Second Aye Nay (Village Board Action Taken) Bragg Chapman Dudek Kaplan Kraus Lukasik Kownick

67 Exhibit A

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76 Exhibit C

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